Turbine-Generator Maintenance_ Repair_ Materials_ and Outage Support.pdf

REQUEST FOR BID

PWC2627018

TURBINE-GENERATOR MAINTENANCE, REPAIR,

MATERIALS, AND OUTAGE SUPPORT

Date of Issue: September 18, 2026 Bid Due Date: October 19, 2026

4:00 p.m.

Direct all inquiries concerning this RFB to:

Nikole Bohannon Procurement Manager procurement@faypwc.com mailto:procurement@faypwc.com

PWC2526018 - TURBINE-GENERATOR MAINTENANCE, REPAIR, MATERIALS, AND

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Contents

ADVERTISEMENT FOR BID

INSTRUCTIONS TO BIDDERS

PURPOSE AND BACKGROUND

OBJECTIVE OF THE REQUEST

RFB SCHEDULE

QUESTIONS

REFERENCES

SMALL & DISADVANTAGED BUSINESS ENTERPRISE (SDBE) PROGRAM /

SMALL LOCAL SUPPLIER (SLS) PROGRAM 12.1.25

VENDOR REGISTRATION VIA ISUPPLIER

SUBMISSION INSTRUCTIONS

QUANTITIES AND PRICING

EVALUATION AND AWARD

PERFORMANCE AND PAYMENT

TRANSITION ASSISTANCE

ATTACHMENT A: SCOPE OF WORK

PROJECT SCOPE

PLANNED MAINTENANCE

UNPLANNED MAINTENANCE

EXTRA WORK

MATERIAL SERVICES

REPAIR SERVICES

FIELD ENGINEERING AND CRAFT LABOR SERVICES

OUTAGE AND PROJECT MANAGEMENT SUPPORT

DELIVERY, LOGISTICS, AND REPAIR LOGISTICS

WARRANTY-RELATED WORK

TECHNICAL TRAINING AND KNOWLEDGE TRANSFER

HEALTH, SAFETY, AND TECHNICAL REQUIREMENTS

OWNER SITE SUPPORT REQUIREMENTS

PROPOSAL SUBMISSION REQUIREMENTS

ATTACHMENT B: BID PRICING FORM

ATTACHMENT D: AT A GLANCE

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ATTACHMENT E: PWC SERVICE AGREEMENT RV 9/15/2025

ATTACHMENT F: FORM OF EXCEPTIONS – SCOPE OF WORK

ATTACHMENT G: FORM OF EXCEPTIONS – SERVICE AGREEMENT ...................... 28 ATTACHMENT G: FORM OF EXCEPTIONS – SERVICE AGREEMENT

ATTACHMENT H: ECONOMIC IMPACT DISCLOSURE FORM

ATTACHMENT I: BID SUBMITTAL CHECKLIST

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ADVERTISEMENT FOR BID

FAYETTEVILLE PUBLIC WORKS COMMISSION

TURBINE-GENERATOR MAINTENANCE, REPAIR, MATERIALS, AND OUTAGE SUPPORT

Cumberland County North Carolina

Bids are solicited and will be received electronically by the Fayetteville Public Works Commission Procurement Department until 4:00 p.m., EST Monday, October 19, 2026, for the TURBINE-

GENERATOR MAINTENANCE, REPAIR, MATERIALS, AND OUTAGE SUPPORT.

PWC is soliciting proposals from qualified Contractors to provide planned maintenance, unplanned maintenance, extra work, material services, repair services, field engineering services, craft labor services, outage support, project management support, delivery and logistics, repair logistics, warranty-related work, health and safety compliance, and technical advice and assistance for the covered turbine-generator units and associated balance-of-plant equipment.

Enclosed are the Instructions to Bidders, Detailed Specifications, and Bid Pricing Form. Bidders must submit the completed Bid Pricing Form, Attachment B, Attachment C, SDBE Affidavits, Prime/Sub Supplier Discloser Form, and any required addendum acknowledgments.

Submissions must be made using the provided forms or exact copies thereof, as specified in the bid documents. Unsolicited bid samples or descriptive literature may not be examined or tested, will not be used to determine responsiveness, and will not be deemed to vary any of the provisions of the RFB. Failure to comply with these requirements shall constitute sufficient cause to reject a bid without further consideration.

Questions regarding this bid must be submitted in writing to the attention of Nikole Bohannon, at procurement@faypwc.com no later than 5:00 p.m., EST Friday, October 1, 2026, in order to be considered for a response.

Electronic bid submittals will be accepted if emailed to procurement@faypwc.com. The email subject must be RFB: TURBINE-GENERATOR MAINTENANCE, REPAIR, MATERIALS, AND OUTAGE SUPPORT.

Fayetteville Public Works Commission reserves the right to accept or reject any or all bids, to waive minor informalities or technicalities as permitted by law, to disregard nonconforming or nonresponsive bids, and to re-advertise for bids if deemed in the best interest of PWC. The bid tabulation and announcement of the apparent low bidder at the bid opening do not constitute a binding contract with PWC. No contract will be considered awarded until a formal written Agreement is executed by both PWC and the successful bidder. The award of a contract, if made, will be to the lowest responsible, responsive bidder whose qualifications indicate the award will be in the best interest of PWC.

