TRENTON HIGH SCHOOL VCT Tile.pdf

INVITATION TO BID

VCT TILE INSTALLATION

The Trenton Public Schools is accepting firm, sealed bids for all labor, materials, equipment and all other services to complete INSTALLATION OF APPROXIMATELY 18,000 SQ FT OF VCT TILE in 18 CLASSROOMS at TRENTON HIGH SCHOOL, 2601 CHARLTON, TRENTON, MI 48183.

Sealed bids will be accepted in the office of Sara Cortese, CFO, 2603 Charlton Road, Trenton, MI 48183, no later than 10 am, March 24th, 2026. Public opening of those bids will commence on March 24th, 2026, at 10 am at that location. No oral, telephonic, E-Mail, telegraphic or facsimile proposals will be accepted. Please mark on the outside of the envelope "VCT TILE INSTALLATION 2026". Work is for June29th-August10th of 2026.

Owner reserves the right to reject any and all bids and to waive omissions, irregularities, or clerical errors not affecting substantial compliance with the plans and specifications.

Proposals shall include the enclosed bid form, disclosure and compliance statements.

For additional questions, please contact Kevin Travis, Supervisor of Facilities at Travisk@trentonschools.com or phone at 313-995-6635

Enclosures

STATEMENT OF ASSURANCE OF COMPLIANCE WITH FEDERAL LAW

It is the policy of Trenton Public Schools that no discriminatory practices based on sex, race, religion, color, national origin, disability, height, weight, marital status, or any other status covered by federal, state or local law be allowed in providing instructional opportunities, programs, services, job placement assistance, employment or in policies governing student conduct and attendance. Any person suspecting a discriminatory practice should contact the Director of HR/OPERATIONS, Trenton Public Schools, 2603 Charlton Road, Trenton, MI 48183, Phone: (734) 692-4514.

INSTRUCTIONS TO BIDDERS

PREPARATION OF PROPOSALS

1. Firm, sealed proposals will be received by the Board of Education, Trenton Schools, Business Office, 2603 Charlton, Trenton, Michigan 48183, for all labor, equipment, materials, and all other necessary costs and expenses required to fully complete VCT Tile installation at TRENTON HIGH School as per the attached specifications in conjunction with specifications on the blueprints.

2. Proposals will be submitted only on the forms provided and will be delivered enclosed in a sealed envelope marked with the name of the bidder, the title of the work, the time, place and date due and will be delivered to Sara Cortese, CFO, Trenton Public Schools, 2603 Charlton, Trenton, Michigan 48183, no later than 10 am, March 24th 2026. Oral, telephone, fax or electronic mail bids are invalid and will not receive consideration.

3. All bids will be opened and read aloud on March 24th, 2026, at 10 am at 2603 Charlton, Trenton, MI 48183.

4. ANY QUESTIONS REGARDING BID SPECIFICATIONS MUST BE RECEIVED NO LATER

THAN FIVE WORKING DAYS PRIOR TO THE BID OPENING.

5. Proposals will be made in full conformity with all the conditions set forth in the specifications. All proposals submitted are FIRM OFFERS and are able to complete work before August 10th, 2026.

6. The Trenton Board of Education reserves the right to accept or reject any or all bids, either in whole or in part; to award a contract to other than the low bidder; to waive any irregularities and/or informalities; and in general to make awards in any manner deemed to be in the best interests of the owner.

7. Any bidder(s) may withdraw their bid at any time prior to the scheduled time for receipt of bids.

8. All contracts to be entered into by the Trenton Public Schools must and will comply with the minimum wage and equal opportunity laws of the State of Michigan.

9. References in the specifications to any article, product, material, fixture, form or type of construction, etc., by proprietary name, manufacturer, make or catalog number will be interpreted as establishing a standard quality of design and will not be construed as limiting proposals.

