REQUEST FOR QUOTATION (RFQ)

FOR METAL PARTS WASHING SERVICE

I. SCOPE OF WORK

The Long Beach Utilities Department (LBUD) is requesting quotes for the rental, delivery, and bi-monthly maintenance of five (5) metal parts washers (two (2) washers located at LBUD OSC (Sewer and Garage), one (1) located at Treatment Plant, and two (2) located at LBUD Gas Facility) in accordance to the Utilities Department needs and /or fund availability.

Three (3) metal parts washers shall include a working washing area of approximately 36" long, 20" wide & 11" high; and two (2) metal parts washers shall include a working washing area of approx. 33'' long, 22" wide & 8" high. The five (5) parts washers require a pump, heater, cleaning brush, work light, SCAQMD approved cleaning solution, and shall be constructed in metal. All five (5) parts washers shall be a maximum of 110 volts.

See drawings as a reference.

II. SUBMITTAL INSTRUCTIONS

Quotes shall be submitted as follows:

Email: CentralProcurement@LBUtilities.org

Quotes are to be received by July 24, 2024, no later than 11:00 A.M. The LBUD reserves the right to reject all quotes.

The City of Long Beach is excited to announce Long Beach Buys as their new bid portal to promote transparency, equity, and efficiency in the City’s procurement system. We invite you to register your business for any potential bid opportunities within all departments. Please visit https://longbeachbuys.buyspeed.com/bso/

*** Please note the City of Long Beach is no longer utilizing Planetbids.

III. CONTRACT PERIOD

The contract shall be for a term of one (1) year.

IV. BASIS OF AWARD

Quantities will not be considered in making this award. The award will be based on the unit prices given. LBUD reserves the right to purchase different quantities at the proposed unit price depending on actual needs.

LBUD may award a single contract embracing all Bid items or separate contracts each embracing one or more Bid items, or include or exclude Bid items from the contract if LBUD believes it is in their best interest.

V. SHIPPING (SPECIAL) INSTRUCTIONS

FOB: LBUD Operations Service Center LBUD Treatment Plant 1731 E. 33rd Street 2950 Redondo Ave.

Long Beach, CA 90807 Long Beach, CA 90806

LBUD Gas Facility

2400 E. Spring Street Long Beach, CA 90807

VI. COST

Vendor shall provide pricing for the services, rental, and maintenance requested during the term of this Contract. The price quote shall include all delivery charges. Pricing shall be held for the one-year term, price increases are not acceptable. LBUD reserves the right to cancel the contract if prices are increased.

VII. RIGHT TO REJECT QUOTE

The LBUD reserves the right, in its discretion, to reject any and all Bids and, to the extent not prohibited by law, to waive any minor irregularity or informality in any Bid that does not affect the validity of the Bid or does not give the bidder a competitive advantage over other bidders.

VIII. FUTURE AMENDMENTS

The LBUD reserves the right to change any portion of the work required, add/or delete items or amend such other terms and conditions, which may become necessary. Any such revisions shall be accomplished by an amendment to the Contract approved by the General Manager and executed by the Contractor and the LBUD.

IX. DELIVERY AND INSTALL

The metal parts washers shall be delivered within 48 hours after receipt of a Purchase Order. One (1) metal parts washer shall be delivered to LBUD Treatment Plant, two (2) metal parts washers shall be delivered to LBUD Operations Service Center, and two (2) metal parts washers shall be delivered to LBUD Gas Facility.

Unless specifically directed otherwise all washers shall be delivered Monday through Friday between the hours of 8:00 a.m. and 2:30 p.m. The items shall be delivered complete, f.o.b. Long Beach Utilities Department Operations Service Center, 1731 East 33rd Street, Long Beach, CA, 90807, Long Beach Utilities Department Treatment Plant, 2950 Redondo Ave., Long Beach CA, 90806, and Long Beach Utilities Department Gas Facility, 2400 East Spring Street, Long Beach, CA, 90806. The LBUD will not be held liable for the items while in transport until the department has received the items, which is standard for most purchases by cities, individuals, etc.