FAYETTEVILLE PUBLIC WORKS COMMISSION

Nikole Bohannon Procurement Manager

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INSTRUCTIONS TO BIDDERS

FAYETTEVILLE PUBLIC WORKS COMMISSION

TURBINE-GENERATOR MAINTENANCE, REPAIR, MATERIALS, AND OUTAGE SUPPORT

PURPOSE AND BACKGROUND

PWC is soliciting proposals from qualified Contractors to provide planned maintenance, unplanned maintenance, extra work, material services, repair services, field engineering services, craft labor services, outage support, project management support, delivery and logistics, repair logistics, warranty-related work, health and safety compliance, and technical advice and assistance for the covered turbine-generator units and associated balance-of-plant equipment.

The requested services apply to PWC’s identified covered units and related balance-of-plant equipment where included in the applicable service scope. Covered equipment includes eight GE 5001P gas turbine-generators and one GE A-10 steam turbine-generator. The successful Contractor shall demonstrate experience supporting similar gas turbine, steam turbine, generator, and balance-of-plant maintenance and outage activities.

OBJECTIVE OF THE REQUEST

It is the intent of this bid request to obtain pricing for TURBINE-GENERATOR MAINTENANCE REPAIR, MATERIALS, AND OUTAGE SUPPORT within the detailed scope of work section of this Request for Bid (RFB). You are requested to submit your bid on the enclosed Bid Pricing Form.

RFB SCHEDULE

The following table shows the schedule of events to prepare your organization’s response. The key deadlines and targeted dates for this process are as follows:

Action Responsibility Date/Time Submit Written Questions Bidders October 1, 2026 at 5:00 p.m.

Provide Response to Questions PWC October 8, 2026 at 5:00 p.m.

Submit RFB Bidders October 19, 2026 at 4:00 p.m.

Award RFB Target Draft PWC November 2026 Service Agreement Target Start Date PWC & Bidder January 1, 2027

QUESTIONS

Written questions shall be e-mailed to procurement@faypwc.com by the date and time specified in the RFB schedule. Bidders will enter “RFB PWC2627018 – Questions” as the subject of the email.

Questions received prior to the submission deadline date, the Procurement Advisor’s response, and any additional information deemed necessary by PWC will be posted in the form of an addendum to the PWC website and shall become an Addendum to this RFB. No information, instruction, or advice provided orally or informally by any PWC personnel, whether made in response to a question or otherwise concerning this RFB, shall be considered authoritative or

OUTAGE SUPPORT 6 | P a g e binding. Bidders shall rely only on written material contained in an Addendum to this RFB.

Inquiries should be submitted no later than the date and time noted in the RFB schedule.

Questions answered verbally will be followed up by written addenda as deemed necessary; oral interpretations shall have no effect.

REFERENCES

Bidders shall provide up to three (3) references where the company has supplied equipment or services within the energy and power generation industry when the model or equipment differs from that noted in the Scope of Work (Attachment A) or Bid Pricing Form (Attachment B). PWC may contact these references to assess whether the bidder’s performance was satisfactory and aligned with industry standards. The information obtained may be considered in the evaluation of the bid. If PWC is listed as a reference, it may be included as one of the three (3) optional references.

COMPANY NAME CONTACT NAME TELEPHONE

NUMBER

EMAIL

Fayetteville Public Works Commission, if applicable

SMALL & DISADVANTAGED BUSINESS ENTERPRISE (SDBE) PROGRAM /

SMALL LOCAL SUPPLIER (SLS) PROGRAM 12.1.25

PWC is committed to promoting the utilization of Small and Disadvantaged Business Enterprises (SDBEs) and Small Local Suppliers (SLS) by providing equitable opportunity for participation in all aspects of PWC’s contracting and procurement programs. The SLS Program focuses on small, local businesses within the Fayetteville Metropolitan Statistical Area (MSA), which includes Cumberland, Hoke, and Harnett Counties.

Bidders shall submit the Economic Impact Disclosure form included in Attachment H with their bid submittal.

Bidders are encouraged to document any subcontracting and supplier utilization at the time of bid submission, though this is not mandatory. If these efforts are not included, PWC’s Economic Impact Program staff will contact the lowest responsive bidder to request documentation, which must be provided within 24 hours or by the next business day.

Recognized certifications under the SDBE Program include:

1) NC Department of Administration (NCDOA) Historically Underutilized Business (HUB) https://ncadmin.nc.gov/businesses/hub https://ncadmin.nc.gov/businesses/hub

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2) NC Department of Transportation (NCDOT) Disadvantaged Business Enterprise (DBE) https://www.ebs.nc.gov/VendorDirectory

3) U.S. Small Business Administration (SBA) certifications such as 8(a), WOSB, EDWOSB, SDVOSB, and HUBZone

The full SDBE Program Plan is available on PWC’s website. Bidders are responsible for reviewing the SDBE compliance requirements prior to bid submission. https://www.faypwc.com/purchasing/

VENDOR REGISTRATION VIA ISUPPLIER

1) All vendors interested in doing business with PWC must register as a vendor through the iSupplier Portal using the link below. The iSupplier self-service portal enables vendors to have real-time access to information regarding purchase orders, invoices, and payments through a secure environment. Attach a copy of your W9 to your online registration.

https://www.faypwc.com/isupplier-doing-business-with-pwc/

SUBMISSION INSTRUCTIONS

1) Bids should be complete and carefully worded and should convey all the information requested in the RFB. Bids should be prepared simply and economically, providing a straightforward, concise description of the bidder’s capabilities to satisfy the requirements of the RFB. Emphasis should be on completeness and clarity of content. If the bid includes any comment over and above the specific information requested in the RFB, the bidder should include this information as a separate appendix to its bid. Bids that include clarifications or modifications to any of the RFB’s contractual requirements, or a bidder’s standard terms and conditions, may be deemed non-responsive and not considered for award at PWC’s discretion.

