INVITATION TO BID

Intrusion Alarm System and Monitoring The Trenton Public Schools is accepting firm, sealed bids for all labor, materials, equipment and all other services to complete Intrusion Alarm System at Trenton High School, Arthurs Middle School, Anderson Elementary School, Hedke Elementary School and Trenton Schools Service Building.

Sealed bids will be accepted in the office of Gail Farrell, Business Manager, 2603 Charlton Road, Trenton, MI 48183, no later than noon, MAY 28, 2020. Because of Covid-19 restrictions, bid opening may be viewed live via this link: Join Zoom Meeting https://us02web.zoom.us/j/85448518925?pwd=QXE2bGpHSnQ2VWJmUDB3d2Yza2VUdz09 on May 28, 2020 at 1 pm. No oral, telephonic, E-Mail, telegraphic or facsimile proposals will be accepted. Please mark on the outside of the envelope "INTRUSION ALARM SYSTEM and MONITORING". All bids shall be valid for not less than 60 days from due date.

Owner reserves the right to reject any and all bids and to waive omissions, irregularities or clerical errors not affecting substantial compliance with the plans and specifications.

Proposals shall include enclosed bid form, disclosure and compliance statements.

For additional questions, please contact Ken Kreszyn, Supervisor of Facilities at kreszynk@trentonschools.com or phone at 734.365.0710.

Enclosures

STATEMENT OF ASSURANCE OF COMPLIANCE WITH FEDERAL LAW

It is the policy of Trenton Public Schools that no discriminatory practices based on sex, race, religion, color, national origin, disability, height, weight, marital status, or any other status covered by federal, state or local law be allowed in providing instructional opportunities, programs, services, job placement assistance, employment or in policies governing student conduct and attendance. Any person suspecting a discriminatory practice should contact: The Director of Curriculum, Trenton Public Schools, 2603 Charlton Road, Trenton, MI 48183 Phone: (734) 692-4510.

INSTRUCTIONS TO BIDDERS

PREPARATION OF PROPOSALS

1.

Firm, sealed proposals will be received by the Board of Education, Trenton Schools, Business

Office, 2603 Charlton, Trenton, Michigan 48183, for all labor, equipment, materials, and all other necessary costs and expenses required to fully complete an Intrusion Alarm System and Monitoring at the Trenton Public School District as per the attached specifications in conjunction with specifications on the blueprints.

2. Proposals will be submitted only on the forms provided and will be delivered enclosed in a sealed envelope marked with the name of the bidder, the title of the work, the time, place and date due and will be delivered to Gail Farrell, Business Manager, Trenton Public Schools, 2603 Charlton, Trenton, Michigan 48183, no later than noon, MAY 28, 2020. Oral, telephone, fax or electronic mail bids are invalid and will not receive consideration.

3. All bids will be opened and read aloud May 28, 2020 at 1pm and may be viewed live via this link: JoinZoomMeeting- https://us02web.zoom.us/j/85448518925?pwd=QXE2bGpHSnQ2VWJmUDB3d2Yza2VUdz09

4. ANY QUESTIONS REGARDING BID SPECIFICATIONS MUST BE RECEIVED NO LATER THAN FIVE WORKING DAYS PRIOR TO THE BID OPENING. QUESTIONS MUST BE SUBMITTED via E-MAIL to: KRESZYNK@TRENTONSCHOOLS.COM

5. Proposals will be made in full conformity with all the conditions set forth in the specifications. Proposals must include a bid bond or certified check for not less than five percent of the contract and must be submitted on the bid proposal form furnished with the specifications. All proposals submitted are FIRM OFFERS and will remain firm for a period of 60 days following the date on which the bids are opened.

6. The Trenton Board of Education reserves the right to accept or reject any or all bids, either in whole or in part; to award contract to other than the low bidder; to waive any irregularities and/or informalities; and in general to make awards in any manner deemed to be in the best interests of the owner.

7. Any bidder(s) may withdraw their bid at any time prior to the scheduled time for receipt of bids.

8. All contracts to be entered into by the Trenton Public Schools must and will comply with the minimum wage and equal opportunity laws of the State of Michigan.

9.

References in the specifications to any article, product, material, fixture, form or type of construction, etc., by proprietary name, manufacturer, make or catalog number will be interpreted as establishing a standard quality of design and will not be construed as limiting proposals.

INSTRUCTIONS TO BIDDERS (Continued)

10.

All blank portions of the Proposal Form MUST be filled in. Each submitted proposal must include the legal name of the bidder(s) and will be signed by the person(s) legally authorized to bind the bidder(s) to a contract. If bids are submitted by an agent, satisfactory evidence of agency authority is required.

11.

