Transportation RFP -2026 final.pdf

REQUEST FOR PROPOSALS FOR

PUPIL TRANSPORTATION SERVICES

CLARE PUBLIC SCHOOLS

201 E. State Street

Clare, Michigan 48617

I. Timeline

A. RFP Documents. The RFP and related documents will be available through the School District's website at: www.clare.k12.mi.us.

B. RFP Timeline. The School District's anticipated timeline for this RFP process and its selection of a Contractor is as follow:

Issuance of this RFP March 9, 2026 Pre-bid meeting March 17, 2026 @ 11am In person @ 201 E. State St, Clare, MI 48617, or via zoom, for zoom meeting information email mforsberg@clare.k12.mi.us Intent to respond deadline March 20, 2026 @5pm Request for clarification deadline March 27, 2026 @ 1pm Due Date for Proposals April 6, 2026 @ 1pm Commencement of services July 1, 2026

**The School District reserves the right, in its sole and absolute discretion, to change any or all portions of the above-identified selection timeline as it determines to be in its best interest.

II. SCHOOL DISTRICT PROFILE AND OVERVIEW OF CURRENT SERVICES

The School District covers approximately one hundred twenty-four (124) square miles servicing Clare Public Schools in both Clare and Isabella Counties. This RFP contemplates and is intended to procure transportation services for the School District to provide pupil transportation for designated general education and special needs students to and from designated schools, programs and extra-curricular activities on a daily basis.

The School District operates its transportation services in accordance with all applicable federal, state and local laws, rules, regulations and ordinances, as well as any Individual Education Plans ("IEP") of the respective special needs students. The services requested under this RFP would provide transportation services for those designated general education and special needs students utilizing routes approved by the School District.

III. OVERVIEW

Clare Public Schools (the "School District") currently operates and provides pupil transportation services for the general education and special needs students enrolled in the School District through a third-party transportation service provider. The primary objective of this Request For Proposals (the "RFP") is to offer professional pupil transportation service entities (referred to as the contractor throughout this RFP) the opportunity to present a thoroughly detailed Proposal of their qualifications and experience in providing and performing pupil transportation services for school districts. The secondary objective is to solicit proposals under which a contractual relationship may be established with an experienced and qualified pupil transportation services entity to provide the transportation services requested by the School District in the most efficient and cost-effective manner possible while maintaining the highest level of safety and reliability.

IV. Terms

A. The Pre-Proposal Conference will be used to provide an overview of the RFP process, the desired transportation services, and to address questions from prospective Contractors who attend the Pre-Bid Conference.

B. Intent to Respond. Each Contractor who intends to submit a Proposal in response to this RFP is asked to submit an "Intent To Respond" by e-mailing Matt Forsberg at mforsberg@clare.k12.mi.us on or before 5 p.m., March 20, 2026 The Intent To Respond shall include the name of the Contractor, the name of a contact person and that person's e-mail address, and any other information requested in the form. Failure to submit an Intent To Respond by the aforementioned deadline does not preclude a Contractor from submitting a Proposal; however, only those prospective Contractors who submit an Intent to Respond will be directly notified by the School District of any addenda to this RFP or any supplemental notices and information, if such are issued, and it shall be the Contractor's sole responsibility to check the School District's website for the same.

C. Evaluation of Proposals. Following the receipt of Proposals, the School District will review and evaluate the scope of, methods and procedures for, the proposed Transportation Services, as well as cost structures proposed to provide effective Transportation Services for the School District within the scope of this RFP and the Contract. While cost and fees will be a key component of the evaluation process, past experience and capacity to provide the Transportation Services and Maintenance Services will also be reviewed independently and through the references of each entity.

D. Contractor Interviews. The School District may select one or more experienced and qualified companies to proceed with the interview and negotiation process from those submitting Proposals. The School District, in its sole and absolute discretion, will select the Proposal(s), if any, that it deems most qualified to serve the best interests of the School District, and may elect to move forward with all, some or none of the services contemplated herein. The School District, in its sole and absolute discretion, reserves the right to request post-Proposal interviews from all, some or none of the companies submitting Proposals.

A major portion of the negotiations will include the financial terms of the Contract.

