TYAD Natural Gas Line Operation and Maintenance_PWS_DRAFT.pdf

Contract #

PERFORMANCE WORK STATEMENT (PWS)

Natural Gas Line Operation and Maintenance

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide natural gas pipe operation & maintenance to

Tobyhanna Army Depot (TYAD). The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform operational maintenance and repair to the natural gas pipeline both above ground and buried at

TYAD as defined in this Performance Work Statement. All services shall be in compliance with Code of

Federal Regulations (CFR) 49 CFR Part 192, National Fire Protection Association (NFPA) 58, Unified

Facilities Criteria (UFC) 4-010-06 “Cybersecurity of Facility-Related Control Systems”, Control Systems

SRG, and all Federal, State, and local regulations.

1.1.1. As required by Army Regulation (AR) 420-1, gas distribution systems on Army installations will be designed, installed, inspected, operated, and maintained in accordance with Department of

Transportation (DOT) 49 Code of Federal Regulations (CFR) 192. Contracts involving gas systems will specify that ONLY qualified gas system workers (Authority authorized under Section 3 of the

Federal Natural Gas Pipeline Safety Act of 1968, 49 U.S.C. App.1671) will be used. Compliance with DOT standards is needed both to improve safety and to facilitate future Utilities Privatization

(UP).

1.2. Background: Tobyhanna Army Depot owns approximately 51,012 total feet of natural gas pipeline. Pipe sizes range from 1-1/4inch PE, up to and including 6inch steel. System consists of high, medium, and low pressure regulators, valves, meters, and cathodic protection. The system is approximately 20-25 years old.

1.3. Objectives: The contractor shall provide and complete all aspects of operation and maintenance, to include inspections and services pertaining to the natural gas line:

a. Inspection of the natural gas system

b. Service calls when needed

c. Maintenance and repairs of the natural gas pipelines (buried and above ground)

d. Preventative Maintenance

e. Additional work as necessary

f. Utility locating

1.4. Scope: The contractor shall provide all labor, equipment, and materials to repair and maintain the natural gas pipeline system. The contractor shall operate, maintain, repair, service the system on a schedule the contractor provides. The contractor shall expand the system to the size required and requested.

1.5. Period of Performance: The period of performance shall be for 5 (five) years, 1 (one) base year plus 4

(four) option years.

1.6. General Information

1.6.1. Quality Assurance: The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the

Government must do to ensure that the contractor has performed in accordance with the performance standards. The Government shall create a quality assurance surveillance plan based on the contractor’s quality control plan to ensure the contractor is performing inspections based on FAR clause 52.246-4.

1.6.2. Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. A copy of the quality control plan will be submitted within five

(5) business days of contract award. At any time, the contractor changes his quality control plan during the life of the contract, the contractor will submit a copy to the contracting officer and contracting officer representative (COR) for approval.

1.6.2.1. Rejection of work. Indication of lack of quality workmanship on the part of the contractor shall be sufficient grounds for the government to reject installed work and to require its immediate removal and complete reinstallation at no additional cost to the government.

1.6.3. Recognized Holidays: Contractor not required to perform work.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

Juneteenth

1.6.4. Hours of Operation: The contractor is responsible for conducting business, between the hours of

0700 and 1630 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Lunch and breaks are paid for and included in each working day. See 5.2.1 for emergency call out response. For other than firm fixed price contracts, the contractor shall not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.4.1. Coordination. All work shall be scheduled to provide minimum interference with Tobyhanna

Army Depot operations. All non-emergency work shall be completed during normal hours of operation as listed in section 1.6.4 of this performance work statement unless otherwise approved by the POC and Tobyhanna Army Depot Security. The contractor shall coordinate all scheduled work with the POC prior to the commencement of work and at the convenience of the government.

1.6.5. Place of Performance: The work to be performed under this contract will be performed at government-owned facilities of Tobyhanna Army Depot.

1.6.6. Type of Contract: The government will award a firm fixed price contract.

1.6.7. Security Requirements:

- The contractor and their employees will check in with the POC upon arrival to the depot. If the POC is unavailable, the contractor and their employees will contact the Physical Security

Specialist (PSS) or Security POC.

o PSS: Physical Security Manager, extension 5-5063.

o Security POC: Security Shift Supervisor or Desk Sergeant, extension 5-7550.

o POC: Nicholas G. Baldauff (Directorate of Installation Services: 5-6463.

