Tuolumne County Probation Recidivism Services

Request For Proposal (RFP #RFP-2025-0092)

Tuolumne County

Probation Department

Issued: Wednesday, March 18, 2026

REQUEST FOR PROPOSAL (RFP No. RFP-

2025-0092)

TUOLUMNE COUNTY PROBATION RECIDIVISM

SERVICES

Deadline for Submission of Proposals: Wednesday, April 8, RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/tuolumnecountyca

Table of Contents

1. Introduction

2. Scope of Services

3. Minimum Qualifications

4. Proposal Package Requirements

5. RFP Process

6. Evaluation of Proposals

7. Contract Information

1. Introduction

1.1. Summary

The County of Tuolumne, through its Probation Department, is soliciting proposals from qualified service providers to deliver evidence-based substance use disorder (SUD) treatment and recovery support services for eligible individuals, including those impacted by opioid use and misuse. These services will be supported, in part, by California Opioid Settlement funds and are intended to expand access to treatment, reduce opioid-related harm, and promote long-term recovery through coordinated, client-centered care.

Selected provider(s) will be responsible for offering comprehensive, trauma-informed, and culturally responsive services that may include assessment, clinical treatment, medication-assisted treatment (MAT), counseling, relapse prevention, care coordination, recovery support, and linkage to community-based resources. Programs funded under this RFP must align with allowable uses of California Opioid Settlement funds and emphasize continuity of care, collaboration with the Probation Department and community partners, and service delivery models that support stabilization and sustained recovery.

Proposers must demonstrate experience in providing opioid-specific and co-occurring behavioral health services, capacity to comply with applicable state and federal regulations, and the ability to collect and report outcome-based data. The Probation Department seeks providers who can support individual accountability and rehabilitation while contributing to broader public health and public safety goals, including reductions in substance use, recidivism, and opioid-related adverse outcomes.

1.2. Background

The County’s Probation Department is responsible for supervising justice-involved individuals while promoting accountability, rehabilitation, and public safety. For several years, the County has contracted for a coordinated service model that combines structured supervision support, participant monitoring, compliance reporting, and access to intensive substance use disorder

(SUD) treatment services. These services have supported individuals with elevated supervision and treatment needs by providing regular engagement, timely communication with Probation staff, and referrals to appropriate clinical and recovery-oriented interventions.

The individuals served through Probation-supervised treatment programs often present with complex and co-occurring needs, including opioid and other substance use disorders, mental health conditions, housing instability, and limited access to healthcare. Without consistent engagement and treatment, these factors can contribute to probation violations, increased recidivism, and elevated risk of overdose. The County utilizes a variety of funding sources to support these services, including state and local funds, with a portion of the services funded through California Opioid Settlement resources. Opioid Settlement funds are intended to supplement and enhance treatment and recovery services related to opioid use disorder and must be used in accordance with applicable guidelines.

Through this Request for Proposals, the Probation Department seeks to establish a new agreement with qualified providers capable of delivering a comprehensive service model that includes intake and assessment, ongoing participant engagement, substance use disorder treatment (including medication-assisted treatment where appropriate), recovery support services, coordination with Probation staff, and regular reporting on participation, compliance, and outcomes. Services are expected to support accountability and stabilization while allowing flexibility to adapt to individual needs and multiple funding sources. The County anticipates that successful proposers will demonstrate the ability to integrate treatment and supervision-support functions, collaborate effectively with County departments and community partners, and comply with all applicable state and federal requirements.

1.3. Contact Information

Taylor Luckie

Staff Services Analyst

465 S Washington St

Sonora, CA 95370

Email: tluckie@co.tuolumne.ca.us

Phone: (209) 533-7532

Department:

Probation Department

Department Head:

Daniel Hawks

Chief Probation Officer

1.4. Timeline

Release of published RFP March 18, 2026

Deadline for receiving all questions March 31, 2026, 5:00pm

Deadline for RFP responses to be received by County

April 8, 2026, 5:00pm

Review Committee evaluates and ranks proposals

April 15, 2026

Commencement of negotiation period April 20, 2026

Notice of contract award (Tentative) April 23, 2026 mailto:tluckie@co.tuolumne.ca.us tel:(209)533-7532

Deadline for protests/appeals

(Tentative)

May 5, 2026

Contract executed (Tentative) May 30, 2026

2. Scope of Services

Community-Based Supervision, Treatment, and Reentry Services - Program Purpose and

Objectives

The Contractor shall provide comprehensive, evidence-based community and custody-adjacent services for justice-involved adults referred by the Tuolumne County Probation Department.