Contractor shall install all required equipment in a ready-for-use condition. LBUD will provide space for the metal parts washers and access to the site for the purpose of installing the metal parts washers. Contractor must determine that the equipment is ready for use, and operates in conformance with Contractor's published specifications and shall certify in writing to LBUD that the equipment is installed and ready to be turned over to

LBUD.

X. INSURANCE

Vendor shall submit required documents in accordance to item 31 of the General Conditions.

XI. CONFLICT OF INTEREST

Contractor represents and warrants that no City employee whose position in the City enables him/her to influence the award of the Contract or any competing Contract, and no spouse or economic dependent of such employee is or shall be employed in any capacity by the Contractor herein, or does or shall have any direct or indirect financial interest in this Contract.

XII. PURCHASE ORDER

A Purchase Order (PO) will be sent to the Contractor by LBUD. During the Contract period contractor will provide rental of metal parts washers, bi-monthly maintenance, and as needed emergency repair and maintenance service.

The Contractor shall not invoice for rental or service before service has been completed.

Payment will not be authorized until service has been complete.

XIII. PAYMENT

Payment for items and service shall be made in due course of payments of LBUD after completion of service and acceptance by the General Manager or authorized representative and upon receipt of an invoice from the Contractor.

The Contractor shall send a hard copy invoice to the LBUD Accounts Payable, 1800 E.

Wardlow Rd., Long Beach, CA 90807 or Contractor can send an invoice electronically to WaterFinance@lbwater.org, with each billing.

LBUD will pay said invoice in due course of payments, usually no more than thirty (30) days after receipt of the invoice, providing that all work performed during the preceding month has been in accordance with these specifications, inspected and accepted by

LBUD and that applicable certifications and reports have been submitted in accordance with this Contract.

XIV. ON-SITE BI-MONTHLY MAINTENANCE

On-site bi-monthly maintenance shall serve for cleaning, inspection, to prevent failures, and corrective maintenance (correct failures). Bi-monthly services shall be performed beginning the first workday of each month and completed the same day.

On-site bi-monthly maintenance will be performed during normal business hours, Monday through Friday 7:00 a.m. to 2:30 p.m. LBUD will not be charged overtime, weekend overtime rates, or holiday pay. Contractor shall provide technically competent personnel to accomplish the tasks in the bid. If a Contractor’s employee is unable to perform due to illness, resignation, or other factors beyond Contractor’s control, Contractor shall make every reasonable effort to provide suitable substitute personnel.

Maintenance service shall include, but not be limited to:

a) Removal, disposal, and replenishment of solution.

Disposal Manifest documentation required.

Disposal offsite, in accordance with State and Local regulations.

Extra unit of solution may be requested for on-site stock.

b) Clean machine.

c) Perform routine maintenance inspections.

d) Check the general operation of the unit.

e) Damage inspection – repair as needed.

f) Test for proper operation - Turn on machine after cleaning and verify functionality.

The water heats up and the tanks agitate.

g) Filter replacement.

h) Provide a service order upon completion of Maintenance service, and indicate any uncorrected deficiencies detected, if any.

* Contractor must supply the Material Safety Data Sheet (MSDS) with bid.

The Contractor must have capabilities for on-site emergency repairs or maintenance.

Emergency repairs and maintenance is to be authorized by LBUD and is to be shown as a separate item on the bi-monthly billing. The Contractor shall bill emergency services at the rates indicated in their bid. The Contractor shall respond to an emergency service within three (3) business days. Failure to respond to an emergency service or failure to provide competent responsive service may be cause for termination of the Contract or LBUD may exercise the right to call another company to respond. The expense of this service call shall then be charged to and paid by the Contractor.

XV. MINIMUM ORDERS

No minimum orders will be permitted. Bid indicating a minimum order will be rejected.

