Tuscumbia_Sweeping_Specifications.pdf

SPECIFICATIONS

INTERSTATE SWEEPING / I-65 & I-565

NORTH REGION/TUSCUMBIA AREA – DISTRICT 4

1.0 CONTRACTOR REQUIREMENTS – GENERAL

1.1 PURSUANT TO SECTION 34-8-1 (a) OF THE CODE OF ALABAMA, EACH VENDOR MUST

SUBMIT WITH THEIR QUOTE PROOF OF LICENSING THROUGH THE ALABAMA STATE

BOARD OF LICENSING FOR GENERAL CONTRACTORS, WITH APPROVED MAXIMUM BID

LIMITS SUFFICIENT TO COVER THE BID RELATED TO THIS SPECIFICATION. FAILURE TO

COMPLY WILL BE CAUSE FOR REJECTION OF THE BID. A COPY OF THE VENDOR’S

CURRENT YEAR’S LICENSE WILL EXPEDITE THE EVALUATION PROCESS.

********APPLIES TO BIDS IN EXCESS OF $50,000 ONLY********

1.2 EACH VENDOR MUST SUBMIT WITH THEIR QUOTE PROOF OF LIABILITY INSURANCE IN

THE AMOUNT OF $1,000,000 PER OCCURRENCE, $2,000,000 AGGREGATE. EACH

VENDOR SHALL FURTHER PROVIDE PROOF OF WORKMAN’S COMPENSATION

INSURANCE SUFFICIENT TO SATISFY ALL LEGAL REQUIREMENTS OF THE STATE OF

ALABAMA. FAILURE TO PROVIDE THIS DOCUMENTATION WITH THE BID PACKAGE

WILL BE CAUSE FOR REJECTION OF THE QUOTE.

1.3 IN ACCORDANCE WITH SECTION 41-16-59 OF THE CODE OF ALABAMA, THE SUCCESSFUL

BIDDER ON THIS SOLICITATION IS RESTRAINED FROM ASSIGNING OR SUB-CONTRACTING

ANY PORTION OF THE WORK UNDER THIS CONTRACT.

1.4 DUE TO THE NATURE OF THIS PROJECT, AWARD WILL BE MADE ON AN “ALL OR NONE”

BASIS TO THE RECOMMENDED VENDOR, WHO DURING THE COURSE OF OUR BID

EVALUATION IS FOUND TO BE THE LOWEST RESPONSIBLE BIDDER.

1.5 THE VENDOR SHALL INDEMNIFY AND SAVE HARMLESS THE STATE, THE DEPARTMENT,

THE OFFICERS AND EMPLOYEES FROM ALL SUITS, ACTIONS OR CLAIMS OF ANY

CHARACTER BROUGHT BECAUSE OF ANY INJURIES OR DAMAGES RECEIVED OR

SUSTAINED BY ANY PERSON, PERSONS, OR PROPERTY DUE TO THE OPERATIONS OF THE

SAID VENDOR; OR BECAUSE OF OR IN CONSEQUENCE OF ANY NEGLECT IN

SAFEGUARDING THE WORK; OR THROUGH USE OF UNACCEPTABLE MATERIALS IN

CONSTRUCTING THE WORK; OR BECAUSE OF ANY ACT OR OMMISSION, NEGLECT, OR

MISCONDUCT OF SAID VENDOR; OR BECAUSE OF ANY CLAIMS OR AMOUNTS ARISING

OR RECOVERED UNDER THE “WORKMAN’S COMPENSATION ACT” OR ANY OTHER LAW,

ORDINANCE, ORDER OR DECREE; AND SO MUCH OF THE MONEY DUE THE SAID VENDOR

UNDER AND BY VIRTUE OF HIS CONTRACT AS MAY BE CONSIDERED NECESSARY BY THE

DEPARTMENT FOR SUCH PURPOSE, MAY BE RETAINED FOR THE USE OF THE STATE; OR

IN CASE NO MONEY IS DUE, HIS SURETY WILL BE HELD LIABLE UNTIL SUCH SUIT OR

SUITS, ACTION OR ACTIONS, CLAIM OR CLAIMS FOR INJURIES OR DAMAGES AS

AFORESAID SHALL HAVE BEEN SETTLED AND SUITABLE EVIDENCE TO THAT EFFECT

FURNISHED TO THE DEPARTMENT; EXCEPT THAT MONEY DUE TO THE VENDOR WILL

NOT BE WITHHELD WHEN THE VENDOR PRODUCES SATISFACTORY EVIDENCE THAT HE

IS ADEQUATELY PROTECTED BY PUBLIC LIABILITY AND PROPERTY DAMAGE INSURANCE.