Services shall be designed to reduce recidivism, promote accountability, support rehabilitation, and provide structured alternatives to incarceration, custody sanctions, or formal violation proceedings. Programming shall be individualized, assessment-driven, and aligned with evidence-based practices and Probation Department directives.

Overview and Service Categories

The Contractor shall provide evidence-based services to justice-involved individuals as authorized by the County. Services under this Agreement are organized into two (2) distinct and independent service categories:

A. In-Custody Services

B. Out-of-Custody Services

Proposers may apply for and be awarded one (1) or both service categories. An award under one category is not contingent upon an award under the other. The County reserves the right to award contracts separately by service category, make multiple awards, or structure awards based on operational need and funding availability.

Application and Award Structure

Contractors shall clearly identify in their proposal whether they are applying to provide:

A. In-Custody Services only;

B. Out-of-Custody Services only; or

C. Both In-Custody and Out-of-Custody Services.

Contractors electing Option 3 (Both In-Custody and Out-of-Custody Services) shall submit two (2) distinct and complete proposals - one proposal addressing In-Custody Services and one proposal addressing Out-of-Custody Services.

A. Each proposal shall be independently responsive to all requirements applicable to that service category.

B. Each proposal shall include a separate scope narrative, staffing plan, cost proposal, and any required attachments specific to that category.

C. The County will evaluate each proposal independently and reserves the right to award one, both, or neither service category to the Contractor.

Failure to clearly identify the service category or categories proposed, or failure to submit separate proposals under Option C, may result in the proposal being deemed non-responsive.

2.1. In-Custody Cognitive Behavioral and Reentry Services

A. Purpose

The Contractor shall operate an evidence-based cognitive behavioral program within the

Tuolumne County Dambacher Detention Center (DDC) to serve in-custody individuals, prioritizing higher-risk and higher-need populations, including individuals sentenced under AB

109.

B. Target Population

Individuals housed in County detention facilities, including sentenced and pre-release populations, as referred by the County or its designated partners.

C. Required Service Components

At a minimum, the Contractor shall provide:

A. Evidence-based cognitive behavioral programming;

B. Validated risk and needs assessments, as designated or approved by the County;

C. Individualized behavior change planning;

D. Group-based and/or individual interventions targeting criminogenic needs;

E. Programming that supports institutional behavior management and reentry readiness;

F. Coordination with County staff to support continuity of care upon release; and

G. Data collection, outcome tracking, and reporting as required by the County.

D. Service Delivery Requirements

A. Services shall be delivered within secured facilities designated by the County.

B. Contractor staff shall comply with all facility security and clearance requirements.

C. The Contractor shall immediately notify the County of any issues impacting safety, security, or program delivery.

E. Continuity of Care

Programming shall be designed to allow for continuity of services upon release to the community, supporting a structured transition and reducing recidivism.

F. Facility and Operations

A. The Sheriff’s Office shall provide secured programming space within the DDC.

B. Programming shall operate five (5) days per week, Monday through Friday, or as otherwise agreed upon.

C. Specific hours shall be coordinated with DDC administration.

D. Programming shall not occur on County holidays and may close quarterly for staff training with advance notice.

G. Staffing and Security

A. In-custody staff shall be supervised by a Contractor-designated supervisor.

B. Background check requirements shall be coordinated with the County prior to final job offers.

C. The Contractor shall immediately notify the County of any safety or security concerns.

H. Outcomes and Reporting

The Contractor shall track and report outcomes including:

A. Program participation and completion

B. Behavioral incidents

C. Transitions to community-based services

D. Recidivism comparisons where feasible

I. Training and Collaboration

The Contractor shall provide overview training to designated County staff on evidence-based practices and participate in relevant jail operations training as required.

J. Operational Clarification

The Contractor shall not be considered to be operating or managing the jail facility.

2.2. Out-of-Custody Community-Based Supervision, Treatment, and Reentry Services

1. Purpose

The Contractor shall operate a community-based supervision and treatment program designed to provide the County with structured alternatives to formal violation proceedings, incarceration, and unmonitored release. Participants shall be referred by the Tuolumne County Probation

Department (“Department”).

2. Target Population

Individuals referred by the County who are authorized to receive community-based services, including individuals on probation, post-release supervision, diversion, or transitioning from custody.

