U_AMIM-BVP-ENG_B3126-FE-20132-0J-SOW_2024-04-18_F (1).pdf

Directorate of Public Works Engineering Division

Fort Belvoir, VA 22060-5130

STATEMENT OF WORK (DESIGN-BUILD)

Project No.: FE-20132-0J Facility No.: B-3126 Project Description: Repair of B-3126 Exterior Envelope and HVAC systems Project Manager: Kenneth Aunchman AIA Date: 4/05/2024

A. DESIGN-BUILD STATEMENT OF WORK:

The contractor shall provide all materials, labor, equipment, transportation, and services to design and repair building 3126, a hangar at Davidson Fort Belvoir, Virginia.

General Description: Building 3126, is located at 6988 Britten Road, Fort Belvoir, VA 22060. The building is an aircraft hangar with associated offices and work rooms. The hangar houses Research & Technology Integration’s (Night Vision) Aircraft Component Maintenance Shop. The hanger was built in 1960, is a one-story building and has an area of 18,339 square feet.

Existing conditions: B3126 is an aging building and suffers from deferred maintenance. The hangar bay is sided with corrugated sheet metal with a standing seam, sheet metal roof. One-story offices and work rooms are located to the northeast and southwest of the hangar bay. The northeast offices extend the full length of the hangar, while the southwest offices extend approximately 50% of the length of the hangar. The remainder of the southwest side has a wood lean-to shed and a small yard with grass. The one-story portions of the building have concrete masonry unit (CMU) walls and flat/minimally sloped roofs with a bituminous, built-up finishes. Floors throughout the building are concrete. The floor in the hangar is painted. Office spaces have vinyl tile flooring, and some work rooms have painted concrete floors.

The upper roof above the hangar bay appears to be in good condition but does not appear to have gutters and downspouts to appropriately handle runoff to the lower roof. Runoff drops approximately 10 feet to the surface of the lower roofs.

The lower, minimally sloped roofs over the office and workspaces were replaced in September 2024 and included foam panel insulation. Portions of the lower roof decking over the mechanical room are failing.

Existing windows, hanger doors and pedestrian doors appear to be contemporary with the construction of the building in 1960 and are now 63 years old.

The windows are metal-framed, awning windows and uninsulated. Each window consists of 3 horizontal panes with the upper two (2) panes comprising the operable awing sash. Some windows have been replaced with fixed windows. Other windows or portions of window have been removed to allow installation of window mounted air conditioners and ventilation fans. Where window units and fans are installed, plywood or sheet metal has also been installed to fill in the remainder of the opening. Some windows have expanded metal grating installed on the interior side of the opening. Windows are inefficient, do not provide adequate ventilation for the activities in the building and do not meet current safety requirements.

The pedestrian doors are hollow metal doors in metal frames and are uninsulated.

The hanger bay doors are corrugated steel on metal frames. Each door opening has six rolling leaves that are installed on parallel tracks. Three (3) leaves for each door opening are stored in pockets at the left and right sides of each door opening. Subsequent repairs have added insulation and a sheet-metal, interior finish attached with machine screws that are proud of the finished surface. Opening the hanger bay doors causes the machine screws to impede the opening and scape against the other leaves of the doors. To facilitate opening the door a groove has been cut into the exterior face of the corrugated metal of other door leaves compromising the exterior envelope of the doors.

The corrugated metal and CMU walls are in good condition with some areas of paint loss.

The hangar bay walls, and roof have been insulated. Hangar bay insulation has been damaged by wildlife intrusions into the building from the adjacent wooded areas surrounding the airfield and water infiltration at the grade beam foundation of the hangar. The upper portion of the interior side of the exterior CMU walls of the offices and work rooms have been furred out and insulated above the radiator units attached to the CMU walls that provide heat for those spaces. The space between the floor and bottom of the furred-out portion of the wall is uninsulated.

Heating and cooling of the hangar is by overhead-mounted, gas-fired, infrared, space heaters and wall mounted fans which are to remain. The offices, work areas and mechanical room are heated by wall baseboard radiators and unit heaters and cooled by window mounted air conditioners. The heating water was provided by the condensing boiler with BAS controls in the mechanical room which is not functioning correctly and does not supply hot water to the baseboard radiators.

Water infiltration occurs near the south corner of the hangar and at the threshold of the northeast elevation pedestrian door to the offices.

