U4_Tank_Replacement_Project_Specifications_03272024.pdf

WATER DEPARTMENT

INVITATION FOR BID,

PLANS AND SPECIFICATIONS, AND BIDDING AND CONTRACT REQUIREMENTS

FOR

U4 Tank Replacement Project

CWO #2023-007

SANTA CRUZ CITY COUNCIL

Fred Keeley, Mayor

Renee Golder, Vice Mayor Sandy Brown Sonja Brunner

Shebreh Kalantari-Johnson Scott Newsome Martine Watkins

Matt Huffaker, City Manager

Bonnie Bush, City Clerk Administrator

Anthony P. Condotti, City Attorney

Heidi Luckenbach, Water Department Director

Bids Opening May 1, 2024 3:00PM https://procurement.opengov.com/portal/santacruzca

U4 Tank Replacement Project 00 01 07 - 2 Seals and Signatures

Robert Miles, PE, RWMCE Civil, License No. 20595 License Expiration Date: September 2025

The seal and signature to the left applies to the following Specifications divisions and sections of this Bidding Document:

Division 02 Division 11 11000 11002 11512

Division 13 13652 13654 13658 13660 13662 13664

Division 15 15000 15006 15010 15066 15072 15154 15200 15201 15204 15206 15208 15212 15215 15217 15225 15266

02050 02100 02200 02210 02212 02221 02450 02500 02510 02512 02571 02620 02732

Division 3 03100 03200 03300 03600

Division 5 05500 05501 05505 05530

Division 9 09900 09902 09904 09905 09907 09908 09920 09924 09930

U4 Tank Replacement Project 00 01 07 - 3 Seals and Signatures

Raymond Genato, PE

Electrical, License No. 17995

License Expiration Date: December 2024

The seal and signature to the left applies to the following Specifications divisions and sections of this Bidding Document:

Division 10 Division 40

• 10 14 00

Division 26

• 26 05 00

• 26 05 19

• 26 05 33

• 26 08 13

• 40 61 13

• 40 61 93

• 40 61 96

• 40 71 00

• 40 72 00

Engineer’s seal and signature does not apply to the documents that comprise Division 00 – Bidding and

Contracting Requirements.

It is a violation of applicable laws and regulations governing professional licensing and registration for any person, unless acting under the direction of the licensed and registered design professional(s) indicated above, to alter in any way the Specifications in this Bidding Document.

END OF SECTION

REG

I ST

ERED PRO F E S S I ONA L ENG I NEER

S T A T E O F C A L I F O R N I A

No. E17995 Exp. 12-31-24

E L ECT R I CA L

RA

YMOND I . GENATO

U4 Tank Replacement Project 00 01 10 - 1 Table of Contents

SECTION 00 01 10

TABLE OF CONTENTS

DIVISION 00 – BIDDING AND CONTRACTING REQUIREMENTS

Section Number Section Title 00 01 07 Seals and Signatures 00 01 10 Table of Contents 00 11 13 Advertisement for Bids 00 21 13 Instructions to Bidders 00 41 13 Bid Form 00 43 13 Bid Security Form 00 43 36 Proposed Subcontractors Form 00 43 38 Good Faith Effort Statement for Local Hire 00 45 00.3 DBE Subcontractor Performance Form 00 45 00.4 DBE Subcontractor Utilization Form 00 45 19 Non-Collusion Declaration 00 45 46.1 Anti-Lobbying Certification 00 45 46.2 Iran Contracting Certification 00 45 46.3 Certification of Compliance with SRF Conditions 00 45 46.4 Certifications of Compliance with WIFIA Conditions 00 45 46.5 Escrow Bid Document Certification 00 45 46.6 Good Neighbor Commitment 00 45 46.8 Escrow Bid Document Certification 00 45 46.9 DIR Compliance Affidavit 00 45 46.10 CARB Compliance Certificate 00 52 13 Agreement 00 54 63 Escrow Agreement in Lieu of Retainage 00 61 13.13 Performance Bond 00 61 13.16 Payment Bond 00 61 19 Maintenance Bond 00 62 91 Division of Apprenticeship Standards Form 140 00 62 92 Request for Dispatch of an Apprentice 00 72 13 General Conditions 00 73 01 Supplementary Conditions 00 73 43 Copeland Anti-Kickback Act 00 73 46 Wage Determination Schedules 00 73 74.1 Water Infrastructure Finance Innovation Act Program Requirements

DIVISION 01 – GENERAL SPECIFICATIONS

Section Number Section Title 01 11 13 Summary of Work

U4 Tank Replacement Project 00 01 10 - 2 Table of Contents

01 14 00 Work Restrictions 01 21 00 Allowance Procedures 01 22 00 Measurement and Payment 01 24 13 Value Engineering 01 25 00 Substitution Procedures 01 26 00 Contract Modifications 01 29 73 Schedule of Values 01 29 76 Progress Payment Procedures 01 31 19 Project Meetings 01 32 00 Construction Progress Documentation 01 32 16 Construction Progress Schedule 01 32 26 Construction Progress Reporting 01 33 00 Submittal Procedures 01 35 23 Owner Safety Requirements 01 35 23.1 COVID 19 Safety Requirements 01 35 43 Environmental Procedures 01 35 43.13 Environmental Procedures for Hazardous Materials 01 42 00 References 01 43 05 Quality Assurance and Quality Control Requirements 01 45 33 Special Inspections and Testing Program 01 51 05 Temporary Utilities and Temporary Facilities 01 55 26 Maintenance and Protection of Traffic 01 57 33 Temporary Security 01 61 00 Common Product Requirements 01 62 00 Product Options 01 65 00 Product Delivery Storage and Handling Requirements 01 71 23 Field Engineering 01 74 00 Cleaning 01 75 00 Checkout and Startup Procedures 01 77 00 Contract Closeout 01 78 23 Operation and Maintenance Data 01 78 36 Warranties 01 78 39 Project Record Documents 01 78 43 Spare Parts and Extra Materials 01 79 23 Instruction of Operation and Maintenance Personnel

