U.S. Embassy Djibouti Reforestation Program NOFO.pdf

U.S. DEPARTMENT OF STATE

U.S. EMBASSY DJIBOUTI, PUBLIC DIPLOMACY SECTION

Notice of Funding Opportunity (NOFO) Funding Opportunity Title: U.S. Embassy Djibouti Reforestation Program Deadline for Applications: August 15, 2024 Total Amount Available: $100,000

A. PROGRAM DESCRIPTION

The U.S. Embassy Djibouti is pleased to announce that funding is available for reforestation efforts in Djibouti City. This notice of funding opportunity outlines the procedures for submitting requests for funding. Please carefully follow all instructions below.

Purpose of the Grant: U.S. Embassy Djibouti invites proposals from local organizations to combat climate change and urban heat in Djibouti City through reforestation and sustainable landscaping.

Djibouti is one of the hottest countries on the planet and increasingly vulnerable to climate change. Djibouti has suffered from chronic drought, which has worsened over the years due to climate change. Average annual temperatures oscillate between 23°C and 40°C but can easily reach 50°C during the months of June, July, and August.

Djibouti is a highly urbanized country with more than 70 percent of the population living in the capital city, Djibouti City. In the capital, the level of sunshine and temperatures remain well above the national average. The effects of climate change coupled with rapid urbanization have contributed to the destruction of vegetation cover in Djibouti City. Reforestation has been proven to reduce the mean temperature in cities by 0.4°C.

Climate change, rapid urbanization, deforestation, and aging and inadequate drainage infrastructure has increased the risk of severe flooding when it does rain. The variability and intensity of rainfall, combined with urbanization, increase the risk of flooding. In April 2024, severe flooding from a few hours of rain trapped communities and destroyed roads and bridges in the city.

The Mayor of Djibouti has set a Green City vision. Part of this effort is to increase reforestation, climate smart practices, and reduce urban heat. This project will support sustainable reforestation efforts in Djibouti City.

Priority Program Areas: Funding will support proposals that directly respond to extreme heat and climate response efforts in Djibouti City. As the effects of climate change push rural communities to the city, the city needs to adapt and mitigate the effects of extreme heat. This project will advance broader climate change mitigation efforts being led by the Government of Djibouti. The project’s key objectives are to:

1. Provide training on sustainable landscaping and tree placement to mitigate urban flooding and extreme heat.

2. Increase reforestation in Djibouti City.

Participants and Audiences:

Embassy Djibouti will consider the full range and diversity of Djibouti and U.S. organizations.

Authorizing legislation, type and year of funding:

The source of funding is FY 2023 Economic Support Funds (ESF) to support small-scale grants for climate adaptation and sustainable landscapes in host countries.

B. FEDERAL AWARD INFORMATION

Length of performance period: 6 to 12 months.

Number of awards anticipated: 1 Total available funding: $100,000 Type of Funding: FY 2023 Economic Support Funds (ESF) Anticipated program start date: September 2024

This notice is subject to availability of funding.

Embassy Djibouti reserves the right to award less or more than the funds available in the absence of worthy applications or under such other circumstances as it may deem to be in the best interest of the U.S. Government. The project is subject to negotiation by the Grants Officer before final award.

Funding Instrument Type: Grant.

Program Performance Period: Proposed programs should be completed in one year or less.

Embassy Djibouti will entertain applications for a continuation grant funded under this award beyond the initial budget period on a non-competitive basis subject to availability of funds, satisfactory progress of the program, and a determination that continued funding would be in the best interest of the U.S. Department of State.

C. ELIGIBILITY INFORMATION

1. Eligible Applicants

Embassy Djibouti encourages applications from Djibouti:

• Registered not-for-profit organizations, including think tanks and civil society/non-governmental organizations with programming experience

• Non-profit or governmental educational institutions

2. Cost Sharing or Matching

Cost sharing is not required.

3. Other Eligibility Requirements

Applicants are only allowed to submit one proposal per organization. If more than one proposal is submitted from an organization, all proposals from that institution will be considered ineligible for funding.