The work area shall include the interior and exterior sides of the exterior walls and the interior side of the roofs. Work area shall include the finished surfaces and furr-outs of the walls, floor and ceiling but not the framing or structure of the walls of the work area unless otherwise noted. Wiring, conduit, piping and other utilities inside the walls and serving the work area shall also be included in the work area. Interior ceilings in the office and work areas are the underside of the roof decking above with exposed steel beams (approximately 8’-9” to 9’-0” to bottom of beam). The hangar houses two aircraft.

Coordinate all work in the hangar with the tenants. The laydown area shall be coordinated with and approved by the tenants prior to the start of work.

The hanger will remain occupied and operational during construction. A phasing plan shall be required.

The phasing plan shall be submitted for review and acceptance by the Davidson Airfield Safety officer, DPW Engineering, and the tenants. The building is on an active airfield. The contractor shall coordinate access and work with the building’s FACO, building’s security, and airfield management.

Summary of Works:

1. Architectural:

a. Demolition

i. Remove and dispose of all existing windows including but not limited to frames, sashes, expanded metal grating, window vents, associated hardware and accessories;

ii. Remove existing exterior pedestrian doors including but not limited to door leaves, frames, associated hardware and accessories;

iii. Remove existing interior sheet metal, and insulation on hanger bay doors including but not limited to sheathing, insulation, associated hardware and accessories;

iv. Remove damaged, exterior, corrugated sheet-metal sheathing on hangar bay doors including but not limited to sheathing, associated hardware and accessories;

v. Remove and dispose of existing wall and hangar roof insulation including but not limited to insulation, associated hardware and accessories;

vi. Remove and dispose of roof finish and gypsum board roof decking at mechanical and compressor rooms including but limited to roof membrane, underlayment, decking, associated hardware, and accessories;

vii. Remove existing rust and loose and flaking paint from steel roof structure above mechanical room. Prepare structural steel for new paint;

viii. Remove portion of gutter and downspout north of pedestrian door to offices on airfield side of hangar;

ix. Remove and dispose of any existing corrugated-metal siding panels or portion of panels damaged beyond repair;

x. Remove existing loose and flaking paint from exterior CMU and corrugated metal walls. Sand and prepare walls for new paint;

xi. Remove existing wall furr-outs on the interior side of exterior concrete masonry unit (CMU) walls in the offices and work rooms including but not limited to framing, insulation, wall finishes, trim, and wall base. Existing electrical and plumbing utilities shall remain and be protected in place;

xii. Remove and dispose of any rotting wood blocking at hangar grade beam;

xiii. Remove and dispose of existing vinyl tile flooring in office and work-spaces including but not limited to tile and mastic;

xiv. Prepare bare concrete floors in offices and work rooms for finishing and sealing; and

xv. Remove existing loose and flaking paint from hangar floor.

b. New Work

i. Provide and install new, insulated windows including but not limited to frames sashes associated hardware and accessories at office and work areas. Windows shall meet blast criteria per the Unified Facilities Criteria including but not limited to UFC 4-010-01 DoD Minimum Antiterrorism Standards for Buildings;

ii. Provide and install new, insulated windows with frosted/architectural glass panes including but not limited to frames sashes associated hardware and accessories at restroom and shower rooms. Windows shall meet blast criteria per the Unified Facilities Criteria including but not limited to UFC 4-010-01 DoD Minimum Antiterrorism Standards for Buildings;

iii. Provide and install new, insulated, exterior, metal, pedestrian doors including but not limited to door leaves, frames, associated hardware and accessories. Doors shall meet blast criteria per the Unified Facilities Criteria including but not limited to UFC 4-010-01 DoD Minimum Antiterrorism Standards for Buildings;

iv. Repair existing metal hangar doors including but not limited to existing door hangers, tracks associated hardware and accessories. Provide and install new, exterior, corrugated, sheet-metal sheathing to match existing sheathing to remain at removed damaged areas. Provide and install new insulation. Provide and install interior sheathing;

v. Provide and install new insulation at underside of gabled, hangar roof;

vi. Provide and install bird netting in hangar bay including but not limited to netting, zippers for access to existing lights, mechanical equipment, heater and other ceiling mounted fixtures, associate hardware and accessories;

vii. Provide and install new roof above mechanical and compressor rooms including but not limited to roof decking, equipment curbs, fasteners, underlayment, flashing, and roof membrane. New roof finish shall match the existing roof finish in level, slope, and materials.

viii. Provide and Install gutter and downspout at northeast elevation pedestrian door.