DIVISON 02-49– TECHNICAL SPECIFICATIONS

Section Number Section Title Division 2 – Site Work

02050 Demolition, Salvage, and Abandonment 02100 Site Preparation 02200 Earthwork, General

U4 Tank Replacement Project 00 01 10 - 3 Table of Contents

02210 Pipeline and Utility Earthwork 02212 Site and Structure Earthwork 02221 Pipeline Flowable Fill 02450 Landscape Preservation, Removal, and Restoration 02500 Asphalt Concrete Pavement 02510 Pipelines and Site Piping, General 02512 Steel Pipe Field Welding 02571 Fabricated Steel Pipe 02620 Pressure Pipeline Testing and Disinfection 02732 Sanitary Sewer and Drainage Pipeline Testing

Division 3 – Concrete 03100 Concrete Formwork 03200 Concrete Reinforcement 03300 Cast-in-Place Concrete 03600 Grout

Division 5 – Metals 05500 Miscellaneous Metal 05501 Anchor Bolts 05505 Bolts and Other Metal Fasteners 05530 Metal Gratings, Stairs, Platforms, and Guardrails

Division 9 – Finishes and Protective Coatings 09900 Protective Coatings, General 09902 General Facility Coatings 09904 Protective Coatings, Surface Preparation 09905 Protective Coatings, Lead Paint Removal 09907 Protective Coatings, Dehumidification 09908 Steel Reservoir Coatings 09920 Pipe Mortar Lining and Coating- 09924 Pipe Epoxy Lining and Coating 09930 Hot-Dip Zinc Coatings

Division 10 – Specialties 10140 Identification Devices

Division 11 – Equipment 11000 General Equipment Requirements 11002 Equipment Baseplates, Supports, and Foundations 11512 Hydraulic Surge Tank Systems

Division 13 – Special Construction 13652 Steel Reservoirs and Standpipes, Field Erected 13654 Steel Reservoir Hydraulic Testing and Disinfection 13658 Steel Reservoir Roof 13660 Bolted Steel Tanks 13662 Shop-Fabricated Metal Tanks, General 13664 Hydropneumatic and Hydraulic Surge Tanks

U4 Tank Replacement Project 00 01 10 - 4 Table of Contents

Division 15 – Mechanical 15000 Mechanical Piping, General 15006 Pipe Supports 15010 Pipe Connections and Couplings 15066 Commercial Steel Mechanical Piping 15072 Stainless Steel Mechanical Piping 15154 Mechanical Piping Testing and Disinfection 15200 Valves, General 15201 Valve Actuators 15204 Butterfly Valves 15206 Gate Valves 15208 Spring-Loaded Poppet Check Valves 15212 Air Release and Vacuum Valves 15215 Diaphragm-Actuated Globe Valves 15217 Ball Valves, 2 Inches and Smaller 15225 Swing Check Valves 15266 Cast Iron Flap Gates

Division 26 – Electrical 26 05 00 Electrical – Basic Requirements 26 05 19 Wire and Cable – 600 Volts and Below 26 05 33 Raceways and Boxes 26 08 13 Acceptance Testing

Division 40– Process and Instrumentation 40 61 13 Process Control System General Requirements 40 61 93 Process Control System Input-Output List 40 61 96 Process Control Descriptions 40 71 00 Flow Instrumentation 40 72 00 Level Instrumentation

PLANS AND DRAWINGS

Attachment 1 Project Plans

EXHIBITS

Exhibit Number Exhibit Title Exhibit A-1 Geotechnical Baseline Data Report Exhibit A-2 Results of Condition Assessment by Robert W. Miles Consulting

Engineers, Technical Memorandum No. 1A Exhibit B-1 Standard Construction Practices, Habitat Conservation Measures, and Mitigation Measures Exhibit C Bulk Water & Hydrant Meter Services Policy

U4 Tank Replacement Project 00 01 10 - 5 Table of Contents

Exhibit D Sycal Proposal Exhibit E City Safety Policies Exhibit F System Outage Request Exhibit G-1 Disadvantaged Business Enterprise Requirements Exhibit G-2 American Iron and Steel Requirements Exhibit X-1 Application for Payment Exhibit X-2 Santa Cruz Local Hire Residency Compliance Form Exhibit X-3 Field Order Form Exhibit X-4 Change Order Form Exhibit X-5 Certificate of Substantial Completion Exhibit X-6 Notice of Completion Exhibit X-7 DAS Form 140 Exhibit X-8 DAS Form 142 Exhibit Y Good Neighbor Commitment, Section 00 45 46.6 (to be Agreement

Exhibit) Exhibit Z Contract Price Exhibit (to be Agreement Exhibit)

U4 Tank Replacement Project 00 11 13 - 1 Advertisement for Bids

SECTION 00 11 13

ADVERTISEMENT FOR BIDS

NOTICE IS HEREBY GIVEN that the City of Santa Cruz, California, invites sealed Bids for the following Project:

U4 Tank Replacement Project CWO #2023-007

Sealed bids for the construction of the Project will be received electronically through the City’s e‐ procurement portal located at https://procurement.opengov.com/portal/santacruzca until May 1, 2024, at 3:00PM local time. At that time the Bids received will be publicly opened and read.

