Trash Pickup Services.pdf

CITY OF LANSING

PURCHASING OFFICE

124 W. Michigan Ave. 3rd Fl Lansing, Michigan 48933

(517) 483-4282 http://www.lansingmi.gov/463/purchasing

Andy Schor, Mayor

JULY 17, 2026

REQUEST FOR PROPOSAL

RFP/27/015

TRASH PICK UP SERVICES

DEPARTMENT OF NEIGHBORHOOD, ARTS &

CITIZEN ENGAGEMENT

Lansing officially distributes all Purchasing documents through the Michigan Inter-Governmental Trade

Network (MITN) and the City of Lansing Purchasing Office. Our office no longer mails bid documents, notices or addendums to our vendors. To register for the MITN system or access bid information, including addendums, go to www.mitn.info

The City of Lansing requests proposal statements for TRASH PICK UP SERVICES. The City reserves the right to accept any proposal, to reject any and all proposals and to make the award in the best interest of the city.

Please submit one copy (one original unbound-no staples) of your completed proposal electronically thru MITN or in person up to but no later than, 2:00 PM local time in effect August 13, 2026 to the Purchasing Office, City of Lansing, 124 W. Michigan Ave. 3rd Floor, Lansing MI 48933. All submittals must be sealed and identified on the outside of the mailing envelope with "RFP/27/015, TRASH PICK UP SERVICES".

Marilyn Chick

Senior Buyer

Any contractual or quote package questions should be directed to Marilyn Chick at

(517) 483-4282 or email: marilyn.chick@lansingmi.gov. Technical questions may be directed to email: robin.anderson-king@lansingmi.gov http://www.lansingmi.gov/463/purchasing http://www.mitn.info/ mailto:marilyn.chick@lansingmi.gov.

mailto:robin.anderson-king@lansingmi.gov

Solicitation Number: RFP/27/015

Solicitation Name: TRASH PICK UP SERVICES

The City of Lansing Purchasing Office is collecting information regarding the use of the MITN e-procurement system. We are also collecting demographic information regarding Lansing based business. This form will not be used during the evaluation of proposals or proposals. You may return this sheet, which is voluntary, with your submittal or shortly thereafter. Please, do not staple this to your bid document.

I. Where did your firm receive of this solicitation? Please check all that apply.

City of Lansing Purchasing Web Page http://www.mitn.info

City of Lansing Purchasing Office

Other, please list:

II. Demographic Information:

Is your firm located or have a business office within the corporate city limits of Lansing yes no

III. Company Information Federal Tax ID Number _

Firm Name

Address (Street, City, State, ZIP)

Phone Number Fax Number

Web Site Address Contact Person

Email Address

Thank you for your participation.

http://www.mitn.info/

All proposers shall complete the Proposal and Award page(s) and submit all information requested herein in the proposal document in its entirety, IN ORDER FOR THE PROPOSAL TO BE

RESPONSIVE. FAILURE TO DO SO MAY RESULT IN THE PROPOSAL BEING

DECLARED NON-RESPONSIVE AND REJECTED.

REQUEST FOR QUALIFICATIONS and

PROPOSAL (RFQP)

PROPOSAL REFERENCE No.: RFP/27/015

ISSUE DATE: 07/17/26

PROPOSAL OPENING DATE: 08/13/26

PROJECT: TRASH PICK UP SERVICES

ISSUING OFFICE: DEPT OF NEIGHBORHOOD, ARTS & CITIZENS ENGAGEMENT

CONTACT NAME: ROBIN ANDERSON-KING

PHONE: (517) 483-4293

CONTENTS

Page

Notice to Respondents Cover

Request for Qualifications and Proposal

Statement of No Proposal

Proposal and Award

Instructions, Terms & Conditions

Indemnity and Insurance

Fees

Introduction & Scope of Services

Should any of the required documents be missing from your packet, immediately notify the Finance Department, Purchasing Section and request that they be supplied.

DATE REQUEST FOR PROPOSALS

RFP/27/015

Please complete Section I or II and Section III.

Section I PROPOSAL AND AWARD Initial:

The undersigned, having become thoroughly familiar with and understanding the entire proposal documents attached hereto, agrees to provide the services as specified herein, for the total fees as stipulated herein, subject to negotiation.

