2017_Intern_Housing_RFPv.3.docx

Udall Foundation Internship Program

Jane Curlin Program Manager 130 S. Scott Ave.

Tucson, Arizona 85701

USA

P: 520-901-9565 F: 520-901-8570 curlin@udall.gov Client requests no follow up phone calls.

May 31 - August 5, 2017 Frequency: Annual

Event Host Overview (mission, philosophy, etc.):

The Udall Foundation is an independent federal agency that was established by Congress in 1992 that awards scholarships, fellowships, and internships for study in fields related to the environment and to American Indians and Alaska Natives in fields related to health care and tribal public policy. In 1998, the Foundation grew to include the U.S. Institute for Environmental Conflict Resolution, created by Congress as the federal government’s only program focused entirely on resolving federal environmental disputes. The Foundation also operates the Parks in Focus program, connecting underserved youth to nature through photography.

Event Objectives:

Participants work with federal agencies and/or congressional offices in Washington, D.C. for approximately 10 weeks each summer.

Attendees:

12 participants 1 Udall Foundation staff person

Requirements:

Location: Washington, D.C. or D.C. Metro Area (must be accessible via public transportation) DATE: May 31 - August 5, 2017 Facility: Preferred Facility Type: Long-term stay, corporate housing; university residence hall; or residential apartments.

Total room nights: Approximately 858 (66 nights x 13 people)

Guest Room Block Requirements Each individual requires a private sleeping room. Living arrangements may be as singles, doubles or suite style. Bathrooms should be private ensuite, or shared between two individuals. Individuals may have a private or shared living area. A fully furnished kitchen should be part of the living area or suite and include a standard-sized refrigerator, microwave, stovetop, oven, and dishwasher. Wireless internet should be available.

Public transportation should be within reasonable walking distance OR the residence location should provide a complimentary, on-demand shuttle service to a public transportation stop or hub. Grocery stores, drycleaners, pharmacies, and restaurants should be located within a reasonable distance. The location should be secure, well-lit during night-time hours, and reasonably safe.

Room Rate:

The nightly room rate cannot exceed $75 per individual.

No Rebates, Assessments, or Commissions Will Be Paid on Room Rates.

No taxes will be paid per room, as the Udall Foundation is a Federal Agency.

Method of Reservations:

Udall Foundation will provide room requirements for the group with participant names. All costs will be paid by a government purchase order.

Concessions Desired:

On site laundry facilities Complimentary custodial services Complimentary wireless Internet Complimentary fitness center Complimentary use of bed linens Proposal Specifications The Udall Foundation expects that all work will be performed in a professional manner. All information provided in this RFP is proprietary for this purpose only. Information cannot be released without written permission from the contact person named above.

Questions:

Please direct all questions and requests for additional information regarding this RFP to Jane Curlin. (See contact information in above).

Decision Making Process:

Final Decision Maker: Philip Lemanski, Executive Director Timeline:

Approximate Date of Site Inspection (if required): January 19, 2017

Critical Key Decision Factors:

Reasonable commute time to Union Station Accessibility and availability of public transportation in relation to residence (including walk time, if any) Completeness of Proposal Ability of vendor to provide high level of service Quality of facilities, including desired concessions Location of facilities: proximity to/ease of access to Washington, DC and neighborhood safety Overall cost of services (Overall cost will be calculated considering factors outside the scope of this RFP, such as daily transportation expenses for participants) Ability to meet sleeping room rate within budgetary guidelines ADA Compliance Required Attachments Standard Sales Kit for the Facility Price lists Map of location (including distance to public transportation and identity of available transportation) Fitness Center availability and fees (if available) Internet Access availability/type and fees (if applicable) Ability for participants to send and receive mail (if available) FEMA Fire-safe ID Number Instructions for Responding:

Each proposal responding to this RFP must include the information requested in Proposal Content of this RFP (in the order presented).

Expenses related to the preparation and completion of a response to this RFP are the sole responsibility of the vendor.

All decision factors will be considered in the determining the best proposal.

Incomplete and/or late responses will not be considered.

Accepted Formats for Response: Email Proposal Content:

Each proposal responding to this RFP must include the following information (in the order presented here).

Facility Name:

Mailing Address:

City/State/Zip Code Web Site:

Primary Sales Contact Information:

Concessions Offered:

Guest Rooms:

Other Concessions:

Attachments:

As required from above.

Please provide the name, business, and contact information for 3 references whom we can call to request specific information about past performance.

Additional Comments:

image1.tiff