Bids will be received for a single prime contract for replacement of the existing steel 400,000-gallon potable water storage tank known as University Reservoir No. 4 (U4) which serves the University of California Santa Cruz (UCSC) campus and local Westside customers (Project). The Project includes decommissioning and removal of the old storage tank, construction of a new steel 400,000-gallon storage tank on the existing foundation, pump control upgrades and fire hardening of the roof of the U6 pump station. To meet system demands for the University and protect water supply pumps while the main reservoir is being replaced, a 40,000-gallon maintenance tank will be installed as part of the Project. Two road pullouts will be paved along the narrow quarter mile access road to allow small fire trucks and other vehicles to turn around. Other project work at the site will include replacing fencing and existing drainage infrastructure, installation of a new curb and gutter, and minor resurfacing and repairs to the access road once construction is complete.

The Engineer’s estimate anticipates that the total bid price will be $4.4M and the Contract Time for the completion of all the Work of the Project is 482 working days. The proposed Work is generally described as follows:

1. Site and structural Work, including the Work of the access road, yard piping and yard electrical condusits, site excavation, grading and paving, reservoir and surge tank foundations, and fencing;

2. Field investigation, exploratory excavations and surveying for existing Underground Facilities in accordance with Section 02510-1.04;

3. Sheeting, shoring, and bracing of equivalent methods conforming to applicable safety Regulations and in accordance with Section 02200-1.03D;

4. Mechanical Work, including installation of mechanical piping, valves and meters inside the pump building, modifications to the pump station roof, above-ground piping and valves at the reservoirs and surge tank, and the piping connections at the reservoirs and surge tank;

5. Equipment and piping coordination and installation drawings, in accordance with Section 15000-1.04;

6. Design, fabrication, erection, and testing of the bolted steel reservoir U4MT, including protective coatings, and all appurtenant work, complete and in-place, ready for service;

7. Design, fabrication, erection and testing of the welded steel water reservoir, U4R including demolition and removal of the existing reservoir U4R, including protective coatings, and all appurtenant work, complete and in-place, ready for service;

8. Dehumidification services for application of protective coatings for the welded steel reservoir, in accordance with Section 09907 – Protective Coatings, Dehumidification; and

9. Mobilization shall be less than 2.5 percent of the subtotal bid price.

https://procurement.opengov.com/portal/santacruzca%20until%C2%A0May

U4 Tank Replacement Project 00 11 13 - 2 Advertisement for Bids

Bidding Documents, as defined in the General Conditions, may be downloaded, without charge, from the designated website (indicated below). Prospective Bidders are urged to register with the designated website as a Bidding Documents holder, even if Bidding Documents are obtained from a plan room or source other than the designated website or City in either electronic or paper format. The designated website will be updated periodically with Addenda, lists of registered holders of the Bidding Documents, reports, and other information relevant to submitting a Bid for the Project. All official notifications, Addenda, and other Bidding Documents will be offered only through the designated website. Neither City, Program Manager, Construction Manager, nor Engineer will be responsible for Bidding Documents, including Addenda, if any, obtained from sources other than the designated website or the City. Those downloading the Bidding Documents from any other source assume responsibility and risk for completeness of those Bidding Documents.

All Bidders shall verify if the City has issued any Addenda for this Project via the designated website. It is the Bidder’s responsibility to ensure that all requirements of Addenda are inserted in the bid.

The designated website is: https://procurement.opengov.com/portal/santacruzca.

Paper Bidding Documents may be examined, by appointment only, at the City of Santa Cruz Water Department, 212 Locust Street, Suite C, Santa Cruz, CA 95060 (“Issuing Office”). Contact Taylor Kihoi, Senior Professional Engineer, tkihoi@santacruzca.gov, to schedule an appointment.

A mandatory pre-bid conference will be held at the time, date, and location indicated in Article 4 of the Instructions to Bidders. All Prospective Bidders must sign in on the City-provided sign-in sheet at this conference to be eligible to bid for the Project. Bids for this Project will not be accepted from Bidders that did not attend and sign in to the mandatory pre-bid conference.

The Contract will be awarded to the lowest responsible responsive bidder. The City reserves the right to reject any or all Bids, including for any minor irregularities or defects. The City may reject a Bid if the City determines that any of the bid prices are materially unbalanced to the potential detriment of the City.

Each bid shall be accompanied by one of the following forms of Bidder’s security: cash, certified or cashier’s check drawn upon a responsible bank, or Bid Bond executed by an admitted surety insurer, made payable to the City of Santa Cruz. The Bidder’s security shall be in an amount equal to at least ten percent (10%) of the total bid price, and shall be conditioned to be forfeited to the City in the event that the Bidder, if their bid is accepted, does not execute the Contract for the Project and provide the required bonds, certificates of insurance, and endorsements as required. A bid will not be considered unless one of the approved forms of Bidder’s security is enclosed with it.

Bidders and their proposed subcontractors shall hold such licenses as may be required by the laws of the State of California for the performance of the Project, as specified in the Contract Documents. Bidders bidding as the Prime Contractor shall possess a valid California Contractor’s General Engineering License “A” at the time of contract bid and throughout the contract term until Notice of Final Acceptance has been issued. The Contractor will also be required to ensure that all subcontractors working on this Project are holding valid licenses suitable for their trade throughout the contract term until Notice of Final Acceptance has been issued. Failure to possess the specified license at the time the bid is submitted shall render the bid non-responsive.