2.0 WORK SCOPE

2.1 ALL WORKMANSHIP SHALL BE OF A PROFESSIONAL QUALITY AND STANDARD AS

GENERALLY ACCEPTED IN THE TRADE. ALL WORKMANSHIP IS SUBJECT TO INSPECTION

AND APPROVAL BY THE DISTRICT ADMINISTRATOR, OR HIS DESIGNEE, AND MUST MEET

THE REQUIREMENTS OF THE ALABAMA DEPARTMENT OF TRANSPORTATION STANDARD

SPECIFICATIONS (CURRENT EDITION) AS WELL AS ANY STANDARD DRAWINGS , SPECIAL

DRAWINGS AND SPECIAL PROVISIONS.

2.2 ATTENTION IS DRAWN TO THE FACT THAT THIS WORK WILL BE PERFORMED UNDER

TRAFFIC CONDITIONS REQUIRING SPECIAL CARE TO EXPEDITE THE WORK AND PREVENT

UNDUE HAZARDOUS CONDITIONS, DUE TO THIS FACT, WORK MAY NOT BE

ACCOMPLISHED BETWEEN THE HOURS OF 6:00 A.M. THROUGH 8:00 A.M. OR BETWEEN

4:00 P.M. THROUGH 6:00 P.M. TRAFFIC CONTROL WILL BE THE RESPONSIBILITY OF THE

VENDOR IN ACCORDANCE WITH THE MANUAL OF UNIFORM TRAFFIC CONTROL

DEVICES (MUTCD). ATTENTION IS DRAWN TO THE REQUIRED OF SUB-ARTICLE 630.03

(D) OF THE CURRENT SPECIFICATIONS.

2.3 UNIT PRICES TO INCLUDE ALL EQUIPMENT, TOOLS, LABOR, TRAFFIC CONTROL,

MONITORING AND OTHER NECESSARY INCIDENTIALS FOR THE COMPLETION OF THIS

WORK IN AN APPROVED AND SATISFACTORY MANNER. NO WORK WILL BE DONE

WITHOUT PRIOR APPROVAL AND NOTIFICATION BY THE DISTRICT ADMINISTRATOR AT

LOCATIONS DESIGNATED.

2.4 PERIOD TO COVER FROM DATE OF AWARD FOR TWELVE CONSECUTIVE MONTHS.

2.5 THE QUANTITY IS ESTIMATED ONLY AND IN NO WAY OBLIGATES THE STATE TO HAVE

THIS WORK PERFORMED.

2.6 THE WORK SHALL CONSIST OF SWEEPING THE OUTSIDE PAVED SHOULDERS, AS PER THE

LISTED LOCATIONS. THIS IS TO INCLUDE PAVED GORE AREAS, AND PAVED SHOULDERS

AT ALL BRIDGE ENDS NOT PROTECTED BY GUARDRAIL AND ALL RAMPS. GORE AREAS

AND RAMPS ARE TO BE A SUBSIDIARY PART OF THE SHOULDER MILE UNIT COST. THE

ENTIRE SHOULDER WILL BE SWEPT, REGARDLESS OF THE NUMBER OF PASSES REQUIRED

TO ACCOMPLISH PROPER CLEANING. CARE IS TO BE TAKEN NOT TO SWEEP DEBRIS INTO

DRAINAGE STRUCTURES, INLETS OR BEHIND GUARDRAIL. THE CONTRACTOR IS ALSO

RESPONSIBLE FOR MAINTAINING AND CONTROLLING TRAFFIC AND ALL OTHER WORK

SPECIFIED AS PART OF THIS CONTRACT.

3.0 PERFORMANCE REQUIREMENTS

SWEEPING:

3.1 THE EQUIPMENT USED FOR CLEANING SHALL BE A BROOM TYPE SWEEPER (SUCH AS

EGLIN EAGLE) WITH CAPACITY AND QUANTITY TO SAFELY AND EFFECTIVELY PERFORM

THE CLEANING WORK. THE DEPARTMENT MUST APPROVE THE VENDOR’S CLEANING

EQUIPMENT PRIOR TO STARTING WORK. ALL SWEEPERS SHALL HAVE AN APPROVED

TYPE OF DUST CONTROL. ALL CLEANING EQUIPMENT SHALL BE EQUIPPED IN

ACCORDANCE WITH EXISTING STATE LAWS AND SHALL BE EQUIPPED WITH A TYPE “C”

ARROW BOARD WITH TWO (2) 8” 360 DEGREE ROTATING BEACONS ON THE FRONT OF

THE SWEEPER AND TWO (2) HIGH PROFILE 15 WATT STROBES ON THE BACK OF THE

SWEEPER. IN ADDITION A BUFFER TRUCK WILL BE REQUIRED. IT WILL BE FITTED WITH

AN IMPACT ATTENUATOR WITH A 62 MPH RATING (SUCH AS A SAFE STOP TMA 8290

TRUCK MOUNTED IMPACT ATTENTUATOR), BUFFER TRUCK WILL BE EQUIPPED WITH A

TYPE “C” ARROW BOARD WITH TWO (2) ROTATING BEACONS. THIS EQUIPMENT IS

REQUIRED TO BE ON SITE AND OPERATIONAL BEFORE BEGINNING A SWEEPING CYCLE.