- The contractor shall complete and submit to the POC an ELTY 648-C – Request for Access

To Tobyhanna for each contractor employee that will be present on base at any time. This form is available upon request from the POC. This form must be completed prior to the first visit and submitted to the POC for security’s review.

- After receiving approval for base access, each contractor employee shall complete and submit an ELTY 648-RE – Application for Identification Badge and submit to the POC for signature.

This form is available upon request from the POC. The POC shall be responsible for scheduling an appointment with Tobyhanna Army Depot’s Pass and ID office for the contractor to receive their identification badge.

- Each contractor employee requiring vehicle access to the secure area shall complete an ELTY

647 – Parking Pass Request and submit to the POC for signature. This form is available upon request from the POC The POC shall be responsible for scheduling an appointment with

Tobyhanna Army Depot’s Pass and ID office for the contractor to receive their identification badge.

- The contractor and their employees will be required to display their identification badges and vehicle passes at all times while on Tobyhanna Army Depot property or as otherwise directed.

- The contractor and their employees will remove identification badges and vehicle passes when off Tobyhanna Army Depot property.

- The contractor and their employees will have a Service Ticket (Work Order) stating all work performed signed by the PSS or POC before leaving the Depot.

- A written PM Work Sheet will be furnished to the PSS or POC within 5 days after each visit, including all work performed and a proposal (if required) stating material and labor costs.

- Upon completion of the contract, the contractor and their employees will return all identification badges or vehicle passes furnished by the government.

1.6.7.1. PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2. Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks;

however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the

Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3. Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the

Contractor’s Quality Control Plan.

1.6.8. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with

Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers

Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. This can be done by face to face meetings, teleconferences, or video conferences. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.9. Special Qualifications: The contractor employees who will be working on the pipeline shall possess

Compressed Natural Gas Training or equivalent per all applicable Government, State, and local policies (49 CFR – Part 192, NFPA 58). The contractor/subcontractor shall submit all certifications for the workers prior to the commencement of work.

1.6.10. Identification of Contractor Employees: All contract personnel attending meetings, answering

Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves with a identification badge, as such to avoid creating an impression in the minds of members of the public that they are Government officials.

They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor will require registration and pre-screening from BLDG 606 Visitor Control Center/Pass and ID.

1.6.11. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting

Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.12. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the

Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the

Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.13. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The

COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.14. Key Personnel: The follow personnel are considered key personnel by the government:

Program/Project/Contract Manager. The individual can hold all duties if necessary. The contractor shall provide a manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The manager or alternate shall be available between the hours of 0700 to 1630 Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. The individual must be available telephonically for emergencies.

1.6.15. Environmental Notification: Contractor shall comply with the following Environmental Sections.

Environmental Section

Sec. 1 - Compliance with Environmental Laws and Regulations:

Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and

Tobyhanna Army Depot (TYAD) regulation, policy, Host Tenant Agreement, Interagency Service Support

Agreement, or Status-of-Forces Agreement. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Contracting Officer Representative (COR).

Sec. 2 - Compliance with Green Procurement Requirements: Contractor shall follow Federal EPA Comprehensive

Procurement guidelines (www.epa.gov/cpg) and Army Contracting Command Quick Guide

(https://acc.aep.army.mil/accapps/ACCMAP/Documents/Quick- Guide-for-Sustainable-Procurement.docx) for acquisition of building materials and products and select materials that have a long life cycle; the least toxic materials; recyclable materials; materials that are resource-efficient; materials with the maximum recycled content;

materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

Sec. 3 - Compliance with License and Certification Requirements:

Contractor shall obtain all license and certification required by Federal, State, and Local environmental laws and regulations necessary to adhere to the specifications of this contract. The Contractor shall submit all plans, notifications, reports, submittal documents, and fees required by Federal, State, and Local environmental laws and regulations to the appropriate Federal, State, and Local authority and/or agency as necessary to adhere to the specification of this contract. All required licenses and certifications required by Federal, State, and Local environmental laws and/or regulations shall be submitted with the Contractors proposal.

Sec. 4 - Notification of Federal and State Regulators:

Contractor shall immediately notify the COR of the arrival on site of any Federal, State, local and/or DoD environmental regulator or enforcement agent and/or the receipt of any correspondence from above mentioned environmental regulatory agencies.