2) Unsolicited bid samples or descriptive literature may not be examined or tested, will not be used to determine responsiveness, and will not be deemed to vary any of the provisions of the RFB. Failure to comply with these requirements shall constitute sufficient cause to reject a bid without further consideration. PWC reserves the right to accept or reject any or all bids, to waive minor informalities or technicalities as permitted by law, to disregard nonconforming or nonresponsive bids, and to re-advertise for bids if deemed in the best interest of PWC. The bid tabulation and announcement of the apparent low bidder at the bid opening do not constitute a binding contract with PWC. No contract will be considered awarded until a formal written Agreement is executed by both PWC and the successful bidder. The award of a contract, if made, will be to the lowest responsible, responsive bidder whose qualifications indicate the award will be in the best interest of PWC.

3) Bids may be withdrawn by the bidder only in writing and if receipt of such withdrawal is acknowledged by PWC prior to the time for the bid submittal deadline identified in the Advertisement for Bidders (or such later date included in an Addendum). Written withdrawal requests shall be submitted on the bidder’s letterhead and signed by an official of the bidder duly authorized to make such request. Any withdrawal request made after the bid submittal deadline shall be allowed only if the price bid was based upon a mistake that constituted a substantial error, provided the bid was submitted in good faith, and then only pursuant to the https://www.ebs.nc.gov/VendorDirectory https://www.faypwc.com/purchasing/ https://www.faypwc.com/isupplier-doing-business-with-pwc/

OUTAGE SUPPORT 8 | P a g e terms of N.C.G.S. § 143-129.1.

4) Electronic bid submittals will be accepted if emailed to procurement@faypwc.com The email subject must be RFB: PWC2627018 - TURBINE-GENERATOR MAINTENANCE, REPAIR, MATERIALS, AND OUTAGE SUPPORT. Late bids will not be considered.

5) Bids will be examined promptly after the due date and an award will be made at the earliest possible date. Bids must be held firm for PWC for a period of sixty (60) days after the bid due date. A purchase order will be issued to the awarded bidder.

6) Bidders shall submit bids only on the Bid Pricing Forms provided herein, or exact copies thereof (See Attachment B – Bid Pricing Form). Failure to provide full and complete Bid Pricing Forms using the form provided herein will result in a bid being deemed non-responsive.

7) All bids must be signed by an authorized official of the bidder. Bids may be rejected for any omission, alteration of form, additions not called for, conditional bid, or any irregularities of any kind.

8) Do not submit alternate bids unless specifically called for on the Bid Pricing Forms.

QUANTITIES AND PRICING

1) All bidders are advised to include all costs incurred by the bidder in delivering the TURBINE- GENERATOR MAINTENANCE, REPAIR, MATERIALS, AND OUTAGE SUPPORT to the PWC in their bid submittal.

EVALUATION AND AWARD

1) An award of a contract is subject to approval by the Electric Systems Department.

2) Proposals will be evaluated based on:

Evaluation Category Weight Considerations

Technical Quali�ications and Experience

25% Relevant turbine-generator, outage, repair, and balance-of-plant experience.

Scope Understanding and Work Approach 20%

Completeness of proposed maintenance, outage support, engineering, labor, material, repair, and logistics approach.

Safety and Compliance 15% Safety record, compliance program, site safety approach, and audit participation.

Resources and Responsiveness 15%

Availability of �ield engineers, craft labor, repair facilities, parts support, and urgent maintenance response capability.

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Commercial Proposal 15% Pricing clarity, rates, assumptions, fees, exclusions, exceptions to scope of work and terms and conditions, and overall value.

Warranty and Quality Assurance 10% Warranty coverage, corrective action process, inspection standards, and quality controls.

3) PWC reserves the right to inspect, at a reasonable time, the equipment, item, plant, or other facilities of a prospective Bidder prior to award, and during the Service Agreement term, as PWC deems necessary to determine that such equipment, item, plant, or other facilities conform with the specifications/requirements and are adequate and suitable for the proper and effective performance of the Service Agreement.

4) PWC reserves the right to request additional information from bidders to aid in the evaluation process. This information may include but is not limited to, financial statements, a reference list of contracts of similar size, etc.

5) PWC reserves the right to make a single award for all items or may award separate contracts to multiple bidders for various items to the lowest responsive, responsible bidder or bidders, taking into consideration product quality, performance to PWC, and conformity with the specifications in these bid documents. PWC may also consider, among other things, the Bidder’s past performance conduct on other contracts, and other information as PWC deems necessary to assist in the evaluation of any bid.

6) PWC personnel will place orders via email, on an as-needed basis throughout the life of the Service Agreement. Bidder shall confirm receipt of each order by e-mail stating the product ordered, quantity ordered, and the expected service date/s.

7) The Service Agreement will be awarded for a period of one (1) year to begin on or about January 1, 2027. The Service Agreement may be extended for up to two (2) additional one

(1) year periods, subject to mutual consent of both parties. The total duration of the agreement shall not exceed three (3) years.