The Project will be financed through the Community Grants Program and the Water Infrastructure Finance Innovation Act (WIFIA), both managed by the U.S. EPA. Contractual requirements of the funding-financing entity are in the proposed Contract Documents, Section 00 73 74.1. Such requirements include but are not limited to, Disadvantaged Business Enterprise good faith efforts, Davis-Bacon and

U4 Tank Replacement Project 00 11 13 - 3 Advertisement for Bids

California prevailing wage rates, and Build America Buy America Act. Additionally, the General Contractor and all Subcontractors must make good faith efforts to hire qualified individuals who are residents of Santa Cruz County as required by Santa Cruz Municipal Code (SCMC) Chapter 3.10, and to employ apprentices who are enrolled and participate in a viable apprenticeship program approved by the Division of Apprenticeship Standards.

This Project is subject to compliance monitoring and enforcement by the DIR pursuant to the California Labor Code section 1771.4. No General Contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)).

No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

Pursuant to the provisions of California Labor Code Section 6707, each Bid submitted in response to this Invitation to Bid shall contain, as a separate bid item, adequate sheeting, shoring, and bracing, or equivalent method, for the protection of life or limb in trenches and open excavation, exceeding five feet, which shall conform to applicable safety orders. Neither this requirement, nor any payment by City for this separate bid item, shall be construed to impose tort liability on City, or its employees or agents, for any injury or damage caused by failure of any excavation or protective equipment or methods.

Progress payments are subject to 5% retention withholding until thirty five (35) calendar days after recording the notice of completion. Pursuant to California Public Contract Code Section 22300, for monies earned by the General Contractor and withheld by the City to ensure the performance of the Contract.The General Contractor, may, at its option, choose to substitute securities meeting the requirements of California Public Contract Code Section 22300, or have the retained, earned monies deposited in an escrow account at a federal or state chartered bank.

For all further requirements regarding Bid submittal, qualifications, procedures, and contract award, refer to the Instructions to Bidders that are included in the Bidding Documents.

Technical questions and requests for information related to this Invitation for Bids should be directed to [Taylor Kihoi, Senior Professional Engineer, tkihoi@santacruzca.gov.] All questions shall be in writing and received a minimum of 5 business days prior to the bid opening date.

This Advertisement is issued by:

Owner: City of Santa Cruz, California

By: _____________________________________ Dated: __________________

Matt Huffaker, City Manager mailto:tkihoi@santacruzca.gov

U4 Tank Replacement Project 00 21 13 - 1 Instructions to Bidders

SECTION 00 21 13

INSTRUCTIONS TO BIDDERS

These Instructions to Bidders establish the basic procedures and requirements for preparing and submitting a Bid, evaluation of Bids and criteria for award of the Contract, and requirements for the signing of the Contract.

TABLE OF ARTICLES

ARTICLE 1— Defined Terms

ARTICLE 2— Bidding Documents

ARTICLE 3— Qualifications of Bidders

ARTICLE 4— Pre-Bid Conference

ARTICLE 5— Site and Other Areas

ARTICLE 6— Bidder’s Representations and Responsibilities

ARTICLE 7— Interpretations and Addenda

ARTICLE 8— Bid Security

ARTICLE 9— Substitutes and “Or-Equals” During Bidding

ARTICLE 10— Subcontractors and Suppliers

ARTICLE 11— Preparation of Bid

ARTICLE 12— Submittal of Bid

ARTICLE 13— Withdrawal of Bids

ARTICLE 14— Bids to remain Subject to Acceptance

ARTICLE 15— Evaluation of Bids and Basis for Award

ARTICLE 16— Contract Bonds and Evidence of Insurance

ARTICLE 17— Notice of Award and Signing of Contract

ARTICLE 18— Security Deposit Option in Lieu of Retention

ARTICLE 1— DEFINED TERMS

1.01 Defined terms, indicated in these Instructions to Bidders with initial capital letters, are as set forth in the General Conditions and Supplementary Conditions, available at the Designated Website indicated on the Advertisement for Bids. Proper nouns and the titles of documents and statutes are also indicated with initial capital letters. Additional defined terms used in the Bidding Requirements have the meaning set forth below:

A. Designated Website – The website designated by the Issuing Office for obtaining Bidding Documents, Addenda, and all official notifications and where to register as a holder of the Bidding Documents. The identity of the Designated Website is indicated in the Advertisement for Bids.

U4 Tank Replacement Project 00 21 13 - 2 Instructions to Bidders

B. Issuing Office—The office from which the Bidding Documents are issued. The identity of the Issuing Office is indicated in the Advertisement for Bids.

ARTICLE 2— BIDDING DOCUMENTS

2.01 Obtaining Bidding Documents

A. The City’s Standard Specifications, together with the Project’s Bidding Documents, may be obtained at the Designated Website or address indicated on the Advertisement for Bids.

2.02 Obtain and Use Complete Bidding Documents

A. Bidder shall obtain a complete set of the Bidding Requirements and proposed Contract Documents (together, the Bidding Documents). See the Agreement for a list of the Contract Documents. It is Bidder’s responsibility to determine that it is using a complete set of documents in the preparation of a Bid. Bidder assumes sole responsibility for errors or misinterpretations resulting from the use of incomplete documents, by Bidder itself or by its prospective Subcontractors and Suppliers.

2.03 Restrictions on Use of Bidding Documents

A. Bidding Documents are made available for the sole purpose of obtaining Bids for completion of the Project and permission to download or distribution of the Bidding Documents does not confer a license or grant permission or authorization for any other use. Authorization to download documents, or other distribution, includes the right for Bidding Documents holders to print documents solely for their use, and the use of their prospective Subcontractors and Suppliers, provided the plan holder pays all costs associated with printing or reproduction. Printed documents may not be re-sold under any circumstances.