In order to be eligible to receive an award, all organizations must have a Unique Entity Identifier (UEI) number issued via www.SAM.gov as well as a valid registration on www.SAM.gov. Please see Section D.3 for more information. Individuals are not required to have a UEI or be registered in SAM.gov.

D. APPLICATION AND SUBMISSION INFORMATION

1. Address to Request Application Package Application forms required below are available at https://grants.gov/forms

2. Content and Form of Application Submission

Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

Content of Application

Please ensure:

• The proposal clearly addresses the goals and objectives of this funding opportunity

• All documents are in English

• All budgets are in U.S. dollars

• All pages are numbered

• All documents are formatted to 8 ½ x 11 paper, and

• All Microsoft Word documents are single-spaced, 12 point Calibri font, with a minimum of 1-inch margins.

The following documents are required:

1. Mandatory application forms

• SF-424 (Application for Federal Assistance – organizations) or SF-424-I (Application for Federal Assistance –individuals) at https://grants.gov/forms

• SF424A (Budget Information for Non-Construction programs) at https://grants.gov/forms

• SF424B (Assurances for Non-Construction programs) at https://grants.gov/forms

2. Summary Cover Sheet: Cover sheet stating the applicant’s name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.

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3. Proposal (three pages maximum): The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below.

• Proposal Summary: Short narrative that outlines the proposed program, including the proposed climate change mitigation and reforestation approach, and expected outcomes.

• Introduction to the Organization or Individual applying: A description of past and present operations, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.

• Problem Statement: Clear, concise and well-supported statement of the problem to be addressed and why the proposed program is needed.

• Program Goals and Objectives: The “goals” describe what the program is intended to achieve. The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable.

• Program Activities: Describe the proposed program to conduct heat mapping and urban reforestation in Djibouti City.

• Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal.

• Proposed Program Schedule: The proposed timeline for the program activities. Include the dates, times, and locations of planned activities and events.

• Key Personnel: Names, titles, roles and experience/qualifications of key personnel involved in the program. What proportion of their time will be used in support of this program?

• Program Partners: List the names and type of involvement of key partner organizations and sub-awardees.

• Program Monitoring and Evaluation Plan: This is an important part of successful grants. Throughout the time-frame of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?

• Future Funding or Sustainability: Applicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.

4. Budget Justification Narrative: After filling out the SF-424A Budget (above), use a separate file to describe each of the budget expenses in detail. See section H.

Other Information: Guidelines for Budget Submissions below for further information.

5. Attachments:

• 1-page CV or resume of key personnel who are proposed for the program

• Letters of support from program partners describing the roles and responsibilities of each partner

• Official permission letters, if required for program activities

3. Unique Entity Identifier and System for Award Management (SAM.gov)

Required Registrations: All organizations, whether based in the United States or in another country, must have a Unique Entity Identifier (UEI) and an active registration with the SAM.gov.

A UEI is one of the data elements mandated by Public Law 109-282, the Federal Funding Accountability and Transparency Act (FFATA), for all Federal awards.

The 2 CFR 200 requires that sub-grantees obtain a UEI number. Please note the UEI for sub-grantees is not required at the time of application but will be required before an award is processed and/or directed to a sub-grantee.

Note: The process of obtaining or renewing a SAM.gov registration may take anywhere from 4-8 weeks. Please begin your registration as early as possible.

• Organizations based in the United States or that pay employees within the United States will need an Employer Identification Number (EIN) from the Internal Revenue Service (IRS), and a UEI number prior to registering in SAM.gov.

• Organizations based outside of the United States and that do not pay employees within the United States do not need an EIN from the IRS but do need a UEI number prior to registering in SAM.gov.

• Please note that as of November 2022 and February 2022 respectively, organizations based outside of the United States that do not intend to apply for U.S. Department of Defense (DoD) awards are no longer required to have a NATO Commercial and Government Entity (NCAGE) code or CAGE code to apply for non- DoD foreign assistance funding opportunities. If an applicant organization is mid-registration and wishes to remove a CAGE or NCAGE code from their SAM.gov registration, the applicant should submit a help desk ticket (“incident”) with the Federal Service Desk (FSD) online at fsd.gov using the following language: “I do not intend to seek financial assistance from the Department of Defense. I do not wish to obtain a CAGE or NCAGE code. I understand that I will need to submit my registration after this incident is resolved in order to have my registration activated.”

