TRC Bridge Contract_Draft Statement of Work.pdf

Multi-Standard Compliance Testing

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SUPPLIES/SERVICES

a. The Contractor shall provide the necessary qualified personnel, facilities, materials, supplies, equipment, and services, except as identified in Section H.3, Government Furnished Property (GFP), which are necessary to perform the Compliance Test Program for the following Federal Motor Vehicle Safety Standards (FMVSS) and Federal Motor Vehicle Regulations (FMVR):

Standard No. Title

FMVSS No. 105 Hydraulic and electric brake systems

FMVSS No. 126 Electronic stability control systems

FMVSS No. 135 Passenger car brake systems

b. This is a multiple award Indefinite Delivery, Indefinite Quantity (IDIQ), Firm Fixed Price (FFP) Contract, with Cost Reimbursement elements for the following items: (1) Lease Cost of Vehicle; and (2) Parts, Repairs and Towing for Vehicles.

B.2 MINIMUM/MAXIMUM OBLIGATIONS

Minimum obligation – Upon execution of the Bridge Contract, the Government hereby orders the supplies and services of the Known Requirements under B.3.1 in the amount of $TBD. This amount represents the “minimum obligation of the Government.” The minimum Government obligation is: $TBD However, the number of tests identified in Section B.3.1 represent the total number of known tests to be conducted during the contract’s bridge period and not the guaranteed minimum obligation of each contract awarded as a result of this RFP. The guaranteed minimum number of tests to be ordered for each contract will depend upon the number of contracts awarded and the proposed lowest price for the known test by the offeror.

Maximum Obligation–The Contractor shall be obligated to provide services and support up to the total not-to-exceed amounts specified in Sections B.3.2 through B.3.6. The overall contract ceiling amount is $TBD. The ceiling amount may be increased upon execution of a bilateral modification.

B.3 CONTRACT PRICES

The following compliance testing prices shall apply for payment purposes and shall include any charges for storage services1. Prices for the bridge period shall apply to orders placed for Six (6) months following the effective date of the contract.

Optional quantity prices shall be effective for those periods shown in each of the contract Price Schedules (B.3.2 through B.3.6).

Services shall be billed at rates in effect at the time the order is placed regardless of when the agency accepts the corresponding final test report.

Upon delivery and acceptance of supplies and services described in Section C, Statement of Work (SOW), the Government will pay to the Contractor the fixed prices set forth in Sections B.3.1 through B.3.6, Price Schedules and will reimburse the Contractor at actual costs for the cost reimbursement CLINS identified in Section B.

Known Requirements (Bridge Period)

Reference B.2 (Minimum obligation)

Optional Requirements (Bridge Period and Option Periods 1)

The agency’s optional quantities for the Bridge Period and Option Period One stated in sections B.3.2 through B.3.6, Price Schedule represent estimates of the Government’s requirements.

1 After testing, vehicles must be made available for GSA sale at the test site. Under no circumstances will storage costs, fees for services associated with GSA sale of test vehicles, or technical meetings to discuss test failures held at the contractor’s site be permitted as a separate cost item. These costs, if any, must be included in the fixed test prices set forth in Section B.3.1- B.3.6.

B.3.1 PRICE SCHEDULE - BRIDGE PERIOD KNOWN REQUIREMENTS

(Prices shall be in effect during the period from contract award through twelve (12) months thereafter.)

Quantities listed as “Known Requirements” represent the total tests to be conducted during the Bridge Period. However, the number of tests identified, as “known requirements and the Government’s Guaranteed Minimum,” may change depending on the number of contracts awarded, if applicable.

PRICE SCHEDULE – Bridge Period

(Bridge Period prices shall apply to orders placed from the start of Bridge Period through six (6) months thereafter.)

Total Not-To-Exceed Amount: $TBD

CLIN Description Fixed Unit Price by Test Group

Quantity 1-5 6 or more

0003 Standard 105 Test $ $ 0015 Standard 126 ESC Test - Complete $ $ 0016 Standard 126 ESC Test - Partial $ $ 0017 Standard 135 Test $ $ 0055 Vehicle Lease Service Charge (per

Vehicle)

*0056 Lease Cost of Vehicle $ $ *0057 Parts, Repairs, Towing – Test Vehicle6 $ $

1 Targeting: Impact target locations for each side window shall be determined in accordance with FMVSS No. 226, Ejection Mitigation and OVSC laboratory procedure TP-226-00 dated March 01, 2011. Includes, but is not limited to: a) primary and secondary target determination; b) separation, elimination and reconstitution; and c) reorientation.

2Impact Test: Per impact (target and test speed/delay time to be provided by COR). Includes, but is not limited to, ejection impactor qualification (static deflection, frictional and accuracy) prior to commencing the compliance test program, after every 5 vehicles, after each test failure, or 6 months, whichever occurs first.

3Add Ejection Impactor Qualification: Impactor qualification in addition to the performance qualifications to be conducted prior to commencing the compliance test program, after every 5 vehicles or 6 months, whichever occurs first.

4Cost per test of Contractor to repair vehicle between ejection impact tests –including air bag, glass or interior trim replacement. It does not include parts acquired from the dealer, dealer labor costs or towing.

5The Government will provide the Contractor with anthropomorphic test devices (dummies) including the Hybrid III 50th percentile male dummy and the Hybrid III 5th percentile female dummy. These devices will not have instrumentation. The Contractor shall provide an instrumented calibrated dummy in accordance with Appendix 2, Modified FMVSS 301, Rear Impact Only, TP-301R-02.