10. All blank portions of the Proposal Form MUST be filled in. Each submitted proposal must include the legal name of the bidder(s) and will be signed by the person(s) legally authorized to bind the bidder(s) to a contract. If bids are submitted by an agent, satisfactory evidence of agency authority is required.

11. All bidders must provide familial disclosure in compliance with MCL 380.1267 and attach this information to the bid proposal. The bid proposal will be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Trenton Public Schools Board or the Trenton Schools Superintendent. Bidders must also comply with and attach compliance with the Iran Sanctions Act, Michigan Public Act No. 517 of 2012. The District will not accept a bid proposal that does not include these sworn and notarized disclosure statements.

SCOPE

This specification includes all necessary materials, labor, taxes, and costs associated with tile installation at Trenton High School. Proposals will be on a (lump sum basis, line item, or site or project), according to the schedule listed below, and where specified; only the qualified products listed will be considered in this proposal.

INSPECTION OF SITE

1. Before submitting a proposal, each bidder(s) will personally inspect the site of the proposed work to arrive at a clear understanding of the conditions under which the work is to be done. Pre-Bid walkthrough will be on March 17th at 3 pm.

2. Bidders will be held to have compared the premises with the specifications and to have satisfied themselves as to the conditions of the premises and any other conditions affecting the carrying out of the work. No price allowance or extra consideration on behalf of the contractor(s) will subsequently be allowed by reason of error, oversight, or failure to reasonably inspect on the part of the bidder(s) and/or contractor(s).

INSURANCE

Satisfactory Workers' Compensation coverage of at least $500,000.00 and General Liability and Property Damage Insurance of at least $1,000,000.00 per occurrence and $2,000,000.00 in Aggregate must be carried and paid for by the contractor(s) who undertake the work on this contract. Insurance coverage must also include automobile insurance of at least $1,000,000.00.

GUARANTEE BONDS

Performance Bond & Labor and Material Payment Bonds Amount: 100% Requirements: The accepted Contractor will be required to furnish, in the amount of 100% of the contract price, satisfactory Performance Bond and Labor and Material Payment Bond. The accepted contractor will be required to furnish the bonds prior to the start of the project.

PERMITS

All necessary permits, tests, inspections and approvals will be procured by the contractor(s) and will be included in the proposal.

GOVERNMENTAL REGULATIONS

Contractor(s) agrees to comply with all federal, state, and local laws, rules, regulations, executive orders and ordinances that may be applicable to contractor(s)'s performance of its obligations under this contract.

In addition, contractor(s) warrant that the materials covered by this contract, when delivered to the Trenton Public Schools, will comply with all applicable federal, state, and local laws, rules, regulations, executive orders and ordinances.

TAXES

When state and local taxes are required on construction materials installed by the contractor(s), such taxes must be included in the bid proposal price.

WARRANTY & INDEMNITY

1. Warranty. All work will be guaranteed in writing against defects in workmanship and materials.

2. Indemnity. Contractor(s) will indemnify, defend and hold the Trenton Public Schools harmless from any damages to property or personal injuries resulting from or reasonably attributable to any defects in supplies or services provided by contractor(s) hereunder.

BASIS OF AWARD

The bid award will be made by the Board of Education on a lump sum basis. The owner has the right to accept or reject any or all bids and alternate bids.

CONTRACT AWARD

It is the intent to award the contract AS SOON AS POSSIBLE once approved by the Board of Education.

Once approved by the Board of Education, a letter of award confirming its acceptance will be sent to the selected vendor(s). The contract in support of this award will be in the form of a PURCHASE ORDER mailed to the contractor(s) after receipt of insurance certificate, labor and material bond and performance bond.

COMMENCEMENT OF PROJECT

Commencement of the project may begin as soon as a purchase order has been issued to the successful bidder(s) and school is recessed for summer. Project arrangements must also first be made with the Supervisor of Facilities.

COMPLETION OF PROJECT

Project work is to be conducted SUMMER 2026 and must be completed by August 10, 2026.

