Trash,_Recycle_and_Waste_Removal_for_Gainesville_Regional_Utilities_(Addendum_#5_Revision).pdf

GENERAL SOLICITATION DOCUMENT

SOLICITATION-2024-050

TRASH, RECYCLE AND WASTE REMOVAL FOR GAINESVILLE

REGIONAL UTILITIES

Gainesville Regional Utilities

301 SE 4th Avenue

Gainesville, FL 32601

RELEASE DATE: March 21, 2024

DEADLINE FOR QUESTIONS: May 15, 2024

RESPONSE DEADLINE: May 24, 2024, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/gru https://procurement.opengov.com/portal/gru

1. Introduction

1.1. Summary

Gainesville Regional Utilities (GRU) is seeking is seeking a responsible and experienced Contractor to provide bulk waste container and waste removal services for various locations throughout The City of Gainesville. The awarded waste management company will have to be willing to enter into a Contract that will commence in April of 2024.

1.2. Contact Information

Andrew Drummond

Facilities Manager

4747 N. Main Street

Gainesville, FL 32609

Email: drummondag@gru.com

Phone: (352) 393-1848

Department:

Facilities

1.3. Timeline

Release Project Date March 21, 2024

Pre-Proposal Meeting (Mandatory) April 19, 2024, 8:00am EOC 4747 N Main Street, Gainesville, Florida 32609

Question Submission Deadline May 15, 2024, 5:00pm

Proposal Submission Deadline May 24, 2024, 2:00pm

2. Instructions

2.1. DEFINITION OF TERMS FOR INSTRUCTIONS

• Addendum/Addenda: Written or graphic document(s) issued prior to the Response due date, which make additions, deletions, or revisions to the solicitation or contract documents.

• Agreement: A written Contract between two or more Parties. “Contract” and “Agreement” are synonymous.

• Best and Final Offer (BAFO): The final proposal submitted after competitive negotiations are completed that contains the Responders most favorable terms.

• Bid: The written response to a Solicitation.

• Due Date: The date the response is due.

• GRUA: Gainesville Regional Utilities Authority

• Non–Responsive: A response that does not meet the material requirements of the solicitation.

• Redacted: The censoring of part of a Response.

• Respondent: An individual or business entity that submits a response to a Solicitation.

mailto:drummondag@gru.com tel:(352)393-1848

General Solicitation Document #Solicitation-2024-050 Title: Trash, Recycle and Waste Removal for Gainesville Regional Utilities

• Response: A written document submitted by a Respondent in reply to Solicitation.

• Responsive: A response that conforms in all material respects to the requirements set forth in the

Solicitation.

• Solicitation: A written document issued by an agency to obtain information or pricing for goods and/or services. May also be referred to as an Invitation to Bid, Request for Proposal, Request for Quotation, or

Request for Statement of Qualifications.

• Work: Activity involving mental or physical effort done in order to achieve a purpose or result requested in the scope.

2.2. PRE-BID OR PRE-PROPOSAL MEETING. (Mandatory)

A mandatory meeting will be held on Friday, April 19, 2024 beginning at 8:00 am at EOC 4747 N Main Street, Gainesville, Florida 32609. Responses will only be accepted from companies that had a representative in attendance at the Pre-Bid/Proposal meeting.

Attendees must show government-issued photo identification (driver’s license) for entry into secured facilities.

Representatives arriving to the Pre-Bid/Proposal Meeting more than 10 minutes late will not be allowed to participate in the meeting.

Personal protection equipment will be required for site visit (hard hat, closed shoes, mask, hearing protection, etc.) GRU will not furnish these items.

2.3. EXAMINATION OF SOLICITATION DOCUMENTS AND WORK SITE.

A. Prior to responding to the Solicitation, Respondents are responsible for the following: (a) examining the

Solicitation thoroughly, (b) if applicable, visiting the work site to become familiar with local conditions that may affect the cost, progress, performance of furnishing the Work, (c) considering federal, state and local laws and regulations that may impact or affect cost, progress, performance or furnishing of the

Work, (d) studying and carefully correlating Respondent’s observations with the Solicitation, and (e) notifying the Purchasing Representative of all conflicts, errors or discrepancies in the Solicitation.

B. Respondents are expected to become fully informed as to the requirements of the Specifications and failure to do so will be at their own risk. Respondents cannot expect to secure relief on the plea of error.

C. A Respondent who is aggrieved in connection with the specifications of this Solicitation may protest in writing to Utilities Purchasing at least seven (7) business days prior to the Response due date.

2.4. INTERPRETATIONS AND ADDENDA.

A. All questions about the meaning or intent of the Solicitation are to be directed to the Purchasing

Representative, unless stated otherwise in the Solicitation. Interpretations or clarifications considered necessary in response to such questions will be issued by Addenda sent to all parties recorded as having received the Solicitation. Questions received less than seven (7) business days prior to the Response due date/time may not be answered by the Purchasing Representative. Only questions answered by formal written Addenda will be binding.

B. Addenda may also be issued to modify the Solicitation as deemed advisable by the Purchasing

Representative.

C. Addenda issued by GRU prior to the Solicitation due date/time are considered binding as if written into the original Solicitation. Respondents are responsible for ensuring that all addenda have been received prior to submitting their Response.