XVI. CONTRACTOR’S ON-SITE PERSONNEL

Each contractor’s personnel performing bi-monthly maintenance or repair services on LBUD site under these specifications shall be a regular employee of the Contractor. During all working hours, Contractor's employees shall be attired in clean, neat appearing, and well fitted uniforms bearing Contractor's identification and shall have in their possession an identification card with photograph identifying them as an employee of the Contractor. Employees performing services for LBUD shall also wear in full view LBUD visitor’s badge.

Note that LBUD will provide access to all locations. Contractor shall not admit any person into the work area who is not an employee of LBUD or Contractor. Contractor’s personnel shall have the appropriate identification with them at all times.

Entry into and exit from LBUD facilities by Contractor's employees shall be made at those locations designated by LBUD. Upon completion of service Contractor shall immediately return visitor badges to LBUD.

XVII. MISCELLANEOUS ITEMS/SERVICES

Miscellaneous items/service not listed herein may be purchased by the LBUD, from the successful Contractor, providing no purchase exceeds $2,500.00 per order.

XVIII. DISCOUNT

The LBUD may purchase additional items or services not listed on specifications.

Please enter your cost discount allowed to LBUD. %

XIX. SALES TAX

Unit prices stated herein shall not include sales tax.

XX. WARRANTY

Contractor warrants that all equipment installed under this contract shall be in good working order, and shall conform to the specifications. The Contractor shall make all adjustments, repairs, and parts replacements necessary to maintain the equipment in this condition.

Terms of warranty on equipment and service offered. Free PARTS & SERVICE (LABOR) for defective parts and workmanship for the following period after equipment has been accepted: __________________________________________________.

XXI. AUTHORIZED DISTRIBUTOR/ DEALER

Bidder must indicate if it is an authorized factory distributor/dealer for the equipment being quoted (please initial).

Yes: No: ___________

If bidder is not an authorized distributor/dealer, the bidder shall submit with its Quotation a formal Letter of Certification from the manufacturer, stating that the manufacturer will honor any warranty claims by the City for equipment, parts, and/or materials provided by the bidder.

The manufacturer will be responsible for any default of the supplier that is not corrected by the supplier in a timely and efficient manner. This responsibility includes replacing incorrect or defective parts, trouble shooting, and correcting problems that are traceable to the manufacturer.

XXII. DEFAULT SUPPLIER

In case of default by Vendor, the LBUD reserves the right to procure the articles or services from other sources and to hold the vendor responsible for any excess costs occasioned to the LBUD thereby.

XXIII. MAKES, MODELS & BRAND NAMES

Not Applicable.

XXIV. PUBLIC WORK AND PREVAILING WAGES

In the performance of public work under any Contract, Contractor shall comply with the provisions of Standard Specifications for Public Works Construction, latest edition, and Long Beach Utilities Department Amendments thereto.

CALIFORNIA WAGE RATE REQUIREMENTS: The Contractor to whom the contract is awarded, along with its subcontractors, shall pay not less than the general prevailing rate of per diem, holiday and overtime wages established by the Department of Industrial Relations (DIR) of the State of California for the locality in which the public work is to be performed for each craft, classification or type of worker needed to execute the contract.

Refer to the California DIR’s website for such prevailing wages and additional information:

http://www.dir.ca.gov/dlsr

XXV. SUPPLEMENTAL WORK/ ADDITIONAL AS-NEEDED WORK

LBUD may require the contractor to perform supplemental work/ additional as-needed work, outside the scope of this RFQ. A separate invoice shall be submitted for each approved Supplemental Work service. Prior to performing any Supplemental Work, Contractor shall prepare and submit a written description of the services with an estimate of labor, materials, tools and equipment, as well as a signature line for the LBUD Representative to indicate if the work is approved to start. No work shall commence without the written authorization of LBUD Representative. The signed estimate shall be supplied with each Supplemental Work invoice.