6 Parts, Repairs, Towing – Test Vehicle: The Contractor shall procure from a dealership (see Note1), original equipment manufacturer (OEM) parts (see Note2) to repair the vehicle to like new condition. The Contractor shall obtain approval from the COR to either perform the repair in-house, or have the dealership perform the repair. As directed by the COR, the Contractor shall have the GFP test vehicle transported to and repaired by a dealership after the completion of the testing.

Note1: Dealership refers to a franchise associated with the OEM of the GFP test vehicle and authorized by the OEM to sell OEM parts and perform repairs.

Note2: The windshield is a possible exception. If a windshield is damaged during a low risk deployment test, the Contractor shall notify the NHTSA COR. If the COR determines that a replacement windshield is needed, the

Contractor shall make arrangements with a dealer or windshield replacement company to replace the windshield on-site with an OEM windshield. If an OEM windshield is not available, an aftermarket windshield may be used upon approval from the COR. The costs for the windshield and services from the dealer or windshield replacement company shall be reimbursed under the Parts, Repairs and Towing CLIN.

*These CLINs are considered cost reimbursement elements for this contract and any subsequent Delivery Order. At Delivery Order issuance, NHTSA will provide an estimate for the cost reimbursement CLINs (if applicable). The Delivery Order will include a not-to-exceed amount for the cost reimbursement CLIN(s). If the costs exceed the not-to-exceed amount obligated on the Delivery Order, the Contractor shall notify the Government prior to incurring said costs.

The government will reimburse the Contractor at actual costs for the cost reimbursement CLINs in accordance with FAR Part 31.

PRICE SCHEDULE – Option Period One

(Options Period One prices shall apply to orders placed from the end of the Bridge Period through six (6) months thereafter.)

Total Not-To-Exceed Amount: $TBD

CLIN Description Fixed Unit Price by Test Group Quantity

1-5 6 or more 1003 Standard 105 Test $ $ 1015 Standard 126 ESC Test - Complete $ $ 1016 Standard 126 ESC Test - Partial $ $ 1017 Standard 135 Test $ $ 1055 Vehicle Lease Service Charge (per

Vehicle)

*1056 Lease Cost of Vehicle $ $ *1057 Parts, Repairs, Towing – Test Vehicle6 $ $

(End of Section B)

SECTION C - DESCRIPTION / SPECIFICATIONS / STATEMENT OF WORK

C.1 ACRONYMS

ACOR Alternate Contracting Officer’s Representative ATD Anthropomorphic Test Device CAP Contractor Acquired Property CO Contracting Officer COR Contracting Officer’s Representative COR(TO) Contracting Officer’s Representative (Task/Delivery Order) DOT U.S. Department of Transportation FFP Firm Fixed Price FMVSS Federal Motor Vehicle Safety Standard

GFP Government Furnished Property GSA General Services Administration IPMS Industrial Property Management Specialist ISO International Organization for Standardization NHTSA National Highway Traffic Safety Administration NIST National Institute of Standards and Technology OEM Original Equipment Manufacturer OVSC Office of Vehicle Safety Compliance SOW Statement of Work DCP Data Collection Project Plan TP Test Procedure VIN Vehicle Identification Number

C.2 BACKGROUND

The United States Department of Transportation’s (DOT) mission is to save lives, prevent injuries, and reduce economic costs associated with motor vehicle crashes. In support of DOT’s mission objectives, the National Highway Traffic Safety Administration (NHTSA) promulgates Federal Motor Vehicle Safety Standards (FMVSS). Manufacturers of motor vehicles and items of motor vehicle equipment are required to certify that each product they sell in the United States meets the requirements of all applicable Federal Motor Vehicle Safety Standards

(FMVSS).

Under the compliance test program, NHTSA’s Office of Vehicle Safety Compliance (OVSC) selects vehicles and items of motor vehicle equipment for compliance testing by qualified independent testing laboratories. OVSC relies upon the data and analyses generated by the testing to determine whether vehicle manufacturers’ self-certifications are valid.

C.3 PURPOSE

The Contractor shall furnish qualified technical personnel, facilities and equipment to perform inspection and compliance testing services to determine conformance of motor vehicles to the requirements of the Federal Motor Vehicle Safety Standards (FMVSS). At the time of award, the Contractor shall have all necessary personnel, facilities and equipment unless stated otherwise in Section H.3 “Government Furnished Property” or H.13 “Contractor Acquired Property.” The Contractor shall perform and complete testing and associated inspections within the time specified in the Delivery Schedule, Section F, and shall submit deliverables as required by the Schedule.

C.4 KICK OFF MEETING

Within two (2) weeks of the effective date of the contract award, the Contractor shall participate in a Kickoff meeting with the Contracting Officer’s Representative (COR), other NHTSA staff and the Contracting Officer (CO). The Kickoff meeting may take place via teleconference.

This meeting will be approximately two hours in length. The cost for the kick-off meeting shall be included in the fixed prices for the Bridge Period Known Requirements (Price Schedule B.3.1).

The Contractor shall make a brief presentation of their understanding of the contract requirements.

After the presentation, the parties shall discuss basic contract requirements, including the schedule for testing and test procedures.

C.5 SPECIFIC CONTRACT REQUIREMENTS

C.5.1 Fully Operational Test Site

The Contractor shall possess and maintain a fully operational test site furnished with qualified technical personnel, facilities, equipment and test devices necessary to perform the inspection, compliance testing and reporting services in accordance with the terms and conditions of this contract for the full performance period outlined in Section F.2, Period of Performance. The Contractor’s fully operational test site shall be sufficiently staffed to perform and complete testing and associated inspections, and to generate and submit deliverables within the timeframes specified in Section F.4.1, Deliverables/Milestones Schedule.