3. Required Service Components

At a minimum, the Contractor shall provide:

A. Individualized service planning informed by validated risk and needs assessments;

B. Evidence-based cognitive behavioral interventions;

C. Structured reporting and engagement requirements, as applicable;

D. Substance use screening and/or monitoring when required;

E. Referral and linkage to community-based resources;

F. Ongoing coordination with County staff; and

G. Discharge planning and, when appropriate, aftercare services.

4. Facility and Operations

A. The Contractor shall provide furnishings, fixtures, and equipment necessary for basic facility operations.

B. The Contractor shall provide computers, telephones, printers, and internet connectivity for program staff.

C. Programming shall be provided five (5) days per week, Monday through Friday, or as otherwise agreed upon by the Contractor and the Department.

5. Participant Referral and Placement

A. The Department, in conjunction with the Court Treatment Team, shall determine participant eligibility and make appropriate referrals to the program(s).

B. The Department will use best efforts to maintain an appropriate average daily population.

C. Referrals shall be submitted using a Department-approved referral form and may include, but are not limited to:

1. Court orders

2. Relevant Probation sentencing reports

3. Criminal, legal, and social history

4. Correctional Assessment & Intervention System (CAIS) risk assessment, and any other relevant risk/needs assessment(s)

D. Participants will be referred to the appropriate portions of the program based on identified needs, a participant’s ability to access and participate in non-Contract treatment services, and other relevant factors. Final determination of the appropriate service referrals will be determined by the Prop. 36 Treatment Team.

6. Program Components

A. Individualized programming shall be provided based on validated risk and needs assessments.

B. The Contractor shall utilize ASAM, ORAS, or another mutually-agreed upon, validated assessment tool.

C. A Behavior Change Plan shall be developed for each participant and shall:

1. Address risk, need, responsivity, and treatment principles;

2. Target identified criminogenic needs; and

D. Be reviewed with the participant at least monthly.

E. Participants shall maintain daily program contact following orientation and assessment.

F. Case files shall be maintained for a minimum of three (3) years following program discharge.

G. The Contractor shall utilize recognized cognitive-behavioral curricula and ensure staff are trained by qualified trainers.

7. Substance Use Monitoring

A. The Contractor shall conduct random urinalysis testing using Department-approved protocols.

B. Breath alcohol testing shall be conducted in accordance with participant phase requirements.

C. Testing panels and frequency shall align with Probation Department standards and be coordinated with County management.

D. Positive tests, refusals, and results shall be documented and reported to the Department within twenty-four (24) hours when applicable.

8. Program Phases and Service Dosage

A. The Contractor shall provide structured supervision and treatment services five (5) days per week using evidence-based practices (EBP). Program delivery shall be responsive to each participant’s assessed risk level, criminogenic needs, responsivity factors, and court-ordered conditions.

B. Services shall be delivered through a progressive continuum of care, beginning with higher levels of structure and monitoring and transitioning to reduced intensity as participants demonstrate engagement, stability, and compliance. Progression through service levels shall be determined by participant performance, reassessment outcomes, and professional judgment, in coordination with the Probation Department.

C. Duration of services shall be individualized based on participant needs, behavior, and progress toward established goals.

D. Program services shall include, but are not limited to:

1. Orientation and intake assessment

2. Development and implementation of an individualized Behavior Change Plan

3. Cognitive behavioral interventions delivered through individual and group modalities

4. Substance use monitoring, including breath alcohol testing and random drug testing

5. Case management and referral to community-based resources

6. Preparation for program completion and transition planning.

For participants with court-ordered or assessed needs related to intimate partner violence, domestic violence, or abusive behaviors, services may also include Batterer’s Intervention.

Batterer’s Intervention programming shall utilize an evidence-based model designed to address intimate partner violence, abusive behavior, and impulse control.

A. As participants demonstrate progress, services may transition toward:

1. Reduced reporting requirements

2. Increased focus on skill application in the community

3. Support for employment, education, housing stability, and pro-social activities

B. Prior to program completion, the Contractor shall provide structured transition and follow-up services, which may include continued case management contact, relapse prevention planning, and ongoing substance use monitoring, as appropriate to support sustained behavior change and reduce recidivism.

C. The Contractor shall document service delivery, participant progress, and any adjustments to intensity or structure and shall make such documentation available to the

Probation Department upon request.

D. When applicable, a portion of program services may be supported through opioid litigation settlement funding, consistent with all federal, state, and local requirements governing allowable uses of such funds. Settlement-supported services may include evidence-based substance use disorder treatment, relapse prevention, recovery support services, overdose prevention education, and coordination with medication-assisted treatment and community-based providers.

