Trapper Creek Freezer-SOW-signed.pdf

FREEZER EVAPORATOR AND CONDENSING UNITS 010150 – 1

TRAPPER CREEK JOB CORPS CCC GENERAL REQUIREMENTS

FOOD SERVICE – FREEZER EVAPORATOR AND CONDENSING UNITS

TRAPPER CREEK JOB CORPS CIVILIAN CONSERVATION CENTER

SECTION 010150

GENERAL REQUIREMENTS

PART 1 – SUMMARY OF WORK

1.1 DESCRIPTION

A. Work for this project requires the contractor to be responsible for supplying all labor, materials, equipment, utilities, miscellaneous items, freight and delivery and all necessary valid licenses for the work summarized as follows:

1. Replacement of refrigeration equipment for one walk-in freezer for the Food

Services Building 15. Remove existing evaporator and condensing units. Install new evaporator and condensing unit in same locations. Hook up to existing electrical service.

2. Optional Item: Replacement of refrigeration equipment for one walk-in freezer for the Food Services Building 15. Remove existing evaporator and condensing units.

Install new evaporator in same location as existing. Install new condensing unit on West outside wall. Hook up to existing electrical service.

3. Coordination with the Job Corps Center is required to schedule when the freezer will be replaced so that they can schedule a temporary freezer.

1.2 LOCATION

A. This project is located at the Trapper Creek Job Corps Civilian Conservation Center located 10 miles from Darby MT. The address is 5139 west Fork Rd, Darby, MT 59829.

Driving instructions can be obtained from the Center by calling 406-821-3286.

1.3 PROJECT SCHEDULING

A. Work hours for this project are between 8:00 AM-4:30 PM Monday through Friday.

1.4 USE OF PREMISES

A. Confine operations to immediate area of work. Do not disturb portions of Project site beyond areas in which the Work is indicated.

B. Government will occupy site and buildings during entire period. Cooperate with Government during operations to minimize conflicts and facilitate Government usage.

Perform the work so as not to interfere with Government's day-to-day operations.

C. Keep driveways, parking areas, loading areas and entrances to buildings clear and available to Government, Government's employees, and emergency vehicles at all times.

Do not use these areas for parking or storage of materials. Do not close or obstruct

FREEZER EVAPORATOR AND CONDENSING UNITS 010150 – 2

walkways, corridors, or other occupied or used facilities without written permission from Government and authorities having jurisdiction.

1.5 WORK RESTRICTIONS

A. Smoking is not permitted within the buildings or within 25 feet (8 m) of entrances, operable windows, or outdoor air intakes.

1.6 PERMITS

A. State Electrical Inspection are not required for this project.

1.7 SCHEDULE OF ITEMS

A. Schedule of Items: The project Schedule of Items includes several sections to organize the work into Base Items and Optional Items.

1. Provide pricing for all items listed in the Schedule of Items.

2. Contract award will be made for all Base Items.

B. Base Items (BI):

1. Base Item No. 1 – Freezer 1 Evaporator and Condensing Unit Replacement

a. Measurement: This item is measured as a Lump Sum quantity.

b. Payment: The contract lump sum price as shown in the Schedule of Items includes all materials, equipment, labor and incidentals to remove and replace walk-in freezer refrigeration equipment, to include but not limited to one (1) evaporator units, one (1) condensing unit, thermostats, proper capture and disposal of existing refrigerant, new R-449A refrigerant, and refrigerant line sets. Connect to existing electrical system and ensure proper startup and operation of new system.

C. Optional Items (OI):

1. Optional Item No. 2 – Freezer 2 Evaporator and Condensing Unit Replacement

a. Measurement: This item is measured as a Lump Sum quantity.

b. Payment: The contract lump sum price as shown in the Schedule of Items includes all materials, equipment, labor and incidentals to remove and replace walk-in freezer refrigeration equipment, to include but not limited to one (1) evaporator units, one (1) condensing unit, thermostats, proper capture and disposal of existing refrigerant, new R-449A refrigerant, and refrigerant line sets. Location of condensing unit will change from norther interior location to west exterior location. Connect to existing electrical system and ensure proper startup and operation of new system.