C5.2 Test Procedures and Data Collection Project Plan

The Contractor shall perform all applicable work in accordance with the testing requirements of the FMVSS, FMVR, and the applicable OVSC Test Procedures (TPs). The list of applicable TPs is located in Section J and each TP is incorporated into this contract. Applicable federal regulations are available for reference via the following link: www.ecfr.gov.

Specific contract requirements supersede all requirements in the Office of Vehicle Safety Compliance Test Procedures (TPs) incorporated by reference in Section J. If there is a conflict between the OVSC TPs and the requirements of the contract, the contract shall prevail.

Detailed “in-house” check-off-sheet style test procedures created by the Contractor will be referred to hereinafter as “Contractor Test Procedures.” Contractor Test Procedures are subject to the COR approval.

In addition to meeting the requirements of the test procedures, the Contractor shall follow its internal data collection project plan developed specifically for this compliance program (address in Section F.6 of this contract). Within four (4) weeks of the effective date of the contract, the Contractor shall provide the COR with an update to its data collection project plan that was originally submitted as part of its technical proposal. The updated plan shall reflect any changes made since submission of the original submitted plan. The Contractor shall submit proposed revisions to its data collection project plan to the COR in advance for review and approval before implementing any such revisions.

C5.3 Test Vehicles

The Government will provide the Contractor with test vehicles for all destructive testing. For most of the non-destructive testing, the Government will provide test vehicles. In certain instances, at the option of the Government, the Contractor shall acquire leased test vehicles. The government will specify in the issuance of a delivery order its desire for the Contractor to lease a vehicle. The Contractor shall inspect GFP vehicles for condition and completeness immediately upon delivery at the Contractor’s point of receipt. The Contractor shall be responsible for the http://www.ecfr.gov/ storage and security of all vehicles from receipt until sale or transfer from its facility.

The Contractor has the responsibility of accepting test vehicles from new dealers/distributors or transporters, including government-contracted transporters. In each instance, the Contractor acts on behalf of OVSC when signing to accept test vehicles. If a vehicle is delivered by a dealer/distributor, the Contractor shall verify the following:

A. Tires and wheel rims are new.

B. There are no dents or other interior or exterior flaws in the vehicle body.

C. The vehicle has been properly prepared and is in running condition.

D. The glove box contains an owner's manual, warranty document, consumer information, and extra set of keys.

E. Proper fuel filler cap is supplied on the vehicle.

F. All options listed on the “window sticker” are present on the test vehicle.

G. The VIN (vehicle identification number) on the vehicle condition report matches the VIN on the vehicle.

If the test vehicle is delivered by a Government-contracted transporter, the Contractor shall check for damage which may have occurred during transit and verify the VIN on the vehicle condition report matches the VIN on the vehicle.

A "Vehicle Condition" form will be supplied to the Contractor by the COR when the test vehicle is transferred from the dealer/distributor, test facility, or between NHTSA test contracts. The upper half of the form describes the vehicle in detail, and is to be completed at the time of vehicle receipt. The lower half provides space for a detailed description of the post- test condition, and is to be completed at the conclusion of the test. Vehicle Condition forms must be returned to the COR with the copies of the Final Test Report.

Failure to submit the required vehicle condition form will result in rejection of the Final Test Report.

The COR must be notified via email, within 24 hours after a test vehicle has been delivered.

The Government will determine the sequence in which vehicles are to be tested and the sequence for each specific procedure and will not be bound by any plans, lists, matrices, or other preliminary data submitted to the Contractor prior to delivery of the vehicles.

The tested vehicles shall be protected from the elements and retained by the Contractor for a minimum of 60 days following a test, so that NHTSA personnel may inspect, if necessary.

Alternative: GFP test vehicles shall be stored in a secure location that provides protection against theft and adverse weather conditions. The Contractor also shall store tested vehicles until disposed.

GFP vehicle(s) shall not be driven by the Contractor on public roadways, unless written permission is provided by the NHTSA COR.

C5.5 Measurement and Test Equipment

The Contractor shall implement and maintain a calibration system in accordance with this contract and all applicable TPs.

Before the Contractor initiates the safety compliance test program, a test instrumentation calibration system shall be implemented and maintained in accordance with established calibration practices. The calibration system shall be set up and maintained as follows:

A. Standards for calibrating the measuring and test equipment shall be stored and used under appropriate environmental conditions to assure their accuracy and stability.

B. All measuring instruments and standards shall be calibrated by the Contractor, or a commercial facility, against a higher order standard at intervals NOT EXCEEDING 12

MONTHS FOR INSTRUMENTS AND 12 MONTHS FOR CALIBRATION

STANDARDS. Records, showing the calibration traceability to the National Institute of Standards and Technology (NIST), shall be maintained for all measuring and test equipment.

C. All measuring and test equipment and measuring standards shall be labeled with the following information:

(1) Date of calibration

(2) Date of next scheduled calibration

(3) Name of the technician who calibrated the equipment

D. A written calibration procedure shall be provided by the Contractor including, as a minimum, the following information for all measurement and test equipment:

(1) Type of equipment, manufacturer, model number, etc.

(2) Measurement range

(3) Accuracy

(4) Calibration interval

(5) Type of standard used to calibrate the equipment

(calibration traceability of the standard must be evident)

(6) The actual procedures and forms used to perform the calibrations.