8) Price Increases: It is the intent of PWC that all pricing remains firm for the initial one (1) year contract period and bidders shall take this into account when submitting their bids. In the event the Service Agreement is extended for an additional period, the bidder may request a price increase. Justification for any increase must be based on the prevailing market index or detailed data showing the basis for, and the amount of the proposed increase, not to exceed 3.00%, whichever is lower. PWC reserves the right to accept or reject any request for an increase. Such action by PWC shall occur not later than 30 days after receipt by PWC of a properly documented request.

PERFORMANCE AND PAYMENT

1) Bid price shall constitute the total cost to PWC for complete performance in accordance with the requirements and scope of work herein, including all applicable charges handling, administrative, and other similar fees. The bidder shall not invoice for any amounts not specifically allowed for in this RFB. Complete ATTACHMENT B: PRICING FORM and include

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2) Payment for equipment, material, supplies, etc. purchased pursuant to this bid shall be made by Public Works Commission approximately thirty days after the same has been delivered, inspected, approved and the invoice received in the PWC Accounts Payable Office, P.O. Box 1089, Fayetteville, North Carolina 28302.

TRANSITION ASSISTANCE

1) If a PWC Service Agreement results from this solicitation, and said Agreement is not renewed at the end of the then current term or is terminated prior to its expiration for any reason, at the option of PWC, Bidder shall provide transition assistance to PWC for up to six (6) months following termination or expiration of the Agreement to allow for the Services to continue without interruption or adverse effect, and to facilitate the orderly transfer of such Services to PWC or its designees. If PWC exercises this option, the Parties agree that such transition assistance shall be governed by the terms and conditions of the Agreement (notwithstanding this expiration or cancellation), except for those Agreement terms or conditions that do not reasonably apply to such transition assistance. PWC shall agree to pay the Bidder for any resources utilized in performing such transition assistance at the most current rates provided by the Bidder for performance of the Services or other resources utilized. Upon request of PWC, Bidder agrees to deliver an amendment to the Agreement in form and substance reasonably acceptable to the parties memorializing the extension of the term as contemplated above.

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ATTACHMENT A: SCOPE OF WORK

PROJECT SCOPE

The Contractor shall provide all labor, supervision, technical expertise, materials, repair support, logistics coordination, and project management necessary to perform the services described in this RFP. Services may be requested for planned outages, unplanned maintenance events, emergency repairs, material procurement, component refurbishment, technical support, and mutually agreed extra work.

PLANNED MAINTENANCE

The Contractor shall provide field engineering services and craft labor services necessary for planned maintenance of the covered units. Planned maintenance is expected to include combustion inspections, hot gas path inspections, major gas turbine inspections, generator inspections, steam turbine inspections, and borescope inspections. The Contractor shall also provide material services and repair services as requested for planned maintenance of the covered units and balance-of-plant equipment. Conversions, modifications, and uprates are excluded from planned maintenance unless treated as extra work. The Contractor shall participate in annual maintenance planning meetings to review the following year’s outage schedule and required services.

UNPLANNED MAINTENANCE

The Contractor shall provide material services, field engineering services, craft labor services, and repair services as requested for unplanned maintenance of the covered units and balance-of-plant equipment. The Contractor shall support urgent maintenance needs when notified by PWC. Conversions, modifications, and uprates are excluded unless handled as extra work.

EXTRA WORK

Extra work shall include additional work mutually agreed upon by PWC and Contractor, including conversions, modifications, and uprates of covered units or balance-of-plant equipment. Extra work may include additional parts, material services, field engineering services, craft labor services, and repair services not included in planned or unplanned maintenance.

MATERIAL SERVICES

The Contractor shall provide new, repaired, or refurbished parts for the covered units and balance-of-plant equipment. Material services shall include support for part identification, quantities, installation-related parts, repair and refurbishment scope, packaging, transportation insurance, quality inspection, and issue resolution. Material categories may include gas turbine materials, steam turbine materials, generator materials, excitation replacement materials, gas turbine rotors, gas turbine shells and casings, gas turbine stator blades, gas turbine performance improvement materials, and other materials priced at applicable time-and-material rates when not specifically listed.

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REPAIR SERVICES

The Contractor shall provide repair or refurbishment services at a qualified repair facility or at the site, depending on the agreed scope. Repair services may include machining, welding, grinding, polishing, cleaning, inspection, disassembly, reassembly, and machine tool work, including lathe work and vertical bore mill work.

FIELD ENGINEERING AND CRAFT LABOR SERVICES

The Contractor shall provide technical advisory services at the site or related to the covered units. Services may include support for installation, maintenance, inspections, outage work, troubleshooting, and technical guidance. The Contractor shall also provide craft labor during planned and unplanned outages when requested by PWC. The scope, quantity, source, schedule, and management of craft labor shall be mutually agreed upon and performed within the scheduled outage window.

The Contractor shall designate a qualified individual responsible for Contractor safety compliance whenever Contractor personnel are performing work at the Site. For major outages, complex maintenance activities, or work involving multiple concurrent crews or significant high-risk activities, the Contractor shall provide a dedicated on-site Safety Coordinator whose primary responsibility is safety oversight and who shall not be assigned duties that materially interfere with that responsibility. PWC reserves the right to require a dedicated Safety Coordinator based upon the scope, duration, staffing level, or risk profile of the work.

