Trash-Recyclables and Compost Services 2025.pdf

Request for Proposals Municipal Refuse and Recyclables Collection City of Edgewater, Colorado

REQUEST FOR PROPOSALS

To be provided to the

CITY OF EDGEWATER, COLORADO

For the Provision of Residential Waste/Recyclables Collection and Compost Alternate

City of Edgewater, Colorado

ADVERTISEMENT FOR PROPOSALS

PROJECT: Municipal Refuse and Recyclables Collection and

Compost Alternate

LOCATION: City of Edgewater, Colorado

PROPOSAL DUE: August 8, 2025 (MDT)

1800 Harlan St.

Edgewater, CO 80214 720-763-3008

PRE-PROPOSAL MEETING:

Trash/Compost Virtual Meeting

Jul 23, 2025, 2pm-2:30pm MDT

Please join my meeting from your computer, tablet or smartphone.

https://meet.goto.com/246733005

You can also dial in using your phone.

Access Code:

246-733-005

United States:

+1 (571) 317-3112

PROJECT CONTACT: Kit Lammers, Community Service Director

City of Edgewater 1800 Harlan St.

Edgewater, CO 80214 720-763-3008 klammers@edgewaterco.com

The City of Edgewater will receive sealed proposals for collection of single-family residential trash and recyclable materials and compost alternate on the City’s behalf.

NOTICE IS HEREBY GIVEN that proposals marked “Municipal Refuse and Recycling Proposals” and “Compost Alternate” will be received by the OWNER until 5 p.m. August 8, 2025. Bids shall be submitted via the Rocky Mountain E-Purchasing System website https://meet.goto.com/246733005 tel:+15713173112,,246733005 mailto:klammers@edgewaterco.com

City of Edgewater, Colorado

(bidnetdirect.com). Proposals received using another method such as email, mail, or hand delivery will NOT be accepted or considered. If assistance is needed regarding BidNet registration or proposal uploading, please contact BidNet’s vendor support at 1-800-835-4603 or email: support@bidnet.com 8am to 8pm ET.

1. Introduction & Submissions

The City of Edgewater (“City”) is soliciting proposals from qualified contractors for the collection of single-family residential trash and recyclable materials (“refuse”) and an alternate subscription composting program on the City’s behalf. The refuse services specified in this Request for Proposal (“RFP”) represent a continuation of the current City practice of contracted trash collection. The “Compost Alternate” is optional and may be applied for as a standalone proposal or included as a trash/recycling/composting proposal. The City may or may not choose to implement.

Residential participation in this program will continue to be optional, in that residents may opt out of the service, and the contractor will not be compensated for those accounts that opt out.

The City currently has a utilization rate in excess of 97%. City collection fees will be set by the City and collected through the City’s utility billing system.

The City may, but has no obligation to, award a contract as a result of this RFP process. A start date for collection services is to be set by mutual agreement between the City and the contractor and is anticipated to be no later than October 1, 2025

QUESTIONS: Written questions and must be received by 5 p.m. August 1, 2025.

Kit Lammers klammers@edgewaterco.com

2. General Information

2.1 Demographics

The City has an estimated population of 5,000 people residing in an approximately 1 square mile area. The City contains an estimated 1,200 single-family household units. The City currently collects trash from approximately 1,160 dwelling units, the vast majority of which are one and two-family units and a few of which are small multi-family units (7 units or less). Refuse collection from large multi-family units (8 or more units) is not part of this request for proposals.

Commercial and industrial complexes are also not part of this request for proposals.

mailto:support@bidnet.com mailto:klammers@edgewaterco.com

City of Edgewater, Colorado

2.2 City Goals and Objectives

The City intends to continue trash pick-up and recycling services for all single-family and many small multi-family (7 units or less) residences within the City, and to bill this service as part of its monthly utility bill. The City believes in maintaining a high level of commitment to quality customer service. In procuring the services described in this RFP, the City seeks to provide high quality public services that are convenient for the residents. In addition, the City seeks to provide services that help residents to continue to decrease the amount of solid waste sent to landfills, increase waste reduction and recycling practices, reduce the individual household cost to dispose of refuse and limit the volume of heavy truck traffic on the City’s residential streets.