E. Records of calibration for all test instrumentation shall be kept by the Contractor in a manner that assures the maintenance of established calibration schedules. All such records shall be readily available for inspection when requested by the COR. The calibration system procedures shall be accepted by the COR before the test program commences.

F. Test equipment shall receive a calibration adjustment immediately prior to a test and a calibration check after the test. This check shall be recorded by the test technician(s) and submitted with the final report.

G. The COR may require the Contractor to evaluate its data acquisition system to demonstrate ability to meet procedural requirements.

Further guidance is provided in the International Standard ISO 10012-1, “Quality Assurance Requirements for Measuring Equipment” and American National Standard ANSI/NCSL Z540-1, “Calibration Laboratories and Measuring and Test Equipment - General Requirements.”

NOTE:

In the event of a failure of a test item to meet the standard's minimum performance requirements, as outlined in each TP found under Section J (List of Attachments) the COR may require additional calibration checks of critically sensitive test equipment and instrumentation to verify accuracy. The necessity for the calibration will be at the COR's discretion and shall be performed without additional cost.

The Contractor shall make all vehicle preliminary compliance test data available to the COR within one (1) hour after the test. Final test data, including digital printouts and computer generated plots, shall be furnished to the COR within five (5) working days of test completion. Additionally, the Contractor shall analyze the preliminary test results as directed by the COR in the event of a test anomaly.

All backup data sheets, recordings, plots, technicians’ notes, etc., shall be either sent to the COR or destroyed at the conclusion of each delivery order as directed by the COR.

The Contractor shall protect and segregate the data that evolves from compliance testing before and after each vehicle test.

C5.7 Deviation from OVSC Test Procedures

The Contractor shall conduct testing only in accordance with the OVSC Test Procedure and applicable FMVSS or FMVR and shall notify the COR if any deviation from the OVSC Test Procedure is necessary. The Contractor shall receive approval from the COR prior to initiating any deviations from the OVSC Test Procedure or the approved Contractor Test Procedure. The COR is authorized to approve such deviations as long as that deviation does not affect the prices stated in this contract.

C5.8 Storage of test vehicles, items, parts, components, and equipment

Test vehicles that have met compliance requirements (passed) and any untested test vehicles, shall be stored by the Contractor at no additional cost, until receipt of disposition instructions from the Government. (Refer to Section H.14.)

Test vehicles that have not met compliance requirements (failed) shall be stored by the Contractor at no additional cost to the Government until the end of the contract term.

The final determination of “passed” or “failed” will be made by the COR upon acceptance of the Final Test Report. Therefore, no test items shall be destroyed or disposed of until authorized by the COR.

C5.9 Test Schedule

The Contractor shall submit a test schedule to the COR prior to testing. Tests shall be completed as required in the contract. Scheduling shall be adjusted to permit motor vehicles to be tested to other FMVSS and to allow attendance by other interested parties as may be required by the OVSC. All testing shall be coordinated to allow monitoring by the COR.

(Refer to Section F.9)

C5.10 Test Area and Access

The Contractor shall maintain the entire vehicle compliance testing area, test fixtures and instrumentation in a neat, clean and painted condition with test instruments arranged in an orderly manner consistent with good test laboratory housekeeping practices.

No individuals, other than Contractor personnel directly involved in the compliance testing program, shall be allowed to witness any vehicle compliance test unless specifically authorized by the COR. The Contractor shall secure the test site area immediately before, during and immediately after a test and to shield the test area from public view by the use of canvas or other blocking devices.

No individuals, other than Contractor personnel directly involved in the compliance testing program, shall be allowed to inspect NHTSA test vehicles or witness vehicle preparation without prior written permission from the COR.

All communications with vehicle manufacturers shall be referred to the COR. The Contractor shall not release test data without the prior permission of the COR.

C5.11 IPV6 Compliance

Any IT solution, including but not limited to hardware, software, firmware, and telecommunications, proposed to meet the requirements must support both IPv4 and IPv6, in accordance with the October 2005 DOT memorandum, “DOT’s Transition Planning for Internet Protocol Version 6” and OMB Memorandum M-05-22, “Transition Planning for Internet Protocol Version 6 (IPv6),” dated August 2, 2005.

(End of Section C)

SECTION D - PACKAGING AND MARKING

D.1 PACKAGING AND MARKING

Preservation and packaging of all shipments or mailing of all work delivered under this contract shall be done in accordance with good commercial practices and to insure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Any deliverables required by this contract shall be submitted to the applicable personnel identified in Section F of this contract. Due to security concerns, deliverables transmitted via regular U.S.

Mail can be delayed and, as part of the screening process, may be damaged. For these reasons, the U.S. Mail should not be used to transmit deliverables. Rather, the Contractor is encouraged to use electronic mail to the maximum extent possible.

D.2 FORMATTING TEXT AND IMAGE DELIVERABLES

For those deliverables submitted electronically as text or image files, the following specifications apply.

D.2.1 TEXT

Text files shall be delivered in Microsoft WORD 2016. Font type of Times New Roman with a font size of 12 shall be used throughout the document. The Contractor shall minimize additional formatting as much as possible (e.g., avoid use of columns; avoid using any design/layout elements (however, see D.2.2, D.2.3, and D.2.4 below)).

D.2.2 CHARTS AND GRAPHS

The Contractor shall develop charts or graphs using a format compatible with Microsoft EXCEL 2016 and shall insert these in the appropriate places within the text document. The Contractor shall also provide the Microsoft EXCEL source file from which charts or graphs were developed.