2.5. RESPONSE PREPARATION.

A. The Pricing Response Form is included in the Solicitation and should be used to submit pricing information, providing a price for all items listed on the form, unless noted otherwise.

B. All blanks on the Respondent’s Certification Form must be legibly completed in ink (computer printed, typed or handwritten).

C. A Response submitted by a corporation must be executed in the corporate name by the president, a vice-president, or other corporate representative and accompanied by a document showing authorization of such person’s authority. Include the physical address and state of incorporation. A Response submitted by a partnership must be executed in the partnership name and signed by a partner, whose title must appear under the signature, and the physical address of the partnership must be shown below the signature.

D. The names of individuals included on the Respondent’s Certification Form must be legibly printed below signatures (computer printed, typed or handwritten).

E. Respondent must acknowledge receipt of all addenda using the space provided on the Respondent’s

Certification Form.

F. Costs for developing a response to the Solicitation are the sole obligation of the Respondent.

G. Respondent’s pricing must include applicable taxes on items purchased or manufactured by Respondent for the project. GRU is exempt from Florida sales taxes for certain purchases. A “Consumer’s Certificate of

Exemption” is available at www.gru.com .

2.6. PRICE.

A. The price stated on the Pricing Response Form is firm. Any additional charges that were not included in the Response will not be paid by GRU unless approved in writing by an authorized GRU representative.

Subsequent to contract formation, pricing inconsistencies on invoices may be grounds to cancel the contract.

B. If the Respondent offers discounted pricing, such as prompt payment discounts or volume discounts, it must be clearly stated and explained on the Pricing Response Form. Such discounts, if applicable, will not be used in determining award of the Solicitation.

2.7. DEVIATIONS FROM SPECIFICATIONS.

A. Any deviation from this Solicitation must be provided and explained in detail with the Response.

Deviations must be explained on a separate page labeled “Clarifications and Exceptions” and included with the Response. Each clarification and exception must correspond to the specific referenced section in the Solicitation. Otherwise, the Response will be considered in strict compliance with the Solicitation and the selected Respondent will be held accountable for compliance with the Specifications.

B. GRU reserves the right to waive clarifications and exceptions to the Solicitation if determined by GRU to be in GRU’s best interest.

http://www.gru.com/

2.8. DISTRIBUTION OF INFORMATION.

GRU requires electronic submission of bids and proposals. Submit electronic responses via GRU e- Procurement Portal: https://procurement.opengov.com/portal/GRU. By way of the e-Procurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.

1. Access procurement documents and related information.

2. Receive automatic and instant notifications of government opportunities.

3. Download solicitation documents and specifications online.

4. Submit your bids and proposals online.

5. See all the forms and documents you need to complete in one place.

6. Receive and respond to government requests for quotes immediately.

7. Automatic notification of awards.

For more information about OpenGov, visit https://procurement.opengov.com.

It is the responsibility of the vendor to regularly monitor GRU's eProcurement Portal. Bidders shall click “Follow” on this solicitation to receive all email notifications when answers are posted, addenda issued, & other solicitation notices.

Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/GRU. Vendor failure to retrieve available, required procurement information and include the appropriate documentation and information in solicitation responses may result in disqualification.

2.9. SOLICITATION RESPONSE.

A. Bids may be received up to but not later than 2:00 pm and Friday, May 24, 2024 via GRU e-Procurement

Portal located at https://procurement.opengov.com/portal/GRU. GRU e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. Gainesville Regional Utilities strongly recommends completing your response well ahead of the deadline. By way of the e-Procurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.

B. Responses will be electronically unsealed publicly opened at the time and place indicated in the

Solicitation and will be available for inspection upon notice of award or intended Award, or within thirty

(30) calendar days after the opening of Responses, whichever occurs first. Prices may be publicly disclosed on GRU’s eProcurement Portal at the sole discretion of Utilities Purchasing.

C. The Respondent’s Certification Form must be submitted with the Response. If required, a Bid Bond and other documents must be provided with the Response. If a Bid Bond is required by the Solicitation and not included the response will be deemed non-responsive.

D. A “No-Bid” Response can be submitted for those who choose not to participate in the Solicitation. This designation can be submitted in GRU’s eProcurement Portal:

https://procurement.opengov.com/portal/gru/projects/76557 https://procurement.opengov.com/portal/GRU https://procurement.opengov.com/ https://procurement.opengov.com/portal/gru/projects/76557 https://procurement.opengov.com/portal/GRU https://procurement.opengov.com/portal/GRU https://procurement.opengov.com/portal/gru/projects/76557

2.10. SUBMITTING QUESTIONS AND RECEIVING RESPONSES.

Bidders shall submit all inquiries regarding this bid via GRU e-Procurement Portal, located at https://procurement.opengov.com/portal/GRU. Please note the deadline for submitting inquiries: 5:00 pm on Wednesday, May 15, 2024. All answers to inquiries will be posted on GRU e-Procurement Portal. Bidders shall click “Follow” on this solicitation to receive all email notifications when answers are posted, addenda issued, & other solicitation notices. It is the responsibility of the bidder to check the website for answers to inquiries.

Addenda Notification and Acknowledgement Addenda Notification:

Bidders are required to register for an account via GRU e-Procurement Portal hosted by OpenGov. Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/GRU.