I hereby state that all of the information I have provided is true, accurate and complete. I hereby state that I have authority to submit this proposal which will become a binding contract if accepted by the City of Lansing. I hereby state that I have not communicated with, nor accepted anything of value from an official or employee of the City of Lansing that would tend to destroy or hinder free competition.

I hereby state that I have read, understand and agree to be bound by all the terms of this proposal document.

Please initial next to Proposal and Award, sign Section III and submit with your response to this solicitation.

Section II STATEMENT OF NO PROPOSAL Initial:

If you do not intend to submit a response to this solicitation, please complete this section, initial next to

Statement of No Proposal and sign Section III. Please return this page via mail or fax (517.483.4524) by the proposal due date.

We, the undersigned have declined to submit a proposal for the following reason:

Insufficient time to respond to the Request for Proposal.

Our schedule would not permit us to perform.

Other (specify below).

Remarks:

Section III SIGNATURE Federal Tax ID#

SIGNED: NAME:

TITLE: DATE:

FIRM NAME:

ADDRESS:

(Street) (City) (State) (Zip)

PHONE: ( ) FAX: ( )

INSTRUCTIONS TO RESPONDENTS

TERMS AND CONDITIONS

Use Of RFQP Forms

This packet represents the RFQP document. If you choose not to submit a response, please complete and return

Page 2 "Statement of No Proposal". If you choose to submit a proposal, then page 3 " Proposal and Award" must be submitted with your proposal.

Interpretations for Addenda

Questions from Respondents regarding this RFQP must be submitted to the Buyer, in writing, and must arrive in the Office of Purchasing no later than seven (7) City business days prior to the due date set of the RFQP. Answers to questions that change or substantially clarify the RFQP will be issued as an addendum and will be provided to all prospective respondents. Addenda will be on file in the Office of Purchasing at least five (5) City business days before the proposals are opened. All addenda will be mailed to each person holding Documents, but it shall be the Respondent's responsibility to make inquiries as to the Addenda issued. All such Addenda shall become part of the Contract Documents and all Respondents shall be bound by such Addenda, whether or not received by the Respondent. The Office of Purchasing will respond to telephone inquiries or visitations by vendors or their representatives. The City of Lansing's Office of Purchasing does not commit to answering questions received during the last five (5) business days prior to the proposal due date.

RFQP's

a) All proposals must be submitted following the RFQP Format as stated in this document using figures attached (when provided) and shall be subject to all requirements of this Document including the

INSTRUCTION TO RESPONDENTS and GENERAL INFORMATION sections. All proposals must be regular in every respect and no interlineations, excisions, or special conditions shall be made or included in the RFQP format by the Respondent.

b) The City of Lansing may consider as irregular any proposal on which there is an alteration of or departure from this RFQP Format, as provided in the RFQP Documents, and at its option may reject the same.

c) If a Contract is awarded it will be awarded by the City of Lansing to the most responsive proposal on the basis of Section 206 of the City of Lansing Code of Ordinances. The Contract will require the completion of the work pursuant to these documents.

d) Each Respondent shall include in its proposal, in the format requested thereof, the cost of performing the work. The prices set forth in the proposal by the Respondent shall remain effective 90 days from the time of the proposal opening.

PROPOSAL CONTENTS/ ECONOMY OF PREPARATION

Each proposal should be prepared simply and economically, providing a straightforward, concise description of the respondent's ability to meet the requirements of the RFQP. Fancy bindings, colored displays, promotional material, etc., will not receive evaluation credit. Emphasis should be on completeness and clarity of content.

All costs associated in the preparation of the proposal and its contents will be born by the respondent. The city is not responsible for any costs or fees associated with its preparation or delivery. The contents of the proposal will become the property of the City's upon submission. The contents of the proposal of the successful respondent will become contractual obligations, if a contract ensues. Failure of the successful vendor to accept these obligations may result in cancellation of the award.

CORRECTIONS

Erasures or other changes in the RFQP form must be explained or noted over the signature of the Respondent.

COLLUSIVE AGREEMENTS

a) Each Respondent submitting a proposal to the City of Lansing for any portion of the work contemplated by the documents on which a Response is based shall execute, and attach an affidavit to the effect that it has not colluded with any other person, firm, or corporation in regard to any proposal submitted.

b) Before executing any subcontract, the successful Respondent shall submit the name of any proposed subcontractor for prior approval.

