Tuskegee Deep Clean PWS 21 Mar 24 Ver 1.pdf

PERFORMANCE WORK STATEMENT

FOR

TUSKEGEE DORM BUILDING 367 DEEP

CLEANING SERVICES

Offutt AFB, NE.

21 Mar 2024

Table of Contents

1. Description of Services …………………………………………………………………………………2

1.1 Classification of Cleaning ………………………………………………………………………..…...3

1.2 Facility Cleaning …………………………………………………………………………………..….3

1.2.1 Walls, Ceilings, and Doors …………………..……………………………………………………3

1.2.2 Joists, beams, etc……………………..................……………………………………………….…3

1.2.3 Hospitality Suites.....…………………………………………………………………………….…3

1.2.4 Common Area Rooms/Janitor Closets/Hallway Corridors ………………………….....………….3

1.2.5 Manufactured Wood, Concrete, Asphalt..…......…………………………………………………...3

1.2.6 Interior Building Return Vents…....……………………………………………………………

1.3 Reconstitution ………………………………………………………………………………......…..….3

1.4 Miscellaneous Requirements………………………………………………………………………...3-4

1.5 Cleaning Areas …………………………………………………………………………………..…….4

1.5.1 Accessibility/Safety concerns ……………………………………………………………………

1.6 Contractor Provided Equipment and Supplies ………………………………………………………...4

1.6.1 Contractor-Furnished Equipment/Vehicle ……………………………………………….....………4

2. Service summary ……………………………………………………………………………………....4-5

3. General information …………………………………………………………………………...………….5

3.1 Hours of Operation ………………………………………………………………………..………….5

3.2 Normal base hours ……………………………………………………………………………….…...5

3.3 Federal Holidays ……………………………………………………………………………..……….5

3.4 Base closures ……………………………………………………………………………...…………..5

3.5 Hazardous Material Handling ……………………………………………………………..………

3.6 Safety requirements and reports ………………………………………………………….…..……….6

4. Appendices ……………………………………………………………………………………...………...6

4.1 Appendix A - Description…...…………………

4.2 Appendix B Graphics- Table and Floor Plans………………......…………......................................7-10

4.1.1 Description of A (First Floor)..…...…………

4.1.2 Description of B (Second Floor).....…………

4.1.3 Description of C (Third Floor)........…………

4.1.4 Description of D (Basement).....…………

1246010036E Highlight

Performance Work Statement

FOR

TUSKEGEE DORM BUILDING 367 DEEP CLEANING SERVICES

1. DESCRIPTION OF SERVICES. The Contractor shall provide all management, labor, equipment, supplies, materials and transportation necessary to perform a one-time power wash cleaning/scrubbing/disinfecting of the interior of the structure. Contractor shall also provide a price breakdown in a manner to which the following services can be chosen ala carte: removal of furniture and shampoo of suite carpet area, cleaning of kitchenette area, cleaning of bathroom area, and finally cleaning of suite bedroom area. If the price will increase or decrease (i.e.

volume discount) then this shall be provided as well with overall price breakdown. There is limited on-site or nearby water and power supply to perform this work and the Contractor shall provide appropriate water and power equipment where it is not available. The structure dimensions are large (see Appendix B) but not difficult to access. The contractor will be responsible for accessing all delineated areas. There is potential for mold, live electrical contact at various locations, dirt, and other foreign materials at ceiling and roof levels requiring a six (6 ft) foot ladder or step ladder to clean the interior of the facility. For purposes of this document a "Suite" is defined as the 57 hospitality suites which include a kitchenette, 2 bedrooms, 2 walk in closets, and bathroom. The work shall be performed in accordance with the manufacturer’s standards, commercial practices, Occupational Safety and Health Act (OSHA), and all Federal and State regulations. Building has no elevator (18 risers/20 steps per floor).

