Redacted_JEFO_TTN_4222_BEN_Reporting_Releases_9_-11.pdf

P rescribed by FA

R

16.505 (b) (2)

8/2014

SM

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I have review ed the aw ardee list to locate sm all businesses for this procurem ent. If any w ere found, a list is attached.

8.

S

M A

LL B

U

S

IN

E S

E C

IA

LIS

T (N am e and Title)

LaTonya R ichardson

S m all B usiness S pecialist (IR S

(S ignature)

(P hone N o.)

240-613-8311

(D ate)

PR

O

C U

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EM

EN

T O

FFIC

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TIFIC

A

I certify that this subm ission is accurate and com plete to the best of m y know ledge and belief. This signature w ill serve as approval unless action exceeds $650K . A pproval constitutes w ritten determ ination that one of the circum stances allow ing for E xception to Fair O pportunity (FA

R 16.505(b)(2)(i)(A

) through (E )) applies to the order.

9.

A

S S

IG

N

E D

C O

N

TR

AC

TIN

G

O

FFIC

ER

(N am e)

A lan J. M onico Jr.

IR

S : B

E P

IT A

cquisition B ranch

(S ignature)

(P hone N o.)

240-613-8253

(D ate)

B efore requesting this procurem ent, state one statutory authority for this procurem ent to be conducted under “exception to fair opportunity” procedures. P rovide narrative justification associated w ith the respective stated authority in block num ber 15.

STA

TU

TO

R Y A

U

TH

O R

ITY EXC

EPTIO

N

S (FA

R

16.505 (b)(2)(i))

(place an “X” in appropriate box and com plete the rest of the form

10.

FA

R

16.505 (b) (2) (i) (A

) – N eed is so urgent that providing fair opportunity w ould result in unacceptable delays.

11.

X

FA

R

16.505 (b) (2) (i) (B ) – O nly one aw ardee is capable of providing the supplies/services required at the level of quality required because they are unique or highly specialized; or brand nam e specification FA

R

16.505 (a) (4).

12.

FA

R

16.505 (b) (2) (i) (C ) – The order m ust be issued on a sole-source basis in the interest of econom y and efficiency because it is a logical follow -on to an order already issued under the contract, provided that all aw ardees w ere given a fair opportunity to be considered for the original order.

13.

FA

R

16.505 (b) (2) (i) (D ) – It is necessary to place an order to satisfy a m inim um guarantee.

14.

FA

R

16.505 (b) (2) (i) (E) – A statute expressly authorizes or requires that the purchase be m ade from a specified source (for orders exceeding the SA

T).

D igitally signed by A lan J. M onico Jr.

D N

: c=U S, o=U

.S. G overnm ent, ou=D epartm ent of the Treasury, ou=Internal Revenue Service, ou=People, serialN um ber=M

O 4841, cn=A lan J. M onico Jr.

D ate: 2014.11.12 11:00:10 -05'00'

LLG

LB

D igitally signed by

LLG

LB

D N

: cn=LLG

LB,

em ail=Latonya.D

Richardson@ irs.go v D ate: 2014.11.13 15:22:10 -05'00'

R

16.505 (b) (2)

8/2014

15. JU

STIFIC

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D eloitte C onsulting w as responsible for the developm ent of the B E

N R eporting application and is currently perform ing B E

N R eporting services along w ith several other IT S ervice requirem ents as part of the B

E nterprise N etw ork (B E

N ) program

. D eloitte’s experience and know ledge w orking w ith the B E

N rogram dates back to 2009. M ost recently, the requirem ents have been aw arded as task orders against the single aw ard B

E N

B P

A vehicle (TE

P C

13-68058). The B E

N B

P A is an Indefinite D elivery V ehicle (ID V

) aw arded against G S

A S chedule 70 that handles IT service requirem ents that relate to the B

E N program . The yearly expenditures for these services currently exceed 25 m illion dollars.

B E

P has recently established a new

A cquisition S trategy for B E

N requirem ents. The execution of this strategy requires the transitioning of B

E N requirem ents from the single aw ard B

P A

TE

P

C 13-68058 to com petitively aw arded task orders against the IR S

’s Total Inform ation P rocessing S upport S ervices (TIP P

S -4) M ultiple A w ard ID

IQ

C ontracts under the Inform ational Technology S ervices (ITS ) functional area. This strategy w ill allow

B E

P to achieve effective technical and price com petition am ong proven contractors, w hile utilizing the stream lined aw ard process of TIP

S S

-4. B E

P intends to include the B

E N

R eporting requirem ent as a task w ithin a larger B E

N Task O rder com petition to m aintain the uniform ity, com patibility, and integration that is critical betw een the individual B E

N com ponents.

D ue to the tim e and effort required to conduct a com petitive action of this size, enough tim e does not exist to establish a com petitively aw arded task order for the B

E N program requirem ents.

