Turnkey_Fire_Alarm_System_Replacement_-_2885_Horseshoe_Dr_S,_Naples,_34104.pdf

For more information, please visit our County’s e-Procurement Portal, located at https://procurement.opengov.com/portal/collier-county-fl

COLLIER COUNTY

QUICK QUOTE

FOR

TURNKEY FIRE ALARM SYSTEM REPLACEMENT - 2885

HORSESHOE DR S, NAPLES, 34104

Todd Fiedorowicz, Contract Administration Specialist

Procurement Services Division

3335 Tamiami Trl E,East Naples, FL, 34112 todd.fiedorowicz@colliercountyfl.gov

(239) 252-5857

Quick Quote Title: Turnkey Fire Alarm System Replacement - 2885 Horseshoe Dr S, Naples, 34104

Table Of Contents

1. QUICK QUOTE

2. INTRODUCTION

3. TERM

4. AWARD CRITERIA

5. SPECIFICATIONS/SCOPE OF WORK

6. INSURANCE REQUIREMENTS

7. PRICING PROPOSAL

8. VENDOR QUESTIONNAIRE

Attachments:

A - PO Terms and Conditions

B - Quick Quotes Instructions Version 1

1. QUICK QUOTE

Turnkey Fire Alarm System Replacement - 2885 Horseshoe Dr S, Naples, 34104

Release Project Date: March 13, 2026

Pre-Bid Meeting (Non-Mandatory): March 26, 2026, 9:00am

2885 Horseshoe Drive S, Naples, 34104

Question Submission Deadline: April 13, 2026, 3:00pm

Response Submission Deadline: April 20, 2026, 3:00pm

All quotes shall be submitted online via the Collier County Procurement Services Division Online

Bidding System: https://procurement.opengov.com/portal/collier-county-fl no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date.

2. INTRODUCTION

The Facilities Management Division (hereinafter, the “Division or Department”) has issued this informal competition Quick Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

3. TERM

The purchase order term, if an award is made is intended to be for a one-time purchase.

Prices shall remain firm for the term of the resultant purchase order.

NO EXCEPTIONS TO THE COUNTY’S PURCHASE ORDER TERMS AND CONDITIONS NOR A

VENDOR PROVIDED CONTRACT WILL BE ACCEPTED.

Surcharges will not be accepted in conjunction with this purchase order, and such charges should be incorporated into the pricing structure.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

4. AWARD CRITERIA

https://procurement.opengov.com/portal/collier-county-fl

For the purposes of determining the winning quote, the County will select the responsive vendor with the lowest quote.

5. SPECIFICATIONS/SCOPE OF WORK

5.1. Fire Alarm System Replacement

1. Project Overview

Provide a complete turnkey replacement of the existing fire detection and alarm system and bring the system into compliance with current NFPA 72 standards.

• Remove existing Simplex 4020 fire alarm control panel

• Install new Silent Knight fire alarm control panel

• Replace all initiating devices and notification appliances

• Replace all outdoor tamper switches and water flow switches

• Provide a fully operational, code-compliant fire alarm system

• Call in and coordinate final AHJ inspection and acceptance testing

Monitoring services are not included.

2. Codes and Standards

All work shall comply with the latest adopted editions of, but not limited to:

• NFPA 72 — National Fire Alarm and Signaling Code

• NFPA 70 — National Electrical Code (NEC)

• International Building Code (IBC)

• International Fire Code (IFC)

• Local Authority Having Jurisdiction (AHJ) requirements

• Manufacturer installation requirements

3. Contractor Qualifications and Licensing

Contractor shall possess and maintain a valid Florida Certified Alarm System Contractor I (EF) license issued by the

Florida Department of Business and Professional Regulation (DBPR). A copy of the applicable license shall be provided with the quote submission.

All personnel performing fire alarm installation or service work shall possess a valid Fire Alarm System Agent (FASA) certification issued by the State of Florida.

The contractor shall have at least one technician assigned to the project who holds NICET Fire Alarm Systems

Certification Level II or higher, or equivalent manufacturer certification for the installed fire alarm system.

4. Engineering and Design

Contractor shall provide all engineering and design services required for this project, including:

• Field verification of existing conditions and infrastructure

• Preparation of fire alarm shop drawings and device layouts

• Battery calculations, voltage drop calculations, and sequence of operations

• Submission of drawings and calculations to AHJ for review and approval

5. Equipment and Materials

Provide and install all equipment necessary to complete the fire alarm system replacement, including at a minimum:

• Addressable Fire Alarm Control Panel (FACP)

• Notification appliances (horns, strobes, horn/strobes)

• Initiating devices (smoke detectors, heat detectors, manual pull stations)

• Power supplies, batteries, and auxiliary modules

• System wiring, raceways, and device labeling

Existing horn/strobe wiring shall be reused where code-compliant. Replacement of any non-compliant wiring required to meet code shall be included in the base project price.