All bidders must provide familial disclosure in compliance with MCL 380.1267 and attach this information to the bid proposal. The bid proposal will be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Trenton Public Schools Board or the Trenton Schools Superintendent. Bidders must also comply and attach compliance with the Iran Sanctions Act, Michigan Public Act No. 517 of 2012. The District will not accept a bid proposal that does not include these sworn and notarized disclosure statements.

SCOPE

This specification includes all necessary equipment, labor, taxes, wiring, training and costs associated with installing an intrusion alarm system and monitoring said system at Trenton Public School District. Proposals will be on a (lump sum basis or line item or site or project)), according to the schedule listed below, and where specified; only the qualified products listed will be considered in this proposal.

INSPECTION OF SITE

1.

Before submitting a proposal, each bidder(s) will personally inspect the sites of the proposed work to arrive at a clear understanding of the conditions under which the work is to be done. Contact: KRESZYNK@TRENTONSCHOOLS.COM Because of Covid-19 restrictions, ALL INSPECTIONS MUST BE CONDUCTED BY APPOINTMENT BY E-MAILING KRESZYNK@TRENTONSCHOOLS.COM.

2.

Bidders will be held to have compared the premises with the specifications and to have satisfied themselves as to the conditions of the premises and any other conditions affecting the carrying out of the work. No price allowance or extra consideration on behalf of the contractor(s) will subsequently be allowed by reason of error, oversight, or failure to reasonably inspect on the part of the bidder(s) and/or contractor(s).

INSURANCE

Satisfactory Workers' Compensation coverage of at least $500,000.00 and General Liability and Property Damage Insurance of at least $1,000,000.00 per occurrence and $2,000,000.00 in Aggregate must be carried and paid for by the contractor(s) who undertakes the work on this contract. Insurance coverage must also include automobile insurance of at least $1,000,000.00.

GUARANTEE BONDS

A guarantee bond may be required for this project, bidders shall list the cost of that bond on the proposal form.

Prior to the issuance of a purchase order authorizing commencement of this project, and in all cases before beginning work under the contract, the contractor(s) selected will qualify for, sign and deliver to the Business Office, an executed performance bond and executed labor and materials payment bond secured by the surety company. Each bond will be in the amount of 100 percent of the contract.

INSTRUCTIONS TO BIDDERS (Continued)

PERMITS

All necessary permits, tests, inspections and approvals will be procured by the contractor(s) and will be included in the proposal.

GOVERNMENTAL REGULATIONS

Contractor(s) agrees to comply with all federal, state, and local laws, rules, regulations, executive orders and ordinances that may be applicable to contractor(s)'s performance of its obligations under this contract. In addition, contractor(s) warrants that the materials covered by this contract, when delivered to the Trenton Public Schools, will comply with all applicable federal, state, and local laws, rules, regulations, executive orders and ordinances.

TAXES

When state and local taxes are required on construction materials installed by the contractor(s), such taxes must be included in the bid proposal price.

BID GUARANTEE

Bidders MAY BE REQUIRED to submit with their proposal a bid bond or certified check for not less than five percent of the bid. Failure to include a five percent bid guarantee will result in the rejection of your bid.

WARRANTY & INDEMNITY

1.

Warranty. All work will be guaranteed in writing against defects in workmanship and materials for no less than one year from completion.

2.

Indemnity. Contractor(s) will indemnify, defend and hold the Trenton Public Schools harmless from any damages to property or personal injuries resulting from or reasonably attributable to any defects in supplies or services provided by contractor(s) hereunder.

ASBESTOS TRAINING

CONTRACTOR(S) MUST PROVIDE PROOF OF ASBESTOS TRAINING FOR ALL PERSONNEL TO THE PURCHASING DEPARTMENT BEFORE A PURCHASE ORDER CAN BE ISSUED. IF UNABLE TO PROVIDE PROOF, ARRANGEMENTS MUST BE MADE TO OBTAIN THE TRAINING.

BASIS OF AWARD

The bid award will be made by the Board of Education on a lump sum basis. The owner has the right to accept or reject any or all bids and alternate bids.

CONTRACT AWARD

It is the intent to award the contract AS SOON AS POSSIBLE once approved by the Board of Education. Once approved by the Board of Education, a letter of award confirming its acceptance will be sent to the selected vendor(s). The contract in support of this award will be in the form of a PURCHASE ORDER mailed to the contractor(s) after receipt of insurance certificate, labor and material bond and performance bond.

INSTRUCTIONS TO BIDDERS (Continued)

COMMENCEMENT OF PROJECT

Commencement of project may begin as soon as a purchase order has been issued to the successful bidder(s). Project arrangements must also first be made with the Supervisor of Facilities.

COMPLETION OF PROJECT

Project work is to be conducted SUMMER 2020. Ongoing district construction will delay completion until school buildings are completed.