ORGANIZATION AND FINANCIAL STATEMENT

Each Respondent shall, upon request, of the City of Lansing, submit an ORGANIZATION AND FINANCIAL

STATEMENT. The City of Lansing shall have the right to take such steps as it deems necessary to determine the ability of the Respondent to perform its obligations under the Contract, and the Respondent shall furnish the City of Lansing all such information and data for this purpose as it may request. The right is reserved to reject any proposal where an investigation of available evidence or information does not satisfy the City of Lansing that the Respondent is qualified to carry out properly the terms of the Contract, or where the Respondent refuses or fails to furnish the City of Lansing with any evidence or information requested by the City.

SIGNATURES

The Proposal and Award page and any proposal notifications, claims or statements must be signed in ink by an official of the proposing organization authorized to bind the proposer to the provisions of the RFQP.

TIME FOR RECEIVING PROPOSALS

Proposals received prior to advertised hour of opening will be securely kept unopened. The officer whose duty it is to open them will decide when the specified time has arrived, and proposals received thereafter will not be considered.

Late RFQP's will be returned to the Respondent un-opened. The City of Lansing is not responsible for delivery delays and the date-stamp clock at the City of Lansing Purchasing office location shall determine the official time of receipt.

WITHDRAWAL OF PROPOSALS

Proposals may be withdrawn on written request dispatched by the Respondent in time for delivery in the normal course of business prior to the time fixed for opening. The proposal guarantees of any Respondent withdrawing its RFQP in accordance with the foregoing conditions will be returned promptly.

A proposal, including all pricing, may not be withdrawn, modified or canceled by the vendor for a period of 90 days following the proposal deadline and vendor so agrees upon submittal of the proposal. Once selected, the vendor agrees to extend submitted prices, if needed, during the contract negotiation period.

DEFAULT TO CITY

It is understood that any Respondent who is in default to the City at the time of opening the proposal shall have the proposal declared null and void.

All vendors shall be current in payment of any taxes, licenses, fees, permits or any other monies due the City of

Lansing at time of quote due date as per City of Lansing Ordinance Section 206.02(a)1(G).

AWARD OF CONTRACTS / REJECTION OF PROPOSALS

a) The Contract will be awarded to the most responsive respondent as determined pursuant to the provisions of Chapter 206 of the City of Lansing's Code of Ordinances, provided such proposal is in the best interests of the City of Lansing to accept it.

b) The City of Lansing reserves the right to reject any and all proposals and to waive any irregularity in proposals received whenever such rejection or waiver is in its best interests. The Respondent to whom the

Award is made will be notified at the earliest possible date.

c) The City of Lansing reserves the right to consider as unqualified to perform the Contract any Respondent who does not habitually perform with its own forces twenty-five (25%) of the work involved.

d) The Contract shall not be considered executed unless signed by the Mayor after approval as to form by the

City Attorney and certification as to the availability of funds by the City Controller. Signatures on behalf of the City other than those cited above shall not constitute contract execution by the City and the contract shall be null and void.

EQUAL EMPLOYMENT OPPORTUNITY

Attention of Respondents is particularly called to the requirements for ensuring that employees and applicants for employment are not discriminated on any illegal basis including race, color, religion, sex, or national origin as required by the City of Lansing's Ordinance Section 206.21 (see Equal Opportunity Provisions).

TAX LIABILITY

When the terms of this contract involve the lease of property, real or personal, to the City, it is understood that the Lessor shall be solely responsible for the payment of all taxes of any nature whatsoever that accrue on the property during the term of the lease. Sales Tax and Use Tax are applicable in this contract and are the sole responsibility of the Provider of services.

CITY ORDINANCE AND CHARTER REFERENCES

All City of Lansing Ordinances and Charter Sections applicable to this RFQP are available at the Lansing City Clerk's office for the Respondent's inspection and review, and the Respondent understands that it is its sole responsibility to understand and fully comply with all applicable City of Lansing Ordinance and Charter sections.

NOT TO EXCEED OR NON-APPROPRIATION

The Respondent hereby recognizes that the City is a political body corporate, and that in the event the City fails to appropriate monies sufficient enough to pay its obligations herein, that the City may terminate this agreement without incurring any liability thereof.