D.2.3 ILLUSTRATIONS

NHTSA’s Office of Communication Services is responsible for developing or acquiring most illustrations found in NHTSA publications. These illustrations can take two forms:

a. Graphics – In the majority of cases, the Office of Communication Services will develop any needed graphics in collaboration with the COR(TO) and/or COR. The Contractor shall provide text, graphs, and charts following the guidelines stipulated in D.2.1 and D.2.2 above. In some cases, the Contractor may be required to develop graphics. In these cases, the Contractor shall use only software approved by the U.S. Government Printing Office (e.g., Adobe Illustrator.)

b. Photographs – When photos are used in Agency publications, the Office of Communication

Services typically uses existing photos or photos purchased through royalty-free sources. In the event the Contractor must supply photos for use in a publication, the photos must be high resolution images at least 300 dpi at the size used in the publication. Photos shall be supplied on a disc or flash drive in either .tif format or .jpg, unless otherwise specified by the COR.

NOTE: If a photograph is supplied by an outside source (Contractor, grantee, national organization, etc.), a release form must accompany the photo indicating that the human subjects in the photo authorize NHTSA to use the photo in its publications and on its Internet site. The Contractor is responsible for ensuring that the necessary arrangements have been made with the photographer and the subjects in the photo to ensure that NHTSA has unlimited rights to use the images in print and on the web. The Contractor shall obtain, and provide to NHTSA, a written statement indicating that NHTSA has unlimited, unrestricted rights to the use of the photos.

D.2.4 WEB-BASED IMAGES

Occasionally, web-based images may be used in NHTSA publications. The Contractor is cautioned that copyright laws restrict use of many of these images even if this is not expressly indicated at the website. Additionally, the resolution of most web-based images is not high enough to provide a clear image when published. For these reasons, web-based images should not be used, and need to be first approved by the COR.

(End of Section D)

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this/these address(es): Part 52 - Solicitation Provisions and Contract Clauses | Acquisition.GOV

Federal Acquisition Regulation (FAR) Clauses:

52.246-3 Inspection of Services - Cost-Reimbursement (MAY 2001) 52.246-4 Inspection of Services - Fixed - Price (AUG 1996) 52.246-16 Responsibility for Supplies (APR 1984)

E.2 INSPECTION AND/OR ACCEPTANCE

The Contracting Officer’s Representative (COR), as designated in this contract, shall be responsible for performing the inspection of all supplies or services rendered under this contract and for recommending acceptance or replacement/correction of services or materials that fail to meet the contract requirements to the Contracting Officer.

(End of Section E) https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/?q=/browse/far/52

Federal Acquisition Regulation (FAR) Clauses:

52.242-15 Stop Work Order (AUG 1989) 52.247-35 F.o.b. Destination, Within Consignees Premises (APR 1984)

F.2 PERIOD OF PERFORMANCE

All work and services required hereunder shall not exceed 60 months from the effective date of the contract inclusive of one (1) bridge period and one (1) six (6) month option period that may be exercised at the Government’s discretion.

Bridge Period (6 Months): TBD – TBD Option Period 1 (6 Months): TBD – TBD FAR 52.217-8 Option to Extend Services (NOV 1999): TBD

Any Delivery Order issued prior to the expiration date of the contract shall be completed by the Contractor within the period of performance specified in the Delivery Order in accordance with Section I.3.4, FAR 52.216-22, Indefinite Quantity (OCT 1995).

F.3 PLACE OF PERFORMANCE

The work to be performed under this Contract and any Delivery Orders issued under this Contract shall be accomplished at the Contractor’s facility and those facilities shall be located within the continental United States. There shall be no deviation from or waiver of this requirement.

F.4 PERFORMANCE MILESTONES AND DELIVERABLES

F.4.1 Deliverables/Milestone Schedule

All deliverables are to be submitted to the COR in accordance with the following schedule and format (e.g., verbal communication, electronically, or in hard copy) specified below. File formats shall meet the compatibility requirements of Section F.15.1, Specifications for Electronic Files.

The following chart lists all significant deliverables and milestones.

https://www.acquisition.gov/?q=/browse/far/52

Item No.

Section Number

Milestone (M) /Deliverable (D)

Due Date Format*

1 C.4 Kick-off Meeting (M) Within 2 weeks of the effective date of the contract

N/A

2 F.6 Updated Quality Assurance Plan (QAP)and Data Collection Project Plan (D)

Within 4 weeks of the effective date of the contract

E

3 Notification to COR of receipt of GFP (M)

Within 24 hours after GFP has been delivered

E

4 Vehicle Condition Report Form (D)

Initial - Within 1 week of the Contractor’s receipt of vehicle Final - Included with Final Test Report

E

HC

5 F.7 Test Instrumentation/ Equipment Calibration System Procedures (D)

Prior to commencing the first compliance testing under the contract, or within 2 weeks of the effective date of the contract (whichever occurs first)

E

6 F.8 Contractor’s In-House Laboratory Test Procedure for each Standard (D)

Prior to conducting the first test of each FMVSS or FMVR.

E

7 F.9 Test Schedule (D) Within 1 week of receipt/inspection/ acceptance of test vehicle

E

8 F.9 Test Conduct (M) Within 2 weeks after receipt of test vehicle.

N/A

9 F.11 Notice of Test Failure (D) Verbal notification within 24 hours of the failure.

Written notification within 48 hours of the failure.