SITE MANAGEMENT

Contractor(s) will at all times keep the job clean of all debris and rubbish resulting from its operations, and upon completion of its work, will promptly remove all tools, equipment and excess material and any rubbish caused by its work and personnel. Contractor(s) will protect all its materials and work from hazards and be fully responsible for any damage caused by it to the work or property of other, including, but not limited to, the property of the Owner. Contractor(s) will reimburse Owner for any expenses incurred, to include, but not limited to, the property of the Owner. Contractor(s) will reimburse Owner for any expenses incurred to keep the job clean and clear of all debris and rubbish resulting from Contractor(s)’s failure to comply with this paragraph. Use of the district’s dumpsters is prohibited.

DELIVERY

Proposals on equipment, materials and supplies must be F.O.B. point of delivery specified, including packing and crating charges. Any equipment delivered to the site will be the responsibility of the contractor(s). The District will not accept any storage or security responsibility for any contractor(s) equipment or materials.

WITHDRAWAL OF BIDS

Any bidder(s) may withdraw his/her bid at any time prior to the scheduled time of receipt of bids. Proposals may not be withdrawn for at least 60 days after the scheduled closing time of the bid.

DUE: MAY 28, 2020

PROPOSAL: Intrusion Alarm System and Monitoring

FIRM NAME

PROPOSAL FORM

We propose to furnish all material, labor and equipment, as per specifications, for the Trenton Public School District.

TOTAL LUMP SUM $___________________

Alternate 1: Add (deduct) one (1) motion sensor $___________________

Alternate 2: Add (deduct) keypad $___________________

Monitoring – Five Buildings per Month Company monitoring alarms __________________________ System maintenance service call $____________________

System maintenance hourly rate $____________________

DISCLOSURE STATEMENTS ATTACHED? _________

BIDDER’S FIRM NAME

ADDRESS

CITY/STATE/ZIP

TELEPHONE

________________________________ FAX ______________________

SIGNED NAME

TYPED NAME

TITLE

DATE

E-MAIL ADDRESS

PROPOSAL FORM (Continued)

Vendor(s): LIST FIVE REFERENCES, PREFERABLY SCHOOL DISTRICTS:

Reference

Person to Contact

Phone Number

PROPOSAL FORM (Continued)

Sworn and Notarized Familial Disclosure Statement

Affidavit of Bidder – Familial Relationships Form

The undersigned, the owner or authorized officer of __________________ (the “Bidder”), pursuant to the familial disclosure requirement provided in the Trenton Public Schools (the “School District”) advertisement for bid, hereby represent and warrant, except as provided below, that no familial relationships exist between the bidder(s) or any employee of Trenton Public Schools, and any member of the Board of Education of the School District or the Superintendent of the School District.

List any familial relationships:

BIDDER: _________________________

By: _____________________________

Its: _____________________________

State of Michigan

County of ________

The instrument was acknowledged before me on the ____ day of _______________, 2020, by ____________________________.

Name, Notary Public

_________________ County, Michigan

My Commission Expires: __________________

PROPOSAL FORM (Continued)

Michigan Public Act No. 517 of 2012 The undersigned, the owner, or authorized officer of the below-named company (the “Company”), pursuant to the compliance certification requirement provided in the Trenton Public School’s Request For Proposal (the “RFP”), hereby certifies, represents, and warrants that the Company (which includes its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event the Company is awarded a contract by the Trenton Public School District as a result of the aforementioned RFP, the Company is not and will not become an “Iran Linked Business” at any time during the course of performing any services under the contract.

The Company further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two (2) times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the Trenton Public School’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date the it is determined that the person has submitted the false certification.

Name of Company Name and Title of Authorized Representative Signature Date

SPECIFICATIONS

GENERAL

The intent of this work is to have the vendor install a fully operational intrusion alarm system, consisting of the necessary panels, sensors, door switches, keypads, wiring, training and labor to operate an intrusion alarm system and the monitoring of these systems. These specifications are to provide the foundation for the installation and future add-on capabilities.

INTRODUCTION

These specifications contain the functional requirements for an integrated intrusion protection system employing movement detection devices as a primary means of detection for both interior and perimeter protection.

BIDDER REQUIREMENTS

It is the intent of these specifications to have installed an effective, and reliable integrated security system. These specifications recognize the importance of complete system operation and are not limited to the specification of equipment only. The following are also required from the selected bidder.

· Proven experience in the security business is required. All bidders must have been in business for 10 years or more. Bidders with proven experience in the school market are most desirable.

· Prompt delivery and professional installation of equipment as specified by employees of bidding company is expected.

· Must provide location of a Central Station located in Southeast Michigan providing 24-hour alarm monitoring that has software that will monitor the systems and provide a point by point notification of the areas in alarm.

· The bidder shall show satisfactory evidence that they maintain a fully equipped service department within Wayne County, capable of providing timely maintenance and factory-authorized service as required with ongoing replacement parts.

