Turn It In Sole Source Form.pdf
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- Attached to
- Sole Source - Lexia Learning Systems LLC
- Solicitation number
- S-P26004-00007829
- Issued by
- Multnomah County, Oregon
About this file
This is a Sole Source Justification Form submitted by Reynolds School District in Fairview, Oregon, for the procurement of Turn It In, an artificial intelligence and plagiarism detection software. The district, through its Curriculum & Instruction Department, is seeking to renew its existing subscription with Turn It In for the 2023-2024 school year. The form was dated August 8, 2023, with final authorization from Superintendent Frank Caropelo on August 11, 2023. Turn It In is an online plagiarism detection and student work management system that has been utilized by Reynolds School District for multiple years.
The procurement value for Turn It In is $12,234.96. The district's justification for sole source procurement rests on Turn It In's unique compatibility with the district's existing Schoology learning management system and its irreplaceable database features, including a comprehensive repository of past Reynolds student work and customized teacher grading comments created over years of use. The district verified that alternative plagiarism detection software providers, specifically Plagiarism Search and Plagiarism Check, lack both Schoology compatibility and the capability to maintain the existing student work database. Additionally, teacher familiarity with Turn It In reduces the need for extensive professional development and training compared to transitioning to a competing product. The sole source designation was justified under the rationale that the software's functionality, institutional knowledge base, and system integration capabilities are not replicable by competing vendors.
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| File | Type | Posted |
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| Lexia Sole Source rev.pdf |
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Financial Services Department 1204 NE 201st Avenue, Fairview, OR 97024
Phone: 503-661-7200 | Fax: 503-667-6932 www.reynolds.k12.or.us
Sole Source Justification Form
Date: Department:
Prospective Contractor: Cost:
Describe the goods or services to be purchased:
For the reason(s) below, this purchase cannot reasonably be competitively solicited:
The efficient use of existing goods or services requires our purchasing compatible goods or services, and there is a single provider for those goods and services. Describe:
☐ The goods or services required for the exchange of software or data with other public or private agencies are available from only one source. Describe:
☐ The goods or services are for a pilot or experimental project. Describe:
☐ Other findings. Describe other factors that support the conclusion that the goods or services are available from only one source:
Continued →
Finance Department | Revised 4/8/2022
What unique features/functionality is required that only this source can provide?
What steps were taken to verify that goods or services with similar features and functionality are not available from other sources?
By signing this form, I am recommending this purchase as a sole source based upon an objective review of the goods and services required and the purchase is in the best interest of the District.
I certify that I have no conflict of interest in making this recommendation.
DEPARTMENTAL AUTHORIZATION
Name: Title:
Signature: Date:
FINAL AUTHORIZATION
Name: Title:
Signature: Date:
Must be Cabinet member
Submit completed form to procurement@rsd7.net
PROCUREMENT & CONTRACTING USE ONLY
Date of Advertisement:
Frank Caropelo Superintendent
08.11.2023
| Date: 8/8/2023 |
| Department: Curriculum & Instruction |
| Prospective Contractor: Turn It In |
| Cost: 12,234.96 |
| Date_2: 8-9-23 |
| Name_2: |
| Date_3: |
| Reason 1: Turn It In is compatible with Schoology, while the two other competitors we reached out to are not. |
| Reason 2: |
| Reason 3: |
| Reason 4: Although other sources offer plagiarism detetecting software, Turnitin.com is a service that is not replicatable by any other imitator. Not only do they scan the internet for similar writing, they have a robust database of essays other services lack. In addition, Turn It In functions as a database of past student work and past teacher grading comments. If we did not renew, teachers would lose access to this database. |
| Check Box 1: Yes |
| Check Box 2: Off |
| Check Box 3: Off |
| Check Box 4: Yes |
| Goods or Services: Turn It In, which is an AI and plagiarism detecting software which has been used in RSD for many years. |
| Unique Features or Functionality: -Database of past Reynolds students' work |
-Database of bespoke teacher grading comments created by RSD teachers -Compatible with Schoology -Teachers are already familiar with it (and thus will not require as much outside PD/ training as they would if we moved to a different software).
| Steps Taken: We reached out to two of the biggest competetors to Turn It In, including Plagiarism Search and Plagiarism Check. Neither are compatible with Schoology, or would be able to offer the database of past student work/ grading comments that we would get with Turn It In. |
| Name: Koreen Barreras-Brown |
| Title: Chief Academic Officer |
| Title_2: |
| Date_4: |
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