6. Installation

Perform installation in accordance with approved shop drawings and applicable codes, including:

• Installation of all new fire alarm devices

• Reuse of existing raceways and back boxes where code-compliant

• Installation of all new conduit and wiring required to complete a fully functional, code-compliant system

• Identification and labeling of all devices and circuits

• Installation of test switches on all duct detectors inaccessible from the floor

The contractor shall coordinate project scheduling, work activities, and work hours with the Project Manager to minimize disruption to building operations.

7. System Programming and Integration

Program the fire alarm control panel to match the approved sequence of operations and integrate with all existing building systems as applicable, including:

• Elevator recall

• HVAC shutdown

• Door release / access control

• Fire sprinkler monitoring

All integrations shall be fully functional and tested.

The contractor shall coordinate any required fire alarm system shutdowns or changeover activities with the

Project Manager and comply with applicable life safety procedures during installation and system transition.

8. Testing and Commissioning

Provide full system startup, testing, and acceptance services, including:

• 100% testing of all initiating and notification devices

• Functional testing of all system interfaces

• Coordination and attendance at AHJ acceptance testing

• Correction of deficiencies identified during testing

9. Documentation and Training

Provide project closeout documentation and owner training, including:

• Final as-built drawings reflecting the installed system

• Operation and Maintenance (O&M) manuals

• System programming files

• Owner training on system operation and basic troubleshooting

• Installation of the documentation box in the FACP room

10. Warranty

• One (1) year warranty on labor

• Manufacturer’s standard warranty on all equipment

• Warranty period begins upon final AHJ acceptance

11. Permitting, Inspections, and Pricing Requirements

• Quotes shall include all permitting, engineering, design, inspection coordination, acceptance testing, and re-inspection costs

• Pricing shall be submitted as a single turnkey lump sum project total

6. INSURANCE REQUIREMENTS

A. Bidder shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in the Insurance and Bonding attachment of the Construction ITB and awarded Agreement. The Bidder shall be required to provide the Certificate of

Insurance(s) with the limits set forth in the Construction ITB. If the Bidder cannot provide the document within the referenced timeframe, the County reserves the right to award to another Bidder. The Bidder shall procure and maintain property insurance upon the entire term of the awarded contract, if required, to the full insurable value of the scope of work.

B. The County and the Bidder waive against each other and the County’s separate Bidders, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Bidder and County shall, where appropriate, require similar waivers of subrogation from the County’s separate Bidders, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts.

C. Collier County shall be responsible for purchasing and maintaining its own liability insurance.

6.1. Worker’s Compensation

Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and

Requirements

Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption.

An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/

6.2. Employer’s Liability

$500,000 single limit per occurrence

6.3. Commercial General Liability (Occurrence Form) patterned after the current ISO form

Bodily Injury and Property Damage

$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage

Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed

Operations and Contractual Liability.

6.4. Indemnification

To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement.

6.5. Automobile Liability

$500,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile

Included

6.6. Professional Liability

https://apps.fldfs.com/bocexempt/

$1,000,000 Per claim & in the aggregate

6.7. Additional Information

A. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.

B. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for

Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.

C. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of

County Commissioners in Collier County, OR Collier County Government, OR Collier County. The

Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.

D. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295

Tamiami Trail East, Naples, FL 34112

E. Thirty (30) Days Cancellation Notice required.

F. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders

Risk premiums in its project proposal or project billings. All questions regarding Builder’s Risk

Insurance will be addressed by the Collier County Risk Management Division.

G. Professional Services and/or Consulting Services may require professional liability insurance.

H. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance.

7. PRICING PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Turnkey Fire Alarm System

Replacement per Scope of Work

1 LS

TOTAL

8. VENDOR QUESTIONNAIRE

1. I certify that I have read, understood and agree to the terms in this Quick

Quote, and that I am authorized to submit this response on behalf of my company.*

☐ Please confirm

*Response required

2. Quick Quote Instructions have been acknowledged and accepted.*

☐ Please confirm

*Response required

3. Collier County Purchase Order Terms and Conditions. Collier County

Purchase Order Terms and Conditions have been acknowledged and accepted.*

Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.

☐ Please confirm

*Response required

4. Insurance Requirements -Vendor Acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) if awarded this quote.*

☐ Please confirm

*Response required

5. Proof of Status from Division of Corporations - Florida Department of

State (SunBiz)* http://dos.myflorida.com/sunbiz/ should be attached with your submittal.

*Response required

6. E-Verify - Memorandum of Understanding*

Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the bid. E-

Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.

*Response required

7. W-9 Form*

*Response required http://dos.myflorida.com/sunbiz/ https://www.e-verify.gov/

8. Any required licenses. *

*Response required