OUTAGE AND PROJECT MANAGEMENT SUPPORT

The Contractor shall support outage work associated with combustion inspections, hot gas path inspections, major gas turbine inspections, minor steam turbine inspections, major steam turbine inspections, and borescope inspections. Project management support shall include outage coordination, time sheet recording, emergent parts ordering, parts tracking, invoicing support, repair shop coordination, and other outage-related administrative tasks. Any project management fee shall be mutually agreed upon by the parties.

DELIVERY, LOGISTICS, AND REPAIR LOGISTICS

The Contractor shall schedule delivery of material services and extra work parts according to the agreed work schedule. The Contractor shall provide partial and advance deliveries when applicable and coordinate shipment to storage when parts cannot be delivered due to reasons not attributable to the Contractor. For repair logistics, the Contractor shall support transportation, packing, and insurance coordination for parts and components sent to and from repair facilities when the Contractor arranges transportation. The Contractor shall retain responsibility for Contractor-owned equipment used at the site.

WARRANTY-RELATED WORK

The Contractor shall correct covered defects in material services, parts, or services during the applicable warranty period. Corrective action may include repairing defective parts, delivering replacement parts, re-performing defective services, or negotiating an equitable price adjustment if correction is not reasonably possible.

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TECHNICAL TRAINING AND KNOWLEDGE TRANSFER

At PWC's request, the Contractor shall provide technical training and knowledge-transfer services for PWC personnel related to the operation, inspection, maintenance, troubleshooting, repair, and servicing of the Covered Units and associated systems and equipment.

Training may include classroom instruction, hands-on field instruction, demonstrations, outage-based training, troubleshooting exercises, component inspection, maintenance practices, and other technical instruction mutually agreed upon by PWC and the Contractor.

Training may be conducted in conjunction with planned maintenance or outage activities or as a separately authorized training event. Where practical, the Contractor shall incorporate hands-on instruction using PWC equipment and actual maintenance activities.

The Contractor shall identify qualified instructors and provide applicable training materials, manuals, presentations, procedures, or other instructional materials. Training content and scheduling shall be approved by PWC prior to performance.

When requested by PWC and when consistent with safe and efficient performance of the Work, Contractor field engineers and technical personnel shall provide hands-on instruction and knowledge transfer to designated PWC personnel during inspections, maintenance, troubleshooting, disassembly, reassembly, testing, and other applicable activities.

HEALTH, SAFETY, AND TECHNICAL REQUIREMENTS

The Contractor shall comply with all applicable health and safety laws and reasonable site-specific health and safety requirements established by PWC. The Contractor shall participate in safety-related activities as applicable, including safety audits and recommendations. The Contractor shall provide engineering and technical advice based on standard industry practices and shall support the covered units, material services, and related maintenance activities.

OWNER SITE SUPPORT REQUIREMENTS

Proposers shall base their proposals and pricing upon the Division of Responsibilities provided by PWC. Any exception, assumption, proposed modification, or additional PWC responsibility shall be specifically identified in the proposal. Failure to identify an exception shall constitute acceptance of the stated Division of Responsibilities.

Responsibility PWC Contractor By Specific

Work Order / As Directed

Comments

Site access/security coordination/site safety orientation

X

Plant operating/maintenance records X

Outage schedule information X Field engineering X Craft labor X

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Safety supervision X Detailed outage reports X

Specialized tooling X X Depending on outage/scope

Cranes/heavy lifting equipment X Defined per outage

Equipment rental to support required work scope X Utilities X Laydown/storage area X Replacement parts/components X PWC may elect to owner-furnish Transportation to/from repair facility X

Repair facility services X

PROPOSAL SUBMISSION REQUIREMENTS

Bidder shall respond to each of the following submission requirements. Responses will be reviewed as part of the evaluation process.

1. Company overview and relevant experience with GE 5001P gas turbine-generators, GE A-10 steam turbine-generators, generators, and balance-of-plant equipment.

2. Proposed approach for planned maintenance, unplanned maintenance, outage support, material services, repair services, field engineering, and craft labor.

3. Staffing plan, including field engineers, technical advisors, craft labor resources, project management personnel, and repair facility support.

4. Safety program summary, including safety performance, site safety compliance approach, and audit participation.

5. Material procurement and logistics plan, including part identification, delivery coordination, advance delivery, storage coordination, repair logistics, and transportation insurance.

6. Repair facility capabilities, quality assurance processes, inspection methods, and turnaround expectations.

7. Warranty terms and process for corrective action.

8. Pricing structure, including labor rates, field engineering rates, craft labor rates, material markups, repair pricing, logistics costs, project management fees, and time-and-material rates.

9. References for comparable turbine-generator maintenance, outage, material, and repair service work.

10. Exceptions, assumptions, exclusions, and proposed contract terms.

11. Provide pricing for any training requested by PWC

OUTAGE SUPPORT 15 | P a g e o For example, Training Service Pricing Technical Instructor – Hourly Rate $___/hour Technical Instructor – Daily Rate $___/day On-site Hands-On Training $___/day Classroom Training $___/day Customized Training Development $___/hour Training Materials Included / $___

Travel & Expenses Included / At Cost / Other

Minimum Class Size ___ Maximum Class Size

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ATTACHMENT B: BID PRICING FORM

Bidder Information:

Name of Company

Company Location

Phone Number

Email Address

Is the company an N.C.