SITE MANAGEMENT

Contractor(s) will at all times keep the job clean of all debris and rubbish resulting from its operations, and upon completion of its work, will promptly remove all tools, equipment, and excess material and any rubbish caused by its work and personnel. Contractor(s) will protect all its materials and work from hazards and be fully responsible for any damage caused by it to the work or property of others, including, but not limited to, the property of the Owner. Contractor(s) will reimburse Owner for any expenses incurred, to include, but not limited to, the property of the Owner. Contractor(s) will reimburse Owner for any expenses incurred to keep the job clean and clear of all debris and rubbish resulting from Contractor(s)’s failure to comply with this paragraph.

DELIVERY

Proposals on equipment, materials and supplies must be F.O.B. point of delivery specified, including packing and crating charges. Any equipment delivered to the site will be the responsibility of the contractor(s). The District will not accept any storage or security responsibility for any contractor(s) equipment or materials.

DUE: March 24th, 10 am

PROPOSAL: VCT INSTALLATION

FIRM NAME

PROPOSAL FORM

We propose to furnish all material, labor and equipment, as per specifications, for the Trenton Public School District.

BID TOTAL $__________________

BIDDER’S FIRM NAME ___________________________________________________________

ADDRESS ___________________________________________________________

CITY/STATE/ZIP ___________________________________________________________

TELEPHONE ________________________________ FAX ______________________

SIGNED NAME ___________________________________________________________

TYPED NAME ___________________________________________________________

TITLE ___________________________________________________________

DATE ___________________________________________________________

E-MAIL ADDRESS ___________________________________________________________

Sworn and Notarized Familial Disclosure Statement

Affidavit of Bidder – Familial Relationships Form

The undersigned, the owner or authorized officer of __________________ (the “Bidder”), pursuant to the familial disclosure requirement provided in the Trenton Public Schools (the “School District”) advertisement for bid, hereby represent and warrant, except as provided below, that no familial relationships exist between the bidder(s) or any employee of Trenton Public Schools, and any member of the Board of Education of the School District or the Superintendent of the School District.

List any familial relationships:

BIDDER: _________________________

By: _____________________________ Its: _____________________________

State of Michigan )

County of ________ )

The instrument was acknowledged before me on the ____ day of _______________, 2026, by ____________________________.

Name, Notary Public

_________________ County, Michigan

My Commission Expires: __________________

Michigan Public Act No. 517 of 2012

The undersigned, the owner, or authorized officer of the below-named company (the “Company”), pursuant to the compliance certification requirement provided in the Trenton Public School’s Request For Proposal (the “RFP”), hereby certifies, represents, and warrants that the Company (which includes its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event the Company is awarded a contract by the Trenton Public School District as a result of the aforementioned RFP, the Company is not and will not become an “Iran Linked Business” at any time during the course of performing any services under the contract.

The Company further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two (2) times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the Trenton Public School’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date that it is determined that the person has submitted the false certification.

Name of Company

Name and Title of Authorized Representative

Signature

Date

Scope of Work

The selected contractor shall provide all labor, materials, supervision, tools and equipment necessary to complete the following:

Flooring Installation:

● Furnish and install Armstrong VCT to match existing flooring in color, pattern, and specification ( 12” Taupe Mfr. Model 51901031 ).

● Install about 18,000 square feet of VCT tile in 18 upstairs classrooms.

● Ensure proper substrate preparation suitable for installation ( minor prep only, no demolition, abatement, or waxing included).

● Install in accordance with manufacturer guidelines and industry standards.

● Provide and install base in locations where base currently exists.

● Match existing base type and color as closely as possible.

● Furnish and install transition strips where needed.

● Protect adjacent surfaces during installation.

● Room numbers for the 18 Classrooms: F222, F224, F226, F228, F230, F232, F234, F236, F238, F240, F242, F244, F246, F248, F250, F252, F254, F256