E. The Contractor shall ensure that any services supported by opioid settlement funding are appropriately documented, tracked, and reported, and that such funding is used to enhance or expand services addressing substance use-related risk factors contributing to justice involvement.

9. Personnel and Staffing

A. The Contractor shall provide qualified staff sufficient to administer all program components.

B. The Contractor shall maintain a Staffing Plan reviewed annually and approved by the

Department.

C. Staff shall receive sufficient training hours annually.

10. Program Accountability and Reporting

A. Daily attendance logs and next-business-day participant rosters shall be provided.

B. Violations shall be reported to the Department within two (2) business days.

C. Monthly reports shall include participant counts, service dates, and activities.

D. Electronic data shall be provided in a mutually agreed-upon format.

11. Data Collection and Evaluation

The Contractor shall collect and report data including, but not limited to:

A. Program entry and exit status

B. Completion and discharge outcomes

C. Employment, education, and housing status

D. Risk and needs assessment results

E. Drug testing results

2.3. Data Collection, Retention, and Tracking

1. Applicability

The data collection, retention, and reporting requirements set forth in this Section apply to all services provided under this Agreement, including In-Custody Services and Out-of-Custody

Services, regardless of service setting, funding source, or service delivery model.

2. Data Collection Requirements

The Contractor shall collect, maintain, and report program and participant data as required by the

County for monitoring, evaluation, funding compliance, and continuous quality improvement purposes. Data requirements may include, but are not limited to:

A. Participant enrollment, referral source, and discharge information;

B. Service category designation (In-Custody or Out-of-Custody);

C. Service dates, frequency, dosage, and participation levels;

D. Assessment results, reassessments, and progress indicators;

E. Program phase advancement, completion, or discharge outcomes;

F. Referrals, warm handoffs, and service linkages; and

G. Recidivism-related measures, as defined by the County.

3. Data Retention

A. The Contractor shall retain all program and participant records for a minimum of three

(3) years following the end of service delivery, or longer if required by law, regulation, or funding source.

B. Records shall be maintained in a secure manner consistent with all applicable federal, state, and local confidentiality, privacy, and data protection requirements.

C. Data retention requirements apply equally to records generated through In-Custody

Services and Out-of-Custody Services.

4. Data Tracking and Reporting

A. The Contractor shall submit reports in the format, frequency, and manner specified by the

County.

B. Reports shall clearly distinguish between In-Custody and Out-of-Custody services when requested by the County.

C. Contractors shall cooperate with County audits, monitoring activities, and data validation requests.

D. Electronic data systems utilized by the Contractor must be capable of producing disaggregated reports by service category, funding source, and reporting period upon request.

3. Minimum Qualifications

Proposers must meet all of the following minimum qualifications at the time of proposal submission. Failure to meet any minimum qualification may result in disqualification.

A. Organizational Experience o A minimum of three (3) years of demonstrated experience providing community-based supervision, treatment, reentry, or rehabilitative services to justice-involved adults.

o Experience working in collaboration with probation departments, courts, correctional facilities, or other criminal justice partners.

B. Evidence-Based Practices o Demonstrated use of evidence-based or evidence-informed interventions, including cognitive behavioral approaches.

o Ability to deliver services consistent with the principles of risk, need, responsivity, and treatment dosage.

C. Assessment and Case Planning Capacity o Experience utilizing validated risk and needs assessment tools, or the ability to integrate County-designated assessment instruments.

o Capacity to develop, implement, and regularly review individualized behavior change or case plans.

D. Qualified and Trained Staff o Ability to provide adequate, qualified, and trained staff to administer all required services.

o Staff must have appropriate education, training, and/or professional experience relevant to their assigned duties.

o Ongoing staff training, including training in cognitive behavioral interventions and motivational interviewing.

o Contractor must demonstrate the ability to maintain required staffing levels at all times sufficient to meet contractual service obligations.

o Contractor shall maintain a staffing plan that addresses routine operations, staff absences, vacancies, and operational contingencies.

o In the event of short-term or long-term staffing shortages, the Contractor must have the capacity to deploy qualified temporary, substitute, or relief staff to ensure continuity of services without interruption.

o All temporary or replacement staff shall meet the same minimum qualifications, training requirements, and background clearance standards as permanent staff, as applicable.

E. Program Management and Oversight o Demonstrated capacity to provide program oversight and supervision, including a designated Program Manager or equivalent role.

o Ability to maintain staffing continuity and implement contingency plans for staff absences or vacancies.

F. Data Collection and Reporting o Ability to collect, maintain, and report participant-level and program-level data as required by the County.

o Experience producing regular reports related to attendance, participation, service delivery, and outcomes.