IF REQUIRED SAFETY EQUIPMENT SHOULD BREAK DOWN AFTER BEGINNING A CYCLE,

WORK SHALL BE HAULTED IMMEDIATELY. FAILURE TO DO SO WILL RESULT IN NON-

PAYMENT FOR THE ENTIRE CYCLE.

3.2 NO SWEEPING OPERATION SHALL BE CONDUCTED WHEN THERE ARE CLIMATIC

CONDITIONS PRESENT OR FORECAST THAT WOULD MAKE SUCH AN OPERATION

INEFFECTUAL OR DANGEROUS. THESE CLIMATIC CONDITIONS INCLUDE, BUT NOT

LIMITED TO, HEAVY RAIN, FOG, SNOW, ICE, SLEET AND HIGH WINDS.

3.3 REMOVAL AND DISPOSAL OF DEBRIS DURING THE SWEEPING OPERATION SHALL BE THE

RESPONSIBILITY OF THE VENDOR. ALL APPLICABLE FEDERAL, STATE AND LOCAL LAWS

AND ORDINANCES RELATED TO THE HAULING, HANDLING AND DISPOSITION OF SUCH

MATERIAL SHALL BE COMPILED WITH BY THE VENDOR. THE NAME, FACILITY

IDENTIFICATION NUMBER AND LOCATION WITH PROOF THAT VENDOR IS USING

LOCATION FOR DISPOSITION OF MATERIALS MUST BE FURNISHED TO THE

DEPARTMENT. THE VENDOR SHALL PROVIDE WATER FOR THE SWEEPING EQUIPMENT.

ALL LANDFILL FEES SHALL BE THE RESPONSIBILITY OF THE VENDOR. DUMPING TICKETS

SHALL BE PROVIDED TO THE DEPARTMENT FOR EACH LOAD DUMPED.

3.4 PAYMENT FOR SWEEPING SHALL BE MADE MONTHLY BY THE UNIT PRICE PER

SHOULDER MILE FOR TOTAL NUMBER OF SHOULDER MILES SWEPT AS PER THE

SCHEDULE. CYCLES SHALL CONSIST OF BI-MONTHLY OR WEEKLY CYCLES. THE VENDOR

IS REQUIRED TO COMPLETE A DAILY REPORT FOR ANY WORK PERFORMED. THIS

REPORT IS TO INCLUDE THE DATE, THE EQUIPMENT USED, PERSONNEL USED, LOCATION

OF THE SWEEPING, BEGINNING AND ENDING TIME OF SWEEPING AT EACH LOCATION,

SHOULDER MILES SWEPT AT EACH LOCATION AND ANY OTHER PERTINENT

INFORMATION. AN ADVANCED SWEEPING REPORT WILL ALSO BE ATTACHED DENOTING

WHICH LOCATIONS (ROUTE AND MILEPOST) ARE ANTICIPATED TO BE SWEPT THE NEXT

CYCLE. THE DISTRICT OFFICE SHOULD BE NOTIFIED AS SOON AS POSSIBLE OF ANY

CHANGES TO SCHEDULING OR ROUTES.

3.5 THE DAILY REPORTS AND ADVANCED REPORT ARE TO BE SUBMITTED ON A DAILY BASIS.

AN INVOICE WITH A COPY OF THE DAILY REPORTS IS TO BE SUBMITTED TO THE

DEPARTMENT AT THE END OF EACH MONTH. IN ADDITION TO THE ABOVE THE VENDOR

SHALL NOTIFY THE DISTRICT ADMINISTRATOR’S OFFICE DAILY, BY PHONE OR FAX, OF

THE AREAS SWEPT SO THAT INSPECTIONS CAN BE MADE DAILY.

3.6 BI-MONTHLY AREAS SHOULD BE SWEPT BY THE 15TH DAY OF THE MONTH AND THE LAST

DAY OF THE MONTH. WEEKLY AREAS SHOULD BE SWEPT BY THE LAST DAY OF THE

WEEK. NO AREA SCHEDULED FOR BI-MONTHLY CYCLE MAY BE SWEPT WITHIN 10 DAYS

OF ITS PREVIOUS SWEEPING WITHOUT PERMISSION OF THE DISTRICT ADMINISTRATOR.

