TRCC_RFP_Financial_Bid_Form_Release.pdf
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- Solicitation number
- 0000033092
- Issued by
- Orange County, California
About this file
This document is the Financial Proposal Bid Form for RFP # TRCC-01-25 issued by the TRCC District. The RFP requests bids for providing arena turnout and round pen care and maintenance, general ranch facility maintenance, box stall cleaning, and horse feeding services at the TRCC Ranch for an initial 2-year term from January 1, 2025 to December 31, 2026, with three 1-year option terms for 2027, 2028, and 2029. The RFP provides detailed descriptions of the services required and estimates of quantities for evaluation purposes. Bidders must provide unit costs and total costs for the various service items.
The bid form also includes a section for the bidder to provide pricing for feed and bedding, with the requirement that the bidder indicate the mark-up percentage charged to the District, which must not exceed 5% over the bidder's best price plus actual shipping and handling costs. The District will only pay for actual services provided, and invoices should be based on the work performed and actual occupancy.
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| File | Type | Posted |
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| RFP_Final_for_Release.pdf |
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Text version
ATTACHMENT 3 (A-3)
FINANCIAL PROPOSAL BID FORM
RFP # TRCC-01-25
The “Financial Proposal Bid Form” will be used to determine the “not to exceed” amount of the contract. The District shall only be billed for actual services provided. Prices shall be inclusive, taxes, license, transportation, delivery, direct costs, indirect costs and profit. Quantities listed are for evaluation purposes only and do not imply any guaranteed minimum or maximum usage by the District. District shall only be billed for actual services provided and Bidder understands that occupancy may fluctuate month-to-month and invoices billed to District should be based on work performed reflected of actual occupancy. Prices quoted shall remain firm for the term of the Agreement.
Initial Term: January 1, 2025 – December 31, 2026
QUANTITY
UNIT OF
MEASURE
DESCRIPTION
DAILY
COST
SERVICE
PER DAY
ESTIMATED
NO. OF DAYS
TOTAL
1 Each Arena #1 (Mesa) $ 2 365 $
1 Each Arena #2 (Orange) $ 2 365 $
1 Each Arena #3 (Large Turnout) $ 2 365 $
1 Each Arena #4 (Arlington) $ 2 365 $
1 Each Arena #5 (Dressage) $ 1 365 $
1 Each Round Pen B $ 2 365 $
1 Each Round Pen C, D and E (Small) $ 2 365 $
1 Each Arena A (Small Turnout) $ 2 365 $
GRAND TOTAL $
* Refer to page 17 for description of arena turnout and round pen care and maintenance.
MEASURE
DESCRIPTION
DAILY
COST
ESTIMATED
NO. OF DAYS
TOTAL
1 Each General Ranch Facility Maintenance $ 365 $
* Refer to pages 18-19 for description of general Ranch facility maintenance.
LUMP SUM TOTAL $
MEASURE
DESCRIPTION
UNIT
COST
ESTIMATED NO.
OF DAYS
TOTAL
60 Each Clean Single, 12' x 12' Box Stall
(Up To 60) $ 365 $
4 Each Clean Double, 12' x 24' Box Stall
(Up To 4) $ 365 $
GRAND TOTAL $
QUANTITY
UNIT OF
MEASURE
DESCRIPTION
UNIT
COST
SERVICE
PER DAY
ESTIMATED
NO. OF DAYS
TOTAL
64 Each Feeding
(Up To 64 Horses) $ 2 365 $
2025 and 2026 (Continued)
Quantity and unit cost are for evaluation purposes only to determine the not-to-exceed amount of the contract.
Contractor agrees to purchase/supply and resell feed and bedding to the District, at Contractor's best price, regardless of the unit costs indicated below. Contractor must indicate the mark-up percentage that will be charged to the District below to be considered responsive to the bid.
Below quantity is based on yearly estimate.
QUANTITY
UNIT OF
MEASURE
DESCRIPTION UNIT COST TOTAL
4,800 Bale Timothy Hay $ $
1,800 Bale Alfalfa Hay $ $
450 Bale Orchard Hay $ $
200 Bale Bermuda Hay $ $
53,000 Pounds Cubes $ $
50,000 Bag* Shavings $ $
LUMP SUM TOTAL $
*For information purposes only, currently bagged shavings sourced at TRCC are Dried Douglas Fir, with each bag approximately 10.5 cubic feet in size. No cedar shavings allowed.
Horse Feed and Bedding Vendor Best Price + Actual
Shipping/Handling + Mark-up (Must Not Exceed 5%)
Option Year Term: 2027
MEASURE
DESCRIPTION
DAILY
COST
SERVICE
PER DAY
ESTIMATED
NO. OF DAYS
TOTAL
1 Each Arena #1 (Mesa) $ 2 365 $
1 Each Arena #2 (Orange) $ 2 365 $
1 Each Arena #3 (Large Turnout) $ 2 365 $
1 Each Arena #4 (Arlington) $ 2 365 $
1 Each Arena #5 (Dressage) $ 1 365 $
1 Each Round Pen B $ 2 365 $
MEASURE
DESCRIPTION
DAILY
COST
ESTIMATED
NO. OF DAYS
TOTAL
2027 LUMP SUM TOTAL $
MEASURE
DESCRIPTION
UNIT
COST
ESTIMATED NO.