TYPE OF CONTRACT

It is proposed that a contract entered into as a result of this RFQP will have a fee structure with a specified maximum, not to be exceeded, cost. Negotiations may be undertaken with those Respondents whose proposals as to price and other factors show them to be qualified, responsible and capable of performing the work; and in accord with the City of

Lansing Code of Ordinances. The contract that may be entered into will be that one which is most advantageous to the

City, price and other factors considered. The City reserves the right to consider proposals of modifications thereof received at any time before the award is made, if such action is deemed to be in the best interest of the City.

NEWS RELEASES

News releases pertaining to this request, or the work to which it relates, will not be made without prior written approval of the issuing office.

CONTRACT EXTENSIONS

This contract will be for a period of two years with the option to extend for one more year, up to a maximum of three

(3) years. Contract extensions are subject to mutual agreement between the contractor and the City 30 days prior to contract expiration of each year.

INCURRING COST

The City shall not be liable for any costs, including any travel, by the proposer prior to award of contract. The City does not intend to pay for any information obtained, though such may be utilized in determining the award. Total liability of the City is limited to the terms and conditions of this request and any resulting contract.

NO THIRD-PARTY RIGHTS

It is agreed and understood that the contract is made solely for the benefit of the City and the Provider of Services; that it is not made for the benefit of any third party; and that no action or defense may be founded upon this contract except by the parties signatory hereto.

DISCLOSURE OF PROPOSAL CONTENTS

After contract award, a summary of total price information for all submissions may be furnished upon demand to those

Respondents participating in this request. If a proposal contains any information that the Respondent does not want disclosed to the public or used by the City for any purpose other than proposal evaluation, each sheet of such information must be marked with the following legend:

"This information shall not be disclosed outside the City or be duplicated, used or disclosed in whole or in part for any purpose other than to evaluate the proposal; provided, that if a contract is awarded to the respondent, or as a result of, or in connection with the submission of such information, the City shall have the right to duplicate, use or disclose this information to the extent provided in the contract. This restriction does not limit the City's right to use information contained herein if obtained from another source."

ORAL PRESENTATION

Respondents who submit a proposal may be required to make an oral presentation of their proposal to the Issuing Office.

These presentations will provide an opportunity for the respondent to clarify its proposal to ensure mutual understanding of its contents. The Issuing Office will schedule any such presentations.

ACCEPTANCE OF PROPOSAL CONTENT

The contents of the proposal of the successful offeror will become contractual obligations, if a contract is issued. Failure of the successful respondent to accept these obligations will result in cancellation of the award.

PROJECT CONTROL

A. The consultant will perform the work under the direction and control of a Project Director designated by the Issuing Office.

B. The Project Director will meet on an agreed upon basis with the consultant's Project Manager for the purpose of reviewing progress and providing necessary guidance to the consultant in solving problems which may arise.

C. The consultant will submit written, summaries of progress on an agreed upon basis which outlines the work accomplished during the reporting period, work to be accomplished during the subsequent reporting period, problems which have arisen or may arise which should be brought to the attention of the City of

Lansing's Project Director, and to request approval for significant deviation from previously agreed upon work plans. In addition, a summary of project costs for completed work, and expected costs for the remainder of the work will be included.

CONTRACT PAYMENT SCHEDULE

Payment for a contract entered into as a result of this request will be made monthly upon receipt of the consultant's billing statement and progress reports. The consultant's billing statement should include detailed information regarding person-hours expended by classification and by task, as well as information regarding such items as mileage, materials, and other non-overhead costs.

CANCELLATION

CANCELLATION OF CONTRACT by the City may be for; a) default by the contractor or; b) lack of further need for the service or commodity at the location names in the contract. Default is defined as the failure of the contractor to fulfill the obligations of his/her quotation, contract, or purchase order. In case of default by the contractor, the City may cancel the contract or purchase order immediately and procure the articles or services from other sources and hold the contractor responsible for any excess costs occasioned thereby. In the event the City no longer needs the service or commodity specified in the contract or purchase order due to program changes, changes in laws, rules or regulations, relocation of offices, or lack of funding, the city may cancel the contract or purchase order by giving the contractor written notice of such cancellation 30 days prior to the date of cancellation.