Locate new downspout as to drain runoff away from pedestrian door;

ix. Provide and install insulation at underside of roof deck in offices, mechanical room and work spaces;

x. Provide and install ceiling at bottom chord of roof structure in offices and work spaces;

xi. Provide and install new corrugated, metal siding to match existing metal siding including but not limited to siding and fasteners;

xii. Prime and paint roof joists that will remain exposed;

xiii. Prime and paint existing exterior CMU and corrugated metal walls

xiv. Provide and install new insulation at interior side of sheet-metal sheathing in hangar;

xv. Provide and install new wall furr-outs at interior side of exterior CMU walls including but not limited to framing, insulation, wall finishes, trim, wall base, associated hardware and accessories;

xvi. Provide and install blocking at grade beam at location of blocking removed during demolition;

xvii. Provide and install sealant at existing corrugated, metal siding seams;

xviii. Provide and install resilient concrete floor sealant in office spaces; and

xix. Finish existing concrete hangar floor. Provide non-slip surface with appropriate safety markings.

2. Structural:

a. Demolition

i. Remove loose and damaged interior and exterior mortar at structural concrete masonry unit walls. Scope of task is estimated to be approximately 5% of existing one-story office walls.

ii. Assess roof structure above the mechanical and compressor rooms and remove any structure that is damaged beyond repair;

b. New Work

i. Assess door openings and headers for structural soundness. Repair as necessary.

ii. Repoint existing interior and exterior concrete masonry unit (CMU) walls.

iii. Provide and install all roof structural support needed for HVAC equipment above mechanical room;

3. Civil:

i. Remove soil and sediment from yard at south corner of hanger to level below hangar grade beam and bottom of siding.

ii. Saw cut tarmac to prepare for installation of trench drain and pipes from northeast pedestrian door stoop to drop inlet south of southwest hangar bay door;

b. New Work

i. Grade and sod yard at south corner of hanger. Yard grading may be required to divert runoff from flowing toward building and to provide positive drainage to driveway and parking areas south and west of hangar;

ii. Provide and install trench drain at northeast pedestrian entry stoop including but not limited to drain and pipes to discharge into existing drop inlet located on the tarmac south of the southwest hangar bay door;

iii. Provide and install tarmac patches to match level of exiting tarmac and provide positive drainage to existing stormwater system;

iv. Provide all civil work such as trenching needed to support HVAC installation;

4. Mechanical:

a. Demolition

i. Remove and dispose of all existing window mounted air conditioner units including but not limited to air conditioner units, mounting brackets, flashing, associated hardware and accessories;

ii. Remove existing wall/floor mounted radiators from offices and work rooms including but not limited to radiators, pipes, associated hardware and accessories;

iii. Remove existing, through-wall, louver vent at mechanical room;

iv. Remove existing piping and hardware associated with radiators; and

v. Remove existing boiler.

b. New Work

i. Provide and install new HVAC system(s) for the office areas include all HVAC equipment, DDC control system, and all associated equipment. All new HVAC equipment capacities, ductwork, piping sizes, and outside air requirements shall be developed in accordance with UFC 3-410-01, UFC 3-401-01, UFC 1-200-02 and local codes as applicable. Determine ventilation/outside air (OA) quantities, and restroom exhaust quantities in accordance with ASHRAE 62.1. VRF systems and systems with proprietary controls will not be considered unless expressly exempted by DPW;

ii. Install new through-wall, louver vent with damper at mechanical room;

iii. Install new exhaust vent at ceiling in restrooms and showers;

iv. Provide and install new ducts including but not limited to duct hangers, supply vents, associated hardware and accessories;

v. Provide and install new HVAC controllers and thermostats including but not limited to devices, wiring, conduit, associate hardware and accessories;

vi. Provide and install new restroom exhaust vents; and

vii. Positive pressure in offices and work-spaces outside of hangar area must be provided per UFCs.

5. Plumbing:

i. Remove and dispose of all radiator pipe. Cut pipe at floor and/or structural wall.

Abandon cut pipes interior to structure in place.

b. New Work

i. Cap and seal abandoned pipe at floor and/or structural walls; and

ii. Provide and install all plumbing required for the HVAC systems including but not limited to associated hardware and accessories.