G. Collaboration and Coordination o Demonstrated ability to work collaboratively with County departments and community partners.

o Capacity to make and track referrals to supportive services such as substance use treatment, employment, education, housing, and benefits assistance.

H. Compliance with Laws and Regulations o Compliance with all applicable federal, state, and local laws, regulations, and standards.

o Adherence to non-discrimination requirements and confidentiality laws, including those governing criminal justice and client records.

I. Insurance and Fiscal Capacity o Ability to obtain and maintain required insurance coverage at levels acceptable to the

County.

o Demonstrated fiscal stability and capacity to manage public funds and submit timely, accurate invoices.

J. Operational Capacity o Ability to provide services during required days and hours as specified by the County.

o Capacity to maintain secure records, protect client information, and ensure the safety of staff and participants.

K. Licensing and Business Standing o Properly licensed and in good standing to conduct business in the State of California.

o No material legal, financial, or operational issues that would impede successful performance of the contract.

4. Proposal Package Requirements

Proposals are to be straightforward, clear, concise and responsive to the information requested.

In order for proposals to be considered complete, proposers must provide all requested information.

Each proposer must submit their response online via Tuolumne County's e-Procurement platform, https://procurement.opengov.com/portal/tuolumnecountyca.

1. Proposal Elements*

A. Statement of Understanding and Approach o This section must demonstrate an understanding of the Services. It should describe the general approach, organization and staffing required for the Services requested. If necessary, preliminary investigations, due diligence, and research shall be discussed in this section.

o This section should include the following:

▪ An implementation plan that describes in detail (i) the methods, including controls by which your firm or entity manages projects of the type sought by this RFP; (ii) methodology for soliciting and documenting views of internal and external stakeholders; (iii) and any other project management or implementation strategies or techniques that the respondent intends to employ in carrying out the work.

▪ Detailed description of efforts your firm or entity will undertake to achieve client satisfaction and to satisfy the requirements of the "Scope of Work" section.

▪ Detailed project schedule, identifying all tasks and deliverables to be performed, durations for each task, and overall time of completion, including a complete transition plan. Include your plan to deal with fluctuation in service needs and any associated price adjustments.

▪ Detailed description of specific tasks you will require from County staff. Explain what the respective roles of County staff and your staff would be to complete the tasks specified in the Scope of Work.

▪ Proposers are encouraged to provide additional innovative and/or creative approaches for providing the service that will maximize efficient, cost-effective operations or increased performance capabilities. In addition, the County will consider proposals that offer alternative service delivery means and methods for the services desired.

▪ Proposers are also requested to identify any County owned facilities or property which Proposer would propose to use or lease, purchase, or rent from the County in connection with the services to be performed, including information about the terms of any proposed lease, purchase or use of such equipment and facilities, and how this proposed structure affects the overall cost proposal to the County, if applicable.

B. Company Information o This section shall include contact person information, address and telephone number of the company main office and branch offices. Each Company shall identify itself as to the type of organizational entity (corporation, sole proprietorship, partnership, joint venture, etc.). Any supplemental information that Company believes may be pertinent to the selection process may be provided.

o The Proposal shall identify any litigation, mediation, or arbitration, regarding the performance of any services similar to the Services, in which the Company has been involved in the past five (5) years. If the Services require a license or certification, the

Proposal shall include any claims or disciplinary action taken against Company or any of Company’s key personnel within the past five years.

C. Company Personnel o This section shall contain names, contact numbers and description of experience, including licenses and/or certifications, of all key personnel who would be assigned to perform the Services. Members of the Company’s professional team (managers, contact person, etc.) should be identified by name, title, phone number, and description of the portion of work they will be assigned to perform under this

Agreement. Also include major subcontractors (if any) and their degree of involvement in this program. If the Company is including any subcontractors, the

Company shall identify how long the Company has worked with the subcontractor.

o An affirmative statement should be included that the proposer and all assigned key professional staff are properly licensed to practice in California.

D. Disclosure o Please disclose any and all past or current business and personal relationships with any current County elected official, appointed official, County employee, or family member of any current County elected official, appointed official, or County employee. Any past or current business relationship may not disqualify the firm from consideration.

