Tree Removal Contract Bid FY26.pdf

NOTICE OF SOLICITATION: INVITATION TO BID FY26-TR-PWAP01

Statesboro Bulloch County Airport

BULLOCH COUNTY BOARD OF COMMISSIONERS

115 NORTH MAIN STREET

STATESBORO, GEORGIA 30458

INVITATION FOR BID

BULLOCH COUNTY PUBLIC WORKS

AIRPORT DIVISION

The Bulloch County Board of Commissioners (herein after referred to as the “County”) is accepting COMPETITIVE SEALED BIDS for:

Material or Service: Remove all trees and undergrowth from the 1.336 acres site located at the corner of Airport Blvd (aka Newton Road) and Newsome Road as shown on map, Attachment “A”

(see page 17), and remove the tagged and identified 23 trees located on the southern side of Airport

Blvd (aka Newton Road). Any undergrowth that is disturbed is to be mulched in place. Stumps are to be cut/ground/mulched to flush with natural ground level. Care will be taken so as not to damage any tree not being removed nor damage any of the disk golf course area or equipment related to the disk golf course.

Mandatory Pre-Bid: There will be a mandatory pre-bid meeting on October 22, 2025, at 11:00

AM, at the Statesboro Bulloch Airport, located at 601 Statesboro Airport Blvd, Statesboro, GA

30461. All contractors wishing to submit a bid must attend this pre-bid meeting. If the contractor or a representative of the contractor does not attend this meeting, any submission for this project will be rejected.

Questions: Questions not asked at the mandatory pre-bid meeting will be directed to the

Purchasing Manager by email (fbragg@bullochcounty.net) no later than October 24, 2025, by

1:00 PM. Responses to questions will be addressed no later than October 27, 2025, by 5:00 PM.

The project identifier FY26-TR-PWAP01 must appear in the subject line of the email.

Bid Submission Deadline: The deadline for receipt of sealed bids is 3:00 PM, November 4, 2025.

Prospective bidders shall file all documents necessary to support their bids. The written bid document supersedes any verbal or written prior communication between parties. Late bids will not be considered. FAXED OR E-MAILED BIDS WILL NOT BE ACCEPTED.

Time and Place for Submission and Opening of Bids: Bidders are responsible for the actual delivery of sealed bids during normal business hours to the Bulloch County Board of

Commissioners, 115 North Main Street, Statesboro, Georgia 30458. The ORIGINAL BID and

THREE COPIES along with supporting documents must be submitted in a sealed clearly marked envelope. At the time and date of the bid deadline, the bids will be publicly opened, and cost mailto:fbragg@bullochcounty.net components read aloud at the Bulloch County Commissioners North Main Annex, at the above-referenced address. The bids will be reviewed to determine conformity with the specifications and other criteria. Upon closure of the review, the Public Works Director will recommend the selection of a bid or bids most advantageous to the County or the rejection of all bids, for which final decision will be approved by the Board of Commissioners.

Obtaining a Copy of Bid Package: A bid package may be requested by contacting Faye Bragg, Purchasing Manager, at fbragg@bullochcounty.net; https://bullochcounty.net/bid-opprtunities/; or https://doas.ga.gov/state-purchasing/georgia-procurement-registry-local-governments/gpr-overview. Any addenda to this solicitation will be issued through the purchasing office, and it will be the sole responsibility of the bidder to periodically check the County’s website for any addenda for this project. Failure to include a signed copy of any addenda issued for this project in the submitted bid package will result in the submitted bid not being considered for this project.

Bid Identification: The outside of the sealed envelope shall include the wording: Statesboro

Bulloch County Airport Tree Removal Contract; Bid Opening: November 4, 2025 @ 3:00 PM;

Attn: Faye Bragg, Purchasing Manager.

Check List: There is a checklist on page 16 that lists the forms that must be included in the sealed bid submission. All items requiring signatures must be signed and all items requiring a notary must be notarized. Failure to return any of the items or incorrectly completed items on the check list will be justification for non-acceptance of the submitted sealed bid.