Organizations based outside of the United States and that DO NOT plan to do business with the DoD should follow the below instructions:

Step 1: Proceed to SAM.gov to obtain a UEI and complete the SAM.gov registration process. SAM.gov registration must be renewed annually.

https://mcas-proxyweb.mcas.ms/certificate-checker?login=false&originalUrl=https%3A%2F%2Fgcc02.safelinks.protection.outlook.com.mcas.ms%2F%3Furl%3Dhttps%253A%252F%252Fwww.fsd.gov%252Fgsafsd_sp%253Fid%253Dgsafsd_kb_articles%2526sys_id%253Dc81018e71b1601d0937fa64ce54bcb57%26data%3D05%257C01%257Cfjeldkk%2540state.gov%257C0cc4e2b471f44abcd32308db093ecead%257C66cf50745afe48d1a691a12b2121f44b%257C0%257C0%257C638113937577534024%257CUnknown%257CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%253D%257C3000%257C%257C%257C%26sdata%3DW2ShcazZBQbanYGj0cLOTnUJwv%252BGL4xfwr83%252BycQY2E%253D%26reserved%3D0%26McasTsid%3D15600&McasCSRF=68e5c90ab6d722af563127abdedab779eca177659c5b27c3eaad4d97edb4c67b https://mcas-proxyweb.mcas.ms/certificate-checker?login=false&originalUrl=https%3A%2F%2Fgcc02.safelinks.protection.outlook.com.mcas.ms%2F%3Furl%3Dhttp%253A%252F%252Fwww.fsd.gov%252F%26data%3D05%257C01%257Cfjeldkk%2540state.gov%257C0cc4e2b471f44abcd32308db093ecead%257C66cf50745afe48d1a691a12b2121f44b%257C0%257C0%257C638113937577534024%257CUnknown%257CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%253D%257C3000%257C%257C%257C%26sdata%3Dt32ANWzgpiB93pMWoq%252BFCSHz4YJY9QF1S1iQzCsS6RM%253D%26reserved%3D0%26McasTsid%3D15600&McasCSRF=68e5c90ab6d722af563127abdedab779eca177659c5b27c3eaad4d97edb4c67b

Organizations based outside of the United States and that DO plan to do business with the DoD in addition to Department of State should follow the below instructions:

Step 1: Apply for an NCAGE code by following the instructions on the NSPA NATO website linked below:

NCAGE Homepage: https://eportal.nspa.nato.int/AC135Public/sc/CageList.aspx

Note: As of April 2022, a DUNS number is no longer required for federal assistance applications.

Exemptions An exemption from the UEI and sam.gov registration requirements may be permitted on a case-by-case basis if:

• An applicant’s identity must be protected due to potential endangerment of their mission, their organization’s status, their employees, or individuals being served by the applicant.

• For an applicant, if the Federal awarding agency makes a determination that there are exigent circumstances that prohibit the applicant from receiving a unique entity identifier and completing SAM registration prior to receiving a Federal award.

In these instances, Federal awarding agencies must require the recipient to obtain a unique entity identifier and complete SAM registration within 30 days of the Federal award date.

Organizations requesting exemption from UEI or SAM.gov requirements must email the point of contact listed in the NOFO at least two weeks prior to the deadline in the NOFO providing a justification of their request. Approval for a SAM.gov exemption must come from the warranted Grants Officer before the application can be deemed eligible for review.

4. Submission Dates and Times

Applications may be submitted for consideration at any time before the closing date of August 15, 2024. No applications will be accepted after that date.

5. Funding Restrictions

Award funds cannot be used for construction projects, vehicle purchases, real estate purchases, or other similar purposes.

