TRWRP_MF_SOP.pdf

This file is a Standard Operating Procedures document for the Torrance Refinery Water Recycling Plant Microfiltration System Replacement project, prepared for West Basin Municipal Water District in Los Angeles County, California. The project requires a comprehensive feasibility study to evaluate replacement options for the existing microfiltration system, which has deteriorated since its 1999 installation. The consultant must evaluate a minimum of five alternatives: continuing current operations with potable water supplementation, complete replacement with potable water, relocation and installation of West Basin's existing Portable Ultrafiltration system, installation of microfiltration trailers or packaged systems, and proposing alternative solutions. Key deliverables include a feasibility study with preliminary design criteria, system hydraulics analysis, environmental impact assessments, regulatory compliance review, Class 4 cost estimates, life cycle cost comparisons, and return on investment analysis for each alternative, submitted in draft, draft final, and final stages with documentation in CAD, GIS, PDF, and Microsoft formats. The pre-proposal meeting is scheduled for February 17, 2026, with the deadline for respondent questions on February 19, 2026, and proposals due electronically by 2:00 PM on February 26, 2026. Contract award notification is expected by March 9, 2026. The consultant must conduct a kick-off meeting, biweekly progress meetings with earned value analysis reporting, site utility searches, and a final presentation while incorporating stakeholder feedback from West Basin staff and facility operators.

Compensation is structured on a time-and-material basis with specific not-to-exceed amounts to be determined upon contract execution, with monthly invoices submitted in arrears and payment issued within Net 30 days. No specific budget range or award value is provided in the RFP documents. West Basin's Small and Local Business Enterprise (SLBE) program offers evaluation incentives, including three additional points for SBE or LBE prime consultants (six points if both designations apply) or one point if SBE/LBE subcontractors receive at least 30 percent of total contract compensation, with price proposals reduced by 3 percent or 6 percent during evaluation. The consultant must maintain comprehensive insurance coverage including Commercial General Liability of $2,000,000 per occurrence, Business Automobile Liability of $2,000,000 per accident, Workers' Compensation with statutory limits and $1,000,000 Employer's Liability coverage, and Professional Liability (Errors and Omissions) of $2,000,000 per occurrence. Proposals must remain valid for a minimum of 90 days from submission. No incumbent vendor or current contractor is identified, indicating this represents a new engagement. California prevailing wage requirements apply to any subconsultants providing labor on tasks with established state prevailing wage classifications.