TRENTON-FLOORING REPLACEMENT .pdf

INVITATION TO BID

FLOORING REPLACEMENT - TRENTON HIGH SCHOOL

SERVING LINE

The Trenton Public Schools is accepting firm, sealed bids for all labor, materials, equipment and all other services to complete REPLACEMENT OF APPROXIMATELY 1,000 SF OF CERAMIC TILE FLOORING at TRENTON HIGH SCHOOL, 2603 Charlton, Trenton, MI 48183.

Sealed bids will be accepted by Ken Kreszyn at 2603 Charlton Road, Trenton, MI 48183, no later than noon, January 19, 2024. Public opening of those bids will commence on January 19, 2024 at 1 pm at that location.. No oral, telephonic, E-Mail, telegraphic or facsimile proposals will be accepted. Please mark on the outside of the envelope "FLOORING REPLACEMENT". All bids shall be valid for not less than 60 days from the due date.

Owner reserves the right to reject any and all bids and to waive omissions, irregularities or clerical errors not affecting substantial compliance with the plans and specifications.

Proposals shall include enclosed bid form, disclosure and compliance statements.

For additional questions, please contact Ken Kreszyn, Supervisor of Facilities at kreszynk@trentonschools.com or phone at 734.676.8600.

Enclosures

STATEMENT OF ASSURANCE OF COMPLIANCE WITH FEDERAL LAW

It is the policy of Trenton Public Schools that no discriminatory practices based on sex, race, religion, color, national origin, disability, height, weight, marital status, or any other status covered by federal, state or local law be allowed in providing instructional opportunities, programs, services, job placement assistance, employment or in policies governing student conduct and attendance. Any person suspecting a discriminatory practice should contact: The Director of HR/OPERATIONS, Trenton Public Schools, 2603 Charlton Road, Trenton, MI 48183 Phone: (734) 692-4514.

mailto:kreszynk@trentonschools.com tel:%28734%29%20692-4510 tel:%28734%29%20692-4510

INSTRUCTIONS TO BIDDERS

PREPARATION OF PROPOSALS

1. Firm, sealed proposals will be received by the Board of Education, Trenton Schools, Business Office, 2603 Charlton, Trenton, Michigan 48183, for all labor, equipment, materials, and all other necessary costs and expenses required to fully complete ceramic flooring replacement at Trenton High School as per the attached specifications in conjunction with the drawing.

2. Proposals will be submitted only on the forms provided and will be delivered enclosed in a sealed envelope marked on the outside with the name of the bidder, and “FLOORING REPLACEMENT” and will be delivered to Ken Kreszyn, Trenton Public Schools, 2603 Charlton, Trenton, Michigan 48183, no later than noon, January 19, 2024. Oral, telephone, fax or electronic mail bids are invalid and will not receive consideration.

3. All bids will be opened and read aloud January 19, 2024 at 1pm at 2603 Charlton, Trenton, MI 48183.

4. Any questions regarding bid specifications should be emailed to kreszynk@trentonschools.com no later than five days prior to bid opening.

5. Proposals will be made in full conformity with all the conditions set forth in the specifications. All proposals submitted are FIRM OFFERS and will remain firm for a period of 60 days following the date on which the bids are opened.

6. The Trenton Board of Education reserves the right to accept or reject any or all bids, either in whole or in part; to award the contract to other than the low bidder; to waive any irregularities and/or informalities; and in general to make awards in any manner deemed to be in the best interests of the owner. The bid award will be made by the Board of Education on a lump sum basis.

7. Any bidder(s) may withdraw their bid at any time prior to the scheduled time for receipt of bids.

8. All contracts to be entered into by the Trenton Public Schools must and will comply with the prevailing wage and equal opportunity laws of the State of Michigan.

9. References in the specifications to any article, product, material, fixture, form or type of construction, etc., by proprietary name, manufacturer, make or catalog number will be interpreted as establishing a standard quality of design and will not be construed as limiting proposals.

10. All blank portions of the Proposal FormMUST be filled in. Each submitted proposal must include the legal name of the bidder(s) and will be signed by the person(s) legally authorized to bind the bidder(s) to a contract. If bids are submitted by an agent, satisfactory evidence of agency authority is required.

11. All bidders must provide familial disclosure in compliance with MCL 380.1267 and attach this information to the bid proposal. The bid proposal will be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Trenton Public Schools Board or the Trenton Schools Superintendent.

Bidders must also comply and attach compliance with the Iran Sanctions Act, Michigan Public Act No. 517 of 2012. The District will not accept a bid proposal that does not include these sworn and notarized disclosure statements.

mailto:kreszynk@trentonschools.com

INSTRUCTIONS TO BIDDERS (Continued)

12. Satisfactory Workers' Compensation coverage of at least $500,000.00 and General Liability and Property Damage Insurance of at least $1,000,000.00 per occurrence and $2,000,000.00 in Aggregate must be carried and paid for by the contractor(s) who undertakes the work on this contract.

13. A bid bond or certified check, for an amount not less than ten (10%) percent of the amount of the -bid, must accompany each bid. The check or bond of each unsuccessful bidder will be returned within ten (10) days after the bid is awarded. Failure to submit proper bid security may constitute rejection of bid.

Prior to the issuance of a purchase order authorizing commencement of this project, and in all cases before beginning work under the contract, the contractor(s) selected will qualify for, sign and deliver to the Business Office, an executed performance bond and executed labor and materials payment bond secured by the surety company. Each bond will be in the amount of 100 percent of the contract.