2.11. MODIFICATION OR WITHDRAWAL OF A RESPONSE TO A SOLICITATION.

A. Changes to a vendor’s bid submittals in GRU's eProcurement Portal can be made up to the deadline date for the bid submittal.

B. After responses have been opened, corrections to the response are permitted only to the extent that

1. Respondent can show by clear and convincing evidence that there was a material and substantial mistake in the preparation of its Response;

2. the nature of the mistake is evident; and

3. the intended pricing is evident.

2.12. TERMS OF AWARD.

Award will be made to the lowest, responsive, responsible Respondent.

1. GRU reserves the right to reject any and all Responses, or any part thereof, to waive any and all informalities or irregularities, and the right to disregard all nonconforming, nonresponsive, unbalanced or conditional Responses. A responsible Respondent and any selected subcontractors, suppliers, other persons, and/or organizations proposed to perform or furnish the Work have the capacity in all respects to fully perform the Contract requirements and the experience, integrity, reliability, capacity, facilities, equipment, and credit to ensure good faith performance, such capacity and responsibility to be determined solely by GRU. GRU may conduct such investigation as GRU deems necessary to establish the responsibility, qualifications and financial ability of Respondent(s), proposed subcontractors, material suppliers, individuals, or entities to perform the Work in accordance with the Contract. Such information may include, but shall not be limited to, current financial statements, bank records, verifications of availability of equipment and personnel and past performance records.

2. Discrepancies in the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

3. If the Contract is awarded, GRU will give the successful Respondent a Notice of Intent to Award within sixty (60) calendar days after the Solicitation due date. All Responses must remain valid for sixty (60) calendar days from the Solicitation due date.

4. When GRU gives a Notice of Award to the successful Respondent, it will be accompanied by the required number of unsigned counterparts of the Contract (or Purchase Order, as applicable) with all https://procurement.opengov.com/portal/GRU https://procurement.opengov.com/portal/GRU https://procurement.opengov.com/portal/gru/projects/76557 attachments. Within fifteen (15) calendar days thereafter, Respondent must sign and deliver the required number of counterparts of the Contract, attachments, and required Bonds, if applicable.

GRU will ultimately provide a fully signed counterpart to the Respondent.

5. Failure on the part of the successful Respondent to execute a Contract within fifteen (15) calendar days after the notice of acceptance may be just cause for annulment of award.

6. GRU may then accept the Response of the next lowest, responsive, responsible Respondent or re-advertise the Solicitation. If the next lowest, responsive, responsible Response is accepted, this acceptance will bind such Respondent as though it was the original successful Respondent.

7. Protests in respect to the intended award must be filed within three (3) calendar days of notice for purchases that do not require prior approval of the Gainesville Regional Utility Authority (GRUA), and within seven (7) calendar days for purchases that require prior approval of the Gainesville Regional

Utility Authority (GRUA). It is the Respondent’s duty to be informed of the intended award and GRU’s protest procedures.

2.13. TERM OF AGREEMENT

The term of this Contract shall commence on the effective date and terminate on April 1, 2027.

This Contract may be extended for two (2), two (2) years renewals, upon mutual agreement of the Parties.

Beyond the extensions described above, this Contract may be extended for an additional six (6) months to allow for completion of a new solicitation.

2.14. PUBLIC ENTITY CRIMES/DEBARMENT/SUSPENSION/TERMINATION.

A. Pursuant to Chapter 287.133(2)(a) of the Florida Statutes, “A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work;

may not submit bids, proposals or replies on leases of real property to a public entity; may not be awarded or perform work as contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in sec. 287.017, for Category Two for a period of 36 months following the date of being placed on the convicted vendor list.”

B. Respondent is responsible for compliance with current policies regarding debarment / suspension / termination which have been issued by the Utilities Purchasing Division.

C. The Respondent certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this Solicitation by any governmental department or agency.

2.15. LOBBYING.

To ensure fair consideration and consistent and accurate dissemination of information for all proposers, the City prohibits communication to or with any department, employee, or agent evaluating or considering the proposals during the submission process, except as authorized by the contact person. During the blackout period as defined in Florida Statutes Chapter 287.057 (25), except as pursuant to an authorized appeal, no person may lobby, as defined herein, on behalf of a competing party in a particular procurement process, City officials or employees except the purchasing designated staff contact in the purchasing division.

Violation of this provision shall result in disqualification of the party on whose behalf the lobbying occurred.

Lobbying means when any natural person, for compensation, seeks to influence the governmental decision-making, to encourage the passage, defeat or modification of any proposal, recommendation or decision by City officials and employees, except as authorized by procurement documents.

2.16. BLACKOUT PERIOD.

Pursuant to Chapter 287.057 (25), Florida Statutes, Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

2.17. COLLUSION.

A. Only one (1) response from any individual, firm, corporation, organization or agency under the same or different name will be considered for this Solicitation. Submission of more than one response may result in the rejection of all responses from the Respondent.

B. Respondent, by signing the Respondent’s Certification Form, declares that the Response is made without any previous understanding, agreement, or connections with any persons, firms, or corporations responding on the same items and that it is in all respects fair and in good faith without any outside control, collusion or fraud. A non-exclusive manufacturer/distributor relationship does not, in and of itself, constitute a prior understanding, agreement, connection or collusion between Responders.