Local Buying Preference: Departments are encouraged to use local vendors whenever possible.

However, the County cannot pay a much higher price to do so because there is an obligation to the taxpayers to use our financial resources wisely.

For all purchases of $15,000 or more, if the quality, service, price, and other factors are substantially equal, then a local vendor whose bid is within 5% of the lowest bid may be given an opportunity to match the lowest bid. This policy shall be stated in all applicable solicitations but does not apply to public works construction projects or road projects.

For purposes of this provision, a “local vendor” is one that 1) has a principal business location within the boundaries of Bulloch County; 2) has a valid occupational tax certificate issued by a jurisdiction located in Bulloch County; and 3) owns the property where the principal business location is located, or has a lease for a term of no less than one year for the principal business location which in effect requires the local vendor to pay the ad valorem taxes on the leased property.

A “principal business location” is further defined as a permanent facility with a physical location in Bulloch County where it can be demonstrated 1) that the goods or services are either made, stored, processed, sold or rendered at the facility; and 2) that substantial administrative or management activities are performed by one or more employees, principals, representatives or agents for the purpose of transacting business.

To request the local vendor preference, a vendor must include a completed local vendor form with mailto:fbragg@bullochcounty.net https://bullochcounty.net/bid-opprtunities/ https://doas.ga.gov/state-purchasing/georgia-procurement-registry-local-governments/gpr-overview its submitted bid. It is the vendor’s responsibility to provide clear and convincing evidence that it meets the requirements for being considered a local vendor pursuant to this provision. The determination of whether a vendor has submitted sufficient evidence to support being deemed a local vendor shall be solely within the discretion of the Board of Commissioners and shall not be subject to challenge.

To request local vendor’s preference, you must contact the Purchasing Manager for the proper form to complete. The completed form must be included with the submitted package to be considered for the local vendor’s preference.

Award and Reservations: It is understood and agreed that in consideration of the sum of One

Dollar and No/100 ($1.00) cash in hand paid, receipt whereof is hereby acknowledged, the bidder agrees that this bid shall be an option, which is hereby given to the County to accept or reject this bid at any time within sixty (60) calendar days from the date on which it is opened and read. It is expressly covenanted and agreed that this proposal is not subject to withdrawal by the bidder during the term of said option. The bidder is solely responsible for delivering its sealed bid to the exact location and by the time stated. The County reserves the right to reject any or all bids and to waive technicalities and informalities in bids, and to accept, in whole or in part, such bid or bids that may be deemed in the best interest of the County. The County reserves the right to use or not use any alternate bid associated with this solicitation.

Exceptions to Specifications: Any contract resulting from this invitation shall bind the bidder to all terms, conditions and specifications set forth in this invitation. Bidders whose bids do not conform shall so note on the “Exceptions to Specifications” sheet provided. While the County reserves the right to make an award to a nonconforming bidder when in the best interest of the

County, such awards will not be readily made, and bidders are urged to conform to the greatest extent possible. No exceptions will be considered to have been taken by a bidder unless it is properly set out as provided above, and no exception will be deemed to have been taken by the

County unless incorporated in a contract resulting from this invitation and so stated.

If awarded, an award will be made to that responsive and responsible bidder or bidders with the most advantageous bid or bids to the County, price and other factors considered. Time is of the essence.

TERMS AND CONDITIONS

Changes: No change shall be made to this invitation except by written modification by the

Purchasing Department.

Fob Destination Point: Bid prices shall include all work performed on site at the Statesboro

Bulloch County Airport located at 601 Statesboro Airport Blvd, Statesboro, GA 30461.

Compliance: The County's failure to insist on compliance with any of the terms or conditions of this Invitation to Bid shall not be deemed a waiver of the County's right to insist at any time on full compliance with any of the terms and conditions stated herein.