A t this tim e, only D eloitte C onsulting is capable of perform ing these B

E N

R eporting services due to the specialized background know ledge and experience required to seam lessly integrate the needed B eporting releases w ith the existing B E

N M odules, and the tim e constraints involved. Therefore, a sole source bridge task order is required to allow the continuation of the B

E N

R eporting requirem ents w hile a com petitive action is conducted.

Failure to im plem ent a 12-m onth bridge task order for the required B

E N

R eporting services w ill result in:

1.

D isruption in the B E

N R eporting services w ould have an adverse im pact to the efficiency of the nation’s currency m anufacturing process.

2.

C urrent tasks are com pleted, but follow -on w ork involving building, testing, training and deploym ent of im portant releases w ould rem ain incom plete.

3.

A stoppage of B

E N

R eporting support. Insufficient tim e exists to thoroughly train or hire additional federal staff before the current B

E N

R eporting task order ends.

4.

B

E P w ould lose an im portant vehicle to carry out its C urrency Q uality A ssurance initiative.

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16.505(b)(1)(iii)(B )(1). S

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The TIP S

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has several vendors capable of perform ing the required B

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R eporting developm ent services. H ow ever, only D eloitte is capable of perform ing these B

E N

R eporting services due to the specialized background know ledge and experience required to seam lessly integrate the needed B E

N R eporting releases w ith the existing B E

N M odules, and the tim e constraints involved.

R

16.505 (b) (2)

8/2014

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Labor rates for TIP S

S -4 contractors have been established and determ ined fair and reasonable at the ID

IQ

contract level. A dditional diligence w ill be taken by the C ontracting O fficer, w hich w ill include a com parison of proposed rates to historical rates and established G

S A schedule rates. The proposed hours w ill also be evaluated against the hours estim ated by the P rogram O ffice in the Independent G overnm ent C ost E stim ate

(IG

C

E ) to ensure the overall price is fair and reasonable.

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S T).

N o m arket research w as conducted for this requirem ent for the bridge task order as D eloitte is the only com pany w ho can provide the required services for the tim e period specified w hile a com petitive acquisition is being processed. A t the conclusion of this bridge task order, there are several large integrators under the IR

TIP

S 4 contract capable of providing the required services. B

E P intends to include the B E

N R eporting requirem ent as a task w ithin a larger B

E N

Task O rder com petition under the TIP S

S

-4 ITS

ID

IQ

to m aintain the uniform ity, com patibility, and integration that is critical betw een the individual B

E N com ponents. For this bridge requirem ent, no other com panies subm itted an interest, in w riting, in the order.

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A P erform ance W ork S tatem ent (P W

S ) and Independent G overnm ent C ost E stim ate (IG C

E ) have been developed and support this justification.

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This bridge w ill allow

B E

P to elim inate current barriers that are preventing com petition. A t the conclusion of this task order, a com petitively aw arded task order containing this requirem ent w ill have been aw arded. A ll subsequent acquisitions for sim ilar services w ill also be com petitively aw arded.

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This requirem ent does not result from a lack of planning or the expiration of funds. The program office w as aw are of the requirem ent in July 2014 and subm itted the request in a tim ely m anner, before the expiration of funds.

R

16.505 (b) (2)

8/2014

A D

D

ITIO

N A

L A

PPR

O

VA

LS

A pproval constitutes w ritten determ ination that one of the circum stances allow ing for Exception to Fair O pportunity (FA

16.505(b)(2)(i)(A ) through (E)) applies to the order.

OVER $650,000

16. B U

R E

A U

C O

M P

E

TITIO

V O

C A

TE

(N am e &

Title) [ ] A

PPR

O

VE

[ ] D

ISA

PPR

O

VE

(S ignature)

(P hone N o.)

(D ate)

OVER $12.5

MILLION

17. H E

A D

O

F TH

C

N

TR

AC

TIN

G A

C

TIV

ITY

(N am e & Title)

[ ] A

PPR

O

VE

[ ] D

ISA

PPR

O

VE

(S ignature)

(P hone N o.)

(D ate)

OVER $62.5

MILLION

18. S E

N

IO

R P

R O

C U

R E

M

EN

T E

X E

C U

TIV

E

(N am e & Title)

[ ] A

PPR

O

VE

[ ] D

ISA

PPR

O

VE

(S ignature)

(P hone N o.)

(D ate)

N O

TE:

E ach review m ust be preceded by low er level approval(s), e.g., over $62.5 m illion all approvals are required.

IN

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.FO

2015-03

X

S Y

D N

E Y

C .B

R O

A C

H A ssociate D irector, S

C R

B ranch

A W

S S

,E m ployee S upport S ervices

615-250-5545

Sydney C. Broach

D igitally signed by Sydney C.

Broach D

N : c=U

S, o=U .S. G overnm ent, ou=D epartm ent of the Treasury, ou=Internal Revenue Service, ou=People, serialN um ber=BR2965, cn=Sydney C. Broach ate: 2014.11.17 06:52:26 -06'00'