3.7 THE DISTRICT ADMINISTRATOR HAS THE AUTHORITY TO ALTER THE CYCLES AS HE

DEEMS NECESSARY.

3.8 NO WORK SHALL BE CONDUCTED ON THE ROADWAY JOBSITE DURING HOLIDAYS AND

OTHER SPECIAL EVENTS DEEMED APPROPRIATE BY THE ALDOT OPERATIONS ENGINEER

AND/OR DISTRICT ADMINISTRATOR.

SPECIAL VERIFICATION REQUIREMENTS

THE SUCCESSFUL BIDDER WILL BE REQUIRED TO EQUIP ALL HIGHWAY VEHICLES USED IN CONJUNCTION

WITH THIS CONTRACT WITH A WEB-BASED GPS MONITORING SYSTEM SUCH AS METWORKFLEET™.

ALDOT SHALL BE PROVIDED PASSWORD ACCESS TO VENDOR’S VEHICLE ACCOUNT IN ORDER TO

CONFIRM CONTRACTOR’S WORK LOCATIONS, MILEAGE CLAIMS, AND DISPOSAL LOCATIONS AND TIMES.

AS A MINIMUM, SYSTEM MUST PROVIDE THE FOLLOWING CAPABILITIES:

• REAL-TIME GPS TRACKING OF EACH VEHICLE WITH MAXIMUM UPDATES OF 3 MINUTES.

• HISTORICAL GPS LOCATION DATA BY VEHICLE FOR A MINIMUM OF SIXTY (60) DAYS.

• SPEED MONITORING OF VEHICLE.

• ABILITY TO DESIGNATE SPECIFIC LOCATIONS AS LANDMARKS OR RESTRICTIONS.

• REPORT CAPABILITY ON DEMAND, TO PROVIDE ACTIVITY DATA, ROUTE DATA, START/STOP

TIMES AND LOCATIONS, IDLE TIME, VISITS TO LANDMARKS OR RESTRICTED AREAS, SPEED

RECORD BY DAY OR BY ROUTE.

• PASSWORD ACCESS BY ALDOT TO A WEB-BASED MONITORING SITE, ALLOWING ALDOT

ADMINISTRATOR UNLIMITED ACCESS TO REAL-TIME DATA OR HISTORICAL DATA AND REPORTS.

4.0 INSPECTION

4.1 INSPECTORS FOR THE DEPARTMENT SHALL BE PROVIDED BY THE DISTRICT

ADMINISTRATOR TO SEE THAT THE VENDOR PROPERLY PERFORMS THE WORK AND

MAINTAINS AND CONTROLS TRAFFIC ACCORDING TO THE CONTRACT SPECIFICATIONS

FOR TIME AND PERFORMANCE. UNSATISFACTORY AREAS MUST BE RESWEPT BEFORE

BEGINNING ANY NEW CYCLE. IF DURING THE COURSE OF INSPECTION, IT IS

DETERMINED THAT PROPER TRAFFIC CONTROL AND SAFETY EQUIPMENT IS NOT IN

PLACE, SWEEPING OPERATIONS WILL BE HALTED AND THE CONTRACTOR WILL NOT BE

PAYED FOR THAT CYCLE.

EMERGENCY WINTER WEATHER SWEEPING DISPOSAL SPECIFICATIONS

1.1 WHEN NECESSIATED BY WINTER WEATHER PREPARATION OR RESPONSE,

CONTRACTOR WILL PROVIDE A SWEEPER AND SUPPORT VEHICLE (COMPATIBLE

WITH REQUIREMENTS CONTAINED IN PARAGRAPH 3.1 OF THESE SPECIFICATIONS) TO

SWEEP, REMOVE AND DISPOSE OF SAND, SALT CRUSHED AGGREGATE AND OTHER

ACCUMULATED MATERIALS FROM BRIDGE DECKS AND APPROACH AREAS.

1.2 SWEEPING PAY ITEMS WILL BE “PER HOUR” FOR EACH VEHICLE, PORTAL TO

PORTAL. DISPOSAL PAY ITEMS WILL BE PER TON.

1.3 DISPOSAL WILL BE AT AN APPROIATELY LICENESED AND PERMITTED FACILITY,

WITH DOCUMENTATION PROVIDED AS REQUIRED BY PARAGRAPH 3.3 OF THESE

SPECIFICATIONS.

1.4 THESE LINES ARE FOR THE EXCLUSIVE USE BY AREA/DISTRICT MAINTENANCE

OPERATIONS IN RESPONSE TO DECLARED WINTER WEATHER EMERGENCIES.

1.5 ALDOT WILL PROVIDE APPROPRIATE INSPECTIONS FOR THESE OPERATIONS.