Restrictions to Bidders: No employee of Bulloch County shall have a financial interest either directly or indirectly in the purchase of or contract for any goods or services, nor in any firm, corporation, partnership, limited liability company, or any other legal entity furnishing any goods or services to Bulloch County or any of its departments. For the purposes of this provision, indirect financial interest includes, but is not necessarily limited to, the financial interest of an employee’s spouse.

Disqualification: Bids may be disqualified for: a) receipt of the bid by the County past the stated deadline; b) any irregularities; c) unbalanced unit price or extensions; d) unbalanced value of any items; e) failure to complete bid information correctly: or f) failure to follow the restrictions to bidders. If in the opinion of the County, the bidder is not in a position to perform the contract, the bid may be disqualified and rejected. The County reserves the right to waive any minor informalities or irregularities.

Lawsuits/Bribery/Conflicts of Interest/Defaults: Prospective bidders shall disclose any record of pending lawsuits, criminal violations and/or convictions, conflicts of interest, or contract defaults.

Liability: The County is not liable for any cost incurred in the preparation of the bid. Nor is the

County bound by any information provided to bidders prior to the bid opening unless reduced to writing and distributed as a written addendum.

Clarification of Submittals: The County reserves the right to seek clarification of any point in a bidder’s sealed bid submission, or to obtain additional information.

Exceptions: Conditional bids or those that take exception to the specifications will be considered only at the discretion of the Public Works Director.

Correction or Withdrawal of Bids, Cancellation of Awards: Correction or withdrawal of bids after the deadline for submitting bids has passed, or cancellation of awards or contracts may be permitted only to the extent that the bidder can show by clear and convincing evidence that a clerical mistake of non-judgmental character was made, or where the withdrawal or cancellation is in the best interest of the County.

County Obligations: The County has a standing policy to disqualify or withhold compensation to vendors, contractors, and professional consultants if there are existing obligations to the County for any liens, ad valorem taxes, licenses or other financial remittances due to the County.

Award: If awarded, the award will be made to that responsive and responsible bidder or bidders whose bid is most advantageous to the County, price and other factors considered. The County specifically reserves the right to make an award to more than one bidder if the County determines that it is in the County’s best interest to do so, and to reject any and all bids. The bidder or bidders to whom the award is made will be notified at the earliest possible date.

Payment: Payment will be made upon completion of work and acceptance by the County on invoice(s) submitted and approved by the Project Manager within (30) thirty days of receipt of invoice. However, the Project Manager will endeavor to remit payment for services rendered in an expedited manner. Itemize all invoices in full. Be sure our order number is on your invoice.

Invoice: All invoices will be forwarded to Statesboro Bulloch County Airport for payment.

601 Statesboro Airport Blvd, Statesboro, GA 30461

Inquiries Regarding Payment: All inquiries regarding payment of invoices are to be directed to

Accounts Payable, (912) 764-6245.

Regulatory Agencies: Successful bidder(s) will be responsible for all required permits or licenses required by any regulatory agency of the City, County, State or Federal Governments.

Governing Law: The parties agree that this Agreement shall be governed by the laws of Georgia, both as to interpretations and performance.

Anti-Discrimination Clause: Bulloch County does not discriminate against any person because of race, color, religion, national origin, or handicap in employment or services provided.

Delivery: N/A

Contact: The contact person for this BID is Faye Bragg, Purchasing Manager. Explanation(s) desired by bidders regarding the meaning or interpretation of this BID must be requested from the contact person, in writing via e-mail (fbragg@bullochcounty.net).

Bidders are required to only communicate with the contact person stated above to clarify any part of this BID, no elected or appointed official, or any other employee of the County shall be contacted regarding this BID without the express written consent of the County Manager.

Any unauthorized contact shall not be used as a basis for responding to this BID and will result in the rejection of the Bidder’s submittal. Questions must be received by October 24, 2025, by 4:00

PM. Responses will be issued October 27, 2025, by 4:00 PM. All email correspondence during the question & answer period must include the project identifier FY26-TR-PWAP01 in the subject line of the email.