2.04 Bidding Documents Website

A. City has established a Designated Website as indicated in the Advertisement for Bids.

City requires that Bidder register as a Bidding Documents holder with the Issuing Office at such website, and obtain a complete set of the Bidding Documents from such website.

Bidders may rely that sets of Bidding Documents obtained from the Designated Website are complete, unless an omission is blatant. The Designated Website will be updated with any Addenda, lists of registered holders of the Bidding Documents, reports, and other information relevant to submitting a Bid for the Project. All official notifications, Addenda, and other Bidding Documents will be offered only through the Designated Website.

2.05 Bidding Documents Obtained from Issuing Office

A. Bidder obtaining Bidding Documents from the Issuing Office shall also register as a Bidding Documents holder on the Designated Website.

2.06 Plan Rooms

A. Plan rooms (including construction information subscription services, and electronic and virtual plan rooms) may distribute the Bidding Documents or make them available for examination. Those prospective bidders that obtain an electronic (digital) copy of the Bidding Documents from a plan room are encouraged to register as plan holders from the Bidding Documents Website or Issuing Office. City is not responsible for omissions in Bidding Documents or other documents obtained from plan rooms, or for a Bidder’s failure to obtain Addenda from a plan room.

U4 Tank Replacement Project 00 21 13 - 3 Instructions to Bidders

2.07 Electronic Documents

A. When the Bidding Requirements indicate that electronic (digital) copies of the Bidding Documents are available, such documents will be made available to the Bidders as Electronic Documents in the manner specified.

1. Bidding Documents will be provided in Adobe PDF (Portable Document Format) (.pdf) files readable by edition of Adobe Reader or Adobe Acrobat current at the time the Bidding Documents are issued. Other software capable of opening and displaying .pdf files may also properly display the Bidding Documents issued as Electronic Documents. It is the intent of the Engineer and City that such Electronic Documents are to be exactly representative of the paper copies of the Bidding Documents.

However, because the City cannot totally control the transmission and receipt of Electronic Documents nor Bidders’ and the Contractor’s means of reproduction of such documents, the City cannot and do not guarantee that Electronic Documents and reproductions prepared from those versions are identical in every manner to the paper copies.

B. Unless otherwise stated in the Bidding Documents, the Bidder may use and rely upon complete sets of Electronic Documents of the Bidding Documents, described in Paragraph 2.07.A above, obtained via the City’s Designated Website. However, Bidder assumes all risks associated with differences arising from transmission/receipt of Electronic Documents versions of Bidding Documents and reproductions prepared from those versions and, further, assumes all risks, costs, and responsibility associated with use of the Electronic Documents versions to derive information that is not explicitly contained in printed paper versions of the documents, and for Bidder’s reliance upon such derived information.

ARTICLE 3— QUALIFICATIONS OF BIDDERS

3.01 Bidder’s Qualification

A. Competency of Bidder:

1. As required by Title 5, Chapter 5.04 of the City of Santa Cruz Municipal Code, the Contractor and Subcontractors must obtain and maintain a current City of Santa Cruz Business License for the duration of the Work. Proof of application(s) and payment of Business License(s) shall be required prior to Work beginning.

2. Bidder shall be licensed under the applicable provisions of the Business and Professions Code of the State of California to do the Work contemplated in the Project.

3. No General Contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations as stated in Paragraph 3.02 of this Article.

B. Bidder shall be skilled and regularly engaged in the general class or type of work called for under the Project.

C. It is the City’s intent to award the Contract to a Bidder that furnishes satisfactory evidence that Bidder has the requisite experience, resources, and ability and that Bidder has sufficient capital and facilities, or can demonstrate to City’s satisfaction that Bidder has prompt access to construction equipment and facilities, to enable Bidder to prosecute the Work in accordance with the Contract Documents (including the Contract Times established therein).

U4 Tank Replacement Project 00 21 13 - 4 Instructions to Bidders

D. To determine the degree of responsibility to be credited to a Bidder, any relevant evidence will be considered that the Bidder, or personnel guaranteed to be employed in responsible charge of the Work, has satisfactorily performed other projects similar in scope, type of work, and complexity at similar rates of progress required for the Project.

3.02 DIR Registration

A. No prospective Contractor or prospective Subcontractor may be indicated in a submitted Bid, for public works, unless registered with the California Department of Industrial Relations (DIR) pursuant to California Labor Code Section 1725.5. A prospective Contractor and Subcontractor is not qualified to bid on, be listed in the Bid, or enter into any contract for public work in California unless currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. By submitting its Bid to the City, Bidder is certifying that Bidder itself is listed by the DIR, and Bidder has verified that all Subcontractors to be employed on the Project, if Bidder is awarded the Contract, are registered with the DIR in compliance with Labor Code Sections 1771.1 and 1725.5, and Contractor shall submit proof of registration to the City with the Bid.

B. Bidder’s or Contractor’s inadvertent error in listing a Subcontractor, whether prospective or under a subcontract with Contractor, who is not registered pursuant to Labor Code Section 1725.5 in response to the Advertisement for Bids shall not be grounds for filing a bid protest or grounds for considering the Bid nonresponsive, provided that one or more of the following apply: (1) the Subcontractor is registered prior to Bid opening; (2) within twenty-four hours after the Bid opening, the prospective Subcontractor is registered and has paid the penalty registration fee specified in Labor Code Section 1725.5; or (3) the Subcontractor is replaced by another registered Subcontractor pursuant to Public Contract Code Section 4107.

3.03 Further Evaluations

A. No requirement in this Article 3 to submit information will prejudice the right of City to seek additional pertinent information regarding Bidder’s qualifications.