1.1. Classification of Cleaning Examples of cleaning are as follows:

• Clean and disinfect interior/exterior kitchenette appliances (refrigerator, stove-top, & microwave)

• Clean and disinfect kitchenette areas to include counter-tops, sink, tables, chairs, cabinets, & floor

• Clean and disinfect bathroom to include tub drain, toilets, cabinet, walls, towel racks, & floors

• Clean and disinfect sleeping quarters to include hard surface beneath mattress, drawers, furniture, sink, mirrors, counter-tops, towel racks, cabinets, and vents

• Shampoo/clean suite carpeting to include removal of furniture, as required, to clean entire carpeted space

• Common areas (i.e. non hospitality suites) will NOT be covered under this contract as this service is already provided by existing contract through Offutt AFB

1.2 Facility Cleaning

1.2.1 Suite Walls, Ceilings, and Doors shall be cleaned using vacuums, brooms, dust mops and any cleaning solutions in a safe means to remove dust, dirt, and cobwebs

1.2.2 Suite Joists, Beams, etc.. shall be cleaned using compressed gas, dusters, blowers to clean, dust, dirt, and cobwebs (no power washing)

1.2.3 Suite Carpeted Areas shall be shampooed/cleaned and furniture removed, as required to clean entire carpeted space

1.2.4 Manufactured Wood, Concrete, and Asphalt shall be cleaned using Swiffer, dry/wet cloth etc and industrial sweepers, brooms, etc.. for concrete or asphalt

1.2.5 Suite Interior Building Return Air Vents shall be cleaned using any method or equipment as to not penetrate roofing materials to clean dust, dirt, and debris.

1.3 Suite Reconstitution

All loose and visible debris (with the exception of paint) shall be completely removed.

1.4 Suite Miscellaneous Requirements

All suite HVAC register vents (basement excluded) will be cleaned by compressed air, dry/moist cloth, or duster when they can safely be cleaned in this manner. Any other areas that cannot be safely cleaned with standard industrial cleaning equipment will be cleaned with compressed air and or a dry cloth. Vacuuming of common areas is NOT required. Report any

1246010036E Highlight unsafe electrical, HVAC conduit, and uncleanable ceiling panels to the COR. Report fire hazards, conditions, and items in need of repair to the COR. Communication rooms (4 total, 1 on each floor) will NOT be entered/cleaned.

Turn in lost and found articles to the COR SSgt Craig Connelly

The Contractor shall display appropriate warning /caution signs while cleaning areas that might pose risk to injury for personnel that are present.

1.5 CLEANING AREA’S

1.5.1 ACCESSIBILITY/SAFETY CONCERNS

Accessibility to cleaning areas will require ladders or step stools. The Contractor will adhere to OSHA 29 CFR 1910 regulations regarding the use of these types of equipment and ensure personnel safety at all times while on Offutt AFB. The building was constructed in 2002 so there should be limited environmental hazards that would need to be avoided. Some possible substances that could be encountered are dust and mold. These are only examples of what may be possibly be encountered, this list is neither comprehensive nor exclusive to the possible environmental hazards.

1.6 Contractor Provided Equipment and Services

1.6.1 CONTRACTOR-FURNISHED EQUIPMENT/VEHICLES.

The contractor shall provide and maintain all equipment and necessary to perform the requirements of this contract. The contractor may perform cleaning, minor repair and other normal maintenance requirements of equipment on site. Maintenance and repair of contractor vehicles or their privately owned vehicles shall not be accomplished on site. Contractor vehicles/ equipment shall be used solely for the intended purpose of performing services in this performance work statement during normal hours of operation

All equipment used in the performance of this contract shall be in good operable condition and carry a U/L (Underwriters Laboratory) listing. Equipment found to be unsafe and unable to function as designed, shall not be used in performance of this contract. The CO or contracting officer designated representative (COR) may inspect the contractor’s equipment and vehicles at any time and direct the removal of any unsafe or unusable equipment or vehicle from the installation.

The contractor shall provide adequate numbers of equipment items and vehicles to effectively fulfill the scope of this contract. In addition, the contractor shall maintain or have backup capability to provide continued service in the event primary equipment or vehicles are down for extended maintenance or repairs. Equipment failure shall not alleviate the contractor from performing any requirement contained in this contract.

The government will move any and all equipment that must be moved to perform the cleaning of the selected areas. The contractor will give the COR 7 days notice when any items are required to be moved in order to clean the selected areas.

2 SERVICE SUMMARY

The contract service requires are summarized in performance objectives related directly to mission essential items. The performance threshold briefly describes the minimal acceptable levels of serviced required for each requirement. The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting

Officer (CO) immediately.

3 GENERAL INFORMATION

3.1 HOURS OF OPERATION.

The contractor shall schedule 7 days in advance the hours that they need to perform the services required under this contract (minimum 21 days notice if contractor does not have personnel who can access Offutt AFB). The selected areas will be in use during the cleaning period and will need to be staged and coordinated with the COR. Nights and weekends can be accommodated for the majority of the selected areas. The contractor is not required to perform services on

Federal Holidays.