Bidders who obtain this BID from Georgia Procurement Registry https://doas.ga.gov/state-purchasing/georgia-procurement-registry-local-governments/gpr-overview or Bulloch

County/Procurement https://bullochcounty.net/bid-opportunities/ or from other than the

Purchasing Division are advised to re-visit the above websites to obtain any addenda which may be issued prior to the BID closing date. The County assumes no responsibility for Bidder’s failure to acknowledge any addenda issued.

Bid Reservations: The County reserves the right to reject any or all Bids, to award in whole or in part and to waive minor immaterial defects in Bids. Negotiations may be necessary to complete the contract.

Indemnification: The Contractor agrees to indemnify, hold harmless, and defend the County, its officials, and employees (hereinafter collectively “the indemnitees”) from and against any and all claims, damages, liabilities, suits, proceedings, costs, and expenses of litigation (including, without limitation, reasonable attorney’s fees) related to or arising in any way out of the performance of this Agreement, unless such is attributable to the sole negligence of the indemnitees. The mailto:fbragg@bullochcounty.net https://doas.ga.gov/state-purchasing/georgia-procurement-registry-local-governments/gpr-overview https://bullochcounty.net/bid-opportunities/ indemnity obligation of the Contractor will survive the expiration or termination of this

Agreement.

Quality: Any brand names or trade names used in the specifications are for the purpose of describing and establishing general quality levels.

Contract: The successful bidder shall be required to enter into a contract that is substantially the same as the contract included herewith.

Contract Termination: County’s Right to Terminate Contract.

A. Termination for Cause. Should the Contractor neglect to prosecute the work properly, or fail to perform any provision of the contract, the County, after seven (7) days’ written notice to the Contractor and its surety, if any, may, without prejudice to any other remedy the County may have, make good the deficiencies and may deduct the cost thereof from the payment then or thereafter due the Contractor or, at the County’s option, may terminate the contract and take possession of all materials, tools and appliances, and finish the Project by such means as the County sees fit; and if the unpaid balance of the Contract Sum exceeds the expense of finishing the Project, such excess shall be paid to the Contractor, but if such expense exceeds such unpaid balance, the Contractor shall pay the difference to the County.

B. Termination for Convenience. The County shall also have the right to terminate this contract at any time for any reason by giving at least thirty (30) days’ written notice to the

Contractor. In such event, the Contractor will be paid a fair and reasonable payment as determined by the County for the work completed as of the date of termination.

Insurance Requirements: The Contractor must submit with bidding documents a Certificate of

Liability Insurance indicating required insurance coverage. This insurance will be kept in force during the duration of the contract. Failure to provide and maintain insurance may cause cancellation of contract. Contractor shall purchase from and maintain with a company or companies authorized to do business in the state of Georgia the following types of insurance:

A. Statutorily required workers’ compensation insurance.

B. Commercial general liability insurance, with an endorsement naming the

County and its officials, officers, and employees as additional insureds, and with limits of not less than $1,000,000.00 per occurrence and $2,000,000.00 aggregate.

C. Motor vehicle liability insurance with limits of not less than $1,000,000.00 for bodily injury to or death of one person in any one accident, and not less than $2,000,000.00 because of bodily injury to or death of two or more persons in any one accident; and not less than $250,000.00 because of injury to or destruction of property.

Immigration: On July 1, 2009, the Georgia Security and Immigration Compliance Act (SB 529, Section 2) became effective. All employers, contractors, and subcontractors entering into a contract or performing work for Georgia’s public employers in the amount of $2,500 or more must sign an affidavit that he/she has used the E-Verify System. This includes out-of-state contractors.

E-Verify is a no-cost federal employment verification system to ensure employment eligibility.

For more information on E-verify please go to http://www.dhs.gov/e-verify. Affidavits are enclosed in this solicitation. All Proposers are to read and complete the E-Verify Contractor Affidavit enclosed to be returned with response. Failure to do so will result in your solicitation response being rejected as non-responsive.