INDEPENDENT PRICE DETERMINATION

A. By submission of a proposal, the offeror certifies and, in the case of a joint proposal, each party thereto certifies as to its own organization, that in connection with this proposal:

1. The prices in the proposal have been arrived at independently, without consultation, communication or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other offeror, or with any competitor; and

2. Unless otherwise required by law, the prices which have been quoted in the proposal have not been knowingly disclosed by the offeror, and will not knowingly be disclosed by the offeror prior to award directly or indirectly to any other offeror, or to any competitor; and

3. No attempt has been made or will be made by the offeror to entice any other person or firm to submit or not to submit a proposal for the purpose of restricting competition.

B. Each person signing the proposal certifies either:

1. They are the person(s) in the offeror's organization responsible within the organization for the decision as to the prices being offered in the proposal, and that they have not participated and will not participate in any action contrary to "A-1, 2, and 3" above; or

2. They are not the person(s) in the offeror's organization responsible within that organization for the decision as to the prices being offered in the proposal, but that they have been authorized in writing to act as agent for the persons responsible for such decision in certifying that such persons have not participated and will not participate in any action contrary to "A, 1, 2, and 3" above, and as their agent does hereby so certify, and that they have not participated and will not participate in any action contrary to "A

1, 2 and 3" above.

C. A proposal will not be considered for award if the sense of the statement required in the Cost and Price

Analysis portion of the proposal has been altered, so as to delete or modify "A l and 2" or "B", above. If

"A 2" has been modified or deleted, the proposal will not be considered for award unless the offeror furnishes with the proposal a signed statement which sets forth in detail the circumstances of the disclosure and the Issuing Office determines that such disclosure was not made for the purpose of restricting competition.

INDEMNITY

Respondent shall be solely responsible for and shall indemnify, defend and hold harmless the City, its agents, officers and employees from and against any and all claims, suits, damages and losses, specifically including, but not limited to those for loss of use of property, for damage to any property, real or personal, for injury to or the death of any person including but not limited to employees and officers of the City and for all other liabilities whatsoever including related expenses and actual attorneys fees in any way sustained or alleged to have been sustained or indirectly, by reason of or in connection with:

1. The performance of the works by or any other activities of the Respondent, its employees or agents or officers including but not limited to the use of any equipment or material furnished by the Respondent; or

2. The presence of Respondent, its employees, agents or officers on the premises of the City; whether such claims, suits, damages, losses and liabilities are based upon or result in whole or in part from the active or passive negligence of the City, its employees, agents or officers or City's strict liability in tort, breach of warranty, breach of contract, duty to indemnify or any other basis or cause whatsoever whereby the City might be held liable; provided, however, that the foregoing shall not be construed to be an agreement to indemnify the City against liability for damages caused by or resulting from the sole negligence of the City, its agents, employees or officials, under circumstances whereby said agreement would be in violation of

Michigan Public Act 1966 No. 165, Section 1 (MCLA Section 691.991) if applicable. This provision shall extend beyond the terms of this Agreement

INSURANCE

The selected firm will be responsible for providing certificates of insurance to the City which prove the firm has not less than $1,000,000 coverage for Personal Liability and Property Damage and proof of Worker's Compensation

Insurance. The Personal Liability and Property Damage certificate shall name the City of Lansing as additionally insured and shall carry a twenty (20) day Notice of Cancellation. Proof of insurance, as stipulated above, shall be provided to the City within ten (10 working days of issuance by the City of an Award of Contract. When the City receives proof of insurance, if everything is in order, it will issue a "Notice to Proceed" to the consultant.

Automobile Liability insurance shall be provided and include:

1. Coverage that complies with the requirements of the Michigan No-Fault Law.

2. Coverage for Owned, Hired, and Non-owned vehicles.

3. Residual liability coverage with a combined single limit of at least $1,000,000 for both Bodily Injury and

Property Damage.

The consultant shall also provide proof of professional liability insurance which shall insure against acts which are in the nature of professional services performed by providers of this type of service. If a contract is entered into, the consultant shall maintain such professional liability insurance during the life of the contract.