1.8 TECHNICAL REQUIREMENTS

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A. The mechanical, plumbing, and electrical requirements indicated below shall be in conformance with the most recent versions of the International Building Code (IBC), International Mechanical Code (IMC), International Energy Conservation Code (IECC), International Plumbing Code (IPC), the American Society of Heating, Refrigeration and Air Conditioning Engineers (ASHRAE) Standard 90.1 and 62.1, the National Electric Code (NEC), and DOE Annual Walk-In Energy Factor (AWEF) requirements.

B. The replacements shall be of equivalent capacities unless stated otherwise. All new equipment shall be from one manufacturer. This is necessary for consistency with repairs and replacement of parts in the future.

C. Walk-In Freezer Low-Profile Unit Cooler (Evaporators) (E-1) (Interior Unit)

1. Basis of Design: Heatcraft: model Larkin LEL0130BS6EEAB0200 or equipment that meets similar standard.

2. Refrigerant: R-449A

3. BTU/hr: 15,800 @ -20° F

4. Air Flow: 2040 CFM

5. Annual Walk-In Energy Factor (AWEF): 4.10 BTU/W-hr. min.

6. Electrical: 208-230V, Single Phase

7. Options: Intelligen Refrigeration Controller mounted with an intelligen webserver card. To improve product integrity and generates energy savings.

8. Warranty: 3-year parts and labor (could be part of manufacturer’s extended service agreement option)

D. Walk-In Freezer Condensing Unit (C-1) (Exterior Unit)

1. Energy Star Certified

2. Basis of Design: Heatcraft: Larkin LCH0045LCBCZA000

3. BTU/hr: 15,900 min., -20° F freezer setpoint, at 90° F ambient

4. Refrigerant: R-449AA

5. Annual Walk-In Energy Factor (AWEF): 3.15 BTU/W-hr. min.

6. Electrical: 208-230V, Three Phase

7. With scroll compressor, weatherproof electrical control box, painted cabinet, and crankcase heater.

8. Options:

a. Intelligen Refrigeration Controller mounted with an Intelligen webserver card.

b. Liquid line filter drier and sight glass

c. Suction accumulator without heat exchange

d. Heated and Insulated receiver

9. Warranty: 3-year parts and labor (could be part of manufacturer’s extended service agreement option)

E. Miscellaneous HVAC components:

1. Refrigerant line sets: liquid and suction refrigerant lines made of ACR copper.

Insulate lines with 1” thick closed cell insulation.

PART 2 – SUBMITTAL PROCEDURES

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2.1 DEFINITIONS

A. Action Submittals: Written and graphic information that requires Government approval.

B. Informational Submittals: Written information that does not require Government approval. Submittals may be rejected for not complying with requirements.

2.2 PROCEDURES

A. Contractor Responsibilities

1. Review each submittal and check for compliance with the Contract Documents.

2. Highlight, encircle, or otherwise identify deviations from the Contract Documents on submittals.

3. Include the following information on label or cover sheet for processing and recording action taken:

a. Project name.

b. Date.

c. Name and address of Contractor.

d. Name of manufacturer.

e. Date of Contractor’s approval.

f. Statement certifying that submittal has been reviewed, checked, and approved by the Contractor for compliance with the Contract Documents.

4. The Government will not review submittals that do not bear Contractor's approval and will return them without action.

5. Only final submittals with mark indicating action taken by Government are to be used for install.

6. Submittals not required by the Contract Documents will not be reviewed and may be discarded.

B. Processing Time: Time for review shall commence on CO's receipt of submittal.

1. Initial Review: Government will review initial submittal within 10 calendar days.

Additional time may be needed if processing must be delayed to permit coordination with subsequent submittals. CO will advise Contractor when a submittal being processed must be delayed for coordination.

2. Resubmittals: If resubmittal is necessary, it will be processed in same timeframe as initial submittal.

2.3 ACTION SUBMITTALS

A. Prepare and submit Action Submittals required in the Technical Specifications in this contract, if applicable, and as indicated at the end of this subsection.

1. Submit electronic copies of each submittal, unless otherwise indicated. CO will return one copy. Mark up and retain one returned copy as a Project Record

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Document. Electronic submission of PDFs is an acceptable alternative to paper submission.

B. Required Action Submittals

1. Product Data:

a. Evaporator units

b. Condensing unit

c. Refrigerator linesets

d. Sample manufacturer warranties

2.4 INFORMATIONAL SUBMITTALS

A. Prepare and submit Informational Submittals required in the Technical Specifications in this contract, if applicable, and as indicated at the end of this subsection.