The invoice for Supplemental Work shall show the exact location of the work, including the name and location, with a brief description of work performed. The invoice shall include an itemized list of the costs associated with the task, including any supplies used with their unit price, as well as total cost and labor.

All supplemental work as provided for herein shall commence on the specified date established and Contractor shall proceed diligently to complete said work within the time allotted.

LBUD reserves the right to bid separately, outside the scope of this bid, for additional work. There is no guarantee that LBUD will request the Contractor to perform any additional work. Bidder must not rely on receiving a request from the City for additional work in preparing and submitting a bid.

XXVI. DRAWINGS

BID FORM SECTION

In accordance to the terms and conditions, the undersigned shall furnish, deliver, install, and maintain complete as per RFQ and execute a Contract at the following prices:

ITEMS:

Item Number

Materials Description Quantity Unit Price Extension

Price

Monthly Rental for metal parts washers, with a working washing area of approximately 36" long, 20" wide & 11" high.

These parts washers require a pump, heater, cleaning brush, work light, and SCAQMD approved cleaning solution.

per month per month

Monthly Rental for metal parts washers, with a working washing area of approx. 33'' long, 22" wide & 8" high.

These parts washers require a pump, heater, cleaning brush, work light, and SCAQMD approved cleaning solution per month per month

Bi-monthly Maintenance for metal parts washers, with a working washing area of approximately 36" long, 20" wide & 11" high.

bi-monthly bi-monthly

Bi-monthly Maintenance for metal parts washers, with a working washing area of approx. 33'' long, 22" wide & 8" high.

bi-monthly bi-monthly

Other Charges (Explain):

SUB TOTAL $

SALES TAX (10.25%) $

BID TOTAL $

The foregoing total bid amounts include California State sales or use tax, or any municipal or county sales tax, and all other taxes legally chargeable in connection with furnishing and delivering bid items to LBUD except Federal taxes from which municipalities are exempt.

Optional Items:

On-site Emergency Service Rate $

Questions

Material Safety Data Sheet MSDS provided?

YES NO

Construction of parts washers are metal/ steel.

Vendor agrees to hold prices firm for one year.

LBUD reserves the right to request the rental and bi-monthly maintenance at the quoted prices depending on actual needs and requirements. LBUD does not guarantee usage nor guarantee that all services listed herein will be ordered during the term of the contract.

Bids must be signed by individual(s) legally authorized to bind the vendor and shall contain a statement that the bid is a firm offer for a 90-day period. LBUD reserves the right to purchase different quantities at the proposed unit price depending on actual needs.

It is understood that the unit price(s) shall be held to be "correct" if the totals are found to contain any computational errors and that the totals found to be in error shall be corrected.

Signed: Date:

Print Name/Title:

Company Name:

Address:

Email:

Phone Number: Fax Number:

WE ARE PLEASED TO SUBMIT THIS QUOTE IN ACCORDANCE WITH LBUD

REQUEST FOR QUOTATION, SPECIFICATIONS AND TERMS AND CONDITIONS TO

FURNISH, DELIVER, INSTALL, AND MAINTAIN THE ITEMS FOB DESTINATION

LONG BEACH UTILITIES DEPARTMENT OPERATIONS SERVICE CENTER, 1731 E.

33rd ST., LONG BEACH, CALIFORNIA 90807, AND LONG BEACH UTILITIES

DEPARTMENT TREATMENT PLANT, 2950 REDONDO AVE., LONG BEACH,

CALIFORNIA 90806, AND LONG BEACH UTILTIES DEPARTMENT GAS FACILITY,

2400 E. SPRING STREET, LONG BEACH, CALIFORNIA 90806.

GENERAL CONDITIONS

1) Acceptance of the offer contained in this Contract is expressly limited to the terms and conditions of such offer as herein stated.

2) Definitions

A) Bidder Any individual, firm or corporation submitting a bid to sell and deliver the materials, supplies or equipment to be furnished in accordance with these Specifications and called for in the notice inviting bids.