If you use a third-party administrator, do not enter their name in place of the user identification number; the administrator’s name does not replace the actual number. You must contact your administrator for the number and the date of authorization (when the number became effective).

If you only include the third-party administrator’s name and not the actual authorization number, this will result in your solicitation response being rejected as non-responsive.

There are no alpha numeric characters in an e-verify number, there are only numerical digits.

The bid must be submitted in a sealed envelope to the following address:

Bulloch County Commissioners

Attn: Purchasing Manager

115 N Main St.

Statesboro, GA 30458

Bidders will be fully responsible for the delivery of their bids in a timely manner. Reliance upon

U.S. Mail or other carriers is at the bidder's risk. Late bids will not be considered.

GENERAL SPECIFICATIONS

SCOPE OF WORK

The Bulloch County Board of Commissioners, Georgia Statesboro Bulloch County Airport (the

County) requires removal of all trees and undergrowth from the 1.336 acres site located at the corner of Airport Blvd (aka Newton Road) and Newsome Road as shown on Attachment “A” map also remove the tagged and identified 23 trees located on the southern side of Airport Blvd (aka

Newton Road). Any undergrowth that is disturbed is to be mulched in place. All tree material is to become the property of the contractor and is to be removed from the site, to include tree trunks and limbs. Stumps are to be mulched or ground to flush with natural ground level. Care will be taken so as not to damage any tree not being removed nor damage any of the disk golf course area or equipment related to the disk golf course. All work must be completed within 60 calendar days of receiving the notice to proceed with contract. All work will need to be coordinated with the

Public Works Director or designated staff.

TECHNICAL SPECIFICATIONS

Remove all trees and undergrowth from the 1.336 acres site located at the corner of Newton Road and Airport Blvd (aka Newsome Road) and shown on Attachment “A” map also remove the tagged and identified 23 trees located on the southern side of Airport Blvd (aka Newton Road). Any undergrowth that is disturbed is to be mulched in place. All tree material is to become the property of the contractor and is to be removed from the site, to include tree trunks and limbs. Stumps are to be mulched or ground to flush with natural ground level. Care will be taken so as not to damage any tree not being removed nor damage any of the disk golf course area or equipment related to the disk golf course. All work must be completed within 60 calendar days of receiving the notice to proceed with contract. All work will need to be coordinated with the Public Works Director or designated staff.

EXCEPTIONS TO SPECIFICATIONS SHEET

If you have an exception to our specifications, use this sheet and list the item, you are taking an exception on and the description of the exception. Bulloch County will determine compliance with the specifications based on the information submitted. If there are no exceptions to the specifications on the bid, mark the box “No Exceptions Taken” and return this form with the bid.

NO EXCEPTIONS TAKEN

ITEM DESCRIPTION OF EXCEPTION

BID FORM

Remove all trees and undergrowth from the 1.336 acres site located at the corner of Airport Blvd

(aka Newton Road) and Newsome Road and shown on Attachment “A” map also remove the tagged and identified 23 trees located on the southern side of Airport Blvd (aka Newton Road).

Any undergrowth that is disturbed is to be mulched in place. All tree material is to become the property of the contractor and is to be removed from the site, to include tree trunks and limbs.

Stumps are to be mulched or ground to flush with natural ground level Care will be taken so as not to damage any tree not being removed nor damage any of the disk golf course area or equipment related to the disk golf course. All work must be completed within 60 calendar days of receiving the notice to proceed with contract. All work will need to be coordinated with the Public Works

Director or designated staff.

1. Complete price $

Company Name: ____ _____________________________________________________

Company Address: ________________________________________________________

Mailing Address: __________________________________________________________ (If different from Company Address)

Company Representative: ___________________________________________________

Title: ___________________________________________________________________

Signature of Representative: _________________________________________________

Printed Name of Representative: _____________________________________________

Telephone Number: ______________________ Fax Number: ______________________

E-mail Address: ___________________________________________________________

STATEMENT OF QUALIFICATIONS & WORK GUARANTEE

Company Name: _______________________________________________________________

Permanent Main Office Address: ___________________________________________________

When was company organized? If a corporation, when/where incorporated? ___________________

How many years have you been engaged in business under your present company/trade name?