14. All necessary permits, tests, inspections and approvals will be procured by the contractor(s) and will be included in the proposal.

Contractor(s) agrees to comply with all federal, state, and local laws, rules, regulations, executive orders. In addition, contractor(s) warrant that the materials covered by this contract, when delivered to the Trenton Public Schools, will comply with all applicable federal, state, and local laws, rules, regulations, executive orders and ordinances.

15. When state and local taxes are required on construction materials installed by the contractor(s), such taxes must be included in the bid proposal price.

16. It is the intent to award the contract AS SOON AS POSSIBLE once approved by the Board of Education. Once approved by the Board of Education, a letter of award confirming its acceptance will be sent to the selected vendor(s). The contract in support of this award will be in the form of a PURCHASE ORDER mailed to the contractor(s) after receipt of insurance certificate, labor and material bond and performance bond.

17. All work will be guaranteed in writing against defects in workmanship and materials for no less than one year from completion.

Contractor(s) will indemnify, defend and hold the Trenton Public Schools harmless from any damages to property or personal injuries resulting from or reasonably attributable to any defects in supplies or services provided by contractor(s) hereunder.

GENERAL SCOPE

Before submitting a proposal, each bidder(s) will personally inspect the site of the proposed work to arrive at a clear understanding of the conditions under which the work is to be done. Site visits must be scheduled by contacting Ken Kreszyn at kreszynk@trentonschools.com.

Project work is to be conducted SUMMER 2024, upon the conclusion of school food preparation and must be completed by August 15, 2024. Project arrangements must also first be made with the Supervisor of Facilities.

The intent of this work is the removal and replacement of approximately 1,000 SF of the ceramic tile and mortar subbase in the Trenton High School kitchen serving line. Care shall be taken to ensure that adjacent flooring surfaces and sanitary base are not damaged and that the new tile surfaces align.

Kitchen serving units and warmers shall be removed before work begins by school kitchen personnel.

Care shall be taken by the bidder not to damage electrical connections in the work area.

Installation of mortar bed and tile shall be performed to industry standards. Bidders shall provide references of recent work. Contractor(s) will at all times keep the job clean of all debris and rubbish resulting from its operations, and upon completion of its work, will promptly remove all tools, equipment and excess material and any rubbish caused by its work and personnel. Contractor(s) will protect all its materials and work from hazards and be fully responsible for any damage caused by it to the work or property of others, including, but not limited to, the property of the Owner. Contractor(s) will reimburse Owner for any expenses incurred, to include, but not limited to, the property of the Owner. Contractor(s) will reimburse Owner for any expenses incurred to keep the job clean and clear of all debris and rubbish resulting from Contractor(s)’s failure to comply with this paragraph. Use of the district’s dumpsters is prohibited.

TILE SPECIFICATIONS:

SUMMITVILLE 6 X 6 X ½ QUARRY TILE

COLOR: 011 SHADE: 758 OR EQUIVALENT

GROUT: LATEX MODIFIED CHARCOAL OR EQUIVALENT

GROUT, TILE SELECTION AND COLORMUST BE APPROVED BY THE OWNER

A minimum of three cartons (30 SF) of floor tile shall be left with owner

DUE: January 19, 2024

PROPOSAL: FLOORING REPLACEMENT

FIRM NAME

PROPOSAL FORM

We propose to furnish all material, labor and equipment, as per specifications, for the Trenton Public School District.

TOTAL LUMP SUM BID $__________________

DISCLOSURE STATEMENTS ATTACHED? _________

BIDDER’S FIRM NAME ___________________________________________________________

ADDRESS ___________________________________________________________

CITY/STATE/ZIP ___________________________________________________________

TELEPHONE ________________________________ FAX ______________________

SIGNED NAME ___________________________________________________________

TYPED NAME ___________________________________________________________

TITLE ___________________________________________________________

DATE ___________________________________________________________

E-MAIL ADDRESS ___________________________________________________________

PROPOSAL FORM (Continued)

Sworn and Notarized Familial Disclosure Statement

Affidavit of Bidder – Familial Relationships Form

The undersigned, the owner or authorized officer of __________________ (the “Bidder”), pursuant to the familial disclosure requirement provided in the Trenton Public Schools (the “School District”) advertisement for bid, hereby represent and warrant, except as provided below, that no familial relationships exist between the bidder(s) or any employee of Trenton Public Schools, and any member of the Board of Education of the School District or the Superintendent of the School District.

List any familial relationships:

BIDDER: _________________________

By: _____________________________ Its: _____________________________

State of Michigan )

County of ________ )

The instrument was acknowledged before me on the ____ day of _______________,2024, by ____________________________.

Name, Notary Public

_________________ County, Michigan

My Commission Expires: __________________

PROPOSAL FORM (Continued)

Michigan Public Act No. 517 of 2012

The undersigned, the owner, or authorized officer of the below-named company (the “Company”), pursuant to the compliance certification requirement provided in the Trenton Public School’s Request For Proposal (the “RFP”), hereby certifies, represents, and warrants that the Company (which includes its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event the Company is awarded a contract by the Trenton Public School District as a result of the aforementioned RFP, the Company is not and will not become an “Iran Linked Business” at any time during the course of performing any services under the contract.

The Company further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two (2) times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the Trenton Public School’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date that it is determined that the person has submitted the false certification.

Name of Company

Name and Title of Authorized Representative

Signature

Date