TTC - Greenhouse Control Update 24-25.pdf

Request for Proposal BID NUMBER: TTC - Greenhouse Control Update 24-25

July 18, 2024

BIDDING AGENT

Tuscola Intermediate School District 1385 Cleaver Road Caro, MI 48723

DIVISION

CTE

SPECIAL ED

GEN ED

OTHER

Scope of Work:

Tuscola Intermediate School District is seeking bids for Tuscola Technology Center’s greenhouse venting and irrigation upgrades. Venting upgrades include; new motorized ridge and side vent actuators, new Bartlett climate controller, and new louver vent actuators. System is to be complete with all wiring for new motors and control systems. Must be able to control heating and cooling of greenhouse interior through climate controller. Installation of 390 count, 4 zone hanging basket irrigation system. All materials are as specified at/or compatible size and brand.

All materials used shall follow manufacturer's guidance of install. Any modifications or changes necessary to complete the installation are the sole responsibility of the vendor. However, before any modifications or changes can be made to the site, the district must approve them. Changes for any major modifications, which might substantially affect the vendor’s proposal price, should be explained in a separate letter and supplied with the proposal form. Failure to notify the owner of required modifications in a letter shall be deemed as acceptance of the project and the vendor will be held responsible for all work required for installation.

TTC - Greenhouse Control Update 24-25 pg. 1

INSTRUCTION TO BIDDERS

PLEASE NOTE:

1. The purchaser reserves the right to revise quantities and/or reject any and all bids and to waive any informalities therein.

2. Unless otherwise noted by the bidder, it is assumed that items bid are identical to make, model, accessories and/or quantities as specified. Any deviations are to be noted on a “Deviation Sheet” and appropriate descriptive literature is to be supplied.

3. Delivery dates are to be within the dates specified on the individual specification or as promised on the accepted bids.

4. All shipping costs are to be included in the bid price and shipped to the rooms for which they are being purchased. Bidders shall include all delivery costs unless otherwise specified. The supplier must assume all liability for any damage and/or injury that might occur in the process of unloading and handling the items being delivered. Each vendor, upon completion of their division of work or at other times as required by the Tuscola Intermediate School District, shall collect and remove all rubbish and debris pertaining to their work.

5. Please direct all questions to:

Jared Bush Transportation Director/Facility Manager 989-673-2144 x30362 jbush@tuscolaisd.org

6. Must schedule inspection time on July 29, 30, 31, 2024 between 10am and 2pm, due to school security. Please schedule time by calling 989-673-2144 x30362. Location of work:

Tuscola Technology Center, 1401 Cleaver Road, Caro, MI 48723.

7. Bids are to be firm for at least 90 days or until the project is completed.

8. Sealed Bids are due on or before day end Aug. 7, 2024 at 4:00 pm. Bids will be opened and read at TISD at 9:30 a.m. on Aug. 8, 2024.

9. RETURN SEALED BIDS TO:

Tuscola Intermediate School District Attention: Jared Bush Sealed Bid Number: TTC - Greenhouse Control Update 24-25 1385 Cleaver Road Caro, MI 48723

TTC - Greenhouse Control Update 24-25 pg. 2

10. Bids will be awarded or denied by the Board of Education on Aug. 19, 2024.

11. Final payment to the vendor shall be due 30 days after completion of their contract work and acceptance by the owner or as indicated by the vendor on the accepted bid.

12. Any quantity discounts, through multiple items ordering, must be indicated in writing at the time of the bid opening by the manufacturer.

13. All items shall be fully guaranteed free of all physical and material flaws and free of any engineering and/or construction defects for a minimum of one year from the date of acceptance by the Tuscola Intermediate School District. Any repairs, replacement or adjustment expense involved under this guarantee is assumed by the vendor.

14. All bid proposals shall be signed by the legal company president or their designee.

15. All furniture and equipment shall meet or exceed M.I.O.S.H.A or O.S.H.A. standard.

16. Each bidder responding to a request for proposal must certify that it is not an Iran-linked business and disclose any Familiar Relationship to the District as defined by MCL 129.312 and MCL 380.1267. Affidavit attached on page 6. Affidavit is required to be accompanied with all bids to be considered. Please use the attached Affidavit on page 6.

17. Information pertaining to service of equipment shall be included in writing at the time of the bid opening by the manufacturer. This must include availability of service, contracts and their cost;

also location of service representative and procedures to assure minimum down time of equipment.

18. A Bid Bond is required for bids over $29,572. Bid Bond must be 5% of bid amount and included with bid submittal.

19. Performance and Payment Bonds are required for procurements in excess of $50,000.

Performance and Payment Bonds must be at least 25% of contract amount. Winning bidder shall submit bond papers prior to work commencing.

20. All construction contracts in excess of $2,000 require federal prevailing wages to be paid and documentation of compliance.

21. Bidders must have proof of appropriate licensing and insurance to perform all work. After a bid is accepted, you must provide proof of such paperwork.

TTC - Greenhouse Control Update 24-25 pg. 3

SPECIFICATION SHEET

BID NUMBER/ COMPANY NAME: TTC - Greenhouse Control Upgrade 24-25

QUANTITY: 1 Project

ITEM: Motorized Venting and Hanging Basket Irrigation

SPECIFICATIONS : See chart below

Item # Description Supply and Installation 8 new motors for ridge and side vents Supply and Installation New climate control system by Barlett Supply and Installation 4 new louver vent actuators Supply and Installation 4 zone hanging basket drip irrigation system Electrical/Mechanical Supply and install all needed wiring and connections for vent motors, climate control system, and irrigation system. Electrical/Mechanical must meet building codes and supply needed permits.