B) Board Board of Utilities Commissioners of the City of Long Beach

C) City The City of Long Beach, a municipal corporation of the State of California

D) Contract These Specifications, the Notice Inviting Bids, the Bid of the Contractor, and the Agreement entered into pursuant thereto shall constitute the Contract between the Board and the Contractor

E) Contractor The Bidder whose Bid is accepted and to whom the Contract is awarded

F) Engineer General Manager of the Long Beach Utilities Department or his designated representative(s).

G) General Manager The General Manager of the City of Long Beach Utilities Department

H) LBUD

Long Beach Utilities Department

3) No charges for taxes, transportation, boxing, packaging, crating or returnable containers will be allowed and paid by LBUD unless separately stated hereon. All sales, use, excise or similar taxes to be paid by LBUD must be itemized separately hereon and on invoices.

LBUD is exempt from payment of Federal Excise Tax under Certificate No. 95-73 0502K and none shall be charged to LBUD.

4) LBUD’s obligation to pay the sum herein stated for any one fiscal year shall be contingent upon LBUD appropriating the necessary funds for such payment by LBUD in each fiscal year during the term of this Contract. For the purposes of this section, a fiscal year commences on October 1 of the year and continues through September 30 of the following year. In the event that LBUD Board fails to appropriate the necessary funds for any fiscal year, then and in that event, the Contract will terminate at no additional cost or obligation to LBUD.

5) Contractor shall deliver the materials, equipment, supplies or services, or cause the work to be performed, within the time and in the manner specified in the Contract. Times and dates stated herein are of the essence. If at any time Contractor has reason to believe that deliveries will not be made as scheduled, written notice setting forth the cause of the anticipated delay shall be given immediately to LBUD. Deliveries must be prepaid. C.O.D. shipments will not be accepted.

6) LBUD reserves the right at any time to make changes in drawings and specifications, in methods of shipment and packaging and in place of delivery as to any articles covered by this Contract. In such event there will be made an equitable adjustment in price and time of performance mutually satisfactory to Contractor and LBUD; but, any claim by Contractor for such an adjustment must be made within thirty (30) days of such change.

7) Contractor warrants that the goods, machinery or equipment delivered or the work performed hereunder shall conform to the specifications, drawings, samples or other description specified by LBUD and shall be fit and sufficient for the purpose intended, merchantable, of good material and workmanship, in good working order, and free from defect or faulty workmanship for a period of ninety (90) days. When defective goods, machinery, or equipment or faulty workmanship is discovered, which requires repair or replacement pursuant to this warranty, Contractor shall provide all labor, materials, parts, and equipment to correct such defect at no expense to LBUD.

8) Contractor shall defend, indemnify, and hold Board and City, their officials and employees harmless from and against all loss, damage, liability, demands, claims, causes of action, costs, and expenses (including reasonable attorney’ fees) for injuries (including death) to persons, or damage or destruction of property connected with or arising from the negligent acts or omissions of Contractor, its officers, agents, and employees in the performance of this Contract.

9) The Board reserves the right to terminate this Contract at any time in whole or in part even though Contractor is not in default hereunder.

In such even there will be made an equitable adjustment of the terms that is mutually satisfactory to the Board and Contractor. Upon receipt of any notice of such termination, Contractor shall, unless such notice otherwise directs, immediately discontinue all work on the Contract and deliver, if and as directed, to the Board all completed and partially completed articles, work in process and materials purchased or acquired for performance of the Contract. The provisions of this section shall not limit or affect the right of the Board to terminate this Contract immediately upon written notice of breach.

10) The Board reserves the right to cancel this Contract or any part thereof and reject delivery of goods if delivery is not undertaken and completed when specified and in accordance with specifications. Contractor shall be charged for any direct losses, but not any consequential damages, sustained by the Board and City by reason of such delay or failure, excepting losses caused by a delay for reasons beyond Contractor’s reasonable control. Direct losses shall include any costs to the Board and City in excess of the Contract price of obtaining goods from other sources similar to those cancelled or rejected hereunder.

