TV Monitor Rental _Combined Synopsis Solicitation_1June2026.docx

This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The Mission and Installation Contracting Command – Fort Eustis, VA intends to procure the Rental of TV Monitors in Support of Senior Leader Briefs at Project Convergence 6 located at Fort Irwin, California.

Proposal shall be submitted to the points of contact and deadline identified below.

Question Submission Deadline: 4 June 2026 at 10:00am Eastern Proposal Submission Deadline: 9 June 2026 at 2:00pm Eastern

POCs:

Jared Maunz, Contract Specialist, jared.b.maunz.civ@army.mil Curtis M. Arthur II, Contracting Officer, curtis.m.arthur.civ@army.mil

Date: 1 June 2026 Contracting Office Address: 705 Washington Blvd, Suite 126W, Fort Eustis, VA 23604 Subject: TV Monitor Rental Requirement for Project Convergence 6 Solicitation: The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.

Contract Award Date: Award is anticipated to be issued no later than 15 June 2026.

Description:

· PSC: W099

· NAICS and Small Business Size Standard: 532490, $40M

· Set-Aside Type: Full and Open Competition

· Period of Performance:

· Delivery Date and Time: 29 June 2026 at 1200

· Pickup Date and Time: 30 July 2026 at 12:00

· Setup is NOT required

Provisions and Clauses included by Reference:

· 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

· 52.204-7, System for Award Management

· 52.204-13, System for Award Management Maintenance

· 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

· 52.204-27, Prohibition on a ByteDance Covered Application

· 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations

· 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

· 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services

· 52.212-2, Evaluation-Commercial Products and Commercial Services

· 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services

· 52.219-1, Small Business Program Representations

· 52.219-28, Post-Award Small Business Program Reprepresentation

· 52.222-90, Addressing DEI Discrimination by Federal Contractors

· 52.232-39, Unenforceability of Unauthorized Obligations

· 52.233-4, Applicable Law for Breach of Contract Claim

· 52.252-3, Alterations in Solicitation

· 52.252-5, Authorized Deviations in Provisions

· 252.203-7000 Requirements Relating to Compensation of Former DoD Officials

· 252.204-7003, Control Of Government Personnel Work Product

· 252.204-7004, Antiterrorism Awareness Training for Contractors

· 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

· 252.203-7000, Requirements Relating to Compensation of Former DoD Officials

· 252.204-7003, Control of Government Personnel Work Product

· 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports Additional contract requirement(s) or terms and conditions:

· Not applicable.

Provisions and Clauses in Full Text:

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 21):

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision— Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that— It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.204-26 Covered Telecommunications Equipment or Services-Representation (OCT 20):

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c) (1) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it □ does, □ does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of provision)

Addendum to 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (SEP 23):

A. Proposal Submittal and Inquiries A.1. This is a solicitation to provide TV monitor rental support for the Enterprise Multimedia Center (EMC), Fort Eustis, Virginia, in support of Project Convergence 6 located at Fort Irwin, California.

A.1.1. The Government intends to award one (1) firm fixed price purchase order to one (1) contractor. Offerors shall comply with the instructions provided in this solicitation.

A.1.2. Although negotiations may be held, the Government reserves the right to not go into negotiations. Therefore, offerors initial proposal shall contain the best terms from a price and technical standpoint. The resulting purchase order will include a Delivery Date of 29 June 2026 at 1200 and a Pickup Date of 30 July 2026 at 1200 with Setup of Equipment NOT required.

A.1.3. The proposal shall be submitted electronically via email to the Contracting Office no later than the date and time specified below:

A.1.3.1. Proposals shall be submitted via email no later than 2:00pm EST, 9 June 2026 to both point of contacts identified below:

Contracting Officer: Mr. Curtis Arthur II, curtis.m.arthur.civ@army.mil Contract Specialist: Jared Maunz, jared.b.maunz.civ@army.mil A.1.4. The proposal (including Price) shall be valid for a minimum of 60 calendar days after the date specified for receipt of proposal.

A.1.5. Questions regarding this solicitation must be submitted in writing and directed via e-mail to the point of contacts identified above. All correspondence shall reference this solicitation. The Government may not respond to questions submitted after this date. All questions will be answered electronically in writing.