E. Experience and References o The Proposal must demonstrate that the Company, or its key personnel, meets the minimum experience requirement in in the Minimum Qualifications Section with a legally registered business name, that provides services of a similar type and scope as described in the Scope of Services. A Company shall not have filed for bankruptcy under any business name over the past five (5) years.

o Company shall provide at least 3 references, within the past 5 years, of clients for whom services have been performed that are comparable in quality and scope to that specified in this RFP. The references shall include client names, addresses, telephone numbers and e-mail addresses of the clients for whom prior work was performed and include an explanation of the services provided along with project start and end dates.

*Response required

2. Proposal Cost*

Proposer shall upload a fee schedule here. Information should include any and all costs associated with the fulfillment of the Scope of Services.

*Response required

5. RFP Process

5.1. Submittal of Proposals

Sealed proposals must be received online, NO LATER THAN 5:00 pm on Wednesday, April 8, 2026.

Proposals are to be submitted electronically using Tuolumne County’s e-Procurement platform, https://procurement.opengov.com/portal/tuolumnecountyca. Proposals will be received only as instructed above, and must be received before 5:00 pm on Wednesday, April 8, 2026. Proposals shall not be submitted via hard copy, (hand delivered or mailed), facsimile, nor via email. It is the sole responsibility of the proposer to properly upload its proposal so that it is received by the time and date required. Any proposal received after said time and/or date or in any other format other than as instructed herein, cannot be considered and will not be accepted. The County’s e-

Procurement Platform records the time stamp for every proposal submitted properly in the system. Once a proposal is submitted in the e-procurement platform, the Proposer will receive an email confirmation, and the proposal status will also show as “submitted.”

5.2. Submitter's Questions

Questions regarding the RFP must be submitted exclusively in writing to the County by 5:00 pm on Tuesday, March 31, 2026 via the County’s e-Procurement platform, in the Q&A tab. Except for questions that might render the award of this contract invalid, the County will not respond to any questions submitted after this time. The County will use an addendum to the RFP to post any questions received, along with written responses, on Tuolumne County's e-Procurement platform, https://procurement.opengov.com/portal/tuolumnecountyca. It is the responsibility of the proposers to check the County website to review the questions and responses. Any oral responses to questions are not binding on the County.

5.3. Cost of Developing the Proposal

All costs incurred in the preparation of a proposal are the responsibility of each proposer and will not be reimbursed by the County.

5.4. Proposal Terms and Conditions

It is the responsibility of each proposer to be familiar with all of the specifications, terms and conditions of the RFP. By the submission of a proposal, the proposer certifies that if awarded a contract, proposer will make no claim against the County based upon ignorance of or misunderstanding of the specifications.

Each proposer shall submit its proposal with the understanding that the proposal will become a part of the official file on this matter and shall be subject to disclosure, if requested by a member of the public, following the completion of negotiations.

By submitting a proposal, each proposer certifies that all statements in this proposal are true.

This constitutes a warranty, the falsity of which shall include the right, at the County’s option, of declaring any contract made, as a result thereof, null and void. Proposals shall be completed, executed, and submitted in accordance with the instructions of this RFP. If a proposal is not submitted in the format specified in this RFP, it may be rejected, unless the County determines that the nonconformity is either a minor irregularity or that the defect or variation in the proposal is immaterial or inconsequential. The County may give the proposer an opportunity to cure any deficiency resulting from a minor irregularity or an immaterial or inconsequential defect, or

County may waive such deficiency, whichever is most advantageous to the County.

The County cannot accept proposals from any individual who is currently employed with the

County of Tuolumne (California Government Code §29708).

5.5. Successful Proposal as Part of Contract Services

Proposals received in response to this solicitation, at the County’s discretion, may be incorporated into the awarded contract and may serve as basic terms and conditions for the ultimate contract. Therefore, proposers are advised that, if successful, they will be held responsible for levels of services proposed at the funding levels quoted. The County reserves the right to negotiate modifications or revisions to any awarded contract.

5.6. Evaluation of Proposals

See #Evaluation of Proposals.

5.7. Other Requirements

In order to contract with the County of Tuolumne, a proposer must meet the following requirements:

• Make available to the County its federal Tax Identification Number (TIN) or Social

Security Number (SSN).

• Comply with all Federal, State and local rules, regulations and policies, including but not limited to:

o Standard contract language of the County; and, o Insurance coverage to include worker’s compensation, general liability, auto liability and professional liability, unless waived by the County.

• Meet the requirements for audit of its expenditures if required in the above documents.

5.8. Non-Discrimination

Non-Discrimination: The Contractor selected through this RFP shall provide services without discrimination based on race, creed, color, ethnic or linguistic identification, gender or sexual preference, disability or handicap or any other basis prohibited by law.