6. Other Submission Requirements

All application materials must be submitted by email to: djiboutigrants@state.gov https://mcas-proxyweb.mcas.ms/certificate-checker?login=false&originalUrl=https%3A%2F%2Fgcc02.safelinks.protection.outlook.com.mcas.ms%2F%3Furl%3Dhttps%253A%252F%252Feportal.nspa.nato.int%252FAC135Public%252Fscage%252FCageList.aspx%26data%3D05%257C01%257Cfjeldkk%2540state.gov%257C0cc4e2b471f44abcd32308db093ecead%257C66cf50745afe48d1a691a12b2121f44b%257C0%257C0%257C638113937577534024%257CUnknown%257CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%253D%257C3000%257C%257C%257C%26sdata%3Dv3TLT8F%252FNfk5SuTcI2zw7SMhV4HK542OhP9XDx4ln%252BY%253D%26reserved%3D0%26McasTsid%3D15600&McasCSRF=68e5c90ab6d722af563127abdedab779eca177659c5b27c3eaad4d97edb4c67b mailto:djiboutigrants@state.gov

E. APPLICATION REVIEW INFORMATION

1. Criteria

Each application will be evaluated and rated on the basis of the evaluation criteria outlined below. The criteria listed are closely related and are considered as a whole in judging the overall quality of an application.

Organizational capacity and record on previous grants: The organization has expertise in its stated field and PAS is confident of its ability to undertake the program. This includes a financial management system and a bank account.

Quality and Feasibility of the Program Idea: The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.

Goals and objectives: Goals and objectives are clearly stated, and program approach is likely to provide maximum impact in achieving the proposed results.

Embassy priorities: Applicant has clearly described how stated goals are related to and support U.S. Embassy Djibouti’s priority areas or target audiences.

Budget: The budget justification is detailed. Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

Monitoring and evaluation plan: Applicant demonstrates it is able to measure program success against key indicators and provide milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators and shows how and when those will be measured.

Sustainability: Program activities will continue to have a positive impact after the end of the program.

2. Review and Selection Process

A Grants Review Committee will evaluate all eligible applications.

3. Responsibility/Qualification Information in SAM.gov (formerly, FAPIIS)

For any Federal award under a notice of funding opportunity, if the Federal awarding agency anticipates that the total Federal share will be greater than the simplified acquisition threshold over the period of performance (see §200.01 Simplified Acquisition Threshold), this section must also inform applicants that:

i.The Federal awarding agency, prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the U.S.

government designated integrity and performance system accessible through SAM.gov (see 41 U.S.C. 2313);

ii.An applicant, at its option, may review and comment on any information about itself in the designated integrity and performance systems accessible through SAM that a Federal awarding agency previously entered;

iii.The Federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.205 Federal awarding agency review of risk posed by applicants.

4. Anticipated Announcement and Federal Award Dates

Only applicants selected for funding will be notified. Funding is expected to be announced on or about September 1, 2024.

F. FEDERAL AWARD ADMINISTRATION INFORMATION

1. Federal Award Notices

The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document, and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this NOFO does not constitute an award commitment on the part of the U.S.

government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.

Payment Method: Payments will be made as needed to carry out the program activities.

Only organizations/ Individual whose applications will funded will be notified by email.

2. Administrative and National Policy Requirements

Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply. These include:

2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available at: https://www.state.gov/about-us-office-of-the-procurement-executive/. Note the U.S Flag branding and marking requirements in the Standard Terms and Conditions.

3. Reporting

Reporting Requirements: Recipients will be required to submit financial reports and program reports. The award document will specify how often these reports must be submitted.

G. FEDERAL AWARDING AGENCY CONTACTS

If you have any questions about the grant application process, please contact:

djiboutigrants@state.gov

Note: We do not provide any pre-consultation for application related questions that are addressed in the NOFO. Once an application has been submitted, State Department officials and staff — both in the Department and at embassies overseas — may not discuss this competition with applicants until the entire proposal review process is completed.

H. OTHER INFORMATION

Guidelines for Budget Justification

Personnel: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.

Travel: Estimate the costs of travel and per diem for this program. If the program involves international travel, include a brief statement of justification for that travel.

Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.

Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

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Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor. Also describe any sub-awards to non-profit partners that will help carry out the program activities.

Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.

Indirect Costs: These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating. If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.

“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy. It also includes in-kind contributions such as volunteers’ time and donated venues.

Alcoholic Beverages: Please note that award funds cannot be used for alcoholic beverages.