Sec. 5 - Inspections of Work Sites:

Contractor shall submit to potential Federal, State, Local, Army and installation work site environmental regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation. Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. If an inspection is conducted, it will not stop or disrupt ongoing contract activities. The inspection will only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality.

Sec. 6 - Reporting Noncompliance:

Contractor shall immediately report any nonconformance and/or noncompliance with applicable Federal, State or

Local environmental laws, Army and installation environmental regulations or policies to the COR.

Sec. 7 - Verification of National Environmental Policy Act Documents:

Contractor shall obtain and comply with AMC's National Environmental Policy Act Policy and 32 CFR 651 which addresses actions to be taken by contractor (copies available from the COR). These documents include to the analysis-associated decision document of an Environmental Impact Statement and Record of Decision;

Environmental Assessment and Finding of No Significant Impact or Notice to Proceed; or Record of Environmental

Consideration on the proposed contract actions prior to commencement of such actions.

Sec. 8 - Conformance with Environmental Management System (EMS):

Contractor shall take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment. TYAD currently operates and maintains an International Organization of Standards (ISO) 14001 certified program, “Fence to Fence”.

Contractor shall comply with all EMS program requirements.

http://www.epa.gov/cpg)

Sec. 9 - Assignment of Environmental Compliance Designee (ECD): N/A on this project.

Sec. 10 - Competency Training for Contractor Personnel:

Contractor shall not allow personnel to perform any activities and/or tasks on AMC installations (TYAD) without proper and adequate qualifications or job competency training. In the event of any identified noncompliance, the

Contractor shall, if requested, provide proof of contract personnel training or qualification (individual name, training/qualification type, training/qualification certificate or license and date of training/qualification) to perform those contract activities associated with the identified noncompliance.

Sec. 11 - Generation of Solid Waste:

Contractor shall dispose of all solid waste generated, which cannot be recycled, into the appropriately marked solid waste containers and roll-offs provided by the contractor. Contractor shall comply with the TYAD Integrated Solid

Waste Management Plan.

11.1. Contractor shall make every effort to divert construction, demolition debris, and all other solid waste to comply with the Army Integrated Solid Waste Management Policy.

11.2. The Contractor shall coordinate with the installation Qualified Recycling Program (QRP) and Solid

Waste Managers, and COR to arrange for recyclable materials to be removed and diverted from the waste stream.

11.3. The Contractor shall promote cost-effective waste reduction in all operations and facilities covered by the contract. This includes collection, separation, and processing products or other materials recovered from solid waste streams for use in the form of raw materials.

11. 4. The Contractor shall make maximum effort to reduce and prevent waste.

Sec. 12 - Generation of Hazardous Waste:

Contractor shall assign all hazardous waste management responsibilities to the appointed ECD or designated personnel. Contractor shall contact the COR to obtain technical assistance from the Environmental Office for assisting the ECD with achieving and maintaining compliance with hazardous waste storage and disposal requirements. Contractor shall properly identify all waste and how generated as part of this contract to determine if any waste is hazardous waste as defined by both Federal and State EPA (40 CFR and Title 22 CCR). Contractor shall accumulate and properly manage hazardous waste in a satellite accumulation point at or near the point of generation or in a less-than-90-day site, in accordance with Federal, State, Local, Army, and installation regulation, policy, Host Tenant Agreement, Interagency Service Support Agreement or Status-of-Forces Agreement. The Contractor shall properly package all hazardous waste. The contractor shall arrange for pickup or deliver, all hazardous waste generated by contract activities from the installation.

Sec. 13. - Use of Hazardous Materials:

Contractor shall assign all hazardous materials management responsibilities to the appointed ECD or designated personnel. Contractor shall contact the COR to obtain technical assistance from Environmental Office for assisting the ECD with achieving and maintaining compliance with hazardous material storage, issue, use, and disposal requirements. The hazardous material inventory will be submitted 30 days prior to commencement of work for contracts that exceed 180 consecutive days. The inventory list will contain the hazardous material type and maximum quantities of materials anticipated to be stored on-site. The hazardous material shall be properly identified and include any applicable identification number, such as National Stock Number or Special Item Number. The

Contractor shall maintain copies of Safety Data Sheets for all hazardous materials used and stored on-site during performance of the contract. Contractor shall not supply or deliver any hazardous materials or chemicals to an installation that are listed on EPA toxic chemical list (33/50 Program - AKA 17 List) without prior written approval from COR.

