Truck Retrofitters.pdf

This document is a Request for Proposals (RFP) issued by the City of Springfield and the Springfield Metropolitan Transportation Authority for the procurement of Truck Retrofitting Services. The agencies are seeking proposals from qualified firms to provide retrofit kits and installation services for medium and heavy-duty fleet vehicles to upgrade emissions controls and increase fuel efficiency. The RFP outlines the required scope of work, including the installation of exhaust systems, engine components, and fuel delivery systems. Respondents must provide pricing for specific truck models and quantities. Proposals are due on June 30, 2023 and a pre-proposal conference will be held on May 15, 2023. Contract award is anticipated by August 1, 2023 for an initial 3-year term with two 1-year renewal options.

The RFP requires that all pricing be inclusive of labor, materials, and any applicable taxes or fees. A 10% local business set-aside is in place, and the current incumbent provider is EngineWorks Inc. Funding for this contract will be provided through a combination of state and federal grant programs, with a total anticipated budget of $4.2 million over the initial 3-year term.