General character of work performed by your company. __________________________________

List at least 3 similar projects that your company has performed within the last (3) years, stating contract value and month/year of completion.

Company Name/Address

Starting Contract Value

Month/Year of Completion

List personnel (can be sub-contractors) that will be assigned to this contract:

Have you ever failed to complete a project and/or defaulted on a contract? If so specify when, where, and with whom:

Signature of Authorized Representative Print Name & Title of Signatory Date

BULLOCH COUNTY, GEORGIA

NON-COLLUSION AFFIDAVIT

The following affidavit is to accompany the bid:

STATE OF:

COUNTY OF:

Owner, Partner or Officer of Firm:

Company Name, Address, County and State:

The undersigned, being of lawful age, being first duly sworn, on oath says that he/she is the agent authorized by the firm to submit the attached proposal. In making such representation, affiant further states for himself/herself and on behalf of firm, that they have not been a party to any collusion among firms in restraint of competition by agreement to submit a bid or proposal at a fixed price or to refrain from proposing; or with any office of Bulloch County or any of their employees as to quantity, quality or price in the prospective contract; or any discussion between firms and any official of Bulloch County or any of their employees concerning exchange of money or other things of value for special consideration in submitting a sealed bid for:

FIRM NAME ________________________________________________________________

SIGNATURE ________________________________________________________________

TITLE ________________________________________________________________

Subscribed and sworn to before me this ______ day of _______________ 20_____.

NOTARY PUBLIC _____________________________________

BULLOCH COUNTY, GEORGIA

BIDDER DECLARATION

The bidder understands, agrees and warrants:

That the bidder has carefully read and fully understands the full scope of the specifications.

That the bidder has the capability to successfully undertake and complete the responsibilities and obligations in said specifications.

That this bid shall be valid for 60 days.

That this bid may be withdrawn by requesting such withdrawal in writing at any time prior to

November 4, 2025 @ 3:00pm, but may not be withdrawn after such date and time for a period of

60 days.

That Bulloch County reserves the right to reject any or all bids and to accept that bid which will, in its opinion, best serve the public interest. Bulloch County reserves the right to waive any technicalities or informalities in the bidding.

That by submission of this bid the bidder acknowledges that Bulloch County has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information supplied by the bidder.

If a partnership, a general partner must sign.

If a corporation the authorized corporate officer(s) must sign, and the corporate seal must be affixed to this proposal.

BIDDER:

Name Title

Name Title

AFFIX CORPORATE SEAL (if applicable)

Subscribed and sworn to before me this _____ day of _______________ 20____.

NOTARY PUBLIC _____________________________________

CONTRACTOR E-VERIFY AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-

10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Bulloch

County, Georgia has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of

Homeland Security or any equivalent federal work authorization program operated by the United States

Department of Homeland Security to verify information of newly hired employees, pursuant to the

Immigration Reform and Control Act of1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with Bulloch County, Georgia, contractor will secure from such subcontractor(s) similar verification of compliance with

O.C.G.A. § 13-10-91 on the Subcontractor Affidavit provided in Georgia Department of Labor Rule 300-

10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to Bulloch County, Georgia at the time the subcontractor(s) is retained to perform such service. Call 1(888)464-4218 with questions.

Federal Work Authorization E-verify Company ID# (Numerical Only) Date of Authorization

Company Name

By:___________________________________________ __________________

Authorized Officer or Agent Date

(Contractor Name)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

Statesboro Bulloch County Airport Tree Removal Contract FY26-TR-PWAP01

Name of Project

__Bulloch County, Georgia___________

Name of Public Employer

SUBSCRIBED AND SWORN BEFORE ME ON THIS

THE _____ DAY OF _____________________, 20___.