ARTICLE 4— PRE-BID CONFERENCE

4.01 Pre-Bid Conference

A. A mandatory pre-bid conference is scheduled for 2:30PM local time, on Thursday April 17, 2024 at the U4 Tank site located in the County of Santa Cruz, California, near Empire Grade Road at approximately the geographic coordinates: 36°59'53.8"N 122°04'09.9"W.

B. Directions: The U4 Tank access road is 1.1 miles north of Heller Drive along Empire Grade through a gated entrance.

C. The purpose of this conference is to give prospective Bidders the opportunity to familiarize themselves with the City’s requirements for bidding. Pose questions to the City, Construction Manager, and Engineer, review of the scope of the Work, and visit the Site.

D. All Prospective Bidders must sign in on the City-provided sign-in sheet at this conference to be eligible to bid for the Project.

E. Attendees will be limited to two representatives per organization. All attendees must adhere to all applicable rules and protocols issued by the local and state Public Health Departments and the Centers for Disease Control and Prevention in response to the

U4 Tank Replacement Project 00 21 13 - 5 Instructions to Bidders

COVID-19 pandemic. Failure to comply with such guidelines may result in an attendee being precluded from attending the meeting and/or site tour.

F. Photos and videotaping will be allowed.

G. Personal Protective Equipment Required for Site Visit

1. To visit the Site, each attendee of the pre-bid conference must bring and wear to the site visit the following: (1) sturdy, closed-toed shoes and (2) reflective safety vest for high visibility in traffic areas and (3) face coverings, as required by the applicable public health guidelines. Attendees without the required equipment will not be allowed on the tour.

2. City, Construction Manager, or Engineer will not have extra protective equipment available.

H. Immediately following the pre-bid conference, a tour of the accessible areas of the Work will be conducted by representatives of City and Engineer (if applicable).

4.02 Interpretations and Oral Statements at Pre-Bid Conference

A. Information presented at the pre-bid conference does not alter the Contract Documents.

City (via Designated Website) will issue any necessary Addenda to make any changes to the Bidding Documents that result from discussions at the pre-bid conference.

Information presented, and statements made at the pre-bid conference will not be binding or legally effective unless incorporated in an Addendum.

4.03 Non-Attendance of Mandatory Pre-Bid Conference

A. Bids will be accepted only from Bidders who attend the pre-bid conference.

B. Bidders arriving at the pre-bid conference more than 10 minutes after the scheduled start-time will not be admitted to the mandatory pre-bid conference.

C. Bidders must attend the entire pre-bid conference. Registering on the sign-in and sign-out sheets at the conference will be the responsibility of each attendee.

ARTICLE 5— SITE AND OTHER AREAS

5.01 Examination of Site

A. Contractor will not be entitled to a change in the Contract Price or Contract Times, nor any associated payment, because of error on Bidder’s part or of Bidder’s negligence or failure to acquaint itself with the existing conditions, limitations, or features of the Site or requirements of the Bidding Documents; or by reason of any estimate, tests, or representations of any officer, employee or agent of the City or the City’s representatives and consultants. Bidder is advised to read and understand the Bidder’s representations in the Bid Form, which are repeated as the Contractor’s representations in the Agreement.

B. Where investigation of subsurface conditions has been made by City regarding design of foundation(s) or other subsurface Work, Bidders should inspect the records of the City as to such investigation, including examination of samples and drill cores, if any. Refer to Paragraph 5.02 of these Instructions to Bidders and to the Supplementary Conditions for identification of reports and drawings of existing physical and subsurface conditions at the Site. The General Conditions and Supplementary Conditions set forth the extent, if any, to which Bidders and Contractor may rely on such data.

U4 Tank Replacement Project 00 21 13 - 6 Instructions to Bidders

C. Investigations by City or City’s consultants of subsurface conditions are made for the purpose of design, and the City assumes no responsibility whatsoever in regard to the sufficiency of test borings or other information for Bidder’s purposes for pricing or Contractor’s purposes for means, methods, procedures, and sequences of construction.

City and City’s consultants make no representation that subsurface data available and investigations performed by the City or City’s consultants are adequate for Contractor’s purposes for construction.

D. Making such information available to prospective Bidders is not to be construed in any way as a waiver of the provisions of the first paragraph of this provision.

E. Records of such preliminary investigations as may have been made by the City may be inspected at the City of Santa Cruz Water Department, Engineering Office, 212 Locust Street, Suite C, Santa Cruz CA 95060, during regular business hours, Mondays through Fridays (City holidays excluded).

5.02 Supplemental Information Available to Bidders

A. Subsurface and Physical Conditions; Hazardous Environmental Conditions

1. The supplementary information identifies the following regarding existing conditions at or adjacent to the Site:

a. Those reports of explorations and tests of subsurface conditions at or adjacent to the Site that contain Technical Data.

b. Those drawings known to City of existing physical conditions at or adjacent to the Site, including those drawings depicting existing surface or subsurface structures at or adjacent to the Site (except Underground Facilities), that contain Technical Data.

c. Reports and drawings known to City relating to Hazardous Environmental Conditions (if any) that have been identified at or adjacent to the Site.

d. Technical Data contained in such reports and drawings.

2. Supplemental information includes

a. RWMCE (2022). Technical Memorandum No. 1. U4 Replacement Project - Basis of Design Report

b. RWMCE (2022). Technical Memorandum No. 2. U4 Replacement Project - Evaluation of Reservoir Operations

c. Pacific Crest Engineering Inc. (2022). Geotechnical Investigation – Design Phase.

d. Ifland Engineering Inc. (2022). Topographic Survey.