2.3 Reservation of Rights

This request for proposals is a solicitation and not an offer to contract. The City reserves the right to reject any and all proposals. The City retains the right to abandon or terminate the RFP process at its discretion at any time. The City further reserves the right to issue clarifications and other directives concerning this request for proposals; to require clarification or further information with respect to any proposal, and to determine the final terms of any contract.

Interviews may be required by the City with selected contractors to clarify contractor proposals and to allow for contract negotiations. Acceptance of any proposal will be based upon factors including, but not limited to: costs for service; completeness of proposal; thoroughness of information provided; customer service standards; value added service; community education program; support for community organizations and activities; optional services; and prior successful contractor performance with waste collection systems similar to a scale described herein, with success being measured by, among other things, references received from other municipalities served by the contractor

3. Basis of Proposal

Proposals submitted will be for the contractor to provide, with limited exceptions, exclusive collection services for trash and recyclables within the City limits on the City’s behalf.

Proposals must include, by paragraph numbers, basic information addressing the following:

3.1 Unit-Based Pricing

The current inventory of containers for both trash and recycling are owned by the City, are in good condition and should be relied upon for use for the duration of this contract. The contractor shall provide a proposal utilizing the form attached hereto as “Attachment A”, indicating combined charges for weekly trash removal and removal of recyclables no less than every other week. The price structure shall be unit-based to encourage customers’ reduction in trash removal, while maximizing the amount of recyclables processed. Unit based pricing information must include the cost of trash removal from a single 95, 65 and 32 gallon trash container (plus the cost for trash removal of additional 95-gallon trash containers if the homeowner desires to have and pay for additional trash collection capacity). Such pricing shall include all costs for recycling, expressed in accordance with reporting regulations set by Colorado’s producer responsibility organization (PRO), Circular Action Alliance (CAA). Recycle containers are 95 gallons in size, and the contractor should provide options for recycling containers of 65 - and 32-gallon sizes as an owner-chosen alternative to the 95 gallon container.

3.2 Alternate Pricing

City of Edgewater, Colorado

An alternate pricing schedule for both trash and recycling is also welcomed. This and other options will be considered as a low-cost option along with any other cost saving measures such as senior citizen or low volume discounts, that your company may suggest in Attachment “A”.

3.3 Additional Services

The contractor shall provide a list of additional services that may be provided, together with a price list for such services. These services will include but are not limited to:

• Bulky Item Pick-up (bi-weekly)

• Front door pick-up for physically impaired residents.

• Compost collection.

• Support for city sponsored events (recycling bins, signage, pickup service)

• Other specialized recycling services such as batteries, paint, electronics, metals, pharmaceuticals, CFL’s, mercury laden products, etc. on a regular or occasional basis.

3.4 Alternate Services: Composting

An alternate service for composting can be submitted with Trash and Recycling or stand alone in this proposal.

The City of Edgewater is looking for a subscription compost service. Customers would be allowed to select year-round composting as an additional service at an additional cost. The Contractor shall furnish all labor, materials and equipment and perform all work necessary for the collection/disposal/processing of compostable materials.

Currently the City of Edgewater has the following subscriptions for compost materials.

Service Level Subscriptions 64 Gallon Food Waste with 2.5 gallon countertop bin for indoors

The City is also interested in offering composting opportunities to local businesses. Please provide any information and pricing of a program that your agency utilizes for the business community.

The Contractor shall develop a schedule to service Edgewater subscriptions. It is desired but not necessary that the collection day be the same as the residential solid waste & recycling collection day. All collections shall be day-certain. The only exceptions shall be during those weeks in which (i) a designated holiday occurs; or (ii) in emergency situations as determined by the City.

If a holiday falls on the weekend, there will be no delayed collection. If a holiday falls during the week, collection will be delayed by one (1) day all week through Saturday. Collection from Customers will occur at alley or street side for addresses with no alley access.

The Contractor shall supply each Customer subscribing to composting service with one container. The City will own the containers. The Contractor shall deliver the container(s) to the residence prior to the start of the contract period. Please provide size options with pricing within the proposal.