E. Reservation of Rights. The School District reserves the right, in its sole and absolute discretion (for this provision and all other provisions contained in this RFP), to accept or reject, in whole or in part, any or all Proposals with or without cause. The School District further reserves the right to waive any irregularity or informality in this RFP process or any Proposal, and the right to award the Contract to other than the Contractor(s) submitting the best financial Proposal (low bidder). The School District reserves the right to request additional information from any or all Contractors. The School District reserves the right to negotiate with the Contractors concerning their Proposals. In the event a Contractor's Proposal is accepted by the School District and Contractor asserts exceptions, special considerations or conditions after acceptance, the School District, in its sole and absolute discretion, reserves the right to thereafter nullify its acceptance, reject said Proposal and select another Contractor.

V. RFP PROTOCOL & PROPOSAL SUBMISSION DUE DATE

A. Requests For Clarification & Bus Inspections. Contractors may request that the School District clarify information contained in this RFP. Contractors may also request the opportunity to review/inspect the School District's bus fleet. All such requests must be made in writing via e-mail only. No response will be made to any oral questions.

The School District will not respond to any Request For Clarifications or requests for bus inspections received after the deadline for submission set forth in Section I.B.

above. All Requests For Clarification and requests for bus inspections must be directed to Matt Forsberg at mforsberg@clare.k12.mi.us. All questions and answers will be posted on the School District's website. The School District will schedule a time for Contractors to inspection buses in the bus fleet and all such inspections must occur prior to the deadline set forth in Section I.B. above. It is each Contractor's responsibility to check the School District's website prior to the RFP Due Date to ensure that it has received all of the supplemental information, including, but not limited to, all Addenda to this RFP as described in Section VI.B. below.

B. Modifications and/or Addenda to this RFP. If it becomes necessary to revise any part of this RFP, notice of the revision will be posted to the School District's website. All addenda shall become a part of the RFP. Each Contractor must in its Proposal, to avoid any miscommunication, acknowledge all addenda which it has received, but the failure of a Contractor to receive, or acknowledge receipt of, any addendum shall not relieve the Contractor of the responsibility for complying with the terms thereof. Only those prospective Contractors who attend the Pre-Proposal Conference will be directly notified by the School District of any addenda to this RFP or any supplemental notices and information, if such are issued.

C. Due Date for Submission of Proposal. The due date and time for receipt of Proposals is April 6, 2026 at 1:00 p.m. EST (the "Due Date").

D. Proposal Submission Process. All Proposals must be submitted utilizing the Proposal Forms included in this RFP. ALL PROPOSALS MUST BE SUBMITTED IN HARD COPY AND IN A SEALED ENVELOPE. Each contractor shall submit three identical copies of their proposals.

All Proposals must be submitted via mail courier or hand delivery and addressed as follows:

CLARE PUBLIC SCHOOLS

Attn: Matt Forsberg 201 E. State Street Clare, MI 48617

Additionally, the envelope/box containing the Proposal must be marked as follows:

SEALED PROPOSAL ENCLOSED

PUPIL TRANSPORTATION SERVICES

[Contractor's Name]

[Contractor's Address] [Contractor's Telephone Number]

E. Opening of Proposals: At approximately 1:10 p.m. on the Due Date stated above, the School District will acknowledge receipt of and open all timely submitted Proposals at the School District's Administration Offices, located at 201 E. State Street, Clare, MI 48617. No immediate decision will be rendered.

F. Proposal Revisions. Contractors who desire to revise their Proposal after submission may do so by submitting a revised Proposal in the manner and format required herein prior to the Due Date and time set forth above. The supplemental Proposal revision must clearly state "Revised Proposal" on the outside of the envelope.

G. Late Proposals. Each Contractor is responsible for submission of its Proposal.

Proposals or Proposal revisions received after the Due Date specified above will not be accepted or considered. The School District is not liable for any delivery delays.

It is the Contractor's responsibility to confirm with the School District that it received the Proposal. All Proposals received after the Due Date specified above will be returned by making them available to the respective Contractor, unopened, for said Contractor to pick-up, at its sole cost and expense, for a period of two (2) weeks.

H. Finality of Decision. Any decision made by a School District, including the Contractor selection, shall be final.

I. Misrepresentations. If it is discovered, prior to an award, that a Proposal contains false, misleading, or otherwise inaccurate information, the Proposal will be subject to disqualification on those grounds. If it is discovered, after the Contract has been awarded and executed, that the Contractor provided false, misleading, or otherwise inaccurate information, the Contract may be terminated by the School District.

J. Release of Claims. Each Contractor by submitting its Proposal releases the School District from any and all claims arising out of, and related to, this RFP process and selection of a Contractor.

K. Contractor Bears Proposal Costs. A recipient of this RFP is responsible for any and all costs incurred by it or others acting on its behalf in preparing or submitting a Proposal, or otherwise responding to this RFP, or any negotiations incidental to its Proposal or this RFP.