11) The Board shall pay to Contractor the price(s) specified in the Contract on delivery of the materials, equipment, supplies, or services and acceptance thereof by General Manager or his designee, or upon completion of the work to be performed and accepted thereof, as specified in the Contract. Defective articles or articles not in accordance with LBUD’s specifications shall be held for Contractor’s instructions at Contractor’s risk and if Contractor so directs will be returned at Contractor’s expense.

12) No return or exchange of material, equipment, or supplies shall be permitted without written approval of LBUD’s Purchasing Agent.

13) All royalties for patents, or changes for the use of patents, which may be involved in any article to be furnished under this Contract shall be included in the Contract price.

14) In cases where a price subject to escalation has been agreed upon, the price escalation shall be shown as a separate item on the invoice. Unless an escalator clause has been shown as a specific part of this Contract, Contractor shall not be entitled to reimbursement for costs incurred due to escalation.

15) All materials, supplies and equipment provided under this Contract shall be in full compliance with the Safety Orders and Regulations of the Division of Industrial Safety of the State of California, Title 8, California Code of Regulations (CAL/OSHA) and all applicable OSHA regulations as well as all other applicable California Code of Regulations. Contractor shall indemnify and hold the Board and City, its officials, and employees harmless for, of, and from any and all loss, including, but not limited to fines, penalties. and corrective measures they may sustain by reason of Contractor’s failure to comply with said laws, rules, and regulations in connection with the performance of this Contract.

16) Contractor shall keep confidential and not disclose to others or use in any way to the detriment of LBUD, confidential business or technical information that LBUD may disclose in conjunction with this Contract, or Contractor may learn as a result of performing this Contract.

17) This Contract shall not be assigned in whole or in part, nor any duties delegated without the Board’s prior written approval.

18) The remedies herein reserved shall be cumulative and additional to any other remedies at law or in equity. The waiver of any breach of this Contract shall not be held to be a waiver of any other or subsequent breach. LBUD’s failure to object to provisions contained in any communication from Contractor shall not be deemed an acceptance of such provisions or a waiver of the provisions of this Contract.

19) This Contract shall not be amended or modified except by written agreement signed by the parties and expressly referring to this

Contract.

20) Contractor shall indemnify, hold harmless, and defend the Board and City, their officials, and employees from any damage, claim, loss, cost, liability, cause of action, or expense, including reasonable attorney’s fees, whether or not reduced to judgment, arising from any infringement or claimed infringement of any patent, trademark or copyright, or misappropriation of confidential information, or trade secrets of any third party and based on the manufacture, sale, or use of goods, machinery, or equipment supplied hereunder.

21) Contractor shall furnish further itemization and breakdown of the Contract price when requested by LBUD.

22) Contractor, in the performance of any work or the furnishing of any labor under this Contract, shall be considered as an independent contractor. Contractor, his agents, and employees shall not be considered as employees of LBUD.

23) Contractor and subcontractor(s) shall not discriminate against any person in the performance of this Contract and shall comply with applicable federal, state, and city equal employment opportunity laws, ordinances, rules, and regulations. Contractor and subcontractor(s) shall not discriminate against any employee or applicant for employment or against any subcontractor on the basis of race, color, religion, national origin, sex, sexual orientation, AIDS, HIV status, age, disability, or handicap, subject to federal and state laws, rules, and regulations.

24) Contractor shall comply with all applicable federal, state, and local laws pertaining to the subject matter hereof.

25) Contractor shall submit samples of all documents that Contractor may require LBUD to execute to complete this transaction. By accepting these samples as part of the bid or by awarding the Contract to a Contractor who has submitted said samples, LBUD does not agree to the terms stated in said samples. This Invitation to Bid and Contractor’s bid shall take priority over said samples and this Invitation and Contractor’s bid shall become the Contract between LBUD and the Contractor.