6. Fire Protection and Alarm:

a. Fire protection and alarm modifications are not anticipated. Ensure protection of any fire protection and alarm equipment during construction. Provide required interlocks and relays to existing fire alarm system. Provide duct smoke detector as required.

7. Electrical/Lighting/Communication/Security:

a. New Work

i. Move existing electric outlet and telecommunication boxes to finished face of new furred out interior side of exterior walls;

ii. Access and repair static tie down points and grounding wire; and

iii. Provide and install all electrical support required for the HVAC equipment including but not limited to associated hardware and accessories.

8. Utilities Privatization contract coordination and payment: contractor shall provide all required load letters and design documents and pay for (3rd party payment) for electrical service, water and wastewater services, and natural gas service to Dominion Energy (DE), American Water (AW) and Washington Gas (WG), respectively, as applicable.

9. Communication and Security:

a. Communication and security modifications are not anticipated outside of work described in

7.a.i. Ensure protection of any communications and security equipment during construction.

10. Environmental requirements:

Proposals shall take into account Executive Order 13834, May 2018 as well as DoD Strategic Sustainability Plan. Contractors are mandated to recycle at least 60% of construction and demolition(C&D) debris. All C&D debris will go to the Potomac Landfill at 3730 Greentree Lane, Dumfries, VA 22026 or any recognized and certified reclamation landfill. Diversion, disposal amount and disposal site information must be reported to the Ft Belvoir Directorate of Public Works (DPW) Environmental and Natural Resources Division (ENRD) Attn: Vijay Ivatury vijay.m.ivatury.civ@mail.mil, 703-806-0061, in appropriate format that display the project description, date ticket number, type of material, tonnage and disposal site.

If any work is to be performed that would result in land disturbance, the guidelines outlined in the referenced “Fort Belvoir MS4 Program Bulleting #1” shall be followed for design, submittals, and attaining approval from DPW and possibly VADEQ depending on how much land disturbance is expected. If no work will result in land disturbance, the guidelines outlined in the referenced “Fort Belvoir ESC Technical Bulletin #4” shall be followed to ensure that no illicit discharges occur. David Greenspan (david.a.greenspan.ctr@mail.mil 703-806-3066) is the contact at Ft Belvoir Directorate of Public Works (DPW) Environmental and Natural Resources Division (ENRD) for any erosion, mailto:vijay.m.ivatury.civ@mail.mil mailto:david.a.greenspan.ctr@mail.mil sediment control and storm water management design questions.

If additional asbestos within the building is suspected by the contractor in addition to what has been identified by the government, contractor is to have a professional licensed asbestos firm test the building and provide a report to the government on the findings. Provide all certifications and licenses.

If lead paint is suspected by the contractor in addition to what has been identified by the government, contractor is to have a professional licensed firm test the building and provide a report to the government on the findings. Provide all certifications and licenses.

Radon testing is required for the close-out of the project per Public Works Technical Bulletin 200-1- 144.

[MS4 PROGRAM BULLETIN #1 IS A GENERAL GUIDE FOR THE PROCESS FOR ANY LAND DISTURBING PROJECTS THAT ARE EQUAL TO OR GREATER THAN 2500 SQ FT. THIS BULLETING IS AVAILABLE IN THE FOLLOWING LOCATION: K:\DPW-ENG\PROJECTS\SOW TEMPLATE. THIS IS THE BEST DOCUMENT TO PULL

REQUIREMENT FOR THE EROSION AND SEDIMENT CONTROL AND STORMWATER MANAGEMENT TO

INCLUDE IN LANGUAGE FOR PROJECTS WITH LAND DISTURBANCE]

[POLICY 71 HAS FORT BELVOIR REQUIREMENTS FOR STORMWATER POLLUTION PREVENTION. INCLUDE

REQUIREMENTS FROM THIS POLICY WHEN APPLICABLE. POLICY IS AVAILABLE IN K:\DPW-

ENG\PROJECTS\SOW TEMPLATE.]