Sec. 14. - Prevention of Storm Water Pollution:

The Contractor shall perform, track, participate, implement, and comply with storm water pollution prevention minimum control measures, protocols, and best management practices (BMP) and ensure that water quality standards are not violated in accordance with all regulations and policies as applicable to the National Pollutant Discharge

Elimination System (NPDES) general permit requirements. Applicable permits may include, but not limited to:

1. The installation’s Small Municipal Separate Storm Sewer System (MS4) Permit;

2. The Multi-Sector General Permit for Storm Water Discharges Associated with Industrial Activities

(MSGP); and,

3. All Construction Activity Storm Water permits minimum control measures include, but not limited to:

- Public Education and Outreach on Storm Water Impacts

- Public Involvement and Participation

- Illicit Discharge Detection and Elimination

- Construction Site Storm Water Run-off Control

- Post Construction Storm Water Management in New Development and Redevelopment

- Pollution Prevention/Good Housekeeping for Municipal Operations Contractors will comply with the

MSGP permit when the activity is identified as a permitted industrial activity. BMPs include, but are not limited to:

- Practicing spill prevention and good housekeeping.

- Installing and managing erosion and sediment control.

- Meeting the requirements of the MS4 permit.

- Contractors will comply with obtaining permit coverage for construction activities disturbing over one acre of land (total acreage is cumulative across all portions of the project). BMPs include, but are not limited to:

- Preparing and implementing a site-specific Storm Water Pollution Prevention Plan (SWPPP) as outlined in the permit and prior to any soil disturbance.

- Installing and managing erosion and sediment control.

- Make available, upon request, permit associated documentation.

- Practicing spill prevention and good housekeeping.

- Meeting the requirements of the MS4 permit.

- Schedule inspections and provide corrective actions for noted deficiencies.

Sec. 15 - Storm Water Management Low Impact Design/Development (LID):

The Contractor shall perform, track, participate, implement, and comply with Section 438 of the Energy

Independence and Security Act; Executive Order 13514; and the DOA memorandum (2010) for full implementation of low impact design/development (LID) techniques to restore predevelopment hydrology to the maximum extent technically feasible for both new and renovation construction projects regardless of size. In support of LID, Contractors will adhere to installation landscape codes and the guidance found in the Installation Design Guide concerning Low Impact Design/Development for storm water management. The following LID practices include, but are not limited to:

- Restoring predevelopment hydrology to the maximum extent technically feasible

- Promoting natural removal of pollutants such as nutrients, oil and grease, and sediments from storm water

- Managing rainfall at the point where it falls

- Meeting the requirements of the MS4 permit

- Important Note: Utilization of permanent retention/detention ponds is prohibited without authorization from the Installation Planning Division.

Sec. 16 - Use of Pesticides:

The Contractor shall not apply any pesticides without the expressed written permission from the COR in consultation with the Installation Pesticide Management Coordinator (IPMC). The Contractor shall utilize Integrated Pest

Management (IPM) technology and procedures in strict compliance with all applicable Federal, State, local, Army, and TYAD regulations, to include the installation's Integrated Pest Management Plan as guidance. The Contractor shall not contract out any pesticide services without the expressed written permission from the COR in consultation with the Installation Pesticide Management Coordinator (IPMC).

Sec. 17 - Protection of Work Site Resources:

Contractor shall confine all activities to areas defined by the PWS and specifications. Prior to the beginning of any work, the Contractor shall identify any land resources to be preserved within the work area. Except in areas indicated on the drawings or specified to be cleared, the Contractor shall not remove, cut, deface, injure, or destroy land resources including trees, shrubs, vines, grasses, topsoil, and landforms. The Contractor shall provide effective protection for land and vegetative resources at all times. Prior to site clearing and grubbing, the Contractor shall coordinate with the COR. Contractor shall notify the COR if any trees are required to be disposed or removed. The

Contractor is not authorized to remove or dispose of any tree greater than 6 inches in diameter unless permission has been granted in writing by the COR.