Professional Liability Coverage shall be provided in an amount not less than $1,000,000 per occurrence. This coverage may be written on a claims-made basis.

FEE SECTION

This portion of the proposal must be submitted either as an electronic file or in a sealed and separate envelope inside your submittal and clearly marked “RFP/27/015 COST PROPOSAL” and submitted with your RFQP.

(Eligible costs include – Cost of Staff performing duties described herein. No actual down payment assistance funds shall be included in this cost. Administrative costs are not eligible for funding).

All above fees whether lump sum or hourly should be shown as “Total Cost Proposed”.

The City of Lansing Purchasing Office requests costs for TRASH PICK UP SERVICES as per the attached specifications. Please be sure to submit your cost proposal on this form. ITEM DESCRIPTION RATE

A Removal Of Trash In Accordance With Specs Attached $

/Hour

B Removal Of Compactable Trash In Excess Of 3 Cubic

Yards

/Cu Yard

C Removal Of Non-Compactable Materials $

/Cu Yard

D Removal Of Refrigerators And Other Appliances

W/Freon

/Ea.

E Removal Of Tires Up To 32” In Diameter, Cleaned W/W-

O Rims

/Ea.

F Removal Of Tires Over 32” In Diameter W/Wo Rims $

/Ea.

The City reserves the right to accept any proposal, to reject any or all proposal and to make the award in the best interest of the City

All vendors shall be current in payment of any taxes, licenses, fees, permits or any other monies due the City of Lansing at time of due date as per City of Lansing

Ordinance Section 206.02(a)1(G).

REQUEST FOR PROPOSAL FOR

TRASH CLEANUP SERVICES – FY27

I. Purpose

This rfp is solicited by the City of Lansing from qualified, experienced individuals and/or companies to perform local trash removal and disposal of household and bulk items from Lansing neighborhoods during Neighborhood, Arts & Citizen Engagement community events.

All work performed by the contractor will be under the direction of the City of Lansing Department of Neighborhood, Arts & Citizen Engagement.

The City expects to require these services for 15-20 community cleanup events for the duration of this agreement. The City is seeking a contractor to perform these services through August 31, 2029.

II. Scope of Services

1. Pick up household trash and bulk trash from residential neighborhoods designated by the City;

2. Haul all trash to appropriate waste facilities for disposal;

3. Properly dispose of all trash and obtain written documentation from facility, as required by the City.

4. Certain items shall be prohibited for pickup, based on existing Michigan

Department of Environment, Great Lakes, and Energy EGLE) regulations. These shall include, but may not be limited to:

i. Asbestos-containing materials

ii. Beverage containers

iii. Yard clippings and waste

iv. Empty drums

v. Hazardous waste, as defined by EGLE

vi. Bulk liquids

vii. Lead acid batteries

viii. Low-level radioactive waste

ix. Medical waste

x. PCB waste

xi. Scrap tires

xii. Septage and/or domestic wastewater

xiii. Technically enhanced naturally occurring radioactive materials

xiv. Used oil

III. Qualifications

The successful Proposer shall be licensed under the provisions of all applicable Codes of the City of Lansing and the State of Michigan prior to and during the operation under the terms of the Contract. Failure to be licensed as required by the City Code or State Law prior to the proposal on this Agreement or during the terms of this Agreement shall be deemed a material breach of this agreement.

All respondents must document and show proof that they meet the following minimum qualifications:

1. Capacity to perform duties outlined in the contract

a. Annual financial report for 2025

b. Documentation of volume hauled during the last year of service

c. Professional references who have received services within the last 12 months

2. Ability to provide sufficient staffing

a. Company organizational chart and/or staff list with associated duties

b. List of licensed drivers necessary to meet the needs of the contract

3. Ability to provide sufficient fleet availability

a. Number of trucks and hauling capacity

b. Licensing and DOT certifications for same

c. Documentation of compliance with requirements for transporting units used to haul solid waste, as defined in Michigan’s Natural Resources and Environmental Protection Act (NREPA), Part 115, Part 6

4. Documentation for all credentials required to comply with the contract

a. Compliance with basic requirements of NREPA, Parts 55 and 115

b. Authorization to dispose of solid waste (“trash”) at an approved non-hazardous waste landfill, as outlined in NREPA, Part 115, Section 11514

5. Possess and maintain adequate insurances for the duration of the contract

a. Vehicle insurance for all fleet vehicles

b. Workers compensation insurance appropriate to business size

c. $2,000,000.00 of liability insurance, naming the City as additional insured upon award of contract

IV. Rfp Price Estimate

Respondents are required to fill out and submit a cost page that clearly indicates the total cleanup cost per yard of trash, which shall be inclusive of, but not limited to: personnel costs;

fuel surcharges; landfill costs; State and County surcharges; any additional charges required to execute the contract.