11. Other specific requirements: Interior Hardware:

a. Provide locksets with 7-pin small format interchangeable core with keyway type A. Locksets and latch sets must conform to ANSI A156.2, series 4000, Grade 2 and be UL Listed. Locksets and cores to be of the same manufacturer to maintain complete lockset warranty. Permanent core face must be the same finish as the lockset finish.

b. Interior Doors: Install lever handles and construction cores. Provide Ft Belvoir Lock Smith a core key, permanent cores, 4 door keys and 2 master keys. Warrantee shall be a minimum of 10 years.

c. Exterior Hardware: Provide hardware as required for access and egress. Provide Ft Belvoir Lock Smith with permanent cores, a core key, 4 keys per door, 2 master keys and permanent cores. The master key shall not be the same master as the interior doors. Warrantee shall be a minimum of 10 years.

d. Mechanical Rooms: Ft Belvoir standard for exterior application. Permanent keys and cores shall be stamped with the applicable key mark for identification. Permanent keys will also be stamped “U.S. Gov.-Do Not Duplicate"

Deliver permanent cores, core keys, keys and master keys to:

Aleut Attn: Bruce Best 9460 Jackson Loop, Building 1420 Ft. Belvoir, VA 22060]

B. DESIGN REQUIREMENTS:

1. All works shall meet or exceed Army Regulations, Unified Facility Criteria (UFCs), International Building Code (IBC), State and local codes, industry standards and the attached Sustainable Design Elements. Contractor shall comply with all applicable codes for DoD facilities as stated in UFC 1-200-01, General Building Requirements. All UFCs are available online at www.wbdg.org

This project will comply with ABA Accessibility Standards for DoD Facilities at https://www.access-board.gov/aba/dod-policy-memo.html and https://wbdg.org/ffc/usab/guidelines-standards/aba-standards .

2. Designers of Record (DOR)

Professional Registered members of the Contractor’s Design-Build team that check, approve, sign, date, and certify, prior to submitting the deliverables to the Government, that the D-B design submittals comply with the contract requirements. There should be a designer of record for each area of work that requires submittal approval

a. The DOR's stamp, sign, and date each design drawing and other design deliverables under their responsible discipline at each design submittal stage. The DOR(s) are responsible for maintaining the integrity of the design and for compliance with the contract requirements through construction and documentation of the as-built condition by coordination, review and approval of extensions of design, material, equipment and other construction submittals, review and approval or disapproval of requested deviations to the accepted design or to the contract, coordination with the Government of the above activities, and by performing other typical professional design responsibilities.

b. After the contract award, the D-B contractor is fully responsible for his/her own design and construction, quality, full compliance with the RFP and his/her accepted proposal, and is liable for its faults.

c. The Government will not place itself in an approval position unless there are critical designs such as energy feeds, heating, ventilation and air-conditioning (HVAC), energy budget limitations, utility monitoring and control systems(UMCS) preparation, electronic security systems which the Government wants to share the risk in design with the D-B contractor.

3. CONTRACTOR SUBMITTAL PROCEDURES

The purpose of this regulation is to establish systematic procedures for managing contractor submittals so that contractors and the government may effectively schedule, control and process submittals required by the contract and regulate the timely flow of materials incorporated into the construction

a. D-B contract submittals are classified as follows:

b. Designer of Record Approved (DA) Submittals

c. Conformance Review (CR) Submittals

d. Government Approved (GA) Submittals http://www.wbdg.org/ https://wbdg.org/ffc/usab/guidelines-standards/aba-standards

e. Designer of Record Approval and Conformance Review (DA/CR) Submittals

f. Designer of Record and Government Approved (DA/GA) Submittals

g. For Information Only (FIO) Submittals

Government review will not duplicate the Designer of Record responsibilities, and accordingly will not include reviews such as checking all design calculations.

4. At minimum, the contractor shall comply with the Whole Building Design Guide (WBDG) Division 1-General Requirements and Unified Facilities Guide Specifications (UFGS) to include but not limited to:

UFGS-01 11 00 Summary of Work UFGS-01 20 00.00 20 Price and Payment Procedures UFGS-01 30 00 Administrative Requirements UFGS-01 32 01.00 10 Project Schedule UFGS-01 33 00 Submittal Procedures UFGS-01 33 16.00 Design Data (Design after Award) UFGS-01 35 26 Governmental Safety Requirements for APP (Accident Prevention Plan) review checklist (http://www.belvoir.army.mil/safety/construction.asp) UFGS-01 45 00.10 20 Quality Control for Minor Construction Other quality specs UFGS-01 57 19 Temporary Environmental Controls Recycled recovered material UFGS-01 74 19 Construction and Demolition Waste Management UFGS-01 78 00 Closeout Submittals [UFGS-01 91 00.15 Total Building Commissioning] (not typically in sow)

*The above are the minimum UFGS requirements, they are the responsibility of the contractor and the Designer of Record (DOR) to provide edited and relevant specifications for government review. The DOR shall evaluate the UFGS and provide the necessary edited specifications to meet project intent.