3. City will make copies of reports and drawings referenced above available to any Bidder on request. These reports and drawings are not part of the Contract Documents, but the Technical Data contained therein upon whose accuracy Bidder is entitled to rely, as provided in the General Conditions, has been identified and established in the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any Technical Data or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

U4 Tank Replacement Project 00 21 13 - 7 Instructions to Bidders

B. Underground Facilities: Underground Facilities are shown or indicated on the Drawings, pursuant to Paragraph 5.05 of the General Conditions, and not in the drawings referred to in Paragraph 5.02.A of these Instructions to Bidders. Information and data regarding the presence or location of Underground Facilities are not intended to be categorized, identified, or defined as Technical Data.

5.03 Other Site-Related Documents

A. Other reports, drawings, and information (if any) about the Site that do not constitute Technical Data are Supplementary Information. Such documents are not part of the Contract Documents. Bidders and Contractor are not entitled to rely on reports, drawings, or information furnished by City, Construction Manager (if applicable), or Engineer (if applicable) that are not Technical Data.

B. Such information is available at the Issuing Office and may be posted on the Designated Website.

5.04 Site Visit and Testing by Bidders

A. Bidder is required to visit the Site and conduct a thorough visual examination of the Site and adjacent areas before submitting its bid. During the visit the Bidder must not disturb any ongoing operations at the Site.

B. A visit to the Site will be conducted immediately following the pre-bid conference.

C. Bidders visiting the Site are required to arrange their own transportation to the Site.

D. All access to the Site other than during the scheduled Site visit/tour indicated above, must be coordinated in advance by contacting Taylor Kihoi (831) 420-5186 and scheduled at least 10 business days prior to the bid opening date. Bidder must conduct the required Site visit during normal working hours. Refer to Paragraph 4.01.B of these Instructions to Bidders regarding requirements for personal protective equipment required for all personnel visiting the Site.

E. Bidder is not required to conduct any subsurface testing, or exhaustive investigations of Site conditions.

F. On request, and to the extent City has control over the Site, and schedule permitting, the City will provide Bidder general access to the Site to conduct such additional examinations, investigations, explorations, tests, and studies as Bidder deems necessary for preparing and submitting a successful Bid. City will not have any obligation to grant such access if doing so is not practical because of existing operations, security or safety concerns, or restraints on City’s authority regarding the Site. Bidder is responsible for establishing access needed to reach specific selected test sites.

G. Bidder must comply with all applicable Laws and Regulations regarding excavation and location of utilities, obtain all permits, and comply with all terms and conditions established by City or by property owners or other entities controlling the Site with respect to schedule, access, existing operations, security, liability insurance, and applicable safety programs.

H. Bidder must fill all holes and clean up and restore the Site to its former condition upon completion of such pre-Bid explorations, investigations, tests, and studies.

5.05 Site Safety

A. Site visits and work at the Site are governed by the safety requirements as stated in the General Conditions, Section 00 72 13.

U4 Tank Replacement Project 00 21 13 - 8 Instructions to Bidders

B. Bidder should recognize that the means and methods of construction preceding the onset of the COVID-19 pandemic, and the ways of doing business, have been, at least for the foreseeable future, materially impacted and changed. These impacts and changes concern and relate to social distancing, ability to have commerce perform at the pace it previously performed, how labor can interact, the implementation of increased safety measures, and a myriad of other impacts to construction operations. Heightened and increased measures to protect persons from illness, and the adoption and implementation of many new and increased safety practices, will make the performance of construction work different and more challenging. It is the intent of the City, by including Section 01 35 23.1, Novel Coronavirus (COVID-19) Safety Requirements, to alert all Bidders for all aspects of this Project, that they include in their Bids all known and reasonably estimated costs and impacts to the ability to obtain goods and materials required, as well as labor to perform the Work.

5.06 Other Work at the Site

A. Reference is made to Paragraph 1.09, Cooperation with Other Work Forces, in Section 01 11 13 – Summary of Work, for the identification of the general nature of other work of which City is aware (if any) that is to be performed at the Site by City, contractors retained by City, or others (such as utilities and transportation facility owners) and relates to the Work contemplated by these Bidding Documents. If City is party to a written contract for such other work, then on request, City will provide to each Bidder access to examine such contracts (other than portions thereof related to price and other confidential information, if any.

ARTICLE 6— BIDDER’S REPRESENTATIONS AND RESPONSIBILITIES

6.01 Bidder’s Responsibilities and Representations

A. Bidder shall examine carefully the Site and the Bidding Documents. The submission of a Bid will be conclusive evidence that Bidder has investigated and is fully aware of the conditions and difficulties to be encountered, of the character, quality and quantities of Work to be performed, and of the requirements of the Bidding Documents as to the nature and location of the Work, the general and local conditions at and adjacent to the Site, particularly those bearing upon transportation, disposal, handling and storage of material, availability of labor, water, electric power, roads and uncertainties of weather, and environmental and physical conditions at and adjacent to the Site; the conformation and conditions of the ground, the character and quality and quantity of surface and subsurface materials, facilities, and structures, including groundwater, to be encountered;

the character of equipment and facilities needed preliminary to, and during the, prosecution of the Work; and all other matters which can in any way affect the Work or the cost thereof under this Contract. Any failure by the Contractor to acquaint themselves with all available information concerning these conditions will not relieve Bidder from responsibility for estimating properly the difficulty or cost of successfully performing the Work.