V

10 Test Data Summary (Including test photo(s) and video(s), if applicable) (D)

Within 24 hours of test E

11 Data Availability (D) Preliminary Test Data – 24 hours after test completion for a passing test, and 1 hour after test completion for a failing test Final Test Data – 5 days after test completion

E

12 F.12 Draft Final Test Report in electronic format (D)

Within 30 days after completion of test

PM

13 F.12 Final Test Report, Film, and Data Tape (D)**

Within 14 days after receipt of COR’s comments on Draft Final Test Report (see Deliverable 12 above.)

PM

14 F.10 Monthly Status Reports (D) 15th day of each month, following the month being reported

E

15 F. Annual Physical Inventory Report (D)

Within 7 calendar days of the date of the report and no later than September 15 of each calendar year

*NOTE: V =Verbal communication via telephone, HC = Hardcopy, E = transmitted via e-mail, PM=Physical Electronic Media

F4.2 PLACE OF DELIVERY OF REPORTS

All deliverables shall be furnished to the following addresses in the number of copies specified:

Mailing Address Item No.

DOT/National Highway Traffic Safety Administration All Items

Office of Vehicle Safety Compliance (NEF-240) Attention: TBD, (COR) 1200 New Jersey Ave. S.E., Rm.WXX-XXX Washington, D.C. 20590 Telephone: TBD Email: TBD@dot.gov mailto:TBD@dot.gov

DOT/National Highway Traffic Safety Administration Attention: Property Management Office, NAD-100 West Building, Room WXX-XXX 1200 New Jersey Ave., S.E.

Washington, D.C. 20590 Telephone: TBD E-mail: TBD

DOT/National Highway Traffic Safety Administration Office of Acquisition Management (NFO-300) Attention: TBD, Contracting Officer 1200 New Jersey Ave. S.E., Rm.WXX-XXX Washington, D.C. 20590 Telephone: TBD Email: TBD@dot.gov

**The Contractor shall submit up to three (3) CD-ROM, DVD or USB flash drive of the final report, three (3) copies of all photographs and video including high-speed video, and two (2) copies of the electronic data for each test performed under this contract.

The specifications for the CD-ROM, DVD or USB flash drive final report are described in section F.15. The specifications for the video are described in section H.16, unless specified by the applicable test procedure. If the test procedure does not specify video coverage, then video is not a required deliverable.

When Data Tapes are requested, two (2) copies of the data tape, CD-ROM, DVD or other media shall be submitted at the same time the final report is delivered.

F.5 VEHICLE CONDITION REPORT FORM

The COR will provide the Vehicle Condition Report Form to the Contractor at the beginning of the contract period. The form will be in a Microsoft Office compatible file type, such as Microsoft Word or Microsoft Excel. The Contractor shall use this form to document the condition of the vehicle at the time it is received and inspected at the Contractor’s test site. For the initial or pretest condition, the Contractor shall submit the completed portion of the vehicle condition report within one (1) week after receipt of a test vehicle.

For the final or posttest condition, the completed vehicle condition report shall be submitted with the Final Test Report. The complete report shall be included on the CD-ROM, DVD or USB flash drives containing the Final Test Report in PDF format. The Final Test Report must contain the completed vehicle condition report or the Final Test Report will not be accepted.

F.6 QUALITY ASSURANCE AND DATA COLLECTION PROJECT PLAN

The Contractor shall provide the COR with an update to its Quality Assurance Plan (QAP) that was originally submitted as part of its technical proposal. The updated plan shall reflect any changes made since submission of the original. Revisions to the plan shall be submitted to the COR as they occur. If the Contractor submitted as part of its proposal, certification per ISO or A2LA in lieu of the entire QAP, then the entire plan shall be submitted per section F.4, Milestones and Deliverables, Item no. 2.

In addition, the Contractor shall provide the COR with an update to its Data Collection Project Plan (DCP) specifically developed for this compliance program and submitted as part of its technical proposal. The updated DCP shall reflect any changes made since the submission of the original submitted plan. The Contractor shall submit proposed revisions to its DCP to the COR in advance for review and approval before implementing any such revisions.

F.7 TEST INSTRUMENTATION/EQUIPMENT CALIBRATION PROCEDURES

Within 2 weeks of the effective date of the contract, or prior to commencing the first compliance testing under this contract (whichever occurs first), the Contractor shall provide a copy of its calibration procedures. The procedures shall explain how the Contractor implements and maintains its instrumentation calibration system in accordance with established calibration practices. The procedures shall indicate whether the system complies with ISO 10012-1, ANSI/NCSL Z540-1 or other standard criterion and shall address the minimum requirements identified in the FMVSS TPs. (See C.5.3 for further description of the required procedure.)

F.8 CONTRACTOR'S IN-HOUSE LABORATORY TEST PROCEDURE FOR EACH

STANDARD

Prior to conducting the first test of each FMVSS test, the Contractor shall provide the COR with a detailed in-house test procedure and detailed check-off lists. The test procedure shall include a step-by-step procedure to be used for documenting the procedures required by the FMVSS. Each test procedure shall include as a minimum, general requirements, list of test equipment, photograph requirements, pre- and post-test requirements, test execution process, and data sheets.

OVSC test procedures are available for the Contractor to use as guidance for development of its in-house procedures. The check-off lists shall document the step-by-step test execution process and should be used in conjunction with the test procedure. The test technician shall use check-off lists to document the completion of each step within the test process to ensure every step is completed in the proper sequence as required. Provisions for issuance and control of the Contractor’s test procedures and check-off lists shall be addressed within its QAP.