*In addition to the specifications listed above, the design and construction must be in accordance with the latest revision/edition of the reference codes and standards. The term “latest revision/edition” is defined as the version adopted as of the project award date.

*For any discrepancies between various Government and non-Government standards and codes listed above, the most stringent shall govern.

5. DESIGN REVIEW SUBMISSION FORMAT

Note: All specifications to be submitted to the government shall be provided in [Master Spec] industry format.

To include at a minimum the applicable submittals from Part 2 of UFGS 01 33 16.00 10 Design After Award

a. The contractor shall submit to the Government two (2) Arch D size (24”x36”), two (2) Arch B size (11”x17”) paper copies and four (4) CDs containing electronic files of 35% design documents to include preliminary design drawings (in PDF file format), outline specifications, preliminary cost estimate, design analysis and alternatives.

b. The contractor shall submit to the Government two (2) Arch D size (24”x36”), two (2) Arch B size (11”x17”) paper copies and four (4) CDs containing electronic files of 65% design documents to include design drawings (in PDF file format), edited specifications, design analysis & calculations and cost estimates. The contractor shall also provide responses to the Government’s 35% design comments.

c. The contractor shall submit to the Government two (2) Arch D size (24”x36”), two (2)

Arch B size (11”x17”) paper copies of 100% design documents to include construction drawings and specifications, design analysis & calculations and cost estimates. The contractor shall also provide these 100% design documents in electronics format (CD- ROM). Stamped/Sealed drawings shall be in CAD (AutoCAD) and in PDF. The contractor shall keep one set of the Issue for Construction (IFC) drawings and specification available at the construction site at all times. The contractor shall also provide responses to the Government’s 65% design comments.

d. The Government will review contractor design submissions to verify adherence to contract requirements. Design reviews by the Government are not to be interpreted as resulting in an approval of the Contractor's apparent progress toward meeting contract requirements but are intended to discover any information which can be brought to the Contractor's attention which might prevent costly errors and misdirection. The Contractor shall remain completely responsible for designing, constructing the project in full compliance with the requirements, and be singularly responsible to satisfy the terms of the resulting contract.

e. Specifications/Calculations: calculations shall be titled with each analysis clearly indicating subject/problem being studied, applied references, design analysis. The specifications shall be sufficiently detailed and edited to direct the construction contractor to execute the scope of work, outlined in this scope of work. The specifications and calculations shall be the latest version to completely encompass the scope of work and reflect the design of the project. Calculations shall be provided when any changes to floor layout result in relocation of any mechanical, electrical, plumbing, civil, and/or life safety and fire protection components.

6. REQUIRED SUBMITTALS

Include time frames in SOW

a. APP (Accident Prevention Plan)

b. BOD (Basis of Design)

c. Safety Plan

d. Environmental Plan

e. Laydown Area Plan

f. Construction Schedule (includes design/construction review period)

g. Phasing Plan

h. Three (3) Week Look Ahead Schedule

i. Updated progress schedule 1st meeting of month.

C. CONSTRUCTION REQUIREMENTS:

1. The contractor shall submit to the Government a digging permit request, conduct a pre-construction meeting with the Government and submit to the Government progress schedule and submittal register. The contractor shall not begin work until an approved digging permit is received.

2. The contractor shall coordinate and complete project in a timely manner to reduce disruption of daily activities. The contractor shall strategically place all required barricades in order to direct traffic around work areas to protect project areas.

3. To allow the government project manager sufficient time to inspect and accept all prep work, the contractor shall notify the government project manager, not later than five (5) working days prior to any concealment.

4. The contractor shall conduct a site meeting with the government project manager prior to any procurement and/or site work. The contractor shall also conduct weekly coordination meetings with the Government and user when works start.

5. The contractor shall conduct a schedule update meeting with the government project manager at a minimum once a month.

6. The contractor shall not commence any removal/demo of existing equipment, until all materials required to complete project are on hand and on site. The contractor shall ensure all materials with long lead times are ordered in a timely manner.

7. Any changes alterations and/or adjustments to the statement of work and/or the drawings will be approved by the government project manager prior to proceeding. If such alterations/adjustments require modification of any permits, the contractor shall not begin work on the alterations/changes until the modified permits are received.