L. Irrevocability of Proposals: All Proposals submitted shall not be withdrawn and shall be irrevocable for a minimum period of sixty (60) calendar days following the Due Date for receipt of Proposals set forth above.

M. Collusive Bidding. By submission of a Proposal, the Contractor certifies that its Proposal is made without any previous understanding, agreement or connection with any person, firm or corporation making a Proposal for the same project and is in all respects fair, without outside control, collusion, fraud or otherwise illegal action.

N. Gifts, Gratuities or Kickbacks. The offering and/or acceptance of gifts, gratuities or kickbacks from Contractors to School District Board Members, personnel, employees, agents and their respective family members is strictly prohibited.

VI. PROPOSAL FORMAT AND REQUIREMENTS

This outlines the information that must be provided by the Contractor and the required format for its Proposal. Any Proposal not providing the required information, or not conforming to the format specified, may be disqualified on that basis.

Proposals should demonstrate: (i) an understanding of the scope of Transportation Services;

(ii) the Contractor's ability and capacity to perform the Transportation Services and Maintenance Services contemplated herein; and (iii) any other information that the Contractor feels is significant with respect to the School District making an informed decision relative to the Proposal. Each Proposal should include, at a minimum, the following.

A. A short "Executive Summary" (cover letter) which gives a brief overview of the Contractor and clearly identifies the Contractor's capabilities and capacity to provide all or only some of the Transportation Services and Maintenance Services requested herein. This should also include the number of years the Contractor has been in the business of providing transportation services, including number of years of providing transportation for K-12 school districts. A list of references of the Contractor, including contact names, addresses, phone numbers and type and scope of transportation services provided. The School District is particularly interested in detailed evidence if the Contractor is currently providing similar transportation services for K-12 public school districts or educational institutions of similar size and scope as the School District.

B. A detailed list setting forth any exceptions to this RFP or other special considerations or conditions of the Contractor, including explanations of such exceptions or the reason such terms and conditions of the RFP, the form of Contract or the form of Use Agreement (if applicable) cannot be met by, or on the Contractor's opinion are not applicable to, the Contractor. The Contractor shall be required and expected to meet the specifications and requirements as set forth in this RFP, and its subsequent Contract.

C. Evidence of the Contractor's experience and capability with implementing and operating on-site, in-district computerized (or manual) routing management that includes all facets of pupil transportation management and routing, boundary planning, and interface with School District student enrollment programs.

D. Evidence of the Contractor's ability to provide adequate insurance coverages as required by this RFP, the Contract and Use Agreement to protect the interests of the Contractor and the School District. The Contractor must also provide a worker's compensation experience modification factor on a document from the Contractor's worker's compensation insurance carrier. Amounts shall meet or exceed the following:

Policy

(a) Workers Compensation

(b) Commercial General Liability

(c) Commercial Automobile Liability

(d) Excess Umbrella Liability

(e) Employer Liability Insurance

Minimum Limits

Statutory $5,000,000 combined single limit*

$5,000,000 combined single limit

$5,000,000 aggregate

$500,000 each occurrence

E. Demonstrate that the Contractor understands and will comply with all regulatory laws, codes, and requirements of any Local, State, and Federal law that apply to the requirements and obligations under this RFP, the Contract and Use Agreement, including, but not limited to, the Michigan Revised School Code (MCL 380.1 et seq.), the Pupil Transportation Act (MCL 257.1801 et seq.) and the Individuals with Disabilities Education Act (20 USC 1400 et seq.), and any rules and regulations promulgated thereunder.

F. A completed Proposal Pricing Form as provided in APPENDIX B.

G. A completed Acknowledgement of Addenda to RFP as provided in APPENDIX C.

H. A completed Familial Disclosure Affidavit as provided in APPENDIX D.

I. A completed Iran Linked Business Affidavit as provided in APPENDIX E.

J. A schedule indicating the wages and benefits the Contractor will offer its employees and personnel under its Proposal.

K. A detailed transition and implementation plan for the Transportation Services and Maintenance Services.

L. Any other information and/or resources to be provided by the Contractor, not listed above, which would demonstrate or enhance the Contractor's ability to carry out the Transportation Services and Maintenance Services required under this RFP and the Contract.