Notary Public

My Commission Expires:

* As of the effective date of O.C.G.A. § 13-10-91, the applicable federal work authorization program is the

"EEV/Basic Pilot Program" operated by the U.S. Citizenship and Immigration Services Bureau of the U.S.

Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

Subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(3)

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. §

13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with (enter name of contractor) on behalf of Bulloch County, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five business days of receipt. If the undersigned subcontractor receives notice that a sub-subcontractor has received an affidavit from any other contracted sub-subcontractor, the undersigned subcontractor must forward, within five business days of receipt, a copy of the notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization E-verify Company ID#(Numerical Only) Date of Authorization

Name of Subcontractor

Statesboro Bulloch County Airport Tree Removal Contract FY26-TR-PWAP01

Name of Project

Bulloch County, Georgia

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______, ___, 20__ in _____(city), ______(state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF ______________,20__.

NOTARY PUBLIC

My Commission Expires:

CHECK LIST

The items listed below must be returned with the sealed bid. All items requiring signatures must be signed and all items requiring a notary must be notarized. Failure to return any of the items or incorrectly completed items on the check list will be justification for non-acceptance of the submitted sealed bid.

1. Page 6 – Certificate of Liability Insurance

2. Page 9 – Exception to Specifications Sheet

3. Page 10 – Bid Form

4. Page 11 – Statement of Qualifications & Work Guarantee

5. Page 12 – Non-Collusion Affidavit

6. Page 13 – Bidder Declaration

7. Page 14 – Contractor E-verify Affidavit

8. Page 15 – Sub-contractor E-verify Affidavit (if applicable)

ATTACHMENT “A”: Tree Location Map

FORM OF CONTRACT- EXAMPLE

CONTRACT FOR Statesboro Bulloch County Airport Tree Removal

STATE OF GEORGIA

BULLOCH COUNTY

THIS AGREEMENT, made and entered into this ______ day of ______________, 20__, by and between BULLOCH COUNTY, GEORGIA, a political subdivision of the State of Georgia, acting by and through its governing authority, the Bulloch County Board of

Commissioners (hereinafter referred to as the "COUNTY") and _____________________

(hereinafter referred to as the "CONTRACTOR").

WITNESSETH:

WHEREAS, the CONTRACTOR has submitted to the COUNTY a description of the services it is willing to undertake in the performance of certain professional services; and, WHEREAS, the proposal submitted by the CONTRACTOR has been approved and accepted by the COUNTY; and, WHEREAS, the parties hereto desire to reduce the terms of this AGREEMENT to writing;

NOW THEREFORE, in consideration of the mutual promises and obligations set forth herein, the sufficiency of which is hereby acknowledged, the parties hereto mutually agree to the following:

1. Character of the Work:

The CONTRACTOR agrees to perform, in a manner satisfactory to the COUNTY, Statesboro

Bulloch County Tree Removal Services as set forth in Exhibit “A,” which is attached hereto and incorporated herein by reference. Exhibit "A" consists of the Invitation to Bid and associated documents, including but not necessarily limited to the Terms and Conditions, Bid Specifications, General Information, and Bid Form.

2. Compensation:

The COUNTY agrees to pay the CONTRACTOR for services rendered under this agreement in accordance with the price schedule set forth in Exhibit "A". Services can be altered or eliminated by location and/or frequency. Compensation to the CONTRACTOR would be modified by the amounts noted in the contract or a mutually agreed upon price. CONTRACTOR shall submit invoices not later than the tenth (10th) of each month for the previous month’s services, and payment shall be due within thirty (30) days of receipt of the invoice by the COUNTY. However, the Project Manager will endeavor to remit payment for services rendered in an expedited manner.

All payments shall be mailed to the CONTRACTOR, unless prior arrangements have been made.