B. Also refer to Bidder’s representations set forth in the Bid Form.

6.02 Bidder Certifications

A. The following certifications shall be included with the Bid:

1. Anti-Lobbying Certification form (Section 00 45 46.1) required by section 1352, title 31, United States Code;

U4 Tank Replacement Project 00 21 13 - 9 Instructions to Bidders

2. Iran Contracting Act Certification form (Section 00 45 46.2) required by Public Contract Code section 2200 et seq;

3. Certification of Compliance with SRF Conditions (Section 00 45 46.3);

4. Certification of Compliance with WIFIA Conditions (Section 00 45 46.4); and

5. Escrow Bid Documentation Certification (Section 00 45 46.5).

6.03 Other Attachments to the Bid

A. In addition to the certifications listed in Paragraph 6.02 above, other documents shall be submitted with the Bid as stated in Article 2 of the Bid Form, Section 00 41 13.

ARTICLE 7— INTERPRETATIONS AND ADDENDA

7.01 Interpretations

A. If there is any doubt as to the true meaning of any part of the Bidding Documents, or the proposed Contract Documents, or if discrepancies in, or omissions from, the Bidding Documents are found, Bidder shall submit written request for interpretation or clarification to the contact person indicated in Paragraph 7.02 of these Instructions to Bidders.

B. Interpretations and clarifications, if any, will be issued in the form of one or more Addenda. Otherwise, in evaluating the intended Work and preparing its Bid, Bidder shall consider that any discrepancies or conflict in the Bidding Documents shall be governed by the Precedence of Documents provision, Paragraph 6.02 of the Agreement, Section 00 52 13.

7.02 Contact for Interpretations of the Bidding Documents

A. Questions regarding interpretation of the Specifications or Drawings or any other portion of the Bidding Documents or Addenda thereto shall be submitted in writing to Taylor Kihoi, Senior Professional Engineer, tkihoi@santacruzca.gov. No interpretation of the meaning of the Specifications, Drawings, or other Bidding Documents will be made orally. Only interpretations made via Addendum will be binding.

7.03 Addenda

A. Addenda may be issued by the Issuing Office prior to the deadline established for the receipt and opening of Bids. Addenda become part of the Bidding Documents. The additions or changes contained in such Addenda shall be considered by Bidders in preparation of the Bid. Addenda will be posted only on the Designated Website. A copy of each Addendum shall be attached to the Bid submitted by the Bidder.

B. Neither City, Issuing Office, nor Engineer is responsible for distributing Addenda to any entity interested in the bidding of the Project unless such entity has registered as a Bidding Document holder with the Designated Website.

C. To be considered for interpretations or clarifications made via Addendum, Bidder requests for clarifications or interpretations must be received by the person designated in Paragraph 7.02 hereof not later than five (5) days prior to the deadline for receipt of the Bids , as indicated in the Advertisement for Bids.

D. Issuing Office will endeavor to post Addenda to the Designated Website by three days prior to the deadline established in the Bidding Documents for receipt of the Bids.

However, City and Issuing Office reserve the right to issue Addenda that, in the sole mailto:%20%5BName

U4 Tank Replacement Project 00 21 13 - 10 Instructions to Bidders opinion of the City, do not constitute major changes (except possibly for delays in the deadline for receipt of Bids) closer to the deadline for receipt of Bids.

ARTICLE 8— BID SECURITY

8.01 Required Form and Amount of Bid Security

A. Each Bid shall be submitted accompanied by bid security in the form of one of the following: (1) a certified check, (2) cashier's check or (3) bid bond executed by surety (surety to comply with the qualifications requirements set forth in Paragraph 6.01 of the General Conditions).Checks shall be made payable to the City of Santa Cruz and bid bonds shall indicate the City of Santa Cruz as obliged. The bid security must be in an amount of not less than 10 percent of the Bidder’s maximum Bid price, including alternates (if any). A Bid will be rejected if not accompanied by acceptable bid security.

8.02 Default of Successful Bidder

A. The bid security of the apparent Successful Bidder will be retained until City awards the Agreement to such Bidder, and such Bidder has signed the Agreement, furnished the required bonds, and met the other conditions of the Notice of Award, whereupon the bid security will be released. If the Successful Bidder fails to sign and deliver the Agreement and furnish the required bonds within the time indicated in Paragraph 17.02.C of these Instructions to Bidders, City may consider Bidder to be in default, annul the Notice of Award, and the bid security of that Bidder will be forfeited, to the extent of City’s damages (including not less than the difference between: (1) the amount of the Contract as awarded to the initially-Successful Bidder, and (2) the amount of the next lowest-priced Bid of a Bidder whose Bid has not been rejected or disqualified and who is deemed responsible by the City; to this amount may also be added other damages incurred by the City, amount of which shall be documented by the City and furnished to surety upon request). Such forfeiture will be City’s exclusive remedy if Bidder defaults.

8.03 Release of Bid Security

A. Within 10 days after the Notice of Intent to Award, City will release the bid security for such Bids that will not be further considered for award.

B. Retained bid security for Bidders that City believes have a reasonable chance for award will be held until the Agreement is signed and is effective, after which all bid security, except bid bonds and bid security that has been forfeited, will be released to Bidder(s).

C. Release of Bid Security:

1. When bid security is furnished as a certified or cashier’s check, City will return the bid security to the associated Bidder via certified mail.

2. When bid bond is furnished as bid security, at City’s option, City may either (a) destroy the bid bond and advise the associated Bidder in writing of such release, or

(b) return the bid bond to the associated Bidder via certified mail.

ARTICLE 9— SUBSTITUTES AND “OR-EQUALS” DURING BIDDING

9.01 Bids to be Based on Specified Items

A. The Contract for the Work, as awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents without consideration during the bidding and Contract award process of possible substitute or “or-equal” items. In cases in

U4 Tank Replacement Project…