VII. SCOPE OF SERVICES UNDER RFP

The successful Contractor shall provide pupil transportation services for the safe and reliable, on-time transportation of students for the designated transportation Routes requested herein on a daily basis, and within the defined parameters of the School District and in accordance with the Contract, as well as provide the necessary maintenance and repair of all buses in the Bus Fleet (as defined herein). This RFP contemplates Transportation Services and Maintenance Services for the 2026-2027 through 2028- 2029 school years, with the ability to extend the contract and continue these Transportation Services and Maintenance Services for the 2029-2030 through 2030- 2031 school years, at the option of the School District. Throughout this RFP, the "Transportation Services" and "Maintenance Services" may be referred to collectively as the "Services."

A. Scope of Transportation Services. The successful Contractor shall manage and provide pupil transportation services as follows (the "Transportation Services"):

1. Safe and reliable, on-time transportation of general education and special needs students to and from school on a daily basis (including AM/PM routes and mid-day runs/shuttles) within the School District's defined parameters and in accordance with the Contract.

2. Safe and reliable, on-time transportation of students for extra-curricular and athletic activities and field trips as requested by, and within the defined parameters of, the School District and in accordance with the Contract.

3. Work in conjunction with the School District regarding student discipline issues and carry out any student discipline directives of the School District in accordance with School District policies, procedures and practices.

4. Efficient routing of all general education, special needs and other transportation routes of the School District, including but not limited to extra-curricular routes and field trips, as outlined in this RFP and the Contract. The Contractor may alter any of the existing routes of the School District, provided that all routes conform to all federal and state laws, as well as policies of the School District, and all routes are approved in writing by the School District prior to implementation.

The Contractor may not otherwise alter any of the Routes of the School District without the School District's prior written consent.

5. Continuous analysis of the transportation operations of the School District in order to effectively manage costs, while maintaining services levels in accordance with School District policy and safety protocol. The Contract shall identify and implement operational efficiencies that will lead to cost reductions in the School District's Transportation Services.

B. Scope of Maintenance Services. The Contractor shall maintain all School District-owned buses and Contractor-owned buses (if any) serving the School District in a good and safe mechanical and operating condition (the "Maintenance Services"). All such buses shall be maintained in a clean and sanitary condition and shall have good interior and exterior appearance during the entire term of the Contract. The Contractor shall maintain all buses in strict accordance with all State, Federal, and any other local government minimum standards and regulations for school buses, including but not limited to, the Pupil Transportation Act, Michigan Public Act 187 of 1990, as amended, MCL 257.1801 et seq. (the "Pupil Transportation Act"), and such additional requirements as set forth in the Contract. The Contractor shall maintain the buses so that their condition remains equal to or exceeds that condition recorded on the written inspection form provided to School District by the Contractor, normal wear and tear excepted. Mechanically, the buses shall be maintained in a condition approximating that set out by the original manufacturer and necessary to pass all required inspections thereof. Replacement parts used for any School District-owned bus shall only be those which are "OEM approved" replacement parts. The Contractor shall be responsible for maintaining all buses, the district will pay the agreed upon per hour rate and the cost of all parts. All costs for labor required for maintenance and repair of the White Fleet requested by the School District is included in the rates of Maintenance Services. Parts for White Fleet maintenance and repair will be paid by the School District at cost. The School District may elect to continue to provide replacement parts through its current vendors, or service the White Fleet through other vendors.

C. Routes. The School District is seeking Proposals to operate and provide Transportation Services for its current six (6) defined routes during the school year, as well as routes it may operate on an extended calendar in the summer, if applicable.

Attached hereto as APPENDIX A is the current School District transportation routes and other information (each a "Route" and collectively the "Routes"). These Routes represent the School District's current anticipated services for these designated Routes for the 2026-2027 school year and are provided for informational purposes to assist Contractor's in submitting a Proposal. However, due to the fluctuating nature of student population and the educational programs of the School District, the exact parameters of any Route may be subject to change by the School District

D. School District's Classification of a Route. The Routes listed in APPENDIX A generally incorporate the AM runs, Mid-day CTE run and PM runs.

E. Days of Operation of Routes. To conform with the State of Michigan's instructional time requirements, the School District generally operates each Route for 180 days per school year in accordance with the School District's approved calendar. However, variations to this schedule should be expected

F. Buses. The School District maintains and operates thirteen (13) buses, consisting of six

(6) daily route buses and seven (7) spare buses (the "Bus Fleet"). The School District owns all buses in the Bus Fleet. The School District's Bus Fleet ranges in age from 1 to 13 years. See APPENDIX F for information on each bus. The Contractor shall utilize the Bus Fleet for the sole purpose of providing the Transportation Services for the School District under the terms and conditions of this RFP and the Contract and for no other purpose(s) without the School District's prior written consent. All buses must be inspected annually by the Michigan State Police and evidence of successful passage of each annual inspection must be provided to the School District.