A.1.6. The award of this solicitation is anticipated to be on or about 15 June 2026.

A.1.7. The Government will not reimburse costs incurred for proposal preparation.

A.1.8. The Offeror shall complete the requirements for FAR 52.204-24, FAR 52.204-26, DFARS 252.204-7016, and DFARS 252.204-7017. These requirements are excluded from the page limitations.

B. General Instructions B.1. The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the solicitation, concurrence with the TV Monitor Rental Salient Requirements (Attachment 1), Specifications, and contract type.

B.2. Instructions outlined in section C below, prescribe the format for the proposal and describes the approach for the development and presentation of the proposal. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of the proposal.

B.3. If the Offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the Offeror shall immediately notify the Contracting Officer in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without negotiations.

C. Offeror Preparation Instructions C.1. Offeror’s submission shall consist of three (3) volumes:

Volume 1 – General Volume Volume 2 – Technical Capability (Factor 1) Volume 3 – Price (Factor 2) C.2. Submission Format:

C.2.1. Offeror shall submit proposal via email in accordance with paragraphs below.

C.2.2. Exceptions. Proposal is required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified areas of evaluation. Failure to meet a requirement may result in an offer being ineligible for award. If the Offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the Offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. The Offeror is cautioned that taking an exception may render the proposal ineligible for award. It is recommended that the Offeror contact the Contracting Officer immediately/prior to solicitation closing upon identifying an area that may result in an exception. This information shall be provided in the format below.

Table 1 - RFQ Exceptions

C.2.3. The proposal shall be organized into three (3) volumes. A coversheet shall be provided with each volume that clearly marks the volume number, title, solicitation number, the Offeror’s name, UEI, Cage Code, Business Size, Business Type (e.g.: SDVOSB), Point of Contact (with phone number and email address), and GSA MAS Contract Number. All text shall be single spaced and in black font. Black font requirement does not apply to graphics, photos, etc., Company stationary and logos are acceptable. Font shall be easily readable (12-pitch font, non-compressed). Cross-references should be utilized to preclude unnecessary duplication of data between sections. Proposal volumes shall be sent via email and following the guidelines provided in Table 2. The file name shall be “Company Name – Initial – Volume X” for the first submission. X being the volume number. The file name of later submissions (if necessary), shall be “Company Name – Revision Y – Volume X’ with Y indicating the number of revision. Page limitations are as follows.

Table 2 - Solicitation Page Limitations

Exceptions/Assumptions Provisions/Clauses

*NOTE: NTE – Not to Exceed C.2.4. Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be unread. The Government will not accept any changes to the offeror’s proposal after the closing date of the solicitation.

C.2.5. Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

C.2.6. Page Limit does not include: covers for volumes, tables of contents, glossary of abbreviations and acronyms, sample quarterly/annual report, and section dividers if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

C.2.7. What Counts As A Page? A page shall be an 8 ½” X 11” sheet of paper. Font size for text must be size 10 or larger. Letter size and spacing requirements for illustrations and tables can be at the discretion of the Offeror but must be easily readable. Margins shall be at least 1inch on the top and bottom and 3/4 inch on the side. The Offeror shall number each page in order to eliminate any confusion. In the event an Offeror creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

C.2.8. Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each. This is not included in the total page count.

D. Proposal Content D.1. Volume 1 – General: The General Volume shall be organized as follows and contain the identified information:

D.1.1. General Offeror Information— The Offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

D.1.2. Exceptions and Assumptions (if required) – The Offeror shall identify and explain any exceptions, deviations or assumptions used in preparing its proposal.

D.1.3. Provisions/Clauses – The Offeror shall complete any necessary provisions or clauses listed in this document.

D.2. Volume 2 – Factor 1 - Technical Capability D.2.1. The Offeror shall describe and demonstrate a complete understanding of, knowledge, and familiarity with all Salient Characteristics requirements. The Offeror shall describe in detail the methodology proposed to implement to include the following:

D.2.1.1. The degree to which the offeror, after its analysis of all Salient Characteristics requirements, comprehends requirements.

D.2.1.2. Whether the offer contains an adequate process that would allow it to have the ability to plan, prepare, and execute operations to meet all requirements described in Salient Characteristics.