F.9 TEST SCHEDULE/CONDUCT

Within 1 week after receipt of a test vehicle, the Contractor shall provide a test schedule to the COR for that vehicle. Within 2 weeks of receipt of each test vehicle for dynamic testing (i.e., 202a Dynamic, 301, 305), the Contractor shall begin testing. Within 2 weeks of receipt of at least 2 of the vehicles for a FMVSS test other than 202a Dynamic, 301, 305, the Contractor shall begin testing. Test dates may be adjusted when multiple vehicles are being tested to the same standard at the discretion of the COR.

F.10 TEST DATA SUMMARY OF RESULTS AND TEST EVENT PHOTOGRAPH

Within 24 hours of a compliance test, the Contractor shall provide to the NHTSA COR, a data summary of test results. In addition, the Contractor shall provide a digital photograph of the impact/test event in JPEG format.

F.11 MONTHLY STATUS REPORTS

No later than the 15th of each month following the month being reported, the Contractor shall provide a monthly status report to the COR, Contract Specialist, and Contracting Officer. The monthly status report shall indicate the contract number and the time covered. The Contractor shall continue to submit monthly status reports until all final test reports are accepted by the Government. Specifically, Monthly Status Reports shall include the following:

1. Vehicle make, model, model year, and, the vehicle number assigned by OVSC (NHTSA number);

2. Date of vehicle receipt and odometer reading;

3. Date of when testing has started;

4. Date of test completion along with a pass/fail for the vehicle compliance;

5. Date of draft report submission; and

6. Vehicle shipment disposal date along with the odometer reading.

F.12 TEST FAILURE REPORTS

Within 4 hours of a test failure, the Contractor shall provide summary notification of that failure to the COR. This summary notification may be transmitted via telephone, e-mail or facsimile. It may be handwritten.

Within 24 hours of a test failure, the Contractor shall provide the COR with a written notification that includes the following information: FMVSS, test date, laboratory, contract number, project engineer’s name, vehicle make, vehicle model, vehicle model year, NHTSA number, VIN, vehicle build date, test failure description, relevant data (plots, values, etc.) section of the standard failed, date of notification of COR, and the name of the individual that notified the COR. A sample form will be provided, upon request, by the COR.

F.13 ANNUAL PHYSICAL INVENTORY REPORT

The Contractor shall submit a copy of its Annual Physical Inventory Report – Contractor Inventory Schedule (HS Form 324) annually, by September 15th, in accordance with Section F.4.1.

F.14 DRAFT AND FINAL TEST REPORTS AND TEST VIDEO

Draft test reports and all test video shall be submitted to the designated COR for review and acceptance within thirty (30) calendar days of completion of all phases of compliance testing and inspection of each test item. Test reports shall be prepared in accordance with instructions contained in the OVSC Laboratory Test Procedure. Reports that do not meet these requirements will be returned to the Contractor. NHTSA may withhold payment of a Contractor’s invoice until the final test report is accepted by the COR. If a final test report is returned to the Contractor for technical or format corrections, the report date shall be changed to reflect the date of resubmission.

The first four pages of the test report shall be in the following format:

FRONT COVER

A heavy paperback cover (or transparency) shall be provided for the protection of the hardcopy final report. If submitting an optical disc, a jewel case shall be provided for the protection of the disc. USB flash drives may also be provided. With prior approval from the COR, an online file repository may be used for submission. The information required on the cover is as follows:

A. Final Report Number such as 221_ABC_0X_001, where:

221 FMVSS tested ABC initials for the laboratory 0X Fiscal Year of the test program 001 Group Number (001 for the 1st test, 002 for the 2nd test, 003 for the 3rd test, etc.)

B. Final Report Title and Subtitle (example):

SAFETY COMPLIANCE TESTING FOR FMVSS 221

School Bus Body Joint Strength

World Motors Corporation

20XX World XYZ 65-Passenger School Bus NHTSA No: CX0901

C. Contractor's Name and Address (example):

ABC LABORATORIES, INC.

405 Main Street

Detroit, Michigan 48070

NOTE: DOT SYMBOL WILL BE PLACED BETWEEN ITEMS (C) AND (D)

D. Date of Final Report completion

E. The words "FINAL REPORT"

F. The sponsoring agency's name and address as follows –

U. S. DEPARTMENT OF TRANSPORTATION

National Highway Traffic Safety Administration

Enforcement Office of Vehicle Safety Compliance

Mail Code: NEF-200 1200 New Jersey Avenue, SE

Washington, DC 20590

FIRST PAGE AFTER FRONT COVER

A disclaimer statement and an acceptance signature block for the COR shall be provided as follows:

This publication is distributed by the U.S. Department of Transportation, National Highway Traffic Safety Administration, in the interest of information exchange. The opinions, findings and conclusions expressed in this publication are those of the author(s) and not necessarily those of the Department of Transportation or the National Highway Traffic Safety Administration. The United States Government assumes no liability for its contents or use thereof. If trade or manufacturers' names or products are mentioned, it is only because they are considered essential to the object of the publication and should not be construed as an endorsement. The United States Government does not endorse products or manufacturers.