C. By responding to the Solicitation, the Respondent acknowledges that it has not offered or given any gift or compensation to any GRU officer or employee to secure favorable treatment with respect to being awarded this Contract.

2.18. DEBARMENT/SUSPENSION/TERMINATION.

Debarment/Suspension. The purchasing representative is authorized to suspend a vendor from consideration for award of contracts if there is probable cause to believe that the vendor has engaged in activity which might lead to debarment. The suspension shall be for a period not to exceed three months.

After reasonable notice to the vendor involved and reasonable opportunity for that vendor to be heard, the purchasing representative, after consulting with the City Attorney, is authorized to debar a vendor for cause from consideration for award of contracts. The debarment shall be for a period of not more than three years. The causes for debarment include:

(a) Conviction for commission of a criminal offense as an incident to obtaining or attempting to obtain a public or private contract or subcontract, or in the performance of such contract or subcontract, within five years of a proposed award;

(b) Conviction under State or Federal statutes of embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, or any other offense indicating a lack of business integrity or business honesty which currently, seriously, and directly affects responsibility as a GRU contractor, within five years of a proposed award;

(c) Conviction under state or federal antitrust statutes arising out of the submission of bids or proposals, within five years of a proposed award;

(d) Violation of contract provisions, as set forth below, of a character which is regarded by the purchasing representative to be so serious as to justify debarment action, within five years of a proposed award:

(I) Deliberate failure without good cause to perform in accordance with the specifications or within the time limit provided in the contract; or (II) A record of failure to perform or of unsatisfactory performance in accordance with the terms of one or more contracts; provided that failure to perform or unsatisfactory performance caused by acts beyond the control of the contractor shall not be considered to be a basis for debarment;

(e) For any provision of, or offer, gift or agreement to provide, any gratuity, kickback or offer of employment to any current or former GRU employee in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a program requirement or a purchase requisition, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal, within three years of a proposed award;

(f) For any payment, gratuity, kickback or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order, within three years of a proposed award;

(g) For retaining a person or soliciting or securing a GRU contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, except for retention of bona fide employees or bona fide established commercial selling agencies for the purpose of securing business, within three years of a proposed award;

(h) During the period of a contract with GRU, employing, or offering employment to, any current GRU employee participating directly or indirectly in the procurement process, within three years of a proposed award;

(i) Any other cause the purchasing representative determines to be so serious and compelling as to affect responsibility as a GRU contractor, including debarment by another governmental entity for any cause listed in this Section;

(j) The foregoing is supplemental to any applicable provisions of Section 287.133, Florida Statutes (F.S.), as amended. In the event of any conflict between this provision and the requirements of said statute, the statute shall prevail.

REJECTION OF BIDS/TERMINATION OF CONTRACT

Previously solicited and/or accepted bids may be rejected or acceptance revoked prior to beginning of performance upon discovery by GRU that the bidder or its affiliates have committed any act which would have been cause for debarment, or were on the convicted vendor list prepared under the provisions of Section 287.133, F.S., as amended, at or prior to the acceptance of the bid.

If GRU discovers, after a contract is awarded and performance has begun, that the bidder or its affiliates have committed any act subsequent to or prior to award or acceptance which would have been cause for debarment had it been discovered prior to award or acceptance, GRU may consider such to be a material breach of the contract and such shall constitute cause for termination of the contract.

2.19. PANDEMIC CONDITIONS SAFETY GUIDELINES

COVID-19 has changed the jobsite. Contractors need to work with owners to identify potential risks on each site during construction activities and develop a safety plan for their employees, visitors and inspectors.

Contractors need to review and enhance their infection control plans to include awareness, training, and use of personal protective equipment.

Below are some of the practices and precautions being used and implemented across jobsites:

▪ Review and adjust project schedules to allow for social distancing, including staggered work scheduling and extra shifts to physically separate employees working on site.

▪ Develop a written policy with provisions to inform employees and for enforcement.

▪ Complete a health survey prior to entering a work site.

▪ Conduct job site safety briefings remotely and do not report to construction trailers.

▪ Provide facilities and procedures for proper disposal and removal of used cleaning and PPE supplies.

▪ Eliminate coffee and lunch trucks and use of centralized gathering or eating areas. Advise employees to bring their own food, drink, and utensils.

▪ Encourage employees to change and wash clothing when they get home or to use on site facilities, if available.

▪ Prepare additional contingency plans for potential reduction in work force, limited material supplies, or the need to suspend a job site for cleaning.

▪ Plan for maintaining job sites safely and securely during any shut down periods, including from fires during construction and potential exposure hazards.

▪ Work with owners and facility managers to ensure essential ITM work is continued, systems remain in service, and impairments continue to be addressed immediately.

▪ Work with building and fire officials to schedule plan reviews, permitting, and field inspections.

▪ Review and comply with OSHA requirements for employers to prevent employee exposure to the virus including PPE standards requiring gloves, goggles or safety glasses, face protection, and respiratory protection.

The CDC has not made specific recommendations for the construction industry regarding COVID exposures;

however, the published best practices include:

▪ Monitor and follow WHO/CDC/OSHA recommendations.

• www.coronavirus.com

• www.cdc.gov/coronavirus

• https://www.osha.gov/Publications/OSHA3990.pdf

▪ Monitor and follow federal, state, and local government mandates and recommendations.

