TV and Radio Monitoring Support Services.pdf

Statement of Work:

TV and Radio Monitoring Support Services

March 17, 2020

1.0 General: A web-based TV database that provides timely transcripts and video of television news, interviews and reports in support of Office of the Assistant to the Secretary of Defense (OATSD) Public Affairs (PA) and other senior Defense Department (DOD) officials.

2.0 Description of Services/Introduction: TV television and radio monitoring service for eight users.

3.0 Background: The Assistant to the Secretary of Defense for Public Affairs serves as the principal staff advisor and assistant to the Secretary of Defense for public information, internal information and related matters. Critical to this office’s (OATSD-PA) mission is the ability to access information sources on a real-time basis to provide guidance to DOD senior leaders on the most up-to-date news and public opinion. A media analysis team within OATSD-PA collects, reviews and issues this news and opinion to senior leaders through a wide array of products on an immediate, round-the-clock, 24/7 basis.

4.0 Objective: To provide the OATSD-PA media analysis team a television news video database with the most extensive, rapid access to hundreds of U.S. and foreign TV news segments and transcripts. This will ensure the timeliest delivery of news analysis to senior DOD officials for use in formulating policy.

5.0 Scope of Work: The television news video database shall provide a fast, easily searchable way to find defense- and national security-related TV news segments from all major U.S. TV networks, and well over a hundred foreign, regional and local sources. The addition of video segments from these sources shall continuously take place at nearly the same time they appear on the networks’ host sites and stations.

6.0 Period of Performance: One base year 12-months with four 12-month option years.

7.0 Other information: No government furnished equipment or supplies are necessary for the vendor to supply needed services other than internet access.

8.0 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor’s performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

9.0 Basic Services:

9.1 -- The contractor shall provide an on-line database with 24/7 access to video and rough transcripts of TV news segments for immediate retrieval by the OATSD-PA Media Analysis team.

9.2 – The online platform will include drop down menus to allow searches by keywords, combined with the ability to search on either individual TV/radio stations or networks, and the ability to define the date and time of the search down to the minute.

9.3 – Broadcast segments should be available for searching within 10 minutes after air time.

9.4 – The software should include graphing and charting capabilities that would, for example, allow one to quickly see how often a search term had been broadcast on selected media outlets over the past day, week or month.

9.5 – Content shall be available for searching at least 30 days after broadcast.

9.6 – Coverage must include all major network and cable television news outlets, including but not limited to, Bloomberg TV, CNBC, CNN, C-SPAN (1, 2, and 3), Fox News, Fox Business, Headline News, MSNBC, ABC, CBS, and NBC. Radio coverage should include National Public Radio, WTOP, and CBS News Radio.