Prepared By:

Approved By:

Approval Date:

FINAL REPORT ACCEPTANCE BY OVSC:

Accepted By:

Acceptance Date:

SECOND PAGE AFTER FRONT COVER

A completed Technical Report Documentation Page (Form DOT F1700.7) shall be completed for those items that are applicable with the other spaces left blank. Sample data for the applicable block numbers of the title page follow:

Block 1 — REPORT NUMBER

221_ABC_0X_001

Block 2 — GOVERNMENT ACCESSION NUMBER

Leave blank

Block 3 — RECIPIENT'S CATALOG NUMBER

Block 4 — TITLE AND SUBTITLE

Final Report of FMVSS 221 Compliance Testing of a 20XX World XYZ 65-Passenger School Bus NHTSA No: CX0901

Block 5 — REPORT DATE

March 1, 202X

Block 6 — PERFORMING ORGANIZATION CODE

ABC

Block 7 — AUTHOR(S)

John Smith, Project Manager Bill Doe, Project Engineer

Block 8 — PERFORMING ORGANIZATION REPORT NUMBER

ABC_DOT_XXX_001

Block 9 — PERFORMING ORGANIZATION NAME AND ADDRESS

ABC Laboratories, Inc.

405 Main Street Detroit, MI 48070

Block 10 — WORK UNIT NUMBER

Block 11 — CONTRACT OR GRANT NUMBER

DTNH22_0X_C_12345

Block 12 — SPONSORING AGENCY NAME AND ADDRESS

United States Department of Transportation National Highway Traffic Safety Administration Enforcement Office of Vehicle Safety Compliance Mail Code: NEF-200

Block 13 — TYPE OF REPORT AND PERIOD COVERED

Final Test Report March 7 to March 15, 20XX

Block 14 — SPONSORING AGENCY CODE

NEF-200

Block 15 — SUPPLEMENTARY NOTES

Block 16 — ABSTRACT

Compliance tests were conducted on the subject 20XX World XYZ 65-passenger school bus in accordance with the specifications of the Office of Vehicle Safety Compliance Test Procedure No. TP-221-0X for the determination of FMVSS 221 compliance. Test failures identified were as follows:

None (or, if any, describe)

Block 17 — KEY WORDS

Compliance Testing Safety Engineering

FMVSS 221

Block 18 — DISTRIBUTION STATEMENT

Copies of this report are available from the following:

NHTSA Technical Information Services (TIS) Mail Code: NIO-120

Email: TIS@NHTSA.DOT.GOV Phone: (202) 366-2588

Block 19 — SECURITY CLASSIFICATION OF REPORT

Unclassified

Block 20 — SECURITY CLASSIFICATION OF PAGE

Unclassified

Block 21 — NUMBER OF PAGES

Add appropriate number

Block 22 — PRICE Leave blank

THIRD PAGE AFTER FRONT COVER

TABLE OF CONTENTS

Sample Test Report Table of Contents:

Section 1 — Purpose of Compliance Test

Section 2 — Compliance Data Summary

Section 3 — Test Data (including acceleration and velocity plots)

Section 4 — Test Equipment List and Calibration Information

Section 5 — Photographs

Section 6 — Vehicle Condition Report

Section 7 — Notice of Test Failure (if applicable)

Within fourteen (14) days of receiving the COR’s comments on the draft test report, the Contractor shall submit the final report by means of an optical disc, USB flash drive, email (after approval of the COR), or online file repository (after approval of the COR).

F.15 STANDARD REPORTING FORMATS

F.15.1 Specification for Electronic Files

Electronic file copies of the Final Test Report shall be provided in accordance with the following:

mailto:TIS@NHTSA.DOT.GOV

a. Electronic Master File:

An electronic version of the final report shall be used as the “Master” report copy.

The hard-copy and electronic reports shall be generated from this electronic master file. A copy of the electronic master file shall be provided to the NHTSA COR.

All electronic report copies shall be stored on an Optical Disc or USB Flash Drive in PDF format. Alternately, after COR approval, email or online file repository may be used.

Report Format

Font: 12 Point Times New Roman shall be used throughout the report.

Page Margins: Top, Right and Bottom shall be ½ inch. Left Margin shall be 1 inch.

Page Numbering: Upper Right Hand Corner using Bold Times New Roman 12 Point Font.

b. System Compatibility

1. The software application used to store the electronic file version (Master copy) of the final report shall be compatible with Microsoft Word, i.e., the file must be able to be opened, viewed and edited using Microsoft Word.

2. All electronic report copies shall be submitted on an optical disc, or sent electronically as an email attachment or posted on a secure website for downloading. This may contain a single report or multiple reports.

3. All test report images (photographs, charts, graphs, etc.) shall be imbedded as part of a Microsoft Word file and shall be JPEG or TIFF file format.

c. Potential Changes to Media or Software Requirements

For the duration of this contract, NHTSA reserves the right to change the media and software requirements stated above, such that submitted electronic files continue to be compatible with computer systems utilized by the Office of Vehicle Safety Compliance.

d. Additional Requirements

If a Final Test Report is returned to the laboratory for correction, the report date shall be changed to the date of re-submission. Delivery of an unacceptable Final Test Report will not be construed as meeting the due date specified in F.4.and F.12. In no event shall the return of a report for correction be deemed to waive the Government’s right to specific performance of the contract, with respect to any other deliverables required under this contract. NHTSA will withhold payment of a Contractor’s invoice until the Final Test Report is approved by the COR.

The data tapes recorded from the sensors during the test (i.e. data tapes) shall be provided on a similar means used to transport the final report (i.e. if the final test report is submitted on a USB flash drive or optical disc, the data files should be included on that same media.

The data shall be developed and formatted as specified by the Office of Crashworthiness Research Data References Guides. Data entry software, Entrée for Windows Version 5, may be used to generate the specification data files as defined in the guides.

The data reference guides and Entree for Windows Version 5 can be located under “NVS Software Applications,” heading at address: https//www.nhtsa.gov/research-data/databases-and-software

F.15.2 Specifications for Digital Video

Any digital video required under this contract shall be…