▪ Practice social distancing as recommended by the CDC to include maintaining a six-foot distance, no shaking hands, no gathering of more than ten (10) people, covering mouth and nose when sneezing or coughing, and avoid touching your face.

▪ Stay home if you are sick.

▪ Provide a process to recognize and remove sick employees.

▪ Provide facilities for and encourage frequent hand washing and sanitizing.

▪ Allow and encourage employees to work from home where possible.

▪ Provide additional resources and technology to assist remote employees.

▪ Cancel in person meetings and shift meetings to online.

▪ Only allow essential employees in the office and on job sites.

▪ Eliminate visitors.

http://www.coronavirus.com/ http://www.cdc.gov/coronavirus https://www.osha.gov/Publications/OSHA3990.pdf

▪ Eliminate travel.

▪ Make provisions for additional cleaning including restrooms, equipment, tools, and commonly touched areas.

3. Pricing Proposal

DUMPSTER LOCATIONS

Line Item Description Address Unit of Measure

Unit Cost No Bid

1 Deerhaven Generating Station: 3- 4 YD Carboard Slant Top

10001 NW

13TH STREET

PER PICKUP

2 Deerhaven Generating Station: 4- 4 YD Solid WasteSlant Top

10001 NW

13TH STREET

PER PICKUP

3 Deerhaven Generating Station: 2- C and D 30 YD Roll Offs

10001 NW

13TH STREET

PER PICKUP

4 Deerhaven Generating Station: 1- Household Slant Top

10001 NW

13TH STREET

PER PICKUP

5 Deerhaven Warehouse: 1- 4 YD Carboard Slant Top

10001 NW

13TH STREET

PER PICKUP

6 Eastside Operations Center: 1- 80 Gallon Co-Mingled Recycle (Services as needed)

4747 N MAIN

STREET

PER PICKUP

7 Eastside Operations Center: 1- 90 Gallon Co-Mingled Recycle (Services as needed)

4747 N MAIN

STREET

PER PICKUP

8 Eastside Operations Center: 3- 8YD Slant Top- Dumped 1X a week

4747 N MAIN

STREET

PER PICKUP

9 Eastside Operations Center: 1- C and D 30 YD Roll Off (Services as needed)

4747 N MAIN

STREET

PER PICKUP

10 Eastside Operations Center: 140 YD Carboard Compactor Roll Off (called in for dumping when full)

4747 N MAIN

STREET

PER PICKUP

11 GRU Administration Building: 1- 8 YD Carboard Slant Top- Dumped 1X a week

301 SE 4TH

AVENUE

PER PICKUP

12 GRU Administration Building: 1- 8 YD Solid Waste- Dumped 1X a week

301 SE 4TH

AVENUE

PER PICKUP

13 Main Street Water Rec. Fac.: 1- 8 YD Solid Waste Slant Top- Dumped 1X week (Thursday)

200 SE 16TH

AVENUE

PER PICKUP

14 Main Street Water Rec. Fac.: 1- 8 YD Carboard Slant Top- Dumped 1X week (Thursday)

200 SE 16TH

AVENUE

PER PICKUP

Line Item Description Address Unit of Measure

Unit Cost No Bid

15 Main Street Water Rec. Fac.: 4- 1 YD cans (keep several empty extra)- Dumped 3X per week (Monday, Wednesday and Friday)

200 SE 16TH

AVENUE

PER PICKUP

16 Main Street Water Rec. Fac.: 1- 20 YD C and D Roll Off (ON Demand)

200 SE 16TH

AVENUE

PER PICKUP

17 Main Street Water Rec. Fac.: 1- 20 YD Recycle Roll Off (ON Demand)

200 SE 16TH

AVENUE

PER PICKUP

18 Kelly Power Plant: 1- 8 YD Solid Waste Slant Top- Dumped 1X week

605 SE 3RD

STREET

PER PICKUP

19 Kelly Power Plant: 1- 30 YD C and D Roll Off (ON Demand)

605 SE 3RD

STREET

PER PICKUP

20 Kelly Power Plant: 1- Recycle Roll Off (Trademark not on Container)

605 SE 3RD

STREET

PER PICKUP

21 Kanapaha Water Reclamation: 2- 2 YD Dumpsters- Dumped 3X a week (Monday, Wednesday and Friday)

3901 SW

63RD BLVD

PER PICKUP

22 Kanapaha Water Reclamation: 3- 4 YD Dumpsters- Dumped 3X a week (Monday, Wednesday and Friday)

SW 63RD

BLVD

PER PICKUP

23 Kanapaha Water Reclamation: 1- 4 YD Carboard Dumpster- Dumped 3X a week (Monday, Wednesday and Friday)

SW 63RD

BLVD

PER PICKUP

24 Kanapaha Water Reclamation: 1- 4 YD Dumpster- Dumped 3X a week (Monday, Wednesday and Friday)

SW 63RD

BLVD

PER PICKUP

25 Murphree Water Plant: 2- 4 YD Slant Top Dumpster- Dumped 1X a week

1600 NE

53RD

AVENUE

PER PICKUP

26 South Energy Center: 1- 4 YD Slant Top Dumpster- Dumped 1X a week

1390 SW

14TH

AVENUE

PER PICKUP

27 Springhill Service Center: 1- Metal 20 YD Roll of (Services as needed)

3805 NW

97TH BLVD

PER PICKUP

28 Springhill Service Center: 1- 20 YD C and D Roll Off (Services as needed)

3805 NW

97TH BLVD

PER PICKUP

29 Springhill Service Center: 1- 8 YD Carboard (Services as needed)

3805 NW

97TH BLVD

PER PICKUP

30 Springhill Service Center: 1- 8 YD Solid Waste Slant Top (Services as needed)

3805 NW

97TH BLVD

PER PICKUP

CONTAINER PICK-UP (ON CALL)

Unit Cost, Haul Fee and Disposal. This pricing will be for containers needed that are not part of the Contract or

Scope of Work.