3. Term of Agreement:

The term of this Agreement shall be for a period commencing on _____________ and ending on

_______________. Time is of the essence.

4. Termination:

Termination for Cause: If, through any cause, the CONTRACTOR shall fail to fulfill in a timely and proper manner its obligations under this Agreement, the COUNTY shall thereupon have the right to terminate this Agreement by giving written notice to the CONTRACTOR of such termination and specifying the effective date thereof, which effective date shall be no earlier than seven (7) calendar days after receipt of the written notice by the CONTRACTOR.

Notwithstanding, the CONTRACTOR shall not be relieved of liability to the COUNTY for damages sustained by the COUNTY by the virtue of any breach of this Agreement, and the

COUNTY may withhold payment to the CONTRACTOR for the purpose of setoff until such time as the exact amount of damages sustained by the COUNTY from such breach can be determined.

Termination for Convenience: The COUNTY shall also have the right to terminate this contract at any time for any reason by giving at least thirty (30) days’ written notice to the

CONTRACTOR. In such event, the Contractor will be paid a fair and reasonable payment as determined by the COUNTY for the work completed as of the date of termination.

5. Indemnification:

The CONTRACTOR agrees to indemnify, hold harmless, and defend the COUNTY, its officials, and employees (hereinafter collectively “the indemnitees”) from and against any and all claims, damages, liabilities, suits, proceedings, costs, and expenses of litigation (including, without limitation, reasonable attorney’s fees) related to or arising in any way out of the performance of this Agreement, unless such is attributable to the sole negligence of the indemnitees. The indemnity obligation of the CONTRACTOR will survive the expiration or termination of this

Agreement.

6. Proof of Insurance:

The CONTRACTOR shall maintain insurance in the types and amounts stated in Exhibit "A" during the term of this Agreement and any renewals or extensions thereof and shall provide adequate proof of same to the COUNTY prior to commencing performance under this Agreement.

7. Assignability/Transferability:

The CONTRACTOR shall not assign or transfer any interest in this AGREEMENT without the written consent of the COUNTY.

8. Entire Agreement; Amendments:

This Agreement represents the entire agreement between the parties with respect to the subject matter hereof, and all prior agreements relating to the subject matter hereof, whether written or oral, are nullified and superseded hereby, and neither party shall have any further rights or obligations under such superseded agreements. This Agreement may be amended or supplemented only by a written amendment duly executed and signed by all parties to this Agreement.

9. Notices:

Any notices permitted or required to be given pursuant to this Agreement shall be in writing and shall be deemed sufficient if sent via U.S. mail to the respective parties at the following addresses:

If to the COUNTY: County Manager

Bulloch County Board of Commissioners

115 N Main St.

With a copy to: Jeff S. Akins, Esq.

County Attorney

115 N Main Street

Fax #: (912) 764-8634

If to the CONTRACTOR: ______________________________

If sent via regular U.S. mail, such written notice shall be deemed to have been “received” three business days after it is deposited in the mail with a proper address and with adequate postage affixed.

10. No Waiver:

No failure on the part of either party to this Agreement at any time to require performance by the other party of any term or condition of this Agreement shall be taken or held to be a waiver of such term or condition or in any way affect such party’s right to enforce such term or condition, and no waiver on the part of either party of any term or condition of this Agreement shall be taken or held to be a waiver of any other term or condition hereof.

11. Immunity:

Nothing contained in this Agreement shall be construed or deemed to be a waiver of any immunity to which the parties or their officials, employees, or agents are legally entitled.

12. Legal Construction; Severability:

This Agreement shall be governed by and construed in accordance with the laws of the State of

Georgia. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision of this Agreement and this Agreement shall be construed as if the invalid, illegal, or unenforceable provision had never been contained in it.

IN WITNESS WHEREOF, the COUNTY and the CONTRACTOR have executed this

Agreement as of the first date above written.

COUNTY: CONTRACTOR:

By:________________________ By:___________________________

Title: County Manager Title: __________________________

Attest: _______________________ Attest: ________________________

Date: ______________________ Date: _________________________