City of Edgewater, Colorado

The contractor will work with the City to provide service-oriented information to customers and for developing and executing public education to encourage waste reduction and diversion. Specifically, thirty (30) days prior to the commencement of service the contractor shall provide 3,000 copies of an 8-1/2” x 11” two-color flyer to be distributed by the City. This flyer will inform City residents of the specifics of the composting program, including a collection schedule, a listing of what materials can go into the composting bins, instructions on the proper handling of the collection bins, instructions on what customers are to do with materials that do not fit into the collection bins and other pertinent information. The contractor will provide subsequent content as needed should service changes occur.

At the same time, contractor shall provide a complete list of fees and services offered to each customer by the City. The contents of these flyers will be approved by the City. The contractor shall make available to the City expertise it has to educate the public about where compost materials collected in the City goes and how and what to compost under this program. Educational materials may include, but are not limited to, brochures, stickers, website links and professional journal articles. The contractor shall work with City staff on an as-needed basis to help develop City-specific outreach materials and display advertisements about composting in Edgewater. Additional and on-going educational efforts are encouraged and should be included in the proposal.

All compostable materials shall be collected and transported to a licensed/certified facility that will process the compostable materials. Within the proposal please outline the process and end point for all compostable materials and what happens to contaminated loads.

The Contractor shall weigh each collection truck before and after unloading and shall report the tonnage collected, in the format requested by the City, on a monthly basis. These records will be subject to audit by the City.

Please submit Section 4.2 Contractor information, 4.3 Subcontractor and attachment ‘B’ along with the proposal. All sections of this RFP shall apply to Composting with the exception of sections: 3.1, 3.2, 3.3, 3.5, 3.8, 3.9, 3.16, 4.

3.5 Recyclable Material Handling

Recyclable material shall be delivered to an appropriate materials recycling facility (“MRF”), or other facility that may be approved by the City. Recyclables shall be collected in limited material streams acceptable to the MRF, commingled according to what is mutually acceptable to the City, the contractor and the MRF. The contractor shall base its proposal on every other week collection of recyclables. The recyclables collected will be single stream, composed of cardboard, paper, glass bottles, plastic containers and other similar items generated by typical single-family homes.

Household recyclables are to be collected on the same day of the week as trash. Provide a brief (no more than one-page) summary specifying which materials the contractor can recycle and any limitations on commingling of materials. Explain how Bidder intends to responsibly process and market the recyclables collected.

3.6 Improperly Prepared Materials

When the contractor encounters improperly prepared materials in a recycle container, the contractor shall leave the improperly prepared materials and complete a door hanger or red tag with the date briefly explaining that the “materials are improperly prepared”, and what needs to change to fix the problem to allow for pickup. The contractor will leave the door hanger or red tag either at the residence or on the

City of Edgewater, Colorado recycle container. The contractor may empty the recycle container as refuse but must present the customer with a notice that the materials are improperly prepared and have been disposed of as trash.

3.7 Overflow Waste

Occasionally residents have more garbage than will fit into their collection bins. The contractor shall provide information on their current system for dealing with overflow waste or may propose a new way to accommodate this.

3.8 City Facilities/Events

The City has several facilities in need of refuse bins and dumpsters, as well as recycling bin/dumpsters. It is anticipated that the City will require three 3yd and three 5/6yd. dumpsters to be emptied at least weekly. One additional 3yd. recycling dumpster will be required at City facilities, to be emptied every other week. During periods of high use, such as special events, the City may request additional pick-ups. The City will give the contractor two (2) business days notice for additional pick-ups. The contractor is required to supply, empty, and maintain dumpsters at sites as directed by the City, at the contractor’s expense. The contractor will power wash dumpsters and bins as often as necessary to maintain them in a clean condition but not less than once per six (6) months.

The City has several special events each year in City parks that will require special dumpster and recycling services that should be provided for in this proposal. Two (2) of these events are the spring and fall clean-up day which require 12-15 30 yd. roll-off containers to be cycled through on a rotating basis, as well as several recycling roll-off’s to also be regularly placed and removed.

Additionally, the City has a spring and fall alley-based clean-up which allows customers to place unwanted items including limbs, yard waste, furniture, some construction materials, etc. in the alley for pick-up. This program also should be provided at the contractor’s expense.