D.2.2. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Statements that the Offeror understands, can, or will comply with the Salient Characteristics (including referenced publications, technical data, etc.); statements paraphrasing the Salient Characteristics or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered technically unacceptable. Offeror shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the Offeror’s submission. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

D.3. Volume 3 – Factor 2 - Price D.3.1. This volume shall contain all required pricing information described below. The Offeror shall ONLY include pricing information in Volume 3.

D.3.2. Certified cost or pricing date is not required. The Offeror shall provide data reasonably required to explain the price estimating process to include data related to pricing.

D.3.3. The Price Volume shall be organized as follows:

D.3.3.1. The Offeror is required to submit a price narrative in the form of a quote for the Rental of TV Monitors for Project Convergence 6.

(END OF ADDENDUM)

Addendum to 52.212-2 Evaluation-Commercial Products and Commercial Services (NOV 21):

A. BASIC FOR CONTRACT AWARD

A.1. The basis for award will be Lowest Price Technically Acceptable. A rating of “Unacceptable” in Factor 1 shall render the proposal ineligible for award.

A.2. The Government will evaluate the proposed price for completeness and reasonableness using price analysis techniques identified in FAR 13.106. The price must be determined to be at a fair market value for the effort.

B. EVALUATION CRITERIA

B.1. Factor 1 - Technical Capability. The Government will assess the Offeror’s ability to perform by evaluating its technical understanding relative to a method of operations that demonstrates the Offeror’s knowledge of and understanding of the requirements set forth in the Salient Characteristics.

B.1.1. The Offeror will be evaluated on the accuracy, comprehensiveness, and feasibility of its response to the Technical Capability requirements described in the Instruction section of this solicitation.

B.1.2. Factor 1 will be evaluated IAW the ratings and descriptions provided in the table below.

*A rating of Unacceptable in Technical Capability ends evaluation for the Offeror.

B.2. Factor 2 - Price.

B.2.1. In accordance with FAR 15.404-1, the offeror’s price proposal will be evaluated to determine if reasonable, complete and balanced using price analysis techniques. In addition, the price proposals will be analyzed for errors, omissions, and mistakes. Price will not be score or rated. Unreasonably high, unbalanced, inaccurate or incomplete price proposals may be grounds for eliminating a proposal from competition.

B.2.1.1. The offeror’s proposed price will be evaluated on the basis of price reasonableness. The evaluation may include, but is not limited to:

B.2.1.1.1. Price comparison with other offerors B.2.1.1.2. Comparison with Independent Government Estimate (IGE) B.2.1.2. The Government will evaluate the price for award purposes and will compare the total prices proposed for all of the Offerors found to be technically acceptable. The Government may determine that an offer is unacceptable if the prices are significantly unbalanced or unreasonable.

(END OF ADDENDUM)

52.252-1 Solicitation Provisions Incorporated by Reference. (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): www.acquisition.gov (End of provision) 52.252-2 Clauses Incorporated by Reference. (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov (End of clause) 252.204-7016 Covered Defense Telecommunications Equipment or Services-Representation. (DEC 2019)

(a) Definitions. As used in this provision, “covered defense telecommunications equipment or services” has the meaning provided in the clause 252.204-7018 , Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov/) for entities excluded from receiving federal awards for “covered defense telecommunications equipment or services”.

(c) Representation. The Offeror represents that it [ ] does, [ ] does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(End of provision) 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation. (MAY 2021) The Offeror is not required to complete the representation in this provision if the Offeror has represented in the provision at 252.204-7016 , Covered Defense Telecommunications Equipment or Services—Representation, that it “does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.”

(a) Definitions. “Covered defense telecommunications equipment or services,” “covered mission,” “critical technology,” and “substantial or essential component,” as used in this provision, have the meanings given in the 252.204-7018 clause, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services, of this solicitation.

(b) Prohibition. Section 1656 of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91) prohibits agencies from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities that are excluded when providing any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless a waiver is granted.