3.2 NORMAL BASE HOURS.

Base hours of operation are 7:00AM – 4:30PM The Contractor may find it necessary to deviate from the normal base hours of operation, to ensure timely completion of work under this PWS at no additional cost to the government.

3.3 FEDERAL HOLIDAYS.

New Year’s Day - 1 January

Martin Luther King Day - 3rd Monday in January

Washington’s Birthday - 3rd Monday in February

Memorial Day - last Monday in May

Juneteenth - 19 June Independence Day - 4 July

Labor Day - 1st Monday in September

Columbus Day - 2nd Monday in October

Veteran’s Day - 11 November

Thanksgiving Day - 4th Thursday in November

Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on

Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

3.4 BASE CLOSURES.

Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

3.5 HAZARDOUS MATERIAL HANDLING.

The Contractor shall have approval from the base Bio-Environmental (BEE) and HAZMART sections prior to purchasing, handling, using, and storing any chemicals, solvents, lubricants, and other products that require SDSs. The Contractor shall provide one copy of the SDSs for each item to BEE and HAZMART sections for review prior to any chemicals being brought onto Offutt

AFB.

3.6 SAFETY REQUIREMENTS AND REPORTS

The contractor shall perform work in a safe manner as required by OSHA Safety and Health

Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the

CO within five calendar days of each occurrence.

4.0 APPENDICES

4.1 Appendix A Description - Estimated Square Footages. This project can be scoped into 4 separate phases. The Phases will be designated A, B, C, and D.

4.1.1 Description of A (First Floor): This area is approximately 9,462 square feet and includes 19 suites (each suite has 2 bedrooms, 1 bathroom, 3 sinks, 1 kitchenette, and 2 walk in closets) and 0 common area rooms. All cleaning should begin at the highest level and work down to the floor so that cleaning efforts in one area do not cause detritus or debris to fall onto an already cleaned area. Sweep/vacuum/mop/dust any ceilings, vents, walls, and floors. The entire area must be dusted with either a cloth or an air compressor/cloth/Swiffer type tool before completion. All dirt, dust, detritus, and debris (with the exception of chipped paint) must be cleaned and removed from the area. All suite bathrooms will be swept/ mopped/dusted/disinfected with stains removed from grout and surfaces to maximum extent possible. Specifically, shower fixtures, tub, walls, and shower rod will be disinfected/ cleaned. Additionally, entire exterior of toilet and toilet bowl will be disinfected/cleaned. Finally, interior and exterior of bathroom cabinet will be disinfected/cleaned as well as towel bars and hooks. All light fixtures will be dusted and any dead/decayed insects removed from the exterior of the suite fixtures, as required. All bedrooms (each bedroom contains twin or queen bed, nightstand, desk chair, recliner chair, desk, 2 dressers, and TV stand) and kitchenette will be cleaned to include furniture (square table and 2 chairs), refrigerator, microwave, cabinets (inside and out), counter-tops, sinks, and oven/stove-top. Specifically, hard surfaces beneath the mattress will be disinfected/cleaned (mattress may have to be moved/lifted).

Additionally, all drawers will be disinfected/cleaned to include the drawers under the mattress.

Finally, the sink, mirror, countertops, towel bar, and interior cabinet will be disinfected/cleaned.

Kitchenette will be disinfected/cleaned to include refrigerator exterior and interior. Area behind refrigerator will be disinfected/cleaned (refrigerator will be completely moved from space to gain access to entire floor area previously occupied by refrigerator). Microwave, range, table, chairs, and cabinets will all be disinfected to include exterior and interior. Filter above oven does NOT require cleaning. All suite doors (95 per floor and 285 total) will have handles disinfected.

4.1.2 Description of B (Second Floor): This area is approximately 9,462 square feet and includes 19 suites. See paragraph 4.1.1. for description.

4.1.3 Description of C (Third Floor): This area is approximately 9,462 square feet and includes 19 suites. See paragraph 4.1.1 for description.

4.1.4 Description of D (Basement Area): This area is approximately 14,445 sq ft.

Basement Area WILL NOT require cleaning and should not need to be accessed.

4.2 Appendix B: Tuskegee Dorm square foot table and floorplans

B367 SQFT

Basement level

N/A First Floor Second Floor Third Floor 9,462 9,462 9,462

Area Living SQFT

TOTAL: 28,386

Third Floor