Line Item Description Unit of Measure Unit Cost

36 80-gallon trash container located at Scale House 1 container ( On Call)

37 96-gallon trash container located at Scale House 1 container ( On

38 1 YD cans 1 container ( On

39 10-yard roll-off 1 container ( On

40 Household Slant Top 1 container ( On

41 4 YD Carboard Slant Top 1 container ( On

42 4 YD Solid WasteSlant Top 1 container ( On

43 8 YD Solid Waste Slant Top 1 container ( On

44 8 YD Carboard Slant Top 1 container ( On

45 20 YD C and D Roll Off 1 container ( On

46 20 YD Recycle Roll Off 1 container ( On

47 30 YD C and D Roll Offs 1 container ( On

48 Roll-off disposal charges, per ton Per Ton

4. Technical Specifications/Scope of Work

TECHNICAL SPECIFICATIONS/SCOPE OF WORK

4.1. Technical Specifications/Scope of Work

All work performed under the resulting contract shall conform to State of Florida and Gainesville Regional Utilities standards for waste and recycling equipment, facilities, and operations.

The Contractor shall provide the labor, cartage, transportation and disposal costs and other equipment and facilities necessary to:

A. Provide clearly labeled, clean, secure refuse containers at the locations listed on Price Proposal.

B. Remove solid waste at the frequencies listed on the Price Proposal, Monday through Saturday, except

City holidays from each designated location listed on the Price Proposal.

C. Provide required collection services, D. The Contractor may only collect waste between the hours of 7:00am and 10:00pm if collecting within 600 feet of any area that is zoned “Residential.”

CHANGES IN SERVIVCE

A. Additions or deletions of containers, type of service, and service frequency may be required.

B. Prices for additions and deletions of dumpsters and/or frequency shall be at pricing set forth.

C. The solid waste to be removed shall be placed by GRU in Contractor-furnished containers located on designated loading platforms or loading areas from which the Contractor will load its trucks.

REMOVALS OUTSIDE STANDARD SERVICE

On-Call/Non-Emergency

A. The Contractor shall occasionally supply containers of a required size within forty-eight (48) hours of notification by GRU facilities on a short-term basis as determined by the department requesting the service.

B. Bidders shall provide pricing for the containers for this service on price proposal included within this solicitation.

C. Bidders shall provide unit pricing for service that exceeds 24 collections per contract year.

D. Containers for Emergency Shelters If The City of Gainesville and GRU activates emergency shelters at any of the facilities listed herein, the Contractor shall empty the affected containers upon being notified of the emergency and shall again empty the affected containers within twenty-four (24) hours of notification of closure of the shelters.

E. This may coincide with or replace scheduled service at the affected locations and shall be provided by the

Contractor at no additional cost to GRU.

F. Bidders shall provide unit pricing on the Bid Form for instances when emergency shelters require waste removal in excess of the coincidental or replacement of scheduled service.

G. Containers for Emergencies If GRU needs to respond to an emergency (i.e. a storm or other disaster), the

Contractor may be required to place containers at areas for GRU within the City limits within twenty-four

(24) hours’ notice by the Superintendent of Waste Management.

H. If an emergency has been declared FEMA-reimbursable, the Contractor shall follow the current FEMA rules and guidelines for load certifications if an emergency has been declared FEMA-reimbursable.

I. Bidders shall provide unit pricing for the number range of containers required on the Bid Form.

CONTRACTOR CLEANUP

A. The Contractor shall avoid spillage and scattering solid waste over any loading platform or loading area.

B. The Contractor shall remove spillages and/or the scattering of solid waste and then broom clean the affected area before departing the site.

C. Collection Truck Types Collection trucks shall be of the front loading or roll-off type, including mechanical and hydraulic systems for front loading forklift or roll-off/compactor type of containers and shall be of the size and capacity compatible with the containers furnished by the Contractor.

D. The packer body shall be fully enclosed and the rear door seal leak-proof.

CONTAINER TYPES

A. All containers must meet all applicable American National Standards Institute (“ANSI”) standards.

B. The Contractor shall furnish containers of the prescribed capacity and quantities at the locations shown on the Bid Form.

C. Any metal containers used shall be rigidly constructed of hot rolled steel.

D. All corner joints shall be welded inside and outside at points of stress and reinforced with structural channels, gussets and angles.

E. All outside corners are to be continuously seam welded to prevent leaking and rusting for strength and for neatness of appearance.

F. All containers shall be leak proof, fire resistant, maintained odor free and equipped with drain plugs.

G. All newly provided metal containers shall be newly painted and identified by the Contractor's name and telephone number.