1. Electronic submission in PDF format is required.

2. Provide a statement that includes signature of entity responsible for preparing certification.

B. Required Informational Submittals:

1. Work Schedule

2. Closeout Submittals – O&M Manuals & Final Warranties

3. Documentation of 1 year warranty for overall project.

PART 3 – TEMPORARY FACILITIES AND CONTROLS

3.1 USE OF UTILITIES

A. Utilities: Use of Government existing facilities will be permitted without metering and without payment of use charges, as long as facilities are cleaned and maintained in an acceptable condition. At Substantial Completion, restore these facilities to condition existing before initial use. The following are available for use by the contractor: water, and electrical power services. The following are not available: telephone service.

3.2 SANITARY FACILITIES

A. Sanitary facilitiesare available for use by the Contractor. Facilities must be cleaned and maintained daily.

3.3 STAGING AREAS

A. Coordinate on-site staging and storage requirements with the Center Point of Contact or the Contracting Officer Representative (COR).

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3.4 WASTE DISPOSAL FACILITIES

A. Provide waste-collection containers in sizes adequate to handle waste from operations.

Containerize and clearly label hazardous, dangerous, or unsanitary waste materials separately from other waste.

3.5 SAFETY AND ENVIRONMENTAL PROTECTION

A. Environmental Protection: Contractor shall provide protection, operate temporary facilities, and conduct operations in ways and by methods that comply with environmental regulations and that minimize possible air, waterway, and subsoil contamination or pollution or other undesirable effects.

B. Barricades, Warning Signs, and Lights: Comply with the national or state Manual on Uniform Traffic Control Devices (MUTCD) for erecting structurally adequate barricades, paint with appropriate colors, graphics, and warning signs/lights to inform personnel and public of possible hazard.

C. Fire Protection.

1. Store combustible materials in containers in fire-safe locations.

2. Maintain unobstructed access to fire extinguishers, fire hydrants, fire-protection facilities, stairways, and other access routes for firefighting. Prohibit smoking in hazardous fire-exposure areas.

3. Supervise welding operations, combustion-type temporary heating units, and similar sources of fire ignition.

PART 4 – EXECUTION REQUIREMENTS

4.1 EXAMINATION

A. Before beginning work, examine areas and document existing conditions. Proceed with installation only after unsatisfactory conditions have been corrected. Proceeding with the Work indicates acceptance of surfaces and conditions.

B. Field verify all new and existing dimensions affecting the work of this contract before ordering products.

C. Immediately on discovery of the need for clarification of the Contract Documents, submit a request for information to CO. Include a detailed description of problem encountered, together with recommendations for changing the Contract Documents.

4.2 INSTALLATION

A. Locate the Work and components of the Work accurately, in correct alignment and elevation to fit with existing components.

B. Make vertical work plumb and make horizontal work level.

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C. Install per manufacturer's written instructions and recommendations.

4.3 PROGRESS CLEANING

A. Clean Project site and work areas daily, including common areas. Dispose of materials lawfully.

1. Comply with NFPA 241 requirements for removal of combustible waste materials and debris.

2. Do not hold materials more than 7 days during normal weather or 3 days if the temperature is expected to rise above 80 deg F (27 deg C).

B. Burying or burning waste materials on-site will not be permitted. Washing waste materials down sewers or into waterways will not be permitted.

4.4 PROTECTION OF INSTALLED WORK

A. Provide protection and maintain conditions that ensure installed Work does not get damaged or deteriorated prior to Substantial Completion.

4.5 CORRECTION OF THE WORK

A. Repair or remove and replace defective work. Restore damaged substrates and finishes.

1. Repairing includes replacing defective parts, refinishing damaged surfaces, touching up with matching materials, and properly adjusting operating equipment.

PART 5 – CLOSEOUT PROCEDURES

5.1 SUBSTANTIAL COMPLETION

A. Definition of Substantial Completion: The Date certified by the CO when work is sufficiently complete, in accordance with the Contract Documents, so the Government can occupy or utilize the Work or designated portion thereof for the use for which it is intended, as expressed in the Contract Documents.