3.9 Collection Bins

REFUSE bins – Consistent with the provisions of Section 3.1 above, contractor shall provide information to the City about what types, color and sizes of bins will be provided to the customers if/when replacements are required and which will be included in the proposed cost of service. In addition, contractor shall provide information about the manner in which requests for bin repair and replacement will be handled and how changes in bin size will be accommodated.

RECYCLING bins – Consistent with the provisions of Section 3.1 above, contractor shall provide information to the City regarding contractor provided recycling bins if/when replacements are required. Consistent with the provisions of Section 3.4 above, contractor shall provide “single stream” recycling. It is estimated that currently 45% of residents utilize 96-gallon containers, 35% utilize 64-gallon containers and 20% of residents utilize a 32 gallon container.

The current customer bins for trash, recycling and yard waste shall remain in place to be used by the prevailing contractor. All bins, whether existing or replacement will be the property of the City both during and after the term of any agreement entered into. All bins will continue to be marked “City of Edgewater”.

3.10 Alley Collection

City of Edgewater, Colorado

Edgewater has alley collection for the vast majority of its residents and the contractor should acquaint itself with the special needs and accommodations that will be required for alley collection of both trash and recycling materials. The proposal shall include a statement of willingness by the contractor to continue alley service, and a description of special accommodations that will be made to accomplish this.

3.11 Hours and Days of Operation

All collections shall be limited to the hours between 7:00 a.m. and 7:00 p.m. and a single collection day is preferred for both trash and recycling, which day may be Monday through Thursday, except as expressly permitted by the City. Saturday and Sunday collections will not be permitted unless expressly authorized by the Director of Community Services or as set forth in Section 3.11 below.

Recyclables shall be collected on the day that trash collection is done. The proposal should include a proposed schedule that meets this framework and that accommodates changes due to inclement weather and holidays.

3.12 Holiday Schedules

Holidays shall be New Year’s Day, Memorial Day, 4th of July, Labor Day, Thanksgiving Day and Christmas Day. If the holiday falls on the collection day, then the day following the holiday may be authorized as a catch-up collection day, if necessary.

3.13 Billing / Fee’s

The contractor shall be compensated on a monthly basis for its services, in an amount to be determined by multiplying the number of accounts active by the contractor’s rate for each service type. The contractor’s rate shall be determined by the bidding process.

The contractor shall submit an invoice to the City at the beginning of each month for the amount due for service provided during the previous month. The invoice shall include the residential service charges, miscellaneous charges clearly labeled and adjustments.made Quarterly reports should clearly show the verified, total number of accounts serviced and corresponding total amount due.

The City shall be responsible for billing residents for trash and recycling collection services. To meet community goals, the City reserves the right to establish a rate structure charged to customers for trash and recycling programs that is different from the rate structure it pays under the contract with the contractor, including but not limited to charging an administrative service fee.

3.14 Trucks and Equipment

The City of Edgewater is interested in offering service through sustainable practices and is interested in alternative forms of energy consumption for equipment. Please provide any options for equipment that utilizes renewable energy and any pricing differences for these options.

The contractor shall provide information about the size and types of trucks and automation that it proposes to use, as well as other equipment necessary for the job such as communication devices, GPS systems and others. Vehicle information should include specifics on alternative fuel vehicles (i.e. electric vehicles or natural gas fueled) owned by the contractor and how/when/where they are used and available. The contractor should also provide information on the environmental impact and operational noise levels associated with each vehicle type. The City reserves the right to visit the

City of Edgewater, Colorado facilities of all interested contractors and observe the equipment used and the operational methods.

These site visits will be coordinated with the appropriate representative(s) from each of the interested contractors. Any contract entered into by the City may contain provisions regarding equipment weight, leak proofing, noise levels, and similar performance standards.

3.15 Use of Subcontractors

The contractor shall indicate in the proposal whether or not it intends to use subcontractors for any part of the service being provided, together with a list of all proposed subcontractors. Subcontractors may not be used for more than 10% of the work and the contractor is responsible for all actions of its subcontractors while collecting in the City.