Sec. 18 - Prevention of Spills:

Contractor shall adopt the installation's Spill Prevention Control and Countermeasures Plan (SPCC) if transporting, processing, storing, or in any way managing hazardous waste, hazardous material, petroleum-oils-lubricants, or other restricted items. In case of a spill, the person in control of the spill site or their designated representative shall take appropriate action to protect workers and bystanders; contain the spill (if it can be done safely); secure the spill site; restrict ignition sources; and immediately contact the installation Fire and Emergency Services (Fire

Department).

Sec. 19 - Protection of Sensitive Areas:

Contractor shall comply with all installation designated sensitive and/or off-limit area restrictions. Sensitive areas are generally demarked indicating what activities (e.g., driving, digging, foot traffic) are prohibited. The Contractor shall also adhere to the following installation sensitive areas requirements:

19.1. Cultural Resources Sites: Do not excavate, remove, damage, or otherwise deface any archeological resource.

19.2. Endangered Species Habitats: Do not initiate any action that may disturb, endanger, or damage to any degree the habitat of a threatened and endangered species.

19.3. Wetlands: Do not excavate or take any action that could fill or damage any wetland unless working under a project specific Corps of Engineers 404 permit. Wetlands include streams, riparian areas, bogs, marshes, and swamps.

Sec. 20 - Corrective Action for Noncompliance:

Contractor shall, when given a verbal and/or written notice of environmental noncompliance or nonconformance by the COR, take immediate corrective action. Failure or refusal to comply promptly may be grounds for the

Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

Sec. 21 - Noise: N/A on this project.

Make the maximum use of low-noise emission products, as certified by the EPA. Blasting or use of explosives will not be permitted without written permission from the Contracting Officer, and then only during the designated times.

Pile-driving operations shall be coordinated through the COR.

Sec. 22 - Mercury:

Mercury is prohibited, unless specified otherwise, and with the exception of mercury vapor lamps and fluorescent lamps. Dumping of mercury-containing materials and devices such as mercury vapor lamps, fluorescent lamps, and mercury switches, in rubbish containers is prohibited. Remove without breaking, pack to prevent breakage, and transport out of the activity in an unbroken condition. Immediately report to the COR instances of breakage or mercury spillage. Clean mercury spill area to the satisfaction of the Contracting Officer and Environmental Office.

Cleanup of a mercury spill shall not be recycled and shall be managed as a hazardous waste for disposal.

Sec. 23 - Universal Waste / e-Waste Management:

Universal waste including but not limited to some mercury containing building products such florescent lamps, mercury vapor lamps, high pressure sodium lamps, CRTs, batteries, aerosol paint containers, electrical equipment containing PCBs, and consumed electronic devices, shall be managed in accordance with applicable environmental law and TYAD Hazardous Waste Management Plan. Consult the Environmental Office for assistance.

Sec. 24 - Pollution Prevention / Hazardous Waste Minimization:

Minimize the use of hazardous materials and the generation of hazardous waste. Consult with the Environmental

Office for suggestions from the installation's pollution prevention/hazardous waste minimization plan for supporting waste minimization goals.

PART 2

Definitions & Acronyms

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. 2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

JHA Job Hazard Analysis

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

OSHA Occupational Health and Safety Administration

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

VPP Voluntary Protection Program

PART 3

Government Furnished Property, Equipment, and Services

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Facilities: During the construction period the contractor shall have limited use of the premises for the performance of his construction operations, including use of the site. The contractor’s use of the premises is confined to those areas where work is to be performed.

3.1.1. Keep driveways and entrances that service the premises clear and available to occupants at all times.

Do not use these areas for parking or the storage of materials. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on site.

3.1.2. Owner Occupancy. The employees of each building will occupy all work areas during normal business hours. The contractor shall cooperate with the occupants to minimize conflicts and facilitate usage. The contractor shall perform work so as to not interfere with the occupant’s use.

3.2. Utilities: All utilities in the facility will be available for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment

PART 4

Contractor Furnished Items and Services

4. CONTRACTOR FURNISHED ITEMS AND SERVICES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials: The Contractor shall furnish all materials and supplies necessary to meet the requirements under this PWS.

4.3. Equipment. The Contractor shall furnish all necessary equipment necessary to meet the requirements under this PWS. This includes, but is not limited to, forklifts, jacks, personnel lifts, ladders, test equipment, hand tools, power tools and safety devices.