Supply System Operating Instructions

Provide demo training on operating systems and supply all component manufacture information.

Motorized Venting Upgrade Supply List

8 DEGIER

GW10-3.1-108/240V-1PH-ULCW+CH10BZ16 VENT

& SIDEWALL MOTORS

8 IDRIVE 300\4W\115V-1PH-60M

8 GW MOUNTING PLATE 105\A163

16 CHAIN-BOLT SPROCKET 10B\5/4"

4 ACME 316675C MKCAM-C 115/208/230/1 50/60 HZ

KIT

1 BARTLETT CLIMATE BOSS EZ WIRE

ENVIRONMENTAL CONTROLLER WITH

WEATHERBOSS

CONTROLLER & RADIO MOUNTED IN GH

CONTROL

Hanging Basket Irrigation Supply List

1 - NET19953-000021 NET 18IN PREPUNCHED TUBING .520 16MM

1000FT/

1 - NET19951-000061 NET TUBING 16MM .520 500FT/RL

20 - NET00005-008960 NET .520 SHUT OFF 13MM INLINE 58ISV520

8 - NET32500-012530 NET ELBOW INSERT 16X16MM

12 - NET32500-011330 NET TEE INSERT 16X16X16 H520IT3-B

195 - NET 40201-015405 NET .5 GPH 36IN SLIMLINE ASSEMBLY

195 - NET40201-015403 NET .5 GPH 24IN SLIMLINE ASSEMBLY

20 - NET32500-013030 NET H620FIG8-B FIGURE 8 LINE END 16MM

TTC - Greenhouse Control Update 24-25 pg. 4

8 - NET32500-011020 NET INSERT MALE ADAPTER 16MMX3/4IN

4 - SENNPMR30LF SENN PRESS REG 30PSI 1/1 0-8GPM 3/4X3/4IN

FEMALE

4 - NET70640-001200 NET FILTER ARKAL 3/4IN 120M 25A45-120

4 - NET71640-007355 NET 3/4" 24 VAC Ser 80 Glbe Vlve w/ Flow Cont

1 - SCS8309 SCS 8309 9ZONE CONTROLLER EZ PRO JR

8 - 4SW35-0054 GS 18" S-Hook 25/PK

Commencement of Work After Aug. 19, 2024 with Timeline of Project Completion of Work By Sept. 30, 2024

The Tuscola I.S.D. Reserves the Right to Reject Any Bids

At the end of each day the contractor shall remove and dispose of all trash, packing materials and clean the work area to provide a safe environment. The Owner's dumpster is not to be used for disposal of contractor generated trash.

TTC - Greenhouse Control Update 24-25 pg. 5

DEVIATION SHEET

(ATTACH THIS SHEET TO “BID SUMMARY SHEET”)

DIVISION:

CTE

SPECIAL ED

GEN ED

OTHER

BID NUMBER: TTC - Greenhouse Control Update 24-25

BIDING ORGANIZATION: ________________________________________________

PREPARED BY: __________________________________________________________

NOTE: Please supply a separate “Deviation Sheet” for each item being offered that is not identical in make, model, accessories, characteristics,, quantities, installation, and/or the guarantees stated on the appropriate Specification sheet and as listed under the Instructions to bidders and specifications. Detailed explanation of all deviations, including descriptive literature and photographs of the alternate items being offered, shall also be enclosed with this Deviation Sheet.

ITEM(S) BEING BID:

Trade Name Model Number Manufacturer

Specifications and/or Performance Characteristics:

Item # Description Price per Item Total Price

A commitment to serve…a promise to educate.

TTC - Greenhouse Control Update 24-25 pg. 6

TUSCOLA INTERMEDIATE SCHOOL DISTRICT

DISCLOSURE AFFIDAVIT FOR COMPETITIVE BIDS

The owner will not consider a bid that does not include this disclosure statement.

DISCLOSURE OF IRAN LINKED BUSINESS

As a duly authorized representative of the entity submitting this bid, I certify with my signature below, that this bid is submitted in compliance with the Iran Economic Sanctions Act (MCL 129.313) of the State of Michigan. Our business is not an Iran Linked Business as defined in the aforementioned Act, will not become an Iran Linked Business while engaged in this project, and will not subcontract with Iran Linked Businesses for any of the products or services required for this project.

DISCLOSURE OF FAMILIAL RELATIONSHIPS FOR COMPETITIVE BIDS

Disclose any familial relationship that exists between the owner or any employee of the bidder and any member of the Tuscola Intermediate School District Board of Education or Superintendent. (MCL 380.1267)

___ THERE IS NO FAMILIAL RELATIONSHIP.

___ THE FOLLOWING FAMILIAL RELATIONSHIP exists: _____________________ Attach additional pages, if necessary, to disclose familial relationship(s).

Printed Name: ______________________________________ Title:_______________________ Firm Name: ___________________________________________________________________ Address: ______________________________________________________________________ Business phone: ______________________ Email address: _____________________________

I am the above-named and personally prepared the foregoing affidavit, stating the above is true to the best of my knowledge and belief.

Signature: ____________________________________________ Date:____________________

ACKNOWLEDGEMENT

STATE OF MICHIGAN

COUNTY OF_______________

Before me, a Notary Public, ________________________________, known to me either from personal knowledge or from satisfactory evidence, personally appeared the person(s) whose names(s) is/are subscribed to this instrument, who acknowledged that she/he/they did sign the foregoing instrument or acknowledged his or her signature, and stated that the same is her/his/their free act and deed. In Testimony Whereof I have hereunto set my hand and official seal, on _________________, 20__.

Notary Public Notary’s Name: ______________________ My Commission expires: _______________