V. Proposed Time Frame for Rfp Completion

1. Advertisement & distribution of rfp week of July 17th, 2026

2. Due date for rfp: August 13, 2026, at 2:00 PM

3. Selection of contractor: No later than September 10, 2026

4. Completion of contract agreement: No later than September 16,

5. Initiate contract activities: September 16, 2026

6. Conclude contract activities: August 31, 2029 VI. General Information

All projects will be located in the City of Lansing. The City will work with the contactor to schedule all Trash Clean Ups, with some taking place on the same day in multiple locations.

The City expects to refer on average no more than two (2) projects per day, and no more than ten (10) projects per month.

The City expects to receive billing for services and supporting documentation within 10 business days of the trash clean up event. Supporting documentation will include, at minimum, waste manifest(s) provided by the solid waste landfill and all reporting forms required by the City.

Payment will be made to the contractor within 10 business days of approval of the requested documentation and corresponding invoice.

All federal, state, and local laws and ordinances will apply to the contract and the work performed. The contractor shall be required to provide documentation specified by the City for reimbursement of costs associated with proper disposal or any other cost associated when performed by a subcontractor or third party, as detailed in this Request for Rfps.

All federal, state, and local laws and ordinances will apply to the contract and the work performed.

VII. Submission

Firms must submit one (1) copy of the Rfp responsive to the considerations and requirements contained herein. The cost portion of the rfp submittal shall be delivered as well as a separate, sealed envelope or electronically thru MITN.

All materials received as a result of this Rfp process shall become the sole property of the City of Lansing with the Department of Neighborhoods, Arts and Citizen Engagement exercising full rights of ownership. The City of Lansing reserves the right to request and/or reject additional information and also to accept or reject all rfps received in response to this invitation

VIII. Rfp Evaluation

All rfps will be reviewed by the City through its Purchasing Office. Final selection of approved contractor to perform trash pickup will be made by the Department of Neighborhoods, Arts and Citizen Engagement. Selection will be based on the following:

1. Highest Scoring qualified rfp.

2. Proof that contractor meets minimum qualifications, as described in Part II above.

3. Evidence shown by contractor of clear understanding of scopes of services to be provided.

4. Proof that the contractor maintains an ethical and reliable operation, that the company’s business practice complies with public policy, that the company has a satisfactory record of past performance and that the company possesses and maintains the financial and technical resources to perform under this contract, as described in Part II above.

For further information or questions regarding the rfp, contact Robin King-Anderson, Neighborhood Resources Coordinator, at (517) 483-4293, or email at Robin.Anderson- King@lansingmi.gov .

ATTACHMENT A

FEDERAL REQUIREMENTS FOR RFP SOLICITATIONS

Respondent, if awarded the contract by the City of Lansing, agrees to comply with all Federal Requirements listed below, and to cause compliance by any of its subcontractors or sub recipients as applicable to this contract:

1. Contractor agrees to comply with Executive Order 11246 of September 24, 1965, entitled “Equal Employment Opportunity”, as amended by Executive Order 1125 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR Chapter 60). (Applicable to all construction contracts awarded in excess of $10,000.00 by Contractoror its subcontractors.)

During the performance of this contract, the contractor agrees as follows:

(1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause.

(2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

(3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information.

(4) The contractor will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

(5) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

(6) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.

(7) In the event of the contractor's non-compliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

(8) The contractor will include the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as may be directed by the Secretary of Labor as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction, the contractor may request the United States to enter into such litigation to protect the interests of the United States.

2. Contractor agrees to comply with the Copeland “Anti-Kickback” act (18 U.S. C. 874) as supplemented by Department of Labor regulations (29 CFR part 3). (Applicable to all contracts and subcontracts.)