PART 5

Specific Tasks

5. SPECIFIC TASKS:

5.1. Basic Services. The contractor shall provide services for operations and maintenance of Tobyhanna Army

Depot Natural Gas pipelines through-out the Depot in accordance with Government, State, local codes, applicable regulations, and laws to ensure industry standards are met and maintained. Demarcation line shall be considered as the point of entry to TYAD (discharge side of transmission provider meter located at gas farm near Scranton ACP) up to and including the point of connection to a piece of equipment.

Service requirement shall include all valves, regulators, meters, equipment, etc. in between these two stated points.

5.2. Natural Gas Pipeline Operations and Maintenance Requirements:

5.2.1. Preventative Maintenance

5.2.1.1. The contractor shall perform preventative maintenance (PM) on all gas lines, structures, and equipment from the Depot main entrance service connection to all buildings per PM schedule submitted by the contractor and in accordance with manufacturer specifications and recommendations. Work shall consist of systematic and cyclic checks, inspections, repairs/corrections/ maintenance of minor deficiencies as well as the recording and reporting of deficiencies beyond the scope of PM and work shall be completed in accordance with CFR 49

Part 192. The contractor shall develop and maintain a PM Plan within 30 days of contract award. The schedules will remain constant except for equipment additions or deletions. The

PM plan shall be in an electronic format. The contractor shall submit monthly maintenance reports and invoices to the COR.

5.2.1.1.1. After projects are completed at Tobyhanna, the contractor shall perform all preventative maintenance on any new gas lines. Work shall consist of all normal PM, updating drawings, and updating the PM schedule accordingly.

5.2.1.2. Cathodic protection and monitoring services ( Code Reference: Title 49 CFR Sections

192.455, 192.457 (a), 192.463, 192.465, 192.469, 192.471, 192.491, and 192.613) : The contractor shall provide cathodic protection and monitoring on all steel gas lines as needed as per 49 CFR. Procedures, qualifications, and techniques shall be per 49 CFR – Part 192, and all local, state regulation. The contractor will inform the government of each additional protection they add to the current system.

5.2.1.2.1. Per current transmission provider, atmospheric corrosion inspection on the station was completed in September 2021, and an ECDA test on the Tobyhanna transmission line

(which included a close interval survey test) was completed in 2019. Cathodic protection service inspections on steel risers inside the depot are also completed on a 10-year basis. To the best of TYAD's knowledge, all TYAD owned facilities down stream of transmission provider’s Metering/Regulation station are plastic with exception of some service risers at several buildings.

5.2.1.3. Remote monitoring unit installation and maintenance: The contractor shall inspect the gas lines and provide a detailed map of each location that has the ability to install remote monitoring units. The contractor will provide the government information for a remote terminal unit

(RTU) that communicates data and field information to and from any SCADA host.

5.2.1.4. Line leak surveys (Code Reference: Title 49 CFR Sections 192.706 and 192.709): A gas leak detection survey is a survey with instrumentation conducted with leak detector equipment. The contractor shall submit a monthly line leak survey report to the COR on the

5th day of the month. The contractor shall conduct checks for gas leaks in accordance with the survey they provide over the span of the entire pipeline. Moreover, check for gas leaks at all joints and cracks in the surface between the pipeline and the building whenever a pipeline is under a hard surface that adjoins a building. Increased frequency should be scheduled if leak warrants. The gas leak detection survey shall be performed within one working day following any earthquake.

5.2.1.5. Regulator and relief device maintenance ( Code Reference: Title 49 CFR Sections 192.145, 192.169, 192.195, 192.199, 192.201, 192.731, 192.739 and 192.743): The contractor shall perform inspection testing and capacity verification of regulators and relief devices used in natural gas pipelines. Disassembly of pressure regulators and relief valves for internal inspection is not required to satisfy the requirement of this procedure. The contractor shall ensure each compressor station is sufficient capacity and sensitivity to ensure the maximum allowable operating pressure of the system is not exceeded by more than 10% or the applicable range of the equipment. Appendix A pertains the equipment type and quantity, yet the contractor will information the Government before replacing and install new equipment.

5.2.1.6. Monthly Gas Nominations: The contractor shall submit a gas nomination within 5 day of preceding month. The contractor will submit the report to the COR. The contractor will provide a report of the nomination based on the current flow rate. The contract will report any abnormal operating conditions in the report.