3.16 Promotion and Education

The contractor will work with the City to provide service-oriented information to customers and for developing and executing public education to encourage waste reduction and diversion. Specifically, thirty (30) days prior to the commencement of service the contractor shall provide an 8-1/2” x 11” two-color flyer to be distributed by the City. This flyer will inform City residents of the specifics of the trash and recyclables collection program, including a collection schedule, a listing of what materials can go into the recyclable materials bin, instructions on the proper handling of the collection bins, instructions on what customers are to do with trash that does not fit into the collection bins and other pertinent information. The contractor shall provide such a flyer annually or upon service changes. At the same time, contractor shall provide a complete list of fees and services offered to each customer by the City. The contents of these flyers will be approved by the City. The contractor shall make available to the City expertise it has to educate the public about where trash collected in the City goes, how and what to recycle under this program and where recyclable products go under this program. Educational materials may include, but are not limited to, brochures, stickers, website links and professional journal articles. The contractor shall work with City staff on an as-needed basis to help develop City-specific outreach materials and display advertisements about trash and recycling in Edgewater. Additional and on-going educational efforts are encouraged and should be included in the proposal.

3.17 Commitment to Sustainability

Describe your company’s commitment, philosophy, approach, and internal programs related to environmental stewardship and sustainability. Provide specific examples of your company’s actions that demonstrate these environmental values. Describe your company’s commitment to increasing waste diversion in the City of Edgewater. Describe any additional services your company can provide the City to assist in improving the City’s waste diversion efforts.

3.18 Community Involvement

Summarize your company’s local practices that demonstrate “giving back to the community”.

3.19 Customer Service

The contractor shall be responsible for providing all customer service functions (except billing and payment collection) including informing customers of current services, handling customer requests and resolving customer complaints. The contractor should explain their protocol for keeping the City updated on all issues and their resolution. The proposal shall include information addressing the contractor’s proposals for methods and a time frame for communicating with the customers and responding to their questions and complaints. The contractor shall also include, with the proposal, a

City of Edgewater, Colorado copy of their customer service standards. The contractor should anticipate developing or integrating a web site/page exclusively for information pertaining to operations in the City of Edgewater.

3.20 Proposed Term of Contract

The contractor shall provide proposals for a five (5) year contract, including provisions for yearly cost escalation, if any. This should include a description of how it plans to adjust to State-level EPR regulations and requirements, related implications, and impacts on services, rates, and reporting.

Alternatives for renewals may be presented for consideration. Any multi-year contract entered into the City will be subject to (and conditioned upon) annual appropriation by the City Council of sums sufficient to meet the City’s obligations under the contract for the next subsequent fiscal year.

3.21 Recycling audits

The City would like to conduct a recycling audit at least annually to better understand the materials being put in the bins so that additional education could be done on common contaminants. This could be done with photos or video documentation. Please provide a description of what process could be used to do this.

4. Qualifications of Proposer The City requires the submission of the following certified supporting data regarding the qualifications of the contractor in order to determine whether it is qualified and responsible.

1. Satisfactory evidence that the contractor possesses not less than five (5) years of experience providing trash and/or recycling collection services along the Front Range.

2. Annual revenue in excess of $1,000,000.

3. No default on service contracts or unresolved judgments.

4. Evidence that the contractor is in good standing in the State of Colorado.

5. A copy of the latest available financial statements of the contractor (or, if the contractor is a subsidiary or division, then a financial statement of the parent corporation).

6. The names and resumes of the principal officers, partners, and/or officials. The name(s) and resume(s) of the individual(s) who will be responsible for the City contract.

7. Such additional information as will satisfy the City that the contractor is adequately prepared to fulfill all of the terms of the contract.

8. Provide appropriate references.

Contractors responding to this Request for Proposals must establish their qualifications and capabilities to provide the requested services in a technically, environmentally and financially sound manner. The strength and experience of the contractor in developing and operating such services, as well as the contractor’s reliability and fiscal stability, must be demonstrated. Prospective contractors must meet the minimum qualifications set forth below to be considered eligible to compete.

Contractors must possess the operational capabilities to provide and manage Edgewater’s trash and recycling program.

4.1 Qualifications and Suitability

Each Bidder is required to supply the following information. Additional sheets may be attached, if necessary. If requested by the City, the prospective contractor shall furnish a notarized financial statement, references, and other information, sufficiently comprehensive to permit appraisal of his/her current financial condition.