5.9. Protest/Appeal Process

The following procedure is provided in the event that a proposer wishes to protest the RFP process or appeal the recommendation to award a contract for Tuolumne County Probation

Recidivism Services once the Notices of Award/Non-Award have been issued.

https://secure.procurenow.com/portaluolumnecountyca/projects/20451?section=156154

Any protest must be submitted in writing to Probation Department, 465 S Washington St, Sonora, CA 95370, Attention: Taylor Luckie

The protest must be submitted before 5:00 p.m. of the tenth (10th) business day following the date of the Notice of Award.

The protest must contain a complete statement of the basis for the protest. The protest must include the name, address, telephone number and e-mail address of the person representing the protesting party.

The procedure and time limits are mandatory and are the proposer’s sole and exclusive remedy in the event of a bid protest.

Proposer’s failure to comply with these procedures shall constitute a waiver of any right to further pursue the protest, including filing a Government Code claim or legal proceedings.

Upon receipt of written protest/appeal, the Chief Probation Officer will review and provide an opportunity to settle the protest/appeal by mutual agreement, will schedule a meeting to discuss or issue a written response to advise of an appeal/protest decision within five (5) business days of receipt of the appeal/protest.

5.10. Public Records Access

Proposers should be aware that submitted proposals are subject to the California Public Records

Act and may be disclosed to members of the public upon request. It is the responsibility of the proposers to clearly identify information in their proposals that they consider to be confidential under the California Public Records Act. To the extent that the County agrees with that designation, such information will be held in confidence whenever possible. All other information will be considered public.

All information regarding the proposals will be held as confidential until such time as the

Review Committee has completed its evaluation and, or if, contract negotiations are complete.

6. Evaluation of Proposals

The objective is to perform a thorough and fair evaluation of submitted proposals and facilitate the selection of a contractor/consultant that best satisfies the County’s requirements. The following describes the evaluation process and associated components.

A. Selection Process:

1. The County shall name, for the purpose of evaluating the proposals for this RFP, a

Review Committee composed of representatives from the County. The County may also elect to include as part of the Review Committee qualified representatives from other agencies or entities.

2. Proposal documentation requirements set forth in this RFP are designed to provide guidance to proposers concerning the type of information that will be used by the

Review Committee. Proposers shall be prepared to respond to requests by the Review

Committee for additional items deemed necessary to assist in the evaluation process.

B. Evaluation Criteria & Scoring:

1. The Review Committee shall be responsible for performing the evaluations of each proposal. Each member of the Committee shall rate the proposers separately. The scores of each of the Committee members shall then be averaged to provide a total score for each of the proposers. The proposals shall be evaluated on the following categories and the maximum weight possible for each category is listed below.

C. Award:

Award will be made to the qualified proposer whose proposal will be most advantageous to the

County, with price and all other factors considered. The County will negotiate with the highest ranked proposer to develop the scope of work and contract for mutual satisfaction.

If the County cannot successfully negotiate a contract with the highest ranked proposer, the

County will terminate negotiations and begin negotiations with the next highest ranked proposer.

Proposers will receive mailed Award/Non-Award notification(s), which will include the name of the proposer to be awarded this contract.

Proposers are advised County reserves the following prerogatives:

• To reject any or all proposals;

• To consider historic information and fact, whether gained from the proposer’s proposal or any other source, in the evaluation process; and

• The proposer is cautioned that it is the proposer’s sole responsibility to submit information related to the evaluation categories and the County is under no obligation to solicit such information if it is not included with the proposal. Failure of the individual or firm to submit such information may cause an adverse impact on the evaluation of the proposal.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Completeness of Proposal Pass / Fail 25 (25% of Total)

2. Qualifications 0-5 Points 20 (20% of Total)

3. Service Delivery/Methodology 0-5 Points 25 (25% of Total)

4. Reasonable Cost of Service 0-5 Points 30 (30% of Total)

7. Contract Information

A Professional Services Agreement will be developed, which details all standard terms and conditions required by the County of Tuolumne, including what is listed below.

7.1. Sample Agreement

A sample Agreement is attached to this RFP, which details all standard terms and conditions required by the County of Tuolumne.

7.2. Term/Termination

The term of the initial contract awarded under this RFP will be for: three (3) years. By mutual agreement, this contract may be extended for two (2) one (1) year automatic extensions, under the following circumstances:

• The County receives adequate funding to extend program operations;

• The Contractor has achieved demonstrable success by meeting all of the contract’s service requirements;

• The County continues to need the services purchased under this RFP;

• The Contractor is willing and able to modify the services provided to best meet the needs of the program as determined by the County.