5.2.1.7. Valve maintenance: The contractor shall provide valve maintenance to all valves connected to the natural gas lines. Appendix C pertains the equipment location, yet the contractor will inform the Government before replacing and installing new equipment.

5.2.1.8. Meter maintenance: The contractor shall provide meter maintenance to all meters connected to the natural gas lines. The contractor shall check for change-out of Metering equipment that may be giving erroneous readings. The contractor shall replace any batteries for all required metering equipment. Appendix A pertains the equipment type and quantity, yet the contractor will inform the Government before replacing and install new equipment. Appendix

B pertains to known meter locations. Contractor shall change oil on all meter units during the

Base Year. Contractor will ensure proper operation of meters and end-to-end communication for monitoring. Meters shall be replaced according to manufacturer’s recommendation/warranty, or as-needed.

5.2.1.9. Lawn Maintenance: Vegetation shall be kept trimmed to within 3.5 inches – 5 feet away from either side of visible gas lines and meters. The contractor shall submit reports to TYAD Pest

Control Office and the TYAD Environment Office if pesticides or sprays are used. Pesticides to be used in accordance with PWS 1.6.18 Section 16.

5.2.1.10. Drawings/Diagrams: Contractor will be responsible for maintaining, updating, and providing updates to a drawings database and/or shop drawings of current natural gas system and all associated components, and reflect changes in their “living document” drawing records. All changes shall be reported back to TYAD, along with associated drawings that reflect location and nature of the change. TYAD will provide all available record as-built drawings for the natural gas system to the contractor upon award of this contract requirement. Note: All drawings provided by the govt are for information purposes only; all information shall be verified by the contractor prior to any construction or service.

5.2.1.11. Additional Work: The contractor may be required to perform undefined work to the Natural

Gas Pipeline. The Government will provide a written request to the contractor. All additional work will be in accordance with 49 CFR Part 49 – 192.

5.2.1.12. All preventative maintenance shall be done according to manufacturer specifications.

5.2.1.13. The contractor shall dispose of any waste materials according to Tobyhanna Army Depot

Recycling Policy.

5.2.1.14. The contractor will provide monthly preventative maintenances (scheduled at the convenience of the government).

5.2.1.15. The contractor shall submit a preventative maintenance report detailing all procedures completed to the POC within 48 hours of the completion of the quarterly preventative maintenance.

5.2.2. Repair Services

5.2.2.1. While performing Preventative Maintenance, the Contractor will inspect the pipeline and evaluate if there are any repairs or upgrades required for all aspects of the Natural Gas Pipeline

(minus the gas itself). They will then notify the COR of the potential repair, but they are not to proceed with completing the repair until notified by the COR or Contracting Officer. When a potential repair is noticed, the Contractor will submit a Repair Estimate for the needed repairs on the pipeline. The report shall identify the type of repair, the location of the repair (i.e.

building number), an estimated cost of the repair, which should include the cost of labor and materials (provide a breakdown of all the parts needed and their costs), the estimated number of hours it will take to complete the repair, how many contractor employees it will take to complete the repair, and any anticipated problems that could result from the repair. This estimate must be turned into the COR and the Contract Specialist for approval within four (4) working days of inspection. No parts are to be ordered and no repair efforts are to start until the Government gives the Contractor a written notice to proceed.

5.2.2.2. A suggested repair by the contractor will be evaluated by the Government within three (3) working days of notice, or after the Preventative Maintenance took place. Once approved by

Contracting, the contractor shall complete the repair within 14 calendar days unless there are long lead times of required parts. Long lead times shall be noted on the repair estimate when submitted for approval.

5.2.2.3. Material Approval: All materials will be approved by the COR prior to installation. All parts shall be new, OEM or like new and equal to OEM equipment.

5.2.2.4. Upon completion of the Repair, the Contractor will provide the COR and the Contracting

Officer an After Action Report - Repairs within 10 business days after the repair is corrected.

The report will contain the total cost of the repair, including a breakdown of the labor and materials used along with their prices, the amount of hours it took to complete the task(s), how many workers it took to complete the job, what was repaired, and what if any possible future problems may arise.

5.2.2.5. Assessments, reporting and/or repairs may be required on any and all natural gas lines at the

Depot, including inside buildings or on lines servicing equipment.

5.2.2.6. Repairs may…