(d) Representation. If in its annual representations and certifications in SAM the Offeror has represented in paragraph (c) of the provision at 252.204-7016 , Covered Defense Telecommunications Equipment or Services—Representation, that it “does” provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument, then the Offeror shall complete the following additional representation:

The Offeror represents that it [ ] will [ ] will not provide covered defense telecommunications equipment or services as a part of its offered products or services to DoD in the performance of any award resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it “will provide covered defense telecommunications equipment or services,” the Offeror shall provide the following information as part of the offer:

(1) A description of all covered defense telecommunications equipment and services offered (include brand or manufacturer; product, such as model number, original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable).

(2) An explanation of the proposed use of covered defense telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition referenced in paragraph (b) of this provision.

(3) For services, the entity providing the covered defense telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known).

(4) For equipment, the entity that produced or provided the covered defense telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of provision) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. (DEC 2018)

(a) Definitions. As used in this clause— “Contract financing payment” means an authorized Government disbursement of monies to a contractor prior to acceptance of supplies or services by the Government.

(1) Contract financing payments include—

(i) Advance payments;

(ii) Performance-based payments;

(iii) Commercial advance and interim payments;

(iv) Progress payments based on cost under the clause at Federal Acquisition Regulation (FAR) 52.232-16, Progress Payments;

(v) Progress payments based on a percentage or stage of completion (see FAR 32.102(e)), except those made under the clause at FAR 52.232-5, Payments Under Fixed-Price Construction Contracts, or the clause at FAR 52.232-10, Payments Under Fixed-Price Architect-Engineer Contracts; and

(vi) Interim payments under a cost reimbursement contract, except for a cost reimbursement contract for services when Alternate I of the clause at FAR 52.232-25, Prompt Payment, is used.

(2) Contract financing payments do not include—

(i) Invoice payments;

(ii) Payments for partial deliveries; or

(iii) Lease and rental payments.

“Electronic form” means any automated system that transmits information electronically from the initiating system to affected systems.

“Invoice payment” means a Government disbursement of monies to a contractor under a contract or other authorization for supplies or services accepted by the Government.

(1) Invoice payments include—

(i) Payments for partial deliveries that have been accepted by the Government;

(ii) Final cost or fee payments where amounts owed have been settled between the Government and the contractor;

(iii) For purposes of subpart 32.9 only, all payments made under the clause at 52.232-5, Payments Under Fixed-Price Construction Contracts, and the clause at 52.232-10, Payments Under Fixed-Price Architect-Engineer Contracts; and

(iv) Interim payments under a cost-reimbursement contract for services when Alternate I of the clause at 52.232-25, Prompt Payment, is used.

(2) Invoice payments do not include contract financing payments.

“Payment request” means any request for contract financing payment or invoice payment submitted by the Contractor under this contract or task or delivery order.

“Receiving report” means the data prepared in the manner and to the extent required by Appendix F, Material Inspection and Receiving Report, of the Defense Federal Acquisition Regulation Supplement.

(b) Except as provided in paragraph (d) of this clause, the Contractor shall submit payment requests and receiving reports in electronic form using Wide Area WorkFlow (WAWF). The Contractor shall prepare and furnish to the Government a receiving report at the time of each delivery of supplies or services under this contract or task or delivery order.

(c) Submit payment requests and receiving reports to WAWF in one of the following electronic formats:

(1) Electronic Data Interchange.

(2) Secure File Transfer Protocol.

(3) Direct input through the WAWF website.

(d) The Contractor may submit a payment request and receiving report using methods other than WAWF only when—

(1) The Contractor has requested permission in writing to do so, and the Contracting Officer has provided instructions for a temporary alternative method of submission of payment requests and receiving reports in the contract administration data section of this contract or task or delivery order;

(2) DoD makes payment for commercial transportation services provided under a Government rate tender or a contract for transportation services using a DoD-approved electronic third party payment system or other exempted vendor payment/invoicing system (e.g., PowerTrack, Transportation Financial Management System, and Cargo and Billing System);

(3) DoD makes payment on a contract or task or delivery order for rendered health care services using the TRICARE Encounter Data System; or

(4) The Governmentwide commercial purchase card is used as the method of payment, in which case submission of only the receiving report in WAWF is required.

(e) Information regarding WAWF is available at https://wawf.eb.mil/.

(f) In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests.

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2in1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Not Applicable

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)