8. The contractor shall verify the existing site conditions and the existing site dimensions prior to bid submittal.

9. The project site shall be clean and orderly at all times.

10. The contractor is responsible for identifying all latent conditions and shall contact the government project manager to verify latent conditions prior to continuation of work.

11. The contractor is responsible for all required dust protection; protection of existing areas surrounding the project areas and the matching of existing finishes as applicable.

12. The contractor shall develop and provide to the government project manager a proposed work schedule and notify him/her prior to any site work.

13. If required, the contractor shall be responsible for utility connections up to five feet outside of the building. Utilities to include but not limited to water, sanitary, sprinkler, gas, and electric.

D. OTHER REQUIREMENTS:

1. The performance period for this contract is 730 calendar days. The contractor shall complete the design within 215 calendar days after Partial Notice to Proceed (PNTP) issued. Full Notice to Proceed (FNTP) will be issued 14 calendar days after Issued For Construction (IFC) drawings are accepted.

a. 35% design: 45 calendar days after PNTP; allow 21 calendar days for Government’s comments; allow 7 calendar days for Designer to review and respond to Government’s comments, a meeting is required at the end of this 7 days.

b. 65% design: 30 calendar days after receipt of Contractors comment responses for 35% design; allow 21 calendar days for Government’s comments; allow 7 calendar days for Designer to review and respond to Government’s comments, a meeting is required at the end of this 7 days.

c. 100% design: 21 calendar days after receipt of Contractors comment responses for 65% design; allow 21 calendar days for Government’s comments; allow 7 calendar days for Designer to review and respond to Government’s comments, a meeting is required at the end of this 7 days.

d. Issue for Construction (IFC) Submission / Final Design: [14] calendar days after receipt of the 100% design; allow [7] calendar days for Government to accept this Final Design.

e. Government shall respond to RFI request within 10 to 14 days. Government shall respond to submittal review within 10 to 14 days. Government to sign transmittal/RFI sheet indicating if it is accepted, accepted with notes, or rejected.

2. Phasing Requirements/Restrictions/Temporary Services:

The building shall remain occupied during construction. Appropriate phasing shall be proposed to maintain operable restroom facilities for the building’s tenants. The building is located on an active airfield and access to the building will be controlled by the buildings security team, the airfield security officer, and Facilities Coordinator (FACO).

The contractor will be required to phase-in all related work requirements of the project as the user will continue occupying the building throughout. This will include a three-day notice to the user in order to arrange relocation intent.

The contractor is required to submit a phasing schedule to the government project manager before construction.

3. QUALIFICATIONS ACCEPTANCE The contractor shall be responsible to provide qualified personnel that meet project requirements and are acceptable to the Government. Failure to do so may be deemed sufficient reason by the Government to terminate work as provided in the Termination for Default clause of the contract.

4. Preproposal Site Visit: a pre-proposal site visit can be arranged with the project manager. The site visit provides an opportunity to discuss and clarify this Request for Proposal (RFP). Nothing said or represented during the site visit shall be deemed to modify RFP requirements unless followed by a written amendment. The Offeror is requested to submit questions relative to the RFP after the site visit through the RFI process. Any government provided building drawings are provided for reference only, the contractor still has the responsibility to verify all site conditions.

It is the contractor’s responsibility to verify load-bearing and non-loading walls and joists if any demolition of walls and joists are included in the scope of this project. Contractor to provide a signed engineering assessment and drawings stamped by a licensed structural Professional Engineer (PE) to the government for review.

5. Submit Pricing in CSI format with breakdown by materials, labor, and equipment, G&A/OH, profit and bonds, and quantities (do not submit lump sum amounts). Provide subcontractor's pricing breakdown in CSI format with breakdowns also. If the proposal is not in the requested format, it will delay the completion of this requirement. The contractor shall provide a narrative describing how the work will be performed in response to the solicitation. The contractor shall also identify key personnel and provide an organizational chart.