3. Contractor agrees to comply with the Davis-Bacon Act, as amended (40 U.S.C. 3141- 3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C.

3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or sub recipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency

4. Contractor agrees to comply with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S. C 327A 330) as supplemented by Department of Labor regulations (20 CFR part 5). (Applicable to construction contracts awarded by Contractor and/or its subcontractors in excess of $2000, and for other contracts in excess of $2500 which involve the employment of mechanics or laborers.)

5. Contractor agrees to comply with City of Lansing and HUD requirements and regulations pertaining to reporting, including but not limited to providing demographic data and evidence of compliance with city and federal procurement rules.

6. Contractor agrees to comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms under Government Grants, Contracts and Cooperative Agreements. If this contract results in any patentable inventions, the City of Lansing reserves the right to royalty-free, non-exclusive and irrevocable license to reproduce, publish or otherwise use and to authorize others to use, the work or materials for governmental purposes.

7. Contractor agrees that if this contract results in any copyrightable material, the City of Lansing reserves the right to royalty-free, non-exclusive and irrevocable license to reproduce, publish or otherwise use and to authorize others to use, the work or materials for governmental purposes.

8. Contractor agrees to provide access by the City of Lansing, HUD, the Comptroller General of the United States, or any of their duly authorized representatives to any books, documents, papers, and records of the contractor which are directly pertinent to this specific contract and any related contracts or records for the purpose of making audit, examination, excerpts, and transcriptions.

9. Contractor agrees to retain all required records for three years after completion of the work, receipt of final payments and all other pending matters are closed.

10. Contractor agrees to comply with all applicable standards, orders, or regulations issued under section 306 of the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended. (Applicable to contracts, subcontracts, and sub grants of amounts in excess of $150,000).

11. Contractor agrees to comply with mandatory standards and policies related to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94A 163, 89 Stat.

871).

12. Contractor agrees to comply with Section 3 of the Housing and Community Development Act of 1968 (12 U.S.C. 1701u) (section 3)), and for new employment opportunities to direct recruitment to low- and very low income persons, particularly those who are recipients of government assistance for housing, and for new subcontracting opportunities to include rfp solicitations to business concerns which provide economic opportunities to low- and very low-income persons

13. Contractor agrees to comply with Debarment and Suspension (Executive Orders 12549 and 12689) A contract award (see 2 CFR 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM) in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1986 COMP., p. 189) and 12689 (C CFR Part 1989 Comp., p. 235), “Debarment and Suspension”. Sam Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies as well as parties declared ineligible under the statutory or regulatory authority other than Executive Order 12549.

14. Contractor agrees to comply with the Byrd Anti-Lobbying Amendment (31 U.S.C. 1352).

Contractors that apply or rfp for an award exceeding $100,000 must file the required certification (SF-LLL)Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal Contract, grant, or any other award covered by 31 U.S.C. 1352.

15. A non-Federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired by the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

16. TERMINATION: It is agreed that if any time the Contractor shall abandon the work of this Contract or become habitually negligent of his/her obligations under it, or shall fail to prosecute the work with reasonable diligence so that the time of final completion of the work shall be unnecessarily and intolerably delayed in the opinion of the Development Office, or if he shall willfully and repeatedly violate any of the provisions of the Contract, the Owner, in consultation with the Development Office, may notify him/her to discontinue all work under this Contract, or any part thereof. Thereupon the Contractor shall discontinue such work, or such part thereof and shall cease to have any right to possession of the ground. The Owner, in consultation with the Development Office shall have the right to complete the work, or such part thereof, by Contract, and may elect and for that purpose take possession and make use of such materials and equipment as may be found upon the work site. Further, any other contractor hired to complete a breached contract will receive payment from the original contractor’s balance under this contract.

No termination of this contract for convenience is allowed.

17. SECTION 3 CLAUSE:

A. The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (section 3). The purpose of section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing.

B. The parties to this contract agree to comply with HUD's regulations in 24 CFR Part 135, which implement section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 135 regulations.

C. The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the contractor's commitments under this section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin.

D. The contractor agrees to include this section 3 clause in every subcontract subject to compliance with regulations in 24 CFR Part 135, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR Part 135. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR Part 135.

E. The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected by before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the contractor's obligations under 24 CFR part…