· All equipment shall be fully warranted for a period of not less than one year. This guarantee shall become effective from the day of installation. After the warranty period, when in normal operation, if the equipment is found to be below manufacturer’s specification, repair and replacement of equipment shall be provided on an hourly basis. Bidder shall either stock spares or be capable of obtaining all required replacement parts within twenty-four (24) hours.

· All the work within the scope of this bid shall be performed in accordance with the applicable state, county and city laws and ordinances. Bidders shall be able to obtain all permits and licenses, as required, in addition to being a licensed contractor. All bidders must supply a copy of their Michigan Security Alarm System Contractors License. All materials, supplies, and equipment must meet OSHA standards. All electrical wiring and installations shall be done in accordance with the National Electrical Code.

SCOPE

The equipment shall consist of a UL listed control unit (SCU) with the required detection devices, wiring, keypads, sensors and arming devices. Detected alarm loop violations will be transmitted by modem to a central alarm center. The vendor will be given the phone number of the central station and the vendor will provide to the central station the necessary software to access all alarms. Upon a signal from any one of the points, the control unit will have the capability to send a signal to the central alarm center, alerting the operator of a fault.

The arming and disarming will be under the control of the occupant(s) through the keypads as noted on the building diagrams. The control unit will be able to be accessed and restrictions imposed by either the central station operator or through the keypads.

System control at the protected premise will be accomplished through an intelligent keypad interface. Keypad location and number are indicated per drawings, cost of additional keypads shall be included.

SUBSCRIBER CONTROL UNIT (SCU)

The system shall be a non-proprietary brand name such as Honeywell Vista series or equivalent. Equal substitutions or like equipment are acceptable as long as the functionality is similar. Any substitution must be of a non proprietary nature, be able to be monitored by other central station operators and operate in a like manner as the Honeywell panel.

The SCU will have a self-contained back-up power source, sufficient for at least 12 hours of continuous operation that will automatically become operational and report the loss of building power, whether full or partial to the central station after one minute of continuous power loss. All panels shall be wired to the school’s auxiliary generator.

The SCU will have the ability to operate as one system or be divided into eight independent zones, each with separate inputs, outputs, and arming devices.

The SCU and each detection device along with any major component will be provided with tamper protection and will report tamper alarms to the central station twenty-four (24) hours a day.

When the SCU cannot contact the central station to report an alarm condition, the siren or bell will sound after the abort sequence is initiated.

The SCU is programmed to sound the siren on specific loop violations during the occupied mode of security.

INTRUSION SYSTEM

The intrusion system at the protected premises will consist of a control unit with all the necessary detection devices needed to monitor the areas noted at each facility.

The activated detection device detector will display on the operator terminal as well as being capable of being seen on the central alarm centers panels, indicating the director number of module number from which the detection device activation occurred. Point annunciation for all devices is required.

SENSORS

The interior sensors shall be duel action sensors, Visonic, Optex or equivalent.

Wireless and point modules devices CANNOT be used.

The output from each sensor will be wired with 22-6 plenum wire, independently to the subscriber control unit, so as not to be in serial or parallel with other detection device sensors. All wiring will be done in a workmanlike manner with all runs being secured to supports above the ceilings. No wire will be laid on the ceiling tiles.

Sensors will be located strategically to cover all entrances, hallways and critical areas of the facility as noted. Drawings indicate base bid of sensors – addition or deletion of sensors shall be specified with dollar amount.

All sensors will be securely affixed to the mounting surface and be capable of tamper protection using an internal switch. All sensors must be fully capable of being read by the control unit.

PRELIMINARY EQUIPMENT NEEDS

It is up to each vendor to survey the sites and determine the exact equipment needed to make the system fully functional. Trenton Schools are undergoing renovation; modifications to specifications will be done only through signed change orders.

Trenton High School:

· Three separate areas with fully functional keypads for each.

· One control panel with additional zone expanders, if required

· Three door contacted exit/entry locations

· Fifty-three (53) motion detectors.

· All wiring to be plenum rated

· Power loss contacts/battery back up

· Siren alarm notification

Trenton Service Building, Hedke Elementary School, and Anderson Elementary School:

· Two separate area with fully functional keypads

· One control panel with zone expanders, if required

· Two door contacted exit/entry locations at each building

· Ten (10) motion detectors at Service Building, twenty-eight (28) motion detectors at Anderson, and twenty(20) motion detectors at Hedke

· All wiring to be plenum rated

· Power loss contacts/battery back up

· Siren alarm notification

Arthurs Middle School:

· Three separate areas with fully functional keypads

· One control panel with zone expanders, if needed

· Three door contacted exit/entry locations

· Twenty (20) motion detectors

· All wiring to be plenum rated

· Power loss contacts/battery back up

· Siren alarm notification

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