Certified HUB or DBE Printed Name

Title

Authorized Signature

Date

Bidders shall submit pricing exclusively on the Bid Pricing Forms provided in this RFB, or on exact copies thereof. The Bid Pricing Form must be fully completed and properly executed. Failure to provide a complete submission will result in the bid being deemed non-responsive. A fully completed Bid Pricing Form includes the bidder’s company name, company location, and email address; the name and location of the manufacturer, if applicable; the bidder’s NC HUB or DBE certification status (if applicable); and the printed name, title, signature, and signature date of an authorized company representative. Bidders must also acknowledge all issued addenda. All pricing must remain valid for a minimum of sixty (60) calendar days.

1. Bidders shall provide Pricing structure, including labor rates, field engineering rates, craft labor rates, material markups, repair pricing, logistics costs, project management fees, and time-and-material rates (attached to the Bid Pricing Form).

2. Bidders shall provide each of the Proposal Submission Requirements in the Scope of Work (attached to the Bid Pricing Form).

The Bidder has received, acknowledged, and used the following addenda in completing the Bid.

(Initial and Date as appropriate).

Addendum No. 1 Date __________________ Addendum No. 2 Date __________________ Addendum No. 3 Date __________________

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ATTACHMENT C: CERTIFICATION OF PRIMARY PARTICIPANT REGARDING

DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS

The Primary Participant, (major third party contractor), certifies to the best of its knowledge and belief, that it and its principals:

1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency;

2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction or records, making false statements, or receiving stolen property;

3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (2) of this certification; and

4. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default.

(If the primary participant is unable to certify to any of the statements in this certification, the participant shall attach an explanation to this certification.)

THE PRIMARY PARTICIPANT CERTIFIES

OR AFFIRMS THE TRUTHFULNESS AND ACCURACY OF THE CONTENTS OF THE

STATEMENTS SUBMITTED ON OR WITH THIS CERTIFICATION AND UNDERSTANDS THAT

THE PROVISIONS OF 31 U.S.C. SECTIONS 3801 ET. SEQ. ARE APPLICABLE THERETO.

Signature Title

Printed Name Date

In operation since 1905 Provides Electric, Water & Wastewater Services to more than 250,000 people Total Customers: 123,017 Number of Services: 275,382

Electric: 83,918 Water: 98,439 Wastewater: 93,004 Irrigation: 6,426

Customers with 2+ services: 75%

Customer Service Annual Customer Contacts: 443,258

Average Monthly Calls: 33,657

Annual Bills Generated: 1.5 Million

Customer Incentive Programs: 14

Annual Water Leak Notifications: 20,772 (24 million gal)

Butler-Warner Generation Plant (268 MW)

Electric Service Area: 147 Sq. miles

P.O. Hoffer Water Treatment Facility (39.5 MGD)

Glenville Lake Water Treatment Facility (18.0 MGD)

Drinking Water Service Area: 116 Sq. miles

Cross Creek Water Reclamation Facility (25 MGD)

Rockfish Creek Water Reclamation Facility (21 MGD)

Wastewater Service Area: 109 Sq. miles

Purchase Wholesale Power from Duke Energy

Only NC municipal system to own/operate a generation plant (Dispatched for use by Duke Energy)

Generation Capacity: 265 MW

Annual MWH Sold: 2 million

System Peak: 499 MW (Feb. 20, 2015)

Solar Generation Capacity: 2.9 MW

Annual Solar Generation: 1,454,371 KWH

Battery Storage: 2 MW

Electric Distribution Substations: 32

Distribution Lines: 1,364 miles

Transmission Lines: 123 miles

Streetlights/Area Lights: 38,023

Customers

Employees

Number of Employees: 690

Average Tenure of Employees: 10 years

Average Age: 45

Annual Turnover: 6.0%*

Annual Hours Worked: 1.3 Million *non retirement

Water/Wastewater Operations Population Served: 225,000+

Drinking Water Treated: 10.645 Billion Gallons/Year

100% Compliant for all EPA Drinking Water Standards

Daily Water Treatment Capacity: 50 MG/Day

Daily Wastewater Treatment Capacity: 46 MG/Day

Water/Wastewater Infrastructure: 2,979 miles

Hydrants: 8,780

Sanitary Sewer Lift Stations: 79

Manholes: 34,430

Facilities

PWC at a Glance Electric Operations

Financial

FY24 Annual Operating Budget: $450 Million

Total Assets: $1.89 Billion

Bond Rating: Aa2(Moody's), AA (Standard & Poor’s), AA (Fitch)

Operations & Maintenance Expense per Customer:

$570 ($618 National Median)

Annual Cash Contributions to the City of Fayetteville in Lieu of Taxes: $12.06 Million

Annual Streetlight Services: $4.14 Million

Annual Annexation Construction Costs: $8.49 Million

Total Value of Annual Contributions to the City of

Fayetteville: $30.81 Million

(As of October 2025)

Visit www.FayPWC.com to learn more about PWC

Last revised September 15, 2025

SERVICE AGREEMENT

This Service Agreement (“Agreement”) is made by and between Fayetteville Public Works Commission (“PWC”), a North Carolina public authority, and ________________(“Provider”), a ___________ ______________ (each of PWC and Provider is referred to herein as a “Party” and collectively as the “Parties”), as of the date of execution last written below (the “Effective Date”). For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties agree as follows:

1. Services. PWC retains Provider to ______________________________ as more particularly described in Exhibit A attached hereto and incorporated herein by this reference (the “Services”). The Services shall be completed on or prior to the deadline(s) set forth in Exhibit A, but in any event no later than ______________. In the event of a conflict between the provisions of this Agreement and the provisions of any attachment or exhibit to this Agreement, the terms of this Agreement shall govern. Provider shall not use the existence of this Agreement or the name of Fayetteville Public Works Commission as part of any commercial advertising or marketing of products or services without the prior written consent of PWC.