G. Bus Specifications and Equipment. All buses in the Bus Fleet are operated, equipped and maintained in strict compliance with all applicable federal, state and local laws, rules and regulations, including but not limited to the Michigan Pupil Transportation Act, as well as all School District Board of Education policies, procedures, rules and regulations. If any equipment or portion of a School District-owned bus is damaged due to the acts or omissions of the Contractor, the Contractor shall be liable for, and shall repair or replace such damage to a condition as good as prior to such damage occurring, at its sole cost and expense.

1. Radio Communication Equipment. All buses in the School District's fleet are equipped with two-way radio communication equipment. The successful Contractor may utilize the radio communication equipment currently installed in School District-owned buses. The successful Contractor shall maintain the entire radio communications system and shall document existence of a maintenance contract annually to the School District, at its sole cost and expense. The successful Contractor may upgrade the radio communication system for the buses if it so desires, upon the prior written approval of the School District. At the expiration or earlier termination of the Contract, all School District-owned buses shall have equipment equal to that which is on those buses at the commencement of the Contract, which equipment shall be in good working order.

2. Video Surveillance System. All buses in the School District's Bus Fleet are equipped with a video surveillance system. The successful Contractor may utilize this video surveillance system currently installed in School District-owned buses.

The successful Contractor shall maintain the entire video surveillance system, at its sole cost and expense utilizing manufacturer authorized personnel and parts. At the expiration or earlier termination of the Contract, all buses servicing the School District shall have equipment equal to that which is on those buses at the commencement of the Contract, which equipment shall be in good working order.

The Contractor acknowledges that it shall cooperate with the School District regarding, and adhere to the School District's policies, procedures, rules and regulations relating to, the use of video surveillance footage, viewing and disclosure thereof in connection with any Student disciplinary or other actions relating to students arising from the transportation Services.

H. Bus Replacement. The School District and the Contractor will work cooperatively to develop a schedule/plan to retire/remove School District-owned buses from service. Any new buses which are necessary for the provision of the Transportation Services for the School District will be purchased by the School District unless otherwise agreed to by the parties in writing.

I. Fuel. The School District will continue to provide and pay for fuel necessary for the School District's transportation operations. Fuel shall only be used for the buses used to provide the School District's Transportation Services.

J. Transportation Facility. The School District owns and operates a facility located at 316 E. Wheaton Ave, Clare, MI 48617 (the "Transportation Facility"). The Transportation Facility includes a transportation maintenance garage, bus parking area, and space for offices and driver's lounge. The School District will allow the successful Contractor to use the Transportation Facility in order to provide the Transportation Services and Maintenance Services contemplated under this RFP and the Contract in accordance with the terms and conditions of the Use Agreement and for no other purpose without the express written consent of the School District. The successful Contractor will be responsible for keeping the Transportation Facility and bus maintenance garage in a clean working order at all times. The School District will be responsible for capital expenses for the Transportation Facility; however, the Contractor will be responsible for repairs to the Transportation Facility caused by the acts or omissions of the Contractor, its employees and agents. The School District will provide general snow removal from the main parking lot at the Transportation Facility.

The district maintains basic office equipment including computer hardware and software that may be utilized by the contractor. It is expected that all district equipment (buses, white fleet, tools, etc) be housed at this facility.

K. Contractor Personnel. The Contractor is responsible for the selection, evaluation, training, compensation, and retention of transportation employees, including all necessary drivers, bus aides (if required by the School District for a Route(s)), management and clerical personnel necessary to perform the Transportation Services and operate all designated Routes.

L. Performance Guarantee. In order to ensure the Contractor provides on-time Transportation Services and delivers the Transportation Services in accordance with the terms and conditions of the Contract, the Contractor will be subject to liquidated damages for failure to provide on-time Transportation Services in accordance with the terms and conditions of the Contract.

VIII. CONTRACT CHARACTERISTICS

A. Form of Contract. This is a Request f or Proposals only. Proposals will be treated as offers to enter into the Contract with the School District. The School District and successful Contractor shall memorialize their contractual relationship and obligations using a mutually agreed upon contract based on the terms contained in this RFP.