6. CLOSEOUT SUBMITTAL REQUIREMENTS

a. Provide all testing and training required to complete the contract. HVAC TAB work should be done by independent testing company and submit to Government for approval. Training should be provided to building manager, maintenance personnel, and DPW personnel as required.

b. Complete start-up testing of systems and equipment/components as recommended by the manufacturers.

c. Manuals: The contractor shall provide manuals/documentation reflecting constructed building features/systems, including specifications, shop drawings, design calculations, and operation/maintenance requirements.

d. Operation and Maintenance Manual: The contractor shall prepare three (3) detailed Operation and Maintenance Manuals to assure satisfactory operations and to provide maintenance per manufacturer’s recommendations. In addition to operating sequences of start-up and shutdown, all models of operation shall be described, including emergency/safety shut-offs, efficiency or energy conservation adjustments, noise/vibrations adjustments, control calibration procedures, etc.

e. Warranties: The design/build contractor shall provide the COR a current and complete list of all warranted items and equipment responsibilities, specific warranties and guarantees, final certifications, and similar documents at the time of acceptance/substantial completions.

f. As-Built Drawings: the contractor shall provide “As-Builts Drawings”, [specifications] and documents based upon actual site installation, as should be reflected within latest record drawings/documents. The contractor shall submit to the Government four (4) Arch D size (24”x36”), four (4) Arch B size (11”x17”) paper copies and four (4) CDs containing electronic files of project closeout drawings (in PDF file format), specifications, and other applicable documents.

7. AT/OPSEC REQUIREMENTS

a. Clearance of personnel: It is the A/E and/or contractor’s responsibility to obtain security clearances for employees working in a Federal Installation. The government is not responsible for work delays or additional costs associated with the A/E’s and/or contractor’s failure to obtain clearances for their employees.

b. AT Level I training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area:

All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

c. iWATCH Training: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program

(training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within YY calendar days of new employees commencing performance with the results reported to the COR NLT XX calendar days after contract award.

For contracts that require a formal OPSEC program: The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it and why it needs to be protected. The contractor shall implement OPSEC measures as ordered by the commander. In addition, the contractor shall have an identified certified Level II OPSEC coordinator per AR 530-1.

d. For contracts that require OPSEC Training:Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Level I OPSEC training is available at the following website:

http://cdse.edu/catalog/elearning/GS130.html (Duration: 45 minutes).

8. REAL PROPERTY REQUIREMENT

DD FORM 1354 TRANSFER AND ACCEPTANCE OF MILITARY REAL PROPERTY

Contractor shall provide pertinent cost, unit of measurement, and description data regarding construction, repairs and or alterations to Real Property Facilities to update DD Form 1354. For specific information requirements, the contractor shall coordinate with the Project Manager and reference the Unified Facilities Criteria (UFC) Criteria or Transfer and Acceptance of Military Real Property, UFC 1-300-08, 16 April 2004 https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-1-300-08. The UFC specifies frequency and how to complete the DD Form 1354. This document should be consulted in executing responsibilities. Frequency of submission is as follows:

a. Draft DD Form 1354 at 30% Design

b. Interim DD Form 1354 and update to Draft at Completion of Design

c. Interim DD Form 1354 and update to Draft at 90 % Construction Completion

d. Red-Zone Inspection: Government shall provide 1354 documentation to the contractor.

Contractor shall submit final 1354 at 100% construction completion. The DD Form 1354 documentation shall be submitted electronically to the Project Manager for review. This data shall be provided prior to submission of final request for payment.

e. Final payment shall not be approved until all necessary data for DD 1354 is received and approved.

9. Real ID ACT Requirements

a. To access the installation of Fort Belvoir requires that driver’s license and state identification cards by compliant with the REAL ID Act. Effective October 11, 2018, individuals with driver’s license or state identification cards from states listed below will need a secondary ID to receive a pass to access Fort Belvoir. If they do not have a secondary form of ID they’ll be denied access or they’ll have to be accompanied by a Trusted Traveler. Attachment B of this document includes acceptable secondary IDs. If they have an ENHANCED driver’s license, a secondary ID is not required.

b. For more information on extensions or to see if your driver’s license or state identification card is compliant with the REAL ID ACT please view this link, https://www.dhs.gov/real-id#. Scroll down to the US Map and click on your state.

c. Listed below are states that will require a secondary ID effective October 11, 2018.

Extensions may occur so please view the link above for updates

Alaska Minnesota Pennsylvania American Samoa Missouri Puerto Rico California Montana Rhode Island Guam New Hampshire U.S. Virgin Island Illinois New Jersey Virginia Kentucky Northern Mariana Island Washington State Maine Oklahoma Massachusetts Oregon

E. ATTACHMENTS/DRAWINGS/SKETCHES:

Attachment B: REAL ID ACT Secondary Forms of Identification

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STATEMENT OF WORK (DESIGN-BUILD)