City of Edgewater, Colorado

4.2 Contractor information

Contractor shall provide the following information as Attachment C to its proposal:

1. Company Name _______________________

2. Address _______________________

3. Telephone _______________________

4. Corporation organized under the laws of the State of __________________

5. Number of years of experience in projects of this type __________________

6. Three (3) projects of this type within the last five (5) years. Please include the following information: Contract Type, Period of Contract, Contract Amount, Name of Owner/Entity, Name & Phone Number of Owner’s Representative.

7. Person(s) assigned as liaison for this Request for Proposals and the contract. (Please attach resume.

If more than one person, please attach a resume for each person listed.)

4.3 Subcontractor

Contractor shall provide the following information as Attachment D to its proposal:

Please fill out one (1) full sheet for each subcontractor. Subcontractor(s) may not be used for more than ten (10%) percent of the work.

1. Company Name _______________________________________________________

2. Address ______________________________________________________________

3. Telephone _______________________

4. Type of Firm: Individual ( ) Partnership ( ) Corporation ( )

5. Corporation organized under the laws of the State of __________________

6. Names and Titles of all officers of the firm: __________________________________

7. Proposed Responsibilities under the contract:

8. Number of years of experience in projects of this type __________________

9. Three (3) projects of this type within the last five (5) years. Please include the following information: Contract Type, Period of Contract, Contract Amount, Name of Owner/Entity, Name & Phone Number of Owner’s Representative.

10. Person from your firm who inspected the site of the work proposed for the contract:

11. Person assigned as liaison to the contractor for this proposal and the Contract. (Please attach resume. If more than one person, please attach a resume for each person listed.)

5. General Terms The contract with the City shall include, but not be limited to, general terms that are substantially as follows.

5.1 Maintenance of Records and Reporting

City of Edgewater, Colorado

The contractor shall maintain in its local office full and complete operation and customer service records that shall at all reasonable times be open for inspection and copying for any reasonable purpose by the City. Reports shall be structured in accordance with the reporting requirements of Colorado’s producer responsibility organization, Circular Action Alliance, and submitted by the tenth (10th) day of each month to the City documenting the following information:

1. The customers to whom service was provided;

2. A log of complaints and resolutions for trash and recycling collection services;

3. A log of missed collections and responses;

4. A description of any vehicle accidents or infractions;

5. A listing of all accounts having a change of service during the month (i.e., 64-gallon service to

- 95 gallon service, etc.);

6. Weights in tons of garbage;

7. Weights in tons of recyclable materials collected by commodity and where these items were transported to; and

8. Such other information that may reasonably be requested by the City from time to time.

5.2 Compensation Payment Schedule

The contractor shall bill the City monthly on a per account basis for services provided. Within thirty

(30) days of the start of the Contract, the contractor shall coordinate with the City’s Finance Department to establish mutually acceptable billing forms. The City will retain full auditing rights of the contractor’s accounting records as they pertain to the City’s contract.

5.3 Failure to Perform, Remedies, Termination

The City expects high levels of customer service and collection service provision. Performance failures will be discouraged, to the extent possible, through liquidated damages for certain infractions and through contract default for more serious lapses in service provisions. Section 5.5 details default provisions and procedures.

5.4 Liquidated Damages

Liquidated damages may be levied if documented in an incident report presented by the City to the contractor. Liquidated damages will be deducted from the monthly payment made by the City to the contractor. Disagreements will be subject to the review and resolution procedures provided in the contract.

Action or Omission

Liquidated Damages

Commencement of residential collection prior to 7:00 a.m. or continuance after 7:00 p.m. except as expressly permitted.

$100.00 per incident (each truck on each route is a separate incident).

Failure to collect spilled materials.

Twice the cost of cleanup to the City plus $1,000 each incident

Leakage from contractor vehicles or vehicle contents.

Failure to collect any and all garbage, recyclable materials, and yard debris within one (1) business day after notification.

$500 each vehicle, each inspection.

$250.00 each incident.

$50.00 per structure.

City of Edgewater, Colorado

Collection from residential premises on other than the day specified excluding inclement weather or holiday schedule.

Collection of recycling and disposing as garbage.

$1,000.00 per incident.

Misrepresentation by contractor in records or reporting.

