Trumed_AccuVax _ Sole Source _ Justification .pdf

JUSTIFICATION AND REQUEST FOR APPROVAL FOR

AN AWARD OF CONTRACT WITHOUT COMPETITION

Business Owner Name: ____Meshell McCloud______ Date of this Request: ___October 25, 2024___

Email and Phone Number: Meshell.McCloud1@dphga.gov 770.829.7804________________

Department: __Nursing_______________ Program Supporting: __Immunization_______

Vendor: ____TruMed______________________________________________________

Goods or services to be provided: __Vaccine Management System ____________

Value (Cost) of the contract for a full term: _____$292,900.00___________________________________

Reason for issuing award without competition (Select any that apply):

Emergency

Describe the threat to public health, welfare, or safety, or potential loss of an essential governmental service:

It is critical that vaccine secured through the Vaccine for Children/Adult Programs (VFC) are stored in a manner that ensures patient safety and vaccine integrity. TruMed guarantees temperature control consistent with the vaccine manufacture package inserts based on the built in interoperability features of the Accuvax machines. It is imperative to ensure vaccine integrity prior to administering vaccines. If unable to do so, clinicians cannot administer vaccines and vaccine wastage increases. If the program losses the ability to administer vaccine to uninsured and underinsured children and adults, the Board has lost its ability to administer vaccines, which is one of the most successful tools for protecting the public’s health and ensuring these populations do not contract vaccine- preventable diseases. Without access to vaccine secured through the VCF Programs, the Board is unable to protect the health of one of its most vulnerable populations since these populations will be unable to pay vaccines.

If rapid provision of the goods or services is required, describe what caused the time pressure:

What is the target/critical date for having the goods or services in place, and why: _________ x Sole Source

Describe the vendor’s unique qualifications for performing the service, or the unique qualities of the goods sought for purchase: The Patented Accuvax® Vaccine Management System is the first and only fully automated vaccine storage and inventory management systems that contains proprietary operational features and functions to ensure patient safety and vaccine integrity, workflow improvement, lower loss and waste, full alert suite and 24/7/365 remote monitoring.

List the searches you conducted and the sources you consulted to determine whether this qualifies as a sole source:

FCBOH is enrolled in the Vaccine for Children/Adult Program (VFC) and must adhered to VFC refrigerator and freezer buying guidance. Based on the requirements outlined in the guidance document for vaccine management systems that can be purchased to store VFC vaccines and after the reviewing the capabilities of all the approved storage units for this Program, the patented AccuVax Vaccine Management System is the first and only fully automated vaccine storage and inventory management systems that contains the basic requirements. Additionally, the equipment has proprietary operational features and functions that other vaccine management system do not have, which enhances the Board’s ability to ensure patient safety, vaccine integrity and improve clinical workflow. _

Purchasing conducted an extensive search on Thomasnet.com, a platform that helps buyers find information on industrial products and services in North America. It's a trusted resource for purchasing managers, because it provides detailed information needed to make a purchasing or specifying decision, including line-item product details, CAD (Computer Aid Design) drawings, and more.________________________________________________________________

Is a vendor sole source letter attached? ___Yes _______________________________________

FOR OFFICIAL USE ONLY:

APPROVAL BY DEPARTMENT/DIVISION DIRECTOR: ____________________________________________

APPROVED BY PURCHASING OFFICER: In making the recommendation the Purchasing Representative must determine that the request meets one of the following qualifying situations listed below:

procurement is necessary to protect public health, welfare, safety, or essential governmental service.

research through internet searches or discussions with subject matter experts corroborated that the item is available only from one source.

x request demonstrated the uniqueness of the item(s) or service(s) to be procured from the proposed contractor or vendor due to compatibility, patented or proprietary system.

request demonstrated and provided support of how the determination was made that the item(s) or service(s) is only available from one source (e.g. market survey results, independent research, patented or proprietary system).

So certified by Purchasing Officer: ________________________________________________________

OR

DENIED BY PURCHASING OFFICER: __________________________________________________

Reason: _______________________________________________________________________

CONTRACTS MANAGER REVIEW: __________________________________________________________

DISTRICT HEALTH DIRECTOR APPROVAL: ____________________________________________________

DATE OF PUBLICATION OF NOTICE OF INTENT TO AWARD: _____________________________________

COMMENTS/NOTES: ____________________________________________________________________