The contract will be subject to termination by either party upon 30 calendar days' written notice of intent to terminate. The County may terminate the contract at any time, without written notice, upon a material breach of contract by the Contractor.

7.3. Funding Availability

It is mutually agreed that if the County budget of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this

Agreement shall be of no further force and effect. In this event, the County shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this

Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

Contractor’s assumption of risk of possible non-appropriation is part of the consideration for this

Agreement. County budget decisions are subject to the discretion of the Board of Supervisors.

If funding for any fiscal year is reduced or deleted by the County budget for purposes of this program, the County shall have the option to either cancel this Agreement with no liability occurring to the County, or offer an Agreement amendment to Contractor to reflect the reduced amount.

7.4. General Insurance

A. Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors. Coverage shall be at least as broad as:i. Commercial General Liability (CGL): Insurance Services

Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG

25 03 05 09 or 25 04 05 09) or the general aggregate limit shall be twice the required occurrence limit.ii. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, covering hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.iii. Workers' Compensation: as required by the State of

California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the County requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the County.

B. Other Insurance Provisions: The insurance policies are to contain, or be endorsed to contain, the following provisions:i. Additional Insured Status. The County, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 20 10 11

85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG

20 38; and CG 20 37 if a later edition is used).ii. Primary Coverage. For any claims related to this contract, the Contractor's insurance coverage shall be primary and non-contributory and at least as broad as ISO CG 20 01 04 13 as respects the County, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the County, its officers, officials, employees, or volunteers shall be excess of the

Contractor's insurance and shall not contribute with it. This requirement shall also apply to any Excess or Umbrella liability policies.iii. Umbrella or Excess Policy. The

Contractor may use Umbrella or Excess Policies to provide the liability limits as required in this agreement. This form of insurance will be acceptable provided that all of the

Primary and Umbrella or Excess Policies shall provide all of the insurance coverages herein required, including, but not limited to, primary and non-contributory, additional insured, Self-Insured Retentions (SIRs), indemnity, and defense requirements. The

Umbrella or Excess policies shall be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying

Commercial General Liability insurance. No insurance policies maintained by the additional Insured, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until the Contractor’s primary and excess liability policies are exhausted.iv. Notice of Cancellation. Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the

County.v. Waiver of Subrogation. Contractor hereby grants to County a waiver of any right to subrogation which any insurer of said Contractor may acquire against the County by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the County has received a waiver of subrogation endorsement from the insurer.vi. Self-Insured Retentions. Self-insured retentions must be declared to and approved by the County. The County may require the

Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or County. The CGL and any policies, including Excess liability policies, may not be subject to a self-insured retention (SIR) or deductible that exceeds $25,000,unless approved in writing by County.

Any and all deductibles and SIRs shall be the sole responsibility of Contractor or subcontractor who procured such insurance and shall not apply to the Indemnified

Additional Insured Parties. County may deduct from any amounts otherwise due

Contractor to fund the SIR/deductible. Policies shall NOT contain any self-insured retention (SIR) provision that limits the satisfaction of the SIR to the Named Insured. The policy must also provide that Defense costs, including the Allocated Loss Adjustment

Expenses, will satisfy the SIR or deductible. County reserves the right to obtain a copy of any policies and endorsements for verification.vii. Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current

A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the

County.viii. Verification of Coverage. Contractor shall furnish the County with original

Certificates and amendatory endorsements, or copies of the applicable policy language effecting coverage required by this clause and a copy of the Declarations and

Endorsement Page of the CGL and any Excess policies listing all policy endorsements. All certificates and endorsements and copies of the Declarations &

Endorsements pages are to be received and approved by the County before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The County reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. County reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.ix. Special Risks or

Circumstances. County reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.x. Failure to Comply: Upon failure to comply with any of these insurance requirements, this Agreement may be forthwith declared suspended or terminated. Failure to obtain and/or maintain any required insurance shall not relieve any liability under this Agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the indemnification obligations.

7.5. Hold Harmless/Indemnification

Contactor shall hold harmless, defend and indemnify County and its officers, officials, employees and volunteers from and against any and all liability, loss, damage, expense, costs

(including without limitation costs and fees of litigation) of every nature arising out of or in connection with Contractor's performance of work hereunder or its failure to comply with any of its obligations contained in the agreement, except such loss or damage which was caused by the sole negligence or willful misconduct of the County.

If such indemnification becomes necessary, the County Counsel for the County shall have the absolute right and discretion to…