2. Service Standards. Provider shall perform and deliver the Services in accordance with (a) the professional skill and care ordinarily exercised by other providers delivering services on the same or similar projects; (b) Provider’s professional licensing obligations; and (c) all applicable laws. Provider shall notify PWC promptly of the discovery of errors, omissions, discrepancies, or inconsistencies in the Services rendered. If any of the Services that Provider renders or work product, which includes but is not limited to reports, analyses, designs, specifications, plans, drawings, and other documents, that Provider delivers to PWC contain errors or omissions, Provider shall promptly correct or supplement such Services at no additional cost to PWC. PWC’s acceptance of, use of, or payment for such Services shall in no way alter or reduce the Service standards set forth herein or PWC’s rights hereunder. Provider shall not assign or subcontract or transfer the Services or any rights under or interest in this Agreement without the prior written consent of PWC. Provider shall treat all information from PWC and work product resulting from the Services as confidential and proprietary, unless such information is available from public sources, and Provider shall not publish or disclose

For the internal use of Fayetteville Public Works Commission only Requester/Responsible Employee:

Project Title:

Contract Number: (Assigned by Procurement)

Bid Number (if applicable) (Assigned by Procurement)

Account String (w/Budget Code): (for project funding)

Not to Exceed Amount:

Completion or Termination Date:

Work Scope/Purpose:

Notes: (1) This Service Agreement may be utilized for all services (including legal, accounting, and consulting services).

However, (a) for services subject to G.S. 143-64.31 (including but not limited to engineering and surveying services), PWC must first comply with the applicable RFQ requirement, unless exempted by law; and (b) for Information Technology, as defined in G.S. 143B-1320, PWC must first comply with applicable RFP requirements set forth in G.S. 143-129.8..

(2) A purchase order must be generated by Procurement and approved by the CFO to encumber funds.

confidential or proprietary information without the prior written consent of PWC for any purposes other than the performance of the Services.

3. Delivery of Services and Ownership of Work Product. Time is of the essence with regard to the delivery of the Services. In the event of suspension or termination of the Services, Provider shall promptly deliver to PWC all work product completed or in progress as of the date of termination along with reproducible documents, drawings, plans, specifications, and electronic records of the completed portion of the Services upon PWC’s payment of the undisputed portion(s) of Provider’s invoices in accordance with Section 8, Billing and Payment.

Provider grants PWC an irrevocable license to use the work product resulting from the Services of Provider. The work product delivered by Provider to PWC in connection with the performance of the Services shall not infringe any intellectual property rights of any third party.

Except as otherwise specified in this Agreement, Provider shall not use for its own purposes or allow a third party to use the work product resulting from the Services without the prior written consent of PWC.

4. Compensation. For the Services, Provider shall be compensated at the rates set forth in Exhibit A. Provider’s rates shall not be increased during the term of the Agreement or the performance of the Services without the prior written consent of PWC.

5. Payment Limitation. Notwithstanding any other provision in this Agreement to the contrary, the total fees and expenses for the Services shall not exceed ____________ and 00/100 dollars ($___________.00) (the “Cap”). Provider shall promptly notify PWC in writing when Provider has reached ninety percent (90%) of the Cap. The Cap is not a fixed fee to which Provider is entitled. PWC shall be obligated to pay only for Provider’s actual time devoted to providing the Services and authorized, documented expenses incurred, not to exceed the Cap.

6. PWC’s Duties. PWC shall: (a) timely provide such information in its possession, custody, or control as is reasonably necessary for Provider to perform the Services; (b) communicate promptly to Provider all decisions of PWC and clarifications that are reasonably needed by Provider; and (c) make payments to Provider in accordance with Section 8, Billing and Payment.

7. Representations and Warranties. Provider represents and warrants to PWC that Provider is duly licensed and authorized in the State of North Carolina to perform the Services.

Each Party represents and warrants to the other Party that it is duly organized, validly existing and in good standing and has all requisite powers, rights, and authority to execute, enter into, and perform this Agreement in accordance with the terms and conditions of this Agreement, this Agreement constitutes a legal, valid, and binding obligation of such Party enforceable against it in accordance with its terms and the person signing this Agreement on behalf of Provider has been properly authorized and empowered to enter into this Agreement.

8. Billing and Payment; Sales and Use Taxes. Provider shall invoice PWC monthly for Services performed and expenses incurred during the preceding calendar month. All invoices shall provide reasonable detail of the services performed and expenses for which reimbursement may be sought, along with supporting documentation for such expenses. PWC shall pay the undisputed portion of each invoice within forty-five (45) calendar days after PWC’s receipt of the invoice. PWC shall reimburse expenses at the lower of actual or reasonable cost, except in regard to expenses that are specifically pre-approved in writing by PWC or are set forth and included in a fixed price service arrangement. All payments from PWC to Provider shall be transferred electronically to Provider’s designated financial institution, and Provider shall, prior to delivery of its first monthly invoice to PWC, supply the name of Provider’s financial institution, routing number, and account number on the form available from PWC and provide to PWC a completed and signed IRS Form W-9. Provider has the right to impose a late payment charge of one percent (1%) per month for amounts unpaid by PWC by the date due. Provider shall maintain on a generally recognized accounting basis and retain for at least three (3) years the records supporting Provider’s invoices to PWC. In the event of a dispute regarding a monthly invoice or any portion thereof: (a) Provider shall deliver to PWC all records supporting Provider’s invoice(s) in dispute within ten (10) calendar days after PWC notifies Provider of the dispute, and Provider shall cooperate with PWC to verify the accuracy of all invoices; (b) Provider shall continue to proceed diligently with the performance of the Services pending resolution of the dispute; and (c) PWC shall pay Provider in accordance with this Agreement for all Services rendered by Provider which are not the subject of the dispute.