26) All quantities stated herein are only ESTIMATES. LBUD reserves the right to increase or decrease these estimated quantities based on its actual needs and funds available.

27) LBUD reserves the right to exercise at its option an increase in expenditures by ten (10) percent annually, but LBUD does not guarantee such an increase.

28) Contractor shall cooperate with LBUD in all matters relating to taxation and the collection of taxes, particularly with respect to the self-accrual of use tax. Contractor shall cooperate as follows: (i) for all leases and purchases of materials, equipment, supplies or other tangible personal property totaling over $100,000 shipped from outside California, a qualified Contractor shall complete and submit to the appropriate governmental entity the form in Appendix “A” attached hereto; and (ii) for construction contracts and subcontracts totaling $5,000,000 or more, Contractor shall obtain a sub-permit from the California Board of Equalization for the Work site. “Qualified” means that the Contractor purchased at least $500,000 in tangible personal property that was subject to sales or use tax in the previous calendar year.

In completing the form and obtaining the permit(s), Contractor shall use the address of the Work site as its business address and may use any address for its mailing address. Copies of the form and permit(s) shall also be delivered to the Purchasing Agent. The form must be submitted and the permit(s) obtained as soon as Contractor receives a notice of award. Contractor shall not order any materials or equipment over $100,000 from vendors outside California until the form is submitted and the permit(s) obtained and, if Contractor does so, it shall be a material breach of the Agreement. In addition, Contractor shall make all purchases from its Long Beach sales office and the Long Beach sales office of its vendors if those vendors have a Long Beach office and all purchases made by Contractor under this Agreement which are subject to use tax of $500,000 or more shall be allocated to LBUD of Long Beach. Contractor shall require the same form and permit(s) from its subcontractors.

Contractor shall not be entitled to and by signing this Contract waives any claim or damages for delay against City and LBUD if Contractor does not timely submit these forms to the appropriate governmental entity. Contractor may contact LBUD Accounting Division at 562-570-2300 for assistance with the form.

29) The California Integrated Waste Management Act (Public Resources Code, Sec. 40000 et seq.) requires governmental entities to achieve fifty (50) percent diversion of waste. In conjunction with the City’s Integrated Resources Bureau, the City is currently developing an Environmentally Preferable Product (EPP) procurement plan. These guidelines enable the City Purchasing Agent to greatly expand procurement programs by moving beyond a singular consideration of “recycled-content”. EPP procurement facilitates the purchase of products that qualify within a broad range of “environmentally preferable” criteria, such as: minimal packaging; energy savings; non-toxic; manufactured from sustainably-harvested materials. Contractor shall monitor products that fall within the EPP guidelines and document all criteria that qualify the product as an EPP. Documentation from the manufacturer will be acceptable and may be required during the term of the Contract.

30) NOTICE TO BIDDERS REGARDING THE PUBLIC RECORDS ACT:

Responses to this Invitation to Bid become the exclusive property of LBUD. All Bids submitted in response to this Invitation to Bid are a matter of public record and shall be regarded as public records. Exceptions will be only those elements in each Bid that are defined by the Bidder as business or trade secrets and are marked as “Trade Secrets”, “Confidential” or “Proprietary”.

LBUD shall not be liable or responsible in any way for disclosure of any records not marked as “Trade Secrets”, “Confidential” or “Proprietary”. LBUD shall not be liable or responsible in any way for disclosure of any records so marked if disclosure is deemed to be required by law or by a court order.

31) THE FOLLOWING ADDITIONAL CONDITIONS APPLY ONLY IN CASES WHERE CONTRACTOR IS TO PERFORM WORK ON CITY

PROPERTY:

A) If at any time during the progress of the Work, Contractor shall allow any indebtedness to accrue for labor, equipment, or materials, or which may become a claim against LBUD, Contractor shall immediately upon request from the LBUD pay such claim or indebtedness or cause such lien to be dissolved and discharged by giving a bond or otherwise and, in case of his failure so to do, LBUD may withhold any money due Contractor until such claim or indebtedness is paid or may apply such money toward the discharge thereof; or, in such event LBUD may at its option declare this Contract to be terminated; take possession and control of the Work and complete the same or cause the same to be completed according to the specifications.