$1,500 per incident.

Failure to make required reports on time.

$500 per incident.

Failure to maintain clean and sanitary vehicles.

$250.00 per vehicle per occurrence.

The above table is not an exclusive list of the acts or omissions for which liquidated damages may be assessed if otherwise set forth in the contract. The contract shall include provisions detailing those acts and omissions of the contractor which shall be considered violations or breaches of the contract.

The contract will reserve to the City the right to exercise any and all remedies it may have with respect to these and other violations and breaches. Any schedule of liquidated damages shall not affect the City’s ability to terminate the contract for default.

5.5 Contract Default

The contractor shall provide a bond in the amount of $100,000 or equal to the cost of three (3) months’ service to the City, whichever is greater, to cover the City’s costs in the event of contractor default. The contract for the services will include a number of provisions protecting City interests in case of contractor default. The contract will also include provisions for successive levels of dispute resolution prior to litigation.

5.6 Force Majeure

The contract will provide that neither party shall be liable to the other for any delay in, or failure of, performance where performance is prevented or delayed by acts of God, fire, explosion, accident, flood, earthquake, epidemic, war, riot, rebellion, restraints or injunctions, or other legal processes from which a party affected cannot reasonably relieve itself by security or otherwise.

5.7 Indemnification and Insurance

The contractor shall be required to indemnify and hold harmless the City, its officers and its employees, from and against all liability, claims, and demands, on account of any injury, loss, or damage, which arise out of or are connected with the contractor’s performance of the contract, if such injury, loss, or damage, or any portion thereof, is caused by, or claimed to be caused by, the act, omission, or other fault of the contractor or any subcontractor of the contractor, or any officer, employee, or agent of the contractor or subcontractor, or any other person for whom the contractor is responsible. The contract shall include provisions for the contractor to defend against such claims.

The contractor and any subcontractor of the contractor shall be required to carry at their own expense workers’ compensation insurance, comprehensive general liability insurance and vehicular liability insurance on all vehicles used in performance of the contract. The worker’s compensation insurance shall be in an amount as required by law. The general commercial liability insurance shall have limits of not less than $2,000,000 each occurrence and $4,000,000 aggregate. The vehicular liability insurance shall have limits of not less than $500,000 each occurrence and $1,000,000 aggregate. The City, its officers and employees, shall be named additional insured with respect to required coverages and the liability insurance policies shall be endorsed so as to waive subrogation and provide for

City of Edgewater, Colorado separation on insureds (cross-liability) protection for the City.

5.8 Compliance with Laws and Miscellaneous

The contractor shall be responsible at its expense for obtaining and complying with all necessary permits, and complying with all ordinances, and laws including but not limited to those of the City.

The contract shall also include provisions concerning independent contractor status, equal employment opportunity, employment of illegal aliens, non-assignment, disclosure of information and records, applicable law, and such other terms and conditions as the City may require.

6. Self-Reliance The City makes no guarantee on any of the estimates contained in this RFP and provide the information contained herein for informational purposes only. Contractors are expected to conduct their own investigations and research of relevant information used to develop their proposals, including but not limited to the estimated number and type of housing units, anticipated participation, diversion, container weights and all conditions related to the services provided.

The contractor shall make no claims against the City as a result of estimates or projections used herein, statements, or interpretation of data by City staff or its agents.

I-1

Attachment ‘A’

Residential Trash with Curbside Recycling* (Variable Carts) Flat rate bid per residential unit x 1 pickup/week

- 32 gallon refuse container = $ _________ / month

- 65 gallon refuse container = $ _________ / month

- 95 gallon refuse container = $ _________ / month

Additional 95-gallon refuse container rate $ _________ / month

Bulk item pickup charge $ __________/pick-up

*Residential Curbside Recycling (to be included in the collection prices set forth above) 95 -gallon recycling container x 1 pickup/ every other week (contractor may propose lower pricing for an owner-chosen alternative of 65 recycling container)

Please note other options/variables that you may propose (attach additional pages if necessary):

I-2

Attachment ‘B’

Composting* (Variable Carts) Flat rate bid per residential unit x 1 pickup/week -65 gallon refuse container = $ _________ / month

Please note other options/variables that you may propose (attach additional pages if necessary):