If the Services involve repair, maintenance, or installation subject to any sales and use tax under North Carolina law, then Provider shall comply with all of the following requirements so that PWC may recover the amount of the tax permitted under the law:

a. Furnish PWC documentary evidence showing the material used, sales tax paid, and County paid (County of sale). The documentary evidence shall include Provider’s certified statement showing total purchases of materials from each separate vendor and total sales taxes charged to PWC and paid by Provider. The documentary evidence shall also include Provider’s certified statement as to the amount paid by PWC for sales tax on the Services delivered by Provider to PWC. A certified form is required even if no sales tax was paid for pay request period. Materials used from Provider's warehouse stock shall be shown in a certified statement at warehouse stock prices and amount of County of Use Tax charged to PWC and paid by Provider;

b. Provider shall furnish to PWC invoices or copies of invoices for all materials purchased for said work within pay request period, and such invoices shall state the amount of North Carolina Sales Tax, if any, paid for materials. Provider shall also furnish to PWC invoices identifying the amount paid for the sales and use tax on Services that are subject to such taxation under North Carolina law; and

c. Provider shall not include any tax paid on supplies, tools, and equipment that Provider uses to perform the Service.

9. Termination. Except in regard to Services to be provided for a fixed price, PWC has the right to terminate the provision of Services, with or without cause, by delivering written notice of termination to Provider, and PWC shall be obligated to pay Provider only for work performed and reasonable expenses incurred until delivery of the notice of termination. Either Party may terminate an Agreement to provide Services for a fixed price for cause by delivering written notice of the cause and termination to the other Party, provided that the Party receiving the notice of termination shall have seven (7) calendar days to cure the cause cited in the termination notice. “Cause” means action by the non-terminating Party that constitutes a material breach of this Agreement including, but not limited to, a failure to adhere to a schedule, failure to timely pay, and material failure to produce work product that is consistent with the applicable service standards.

10. Insurance. Provider shall maintain during the provision of Services and for at least three (3) years thereafter (collectively, the “coverage period”) the following insurance coverages, which insurance shall be placed with insurance companies authorized to do business in the State of North Carolina and rated A minus VII or better by the current edition of Best’s Key Rating Guide or otherwise approved in writing by PWC:

(a) professional liability errors and omissions or malpractice insurance including contractual liability coverage with limits of not less than one million dollars ($1,000,000) per occurrence and one million dollars ($1,000,000) aggregate;

(b) commercial general liability insurance with a combined single limit of liability of not less than $1,000,000 for each occurrence of bodily injury and/or property damage and an annual aggregate of liability of not less than $2,000,000 for bodily injury and/or property damage, and an annual aggregate of liability of not less than $2,000,000 for Completed Operations and Products Liability;

(c) worker’s compensation insurance as required by State law; and

(d) automobile liability insurance with limits not less than $100,000 each person and $300,000 each accident for bodily injury and property damage.

Prior to initiating the Services, Provider shall deliver to PWC certificates of insurance confirming each such coverage, and Provider shall direct its insurers to provide annually to PWC certificates confirming each such coverage during the coverage period. PWC shall be named as an additional insured in the comprehensive automobile and commercial liability insurance policies. Commercial general liability coverage shall be written on an “occurrence” basis. Upon PWC’s request, Provider shall give prompt written notice to PWC of any and all claims made against the professional liability errors and omissions or malpractice insurance policy during the coverage period. Provider shall not reduce or allow the required insurance coverages to lapse without PWC’s prior written approval. All policies for insurance must be endorsed to contain a provision giving PWC a thirty (30) calendar day prior written notice by certified mail of any cancellation of that policy or material reduction in coverage. Should a notice of cancellation be issued for non-payment of premiums or any part thereof, or should Provider fail to provide and maintain certificates as set forth herein, PWC shall have the right, but not the obligation, to pay such premium to the insurance company or to obtain such coverage and to deduct such payment from any sums that may be due or become due to Provider, or to seek reimbursement for said payments from Provider. Any such sums paid by PWC shall be due and payable immediately by Provider upon notice from PWC. The insurance provisions of this Agreement shall not be construed as a limitation on Provider’s responsibilities and liabilities pursuant to the terms and conditions of this Agreement. Provider’s obligation to maintain insurance for three (3) years after completion of the Services shall survive the termination of this Agreement.

11. Indemnification and Liability. Provider shall indemnify, defend, and hold harmless PWC and its Commissioners, officers, employees, agents, and representatives (collectively, “Indemnitees”) from and against all claims, actions, liabilities, damages, losses, costs, and expenses (including, without limitation, injury to or death of any persons and damage to property, economic and consequential damages and attorneys’ fees) asserted by one or more third parties against one or more of the Indemnitees arising out of negligent or willful…