OF DAYS
TOTAL
60 Each Clean Single, 12' x 12' Box Stall
(Up To 60) $ 365 $
4 Each Clean Double, 12' x 24' Box Stall
(Up To 4) $ 365 $
GRAND TOTAL $
QUANTITY
UNIT OF
MEASURE
DESCRIPTION
UNIT
COST
SERVICE
PER DAY
ESTIMATED
NO. OF DAYS
TOTAL
64 Each Feeding
2027 (Continued)
Quantity and unit cost are for evaluation purposes only to determine the not-to-exceed amount of the contract.
Contractor agrees to purchase/supply and resell feed and bedding to the District, at Contractor's best price, regardless of the unit costs indicated below. Contractor must indicate the mark-up percentage that will be charged to the District below to be considered responsive to the bid.
Below quantity is based on yearly estimate.
QUANTITY
UNIT OF
MEASURE
DESCRIPTION UNIT COST TOTAL
4,800 Bale Timothy Hay $ $
1,800 Bale Alfalfa Hay $ $
450 Bale Orchard Hay $ $
200 Bale Bermuda Hay $ $
53,000 Pounds Cubes $ $
50,000 Bag* Shavings $ $
Shipping/Handling + Mark-up
Option Year Term: 2028
MEASURE
DESCRIPTION
DAILY
COST
SERVICE
PER DAY
ESTIMATED
NO. OF DAYS
TOTAL
1 Each Arena #1 (Mesa) $ 2 365 $
1 Each Arena #2 (Orange) $ 2 365 $
1 Each Arena #3 (Large Turnout) $ 2 365 $
1 Each Arena #4 (Arlington) $ 2 365 $
1 Each Arena #5 (Dressage) $ 1 365 $
1 Each Round Pen B $ 2 365 $
MEASURE
DESCRIPTION
DAILY
COST
ESTIMATED
NO. OF DAYS
TOTAL
2028 LUMP SUM TOTAL $
MEASURE
DESCRIPTION
UNIT
COST
ESTIMATED NO.
OF DAYS
TOTAL
60 Each Clean Single, 12' x 12' Box Stall
(Up To 60) $ 365 $
4 Each Clean Double, 12' x 24' Box Stall
(Up To 4) $ 365 $
GRAND TOTAL $
QUANTITY
UNIT OF
MEASURE
DESCRIPTION
UNIT
COST
SERVICE
PER DAY
ESTIMATED
NO. OF DAYS
TOTAL
64 Each Feeding
2028 (Continued)
Quantity and unit cost are for evaluation purposes only to determine the not-to-exceed amount of the contract.
Contractor agrees to purchase/supply and resell feed and bedding to the District, at Contractor's best price, regardless of the unit costs indicated below. Contractor must indicate the mark-up percentage that will be charged to the District below to be considered responsive to the bid.
Below quantity is based on yearly estimate.
QUANTITY
UNIT OF
MEASURE
DESCRIPTION UNIT COST TOTAL
4,800 Bale Timothy Hay $ $
1,800 Bale Alfalfa Hay $ $
450 Bale Orchard Hay $ $
200 Bale Bermuda Hay $ $
53,000 Pounds Cubes $ $
Shipping/Handling + Mark-up
Option Year Term: 2029
MEASURE
DESCRIPTION
DAILY
COST
SERVICE
PER DAY
ESTIMATED
NO. OF DAYS
TOTAL
1 Each Arena #1 (Mesa) $ 2 365 $
1 Each Arena #2 (Orange) $ 2 365 $
1 Each Arena #3 (Large Turnout) $ 2 365 $
1 Each Arena #4 (Arlington) $ 2 365 $
1 Each Arena #5 (Dressage) $ 1 365 $
1 Each Round Pen B $ 2 365 $
MEASURE
DESCRIPTION
DAILY
COST
ESTIMATED
NO. OF DAYS
TOTAL
2029 LUMP SUM TOTAL $
MEASURE
DESCRIPTION
UNIT
COST
ESTIMATED NO.
OF DAYS
TOTAL
60 Each Clean Single, 12' x 12' Box Stall
(Up To 60) $ 365 $
4 Each Clean Double, 12' x 24' Box Stall
(Up To 4) $ 365 $
GRAND TOTAL $
QUANTITY
UNIT OF
MEASURE
DESCRIPTION
UNIT
COST
SERVICE
PER DAY
ESTIMATED
NO. OF DAYS
TOTAL
64 Each Feeding
2029 (Continued)
Quantity and unit cost are for evaluation purposes only to determine the not-to-exceed amount of the contract.
Contractor agrees to purchase/supply and resell feed and bedding to the District, at Contractor's best price, regardless of the unit costs indicated below. Contractor must indicate the mark-up percentage that will be charged to the District below to be considered responsive to the bid.
Below quantity is based on yearly estimate.
QUANTITY
UNIT OF
MEASURE
DESCRIPTION UNIT COST TOTAL
4,800 Bale Timothy Hay $ $
1,800 Bale Alfalfa Hay $ $
450 Bale Orchard Hay $ $
200 Bale Bermuda Hay $ $
53,000 Pounds Cubes $ $
Shipping/Handling + Mark-up
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