H. All containers six (6) cubic yards and larger shall be equipped with side-loading doors in addition to the top-loading lids.

I. Containers shall remain the property of the Contractor; their maintenance and replacement shall be the

Contractor’s responsibility.

J. Refuse containers shall be a different color than recycling containers and clearly identify the type of material to be placed in them.

K. All containers must be able to be secured with locks provided by the Contractor.

DAMAGED CONTAINERS

A. All containers damaged during emptying shall be replaced within twenty-four (24) hours after report of such damage to the Contractor by GRU.

CONTAINER MAINTENANCE

A. The Contractor shall maintain the containers in a sanitary condition, including their necessary steam cleaning, painting or replacement with clean and sanitary containers as directed by the Superintendent of

Waste Management.

B. Containers shall be steam cleaned annually at a minimum, and as needed throughout the year.

MISSED COLLECTIONS

A. Any container not emptied on schedule by the Contractor, for any reason, shall be emptied within four (4) hours’ notice by the Superintendent of Waste Management or designee.

B. Repeated failure by the Contractor to empty containers on schedule may be cause for termination of the

Contract.

PROPERTY DAMAGE

A. The Contractor shall repair at its own expense any GRU property damaged during the normal course of doing business in a reasonable amount of time as determined by the GRU.

B. The Contractor is not responsible for damage to pavement, driving surfaces or sub-surfaces resulting from equipment or trucks servicing the collection containers if the Contractor adheres to the requirements of this solicitation.

5. General Terms and Conditions

5.1. DEFINITIONS.

• Agreement: A written Contract between two or more Parties [“GRU” and “Contractor(s)”]. “Contract” and

“Agreement” are synonymous.

• Deliverable: The completion of a milestone or the accomplishment of a task associated with the Work.

• Free on Board (FOB) Destination: The Contractor(s) is responsible for delivery of materials to a specified delivery point. The risks of loss are borne by the seller or consignee. Title passes when delivery is received by the buyer at destination. Seller has total responsibility until shipment is delivered.

• Specification: A description of the physical or functional characteristics of goods or services as defined in the Solicitation.

• Work: Activity involving effort done in order to achieve a purpose or result requested in the scope.

5.2. COMPLIANCE WITH REFERENCED SPECIFICATIONS.

All Work, materials, systems, or operations specified by reference to standard trade or manufacturer’s published specifications shall comply with the requirements, except as modified by this Contract. The specifications used must be the latest published edition that is in effect on the effective date of this Contract unless a particular edition is specified. In the event of a conflict, the specifications that contain the more stringent requirements will govern.

5.3. CHANGE ORDERS.

GRU shall pay Contractor(s) for the Work at the price[s] stated in this Contract. No additional payment will be made to Contractor(s) except for additional Work or materials stated on a valid change order, and issued by GRU prior to the performance of the added Work or delivery of additional materials. A change order may be issued without invalidating the Contract, if

1. made in writing,

2. signed by the authorized representative(s), and

3. accepted by Contractor(s).

Such change shall include the following: change orders that constitute changes

1. the general scope of Work,

2. the schedule,

3. administrative procedures not affecting the conditions of the Contract, or

4. the Contract price.

5.4. NOTICES.

Notices to Contractor(s) shall be deemed to have been properly sent when electronically or physically delivered to Contractor(s) address and email. Notices to GRU are deemed to have been properly sent when emailed, mailed to

P.O. Box 147117 Station A105 Gainesville Florida 32614-7117 or physically delivered to Utilities Procurement, 301 SE 4th Avenue, Gainesville, Florida 32601 and GRU acknowledges receipt.

5.5. PAYMENT.

A. Invoicing. Contractor(s) is responsible for invoicing GRU for Work performed pursuant to this Contract.

Itemized invoices shall include the following information (if applicable): Contract number, Purchase Order number, item number, job number, description of supplies or services, quantities, unit prices, Work location, GRU Project Representative, job start date, job completion date or other pertinent information.

Itemized invoice(s) must be mailed to Gainesville Regional Utilities, Accounts Payable, P.O. Box 147118, Station A-27, Gainesville, FL 32614-7117 or faxed to 352-334-2964 or e-mailed to accountspayable@gru.com.

B. Receipting Report for Services. An itemized receipting report for services must be provided to the GRU

Project Representative prior to invoicing which includes the number of hours and labor rates by job title, overhead, authorized per diem or travel expenses, and other charges. Receipting reports shall be used by the Project Representative to verify the services rendered.

C. Payment Terms. Unless otherwise agreed upon in writing, GRU’s payment terms are net thirty (30) days from receipt of correct invoice. Contractor(s) shall not submit more than one (1) invoice per thirty-day period. Any delay in receiving invoices, or error and omissions, will be considered just cause for delaying or withholding payment. Invoices for partially completed Work may be allowed with GRU’s prior approval.

All partial invoices must be clearly identified as such on the invoice. Any charges or fees will be governed by current Florida Statutes.

D. Lien Release. Before the final acceptance of the Work and payment by GRU, Contractor(s) shall furnish to

GRU an affidavit and final waiver that all claims for labor and materials employed or used in the construction of said Work have been settled and no legal claim can be filed against GRU for such labor and materials. If such evidence is not furnished to GRU, such amounts as may be necessary to meet the unsatisfied claims may be retained from monies due to Contractor(s) under this Contract until the liability has been discharged.

