TRAVIS FORT- BID DOCUMENTS

2022-18

Request for Bids

RFP # 2022-18

2023 F-150 Supercrew XL Truck Due Date: Tuesday, August 30, 2022 at 3:00 PM

REQUEST FOR BIDS

IT DEPARTMENT

INVITATION TO BID

The City of Sandersville is seeking bids for the purchase of a 2023 Ford F-150 Supercrew XL Truck. The vehicle should match the description set forth in this Request for Bids. All deviations from the specification list shall be clearly indicated within the bid. Prospective bidders are to comply with all guidelines in the Request for Bids.

INSTRUCTION TO BIDDERS

Bids shall be submitted on the bid form provided by the City of Sandersville. Bids shall be returned in a sealed envelope clearly marked "2023 F-150 SUPERCREW XL TRUCK".

Bidders shall not be permitted to use to their advantage any errors or omissions in the specifications or contract documents. The City of Sandersville reserves the right to issue new instructions or corrections as needed.

If the bidder has any questions concerning the meaning or intent of the specifications, the bidder shall request that an interpretation be made and an addendum be issued by the City, which shall be made available to all bidders. Failure to have requested an addendum shall not relieve the bidder from delivery in accordance with the intent of the specifications.

The City of Sandersville reserves the right to reject any and all bids or to waive any informalities or technicalities in the bid process and to accept the bid, which in the judgment of the City will be in the best interest of or be most advantageous to the City of Sandersville.

No bid shall be withdrawn for a period of 30 days following the date specified for opening of the bids.

SPECIFICATIONS:

· YEAR: 2023

· MAKE: Ford

· MODEL: F-150 SUPERCREW XL

· BODY: High strength steel frame, aluminum cabin and bed

· PAINT: Oxford White

MECHANICAL:

· 3.5L Power Boost Full Hybrid V6 Engine (CODE OPTION 99D)

· Supercrew 4x4 – 5.5’ box (CODE OPTION 145”)

· Hybrid Electronic Ten-Speed Automatic Transmission (CODE OPTION 44H)

· 3.73 Electronic Locking Axle Ratio

· Equipment Group XL High (101A)

· XL Chrome Appearance Package (CODE OPTION 86A)

· Class IV Trailer Hitch (CODE OPTION 53B)

· XL Chrome Appearance Package Discount

· Power Equipment Group

EXTERIOR:

· 17" Silver Painted Aluminum Wheels

· 265/70R 17 BSW All-Terrain Tires (CODE OPTION T7C)

· Cruise control

· Reverse Sensing System

· 7.2kW – Pro Power Onboard (CODE OPTION 477)

· Headlamps – Halogen

· Fog Lamps – Halogen

· Exterior mirrors – sideview manual- folding, power glass with heat

· Black Platform Running Boards (CODE OPTION 18B)

INTERIOR:

· Medium dark slate

· Seating- Cloth 40/20/40 Front Seats (XL)

· Vinyl Floor Covering – Black

· Multicontour Seats with Active Motion® Removal

· AM/FM Stereo Radio

· SYNC® 4

WARRANTY:

· Please include detailed list of all warranties associated with the vehicle.

· Ford Pro FIN CODE: QD613

BID REQUIREMENTS:

1. Each vendor must submit three (3) copies of their complete bid.

2. Each bid shall include:

· A complete specification sheet(s) of the equipment represented.

· A lump sum price sheet including date of delivery to the City of Sandersville.

· A separate warranty sheet listing the warranty for the truck.

3. The bid must be submitted prior to bid deadline, Tuesday, August 30, 2022 at 3:00pm at which time a bid opening will take place – 141 W. Haynes Street, Sandersville, GA 31082.

4. The bid shall be delivered in a sealed envelope clearly marked. “2023 F-150 SUPERCREW XL TRUCK”. All shipping materials must be clearly marked.

5. Bids shall be delivered to:

City of Sandersville Attn: Travis Fort, Purchasing Agent 2023 F-150 Supercrew XL Truck P.O. Box 71 141 W. Haynes Street Sandersville, GA 31082

6. The bid should include a completed W-9 Form.

QUESTIONS:

Questions will be answered until Tuesday, August 23, 2022 by addendum posted on our website at www.sandersvillega.org. Questions must be directed in writing to:

City of Sandersville Attn: Travis Fort, Purchasing Agent P.O. Box 71 141 W. Haynes St.

Sandersville, GA 31082 tfort@sandersvillega.org image3.jpg image1.png image2.png