TRWRP_MF_SOP.pdf

This Standard Operating Procedure document supports West Basin Municipal Water District's Request for Proposal for professional engineering services to conduct a comprehensive feasibility study for the Microfiltration System Replacement at the Torrance Refinery Water Recycling Plant in Los Angeles County, California. The project requires consultants to evaluate a minimum of five alternatives for addressing the deterioration of the existing microfiltration system, which was installed in 1999 with a designed capacity of 3.73 MGD (518 gpm per unit) but has significantly declined in operational capacity. The feasibility study must include preliminary design criteria, system hydraulics analysis, environmental impact assessments, regulatory compliance reviews, Class 4 cost estimates, life cycle cost comparisons, and return on investment analysis for each alternative. Key project milestones include a pre-proposal meeting on February 17, 2026, a deadline for questions and clarifications on February 19, 2026, proposal submission by 2:00 PM on February 26, 2026, and contract award notification expected by March 9, 2026. The consultant must conduct a kick-off meeting, participate in biweekly progress meetings with earned value analysis reporting, complete site utility searches, and deliver a final presentation. Deliverables are required in draft, draft final, and final stages, with all documentation provided in organized electronic formats including CAD, GIS, PDF, and Microsoft files, and proposals must remain valid for a minimum of 90 days from submission.

Compensation will be structured on a time-and-material basis with specific rates and not-to-exceed amounts to be determined upon contract execution, with monthly invoices submitted in arrears and payment issued within Net 30 days of receipt; no specific budget range or award value is provided in the RFP documents. West Basin has established a Small and Local Business Enterprise (SLBE) program offering evaluation incentives including three additional points for SBE or LBE prime consultants (six points if both designations apply) or one point if SBE/LBE subcontractors receive at least 30 percent of total contract compensation, with price proposals reduced by 3 percent (or 6 percent for both designations) during evaluation. Consultants must maintain comprehensive insurance coverage including Commercial General Liability of $2,000,000 per occurrence, Business Automobile Liability of $2,000,000 per accident, Workers' Compensation with statutory limits and $1,000,000 Employer's Liability coverage, and Professional Liability of $2,000,000 per occurrence, with West Basin named as an additional insured. No incumbent vendor or current contractor is identified, indicating this represents a new engagement. California prevailing wage requirements apply to any subconsultants providing labor on tasks with established state prevailing wage classifications.