E. Final Payment/Acceptance. The acceptance by Contractor(s) of final payment due on termination of the

Contract shall constitute a full and complete release of GRU from any and all claims, demands and causes of action whatsoever which Contractor(s), its successors or assigns have or may have against GRU under the provisions of this Contract.

5.6. COMPLIANCE WITH LAWS AND REGULATIONS

All City, County, State and Federal laws, regulations and/or ordinances shall be strictly observed. Contractor(s) is responsible for taking all precautions necessary to protect life and property.

5.7. GOVERNING LAW, VENUE, ATTORNEY’S FEES, AND WAIVER OF RIGHT TO JURY TRIAL.

This Contract shall be governed and construed pursuant to the laws of Florida and may not be construed more strictly against one party than against the other. In the event of any legal proceedings arising from or related to this Contract: (1) venue for any state or federal legal proceedings shall be in Alachua County Florida; (2) each Party shall bear its own attorneys’ fees except to the extent that Contractor agrees to indemnify GRU as described in Supplemental Conditions, including any appeals; and (3) for civil proceedings, the Parties hereby waive the right to jury trial.

mailto:accountspayable@gru.com

5.8. VERIFICATION OF EMPLOYEES.

The Contractor shall comply with all applicable requirements of Section 448.095, Florida Statutes, including but not limited to:

1. the Contractor shall register with and use the U.S. Department of Homeland Security’s E-Verify system to verify the work authorization status of all new employees of the Contractor during the term of this Agreement; and

2. the Contractor shall expressly require any subcontractors performing work or providing services pursuant to this Agreement to likewise register with and use the U.S. Department of Homeland

Security’s E-Verify system to verify the work authorization status of all new employees of the subcontractor during the term of this Agreement. Section 448.095, Florida Statutes, states the statute must be construed in a manner that is fully consistent with any applicable federal laws or regulations, and therefore this section does not apply to this Agreement to the extent that this section would be inconsistent with any federal laws or regulations that are applicable to this Agreement.

5.9. SOVEREIGN IMMUNITY.

Nothing in this Contract shall be interpreted as a waiver of GRU’s sovereign immunity as granted pursuant to Section 768.28 Florida Statutes.

5.10. SEVERABILITY.

If any provision of this Contract is declared by a court to be illegal or in conflict with any law, the validity of the remaining terms and provisions shall not be affected; and the rights and obligations of the Parties shall be construed and enforced as if this Contract did not contain the particular provision held to be invalid.

5.11. ASSIGNMENT.

GRU or Contractor(s) shall not assign or transfer, in whole or in part, any right or obligation pursuant to this Contract, without the prior written consent of the other Party.

5.12. AUDIT OF RECORDS.

Contractor(s) shall maintain records sufficient to document completion of the scope of services pursuant to this contract. At all reasonable times, these records shall be made available to review, inspect, copy and audit by persons duly authorized by GRU. These records shall be kept for a minimum of three (3) years after termination of this Contract. Records that relate to any litigation, appeals or settlement of claim arising pursuant to the performance of this Contract shall be made available until a final disposition has been made of such litigation, appeal, or claim.

5.13. NONEXCLUSIVE REMEDIES.

Except as expressly set forth in this Contract, the exercise by either Party of any of its remedies under this Contract shall be without prejudice to its other remedies under this Contract or otherwise.

5.14. ADVERTISING.

Contractor(s) shall not publicly disseminate any information concerning the Contract without prior written approval from GRU, including but not limited to, mentioning the Contract in a press release or other promotional material, identifying GRU or the City as a reference, or otherwise linking Contractor(s)’s name and either a description of the Contract or the name of the City or GRU in any material published, either in print or electronically, to any entity that is not a party to Contract, except potential or actual authorized distributors, dealers, resellers, or service representative.

5.15. MODIFICATION OF TERMS.

This Contract constitutes the entire agreement between the Parties. No oral agreements or representations shall be valid or binding upon GRU or Contractor(s). No alteration or modification of this Contract, including substitution of product, shall be valid or binding unless authorized by GRU. Contractor(s) may not unilaterally modify the terms of this Contract by affixing additional terms to product upon delivery (e.g., attachment or inclusion of standard preprinted forms, product literature, “shrink wrap” terms accompanying or affixed to a product, whether written or electronic) or by incorporating such terms onto Contractor(s)’s order or fiscal forms or any other documents forwarded by Contractor(s) for payment. An acceptance of product or processing of documentation on forms furnished by Contractor(s) for approval or payment shall not constitute acceptance of the proposed modification to terms and conditions.

5.16. WAIVER.

Any delay or failure by GRU to exercise or enforce any of its rights pursuant to this Contract shall not constitute or be deemed a waiver of GRU’s right thereafter to enforce those rights, nor will any single or partial exercise of any such right preclude any other or further exercise thereof or the exercise of any other right.

5.17. DISCLOSURE AND CONFIDENTIALITY.

Florida’s Public Records Law, Chapter 119, Florida Statutes, includes numerous exemptions to the general requirement to disclose information to the public in response to a public record’s request. Exemptions are found in various provisions of the Florida Statutes, including but not limited to Section 119.071, Florida Statutes (General exemptions from inspection or copying of public records), and Section 119.0713, Florida Statutes (Local…