B. Preliminary Procedures: Before requesting inspection for determining date of Substantial Completion, complete the following. List items below that are incomplete in request.

1. Prepare a list of items to be completed and corrected (punch list), the value of items on the list, and reasons why the Work is not complete.

2. Advise the CO of pending insurance changeover requirements.

3. Submit specific warranties, workmanship bonds, final certifications, and similar documents.

4. Obtain and submit releases permitting Government unrestricted use of the Work and access to services and utilities.

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5. Deliver tools, spare parts, extra materials, and similar items to location designated by Government. Label with manufacturer's name and model number where applicable.

6. Complete startup testing of systems.

7. Submit changeover information related to Government occupancy, use, operation, and maintenance.

8. Complete final cleaning requirements, including touchup painting.

9. Touch up and otherwise repair and restore marred exposed finishes to eliminate visual defects.

C. Inspection: Submit a written request for inspection for Substantial Completion. On receipt of request, CO will either proceed with inspection or notify Contractor of unfulfilled requirements. CO will prepare the Certificate of Substantial Completion after inspection or will notify Contractor of items, either on Contractor's list or additional items identified by CO, that must be completed or corrected before certificate will be issued.

1. Reinspection: Request reinspection when the Work identified in previous inspections as incomplete is completed or corrected.

2. Results of completed inspection will form the basis of requirements for Final Completion.

5.2 FINAL COMPLETION

A. Preliminary Procedures: Before requesting final inspection for determining date of Final Completion, complete the following:

1. Submit certified copy of CO’s Substantial Completion inspection list of items to be completed or corrected (punch list), endorsed and dated by CO. The certified copy of the list shall state that each item has been completed or otherwise resolved for acceptance.

2. Submit evidence of final, continuing insurance coverage complying with insurance requirements.

3. Instruct Government personnel in operation, adjustment, and maintenance of products, equipment, and systems.

B. Inspection: Submit a written request for final inspection for acceptance. On receipt of request, CO will either proceed with inspection or notify Contractor of unfulfilled requirements. CO will prepare a final Certificate for Payment after inspection or will notify Contractor of work that must be completed or corrected before certificate will be issued.

1. Reinspection: Request reinspection when the Work identified in previous inspections as incomplete is completed or corrected.

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5.3 LIST OF INCOMPLETE ITEMS (PUNCH LIST)

A. Preparation: Submit electronic copy of list. Include name and identification of each incomplete item and items needing correction including, if necessary, areas disturbed by Contractor that are outside the limits of work.

5.4 FINAL CLEANING

A. General: Provide final cleaning. Conduct cleaning and waste-removal operations to comply with local laws and ordinances and Federal and local environmental and antipollution regulations.

B. Cleaning Agents: Use cleaning materials and agents recommended by manufacturer or fabricator of the surface to be cleaned. Do not use cleaning agents that are potentially hazardous to health or property or that might damage finished surfaces.

C. Complete the following cleaning operations before requesting inspection for certification of Substantial Completion for entire Project or for a portion of Project:

1. Clean Project site, yard, and grounds, in areas disturbed by installation activities, including landscape development areas, of rubbish, waste material, litter, and other foreign substances.

2. Remove tools, equipment, machinery, and surplus material from Project site.

3. Touch up and otherwise repair and restore marred, exposed finishes and surfaces.

Replace finishes and surfaces that cannot be satisfactorily repaired or restored or that already show evidence of repair or restoration.

D. Remove waste materials from Project site and dispose of lawfully.

PART 6 – PROJECT SCHEDULE

6.1 PROJECT SCHEDULE

ITEM* REQUIRED DUE DATE (calendar days)

Pre-work Conference

Within 10 days of Award (Virtually)

Notice To Proceed (NTP)

Issued first weekday after Pre-work Conference

Action and Informational Submittals

10 days after NTP (CORs have 10 calendar days to return)

Closeout Submittals prior to CO acceptance of project

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Contract Release form and final pay request

10 days after CO acceptance of project

* All items above must be included in contractor’s work schedule

END OF SECTION 010150

9. Warranty: 3-year parts and labor (could be part of manufacturer’s extended service agreement option)

B. Burying or burning waste materials on-site will not be permitted. Washing waste materials down sewers or into waterways will not be permitted.

D. Remove waste materials from Project site and dispose of lawfully.