Contractor shall pay to LBUD the difference between the Contract price and the actual cost to LBUD in completing or causing the Work to be completed.

B) Contractor shall carry on the Work at its own risk until the same is fully completed and accepted and shall, in case of any accident, destruction, or injury to the Work or materials before its final completion and acceptance, repair, or replace work or materials so injured, damaged, and destroyed, at his own expense and to the satisfaction of LBUD. When materials and equipment are furnished by others for installation or erection by Contractor, Contractor shall receive, unload, store, and handle same at the Site and become responsible as though such materials and equipment were being furnished by Contractor under the Contract.

C) Contractor shall procure and maintain at Contractor’s expense for the duration of the Contract the following insurance against claims for injuries to persons or damage to property that may arise from or in connection with the performance of the Contract by Contractor, its agents, representatives, employees or subcontractors:

(1) Comprehensive General Liability: $1,000,000 combined single limit for each occurrence or $2,000,000 General Aggregate for bodily injury, personal injury, and property damage, including products and completed operations coverage.

The Board of Utilities Commissioners, its officials, employees and agents shall be named as additional insureds as respects:

liability arising out of activities performed by or on behalf of Contractor; products and completed operations of Contractor; and premises owned, leased or used by Contractor.

(2) Automobile Liability: $500,000 combined single limit per accident for bodily injury and property damage covering owned, non-owned and hired vehicles.

(3) Workers’ Compensation as required by the California Labor Code and Employers Liability limits of $1,000,000 per accident.

Any self-insurance program and self-insured retention must be separately approved in writing by LBUD.

Each insurance policy shall be endorsed to state that coverage shall not be cancelled by either party or reduced in coverage except after thirty (30) days prior written notice to LBUD.

Contractor shall maintain at its expense, until completion of performance and acceptance by City, from an insurer:

a. Admitted (licensed) in the State of California with a current financial responsibility rating of A (Excellent) or better and a current financial size category (FSC) of V (capital surplus and conditional surplus funds of greater than $10 million) or greater rating as reported by A.M. Best Company or equivalent, unless waived in writing by City’s Risk Manager, or

b. Non-admitted in the State of California with a current financial responsibility rating of A (Excellent) or better and a current financial size category (FSC) of VIII (capital surplus and conditional surplus funds of greater than $100 million) or greater rating as reported by A.M. Best Company or equivalent, unless waived in writing by City’s Risk Manager.

All coverages for Subcontractors shall be subject to the requirements stated herein and shall be maintained at no expense to LBUD.

Contractor shall furnish LBUD with certificates of insurance and original endorsements providing coverage as required above. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf.

Before any of Contractor’s or Subcontractor’s employees shall do any Work on LBUD’s property, Contractor shall furnish LBUD with the required certificates evidencing that such insurance is being maintained. Such certificates shall specify the date when such insurance expires. Such insurance shall be maintained until after the Work under the Contract has been completed and accepted.

Such insurance as required herein or in any other documents to be considered a part hereof shall not be deemed to limit Contractor’s liability under this Contract.

D) Contractor shall defend, indemnify and hold harmless The Board of Utilities Commissioners, its officials, and employees from and against any and all liability for claims for bodily injury and property damage arising out of negligent acts, omissions or errors of any employee of Contractor at the Site.

E) Contractor shall list the name and location of the place of business of each Subcontractor who will perform work, labor or services for Contractor, or who specially fabricates and installs a portion of the Work or improvement in an amount in excess of one-half of one percent of Contractor’s total contract cost. The Subcontractor list shall be submitted with Contractor’s Bid.