B. Form of Use Agreement. The successful Contractor and the district agree to enter into a terms of use agreement memorializing the contractors use of the district’s transportation facility. The final Use Agreement shall be subject to the review and approval by the School District's legal counsel. The successful Contractor will be responsible for all snow removal from and between buses at the Facility. The successful Contractor will be responsible for any environmental contamination caused by its employees or agents. The School District will allow the Contractor to use, at no additional cost to the successful Contractor, existing capital equipment and office equipment as set forth in Section VII.J., above. Such tools and equipment will be specified at the initiation of the Use Agreement and will be maintained at the respective Transportation Facility during the Use Agreement term and returned by the successful Contractor at the conclusion of the Use Agreement in like condition, normal wear and tear excepted. Unless approved by the School

District in writing, the Transportation Facility and related equipment shall only be used for School District operations.

C. Contract Start-Up and Term. The initial term of the Contract shall be for three (3) years, commencing July 1, 2026 and ending on June 30, 2029. The School District shall have the option to extend the Contract for up to two (2) additional years (2029-2030 & 2030-2031) on an annual basis. It is anticipated that the Contractor will commence the Services on July 1, 2026.

D. Compliance with Laws. The Contractor will be required to comply with all applicable federal, state and local laws, rules and regulations for providing the Services.

E. Insurance. The Contractor shall, at its sole cost and expense, procure and maintain general liability and automobile liability with minimums acceptable to the School District and as set forth in the Contract. The School District shall be included as an additional insured on these polices. All policies required under the Contract shall provide that the policies are primary and non-contributory and cannot be modified or terminated without at least (30) days' prior written notice to the School District.

F. Indemnification. The Contractor shall be required to indemnify, defend and hold the School District, including its Board of Education and its Board of Education members in their official and individual capacities, its employees and agents, from and against all claims, counter-claims, suits, debts, demands, actions, judgments, liens, liabilities, costs, expenses, damages, and attorney fees and expert witness fees arising out of or in connection with Contractor's performance of its obligations under the Contract and/or from Contractor's violation of any of the terms of the Contract, including, but not limited to: (i) the negligent acts or willful misconduct of the Contractor, its officials, employees, agents, contractors and subcontractors, (ii) any breach of the terms of the Contract by the Contractor, its officials, employees, agents, contractors and subcontractors; (iii) any violation of federal, state and/or local law, rule, ordinance, policy or regulations and/or licensing requirement applicable to the Transportation Services; and (iv) any breach of any representation or warranty by the Contractor under the Contract.

G. Scope and Termination of the Contract. The School District may utilize multiple Contractors to perform the Services, if necessary. The School District may terminate the Contract upon written notice to the Contractor in accordance with the Contract.

IX. PRICING

Each Contractor shall submit its Proposal using the Proposal Pricing Forms attached hereto as APPENDIX B, along with any other information required by this RFP or deemed necessary and appropriate by the Contractor for evaluation of its Proposal.

A. Base Pricing. The School District is seeking Proposal pricing to provide the requested Transportation Services on a per hour basis. Proposals should detail the per hour cost for drivers, maintenance personnel, and management.

B. Other Transportation Pricing. If per hour rates (field trip, athletic trip, etc) are to be different that base route per hour rates the contractor’s proposal shall clearly state this rate.

C. Bus Aide Surcharge. The School District is also seeking the per/hour charge for any bus aides required by law or the School District or otherwise deemed mutually necessary by the School District and Contractor to operate the designated Routes contemplated as part of the Transportation Services. Not all Routes may have a bus aide and thus the hourly pricing will only apply to those Routes that may utilize an approved bus aide.

D. White Fleet Maintenance. The School District is seeking a quote from Contractors to provide maintenance for the School District's White Fleet on a cost per hour for labor, with all parts to be paid at cost.

E. Cost Increases. All pricing for extensions shall be negotiated by the parties.

Notwithstanding the foregoing, pricing and compensation for each Renewal Term or extension of the Contract shall be negotiated by the parties.

CLARE PUBLIC SCHOOLS

RFP for Pupil Transportation Services

INDEX OF APPENDICES

Appendix A – List of Routes

Appendix B - Proposal Pricing Form

Appendix C – Acknowledgement of Addenda to RFP

Appendix D - Familial Disclosure Affidavit

Appendix E - Iran Sanction Affidavit

Appendix F – Vehicle Inventory & Mileage Report

Appendix G – Financials

APPENDIX A

List of Routes

Bus Route Miles Approximate Drive times 1 78 + 26 for Preschool = 104 2 hours 2 76 1 hour 30 min 3 84 1 hour 40 min 4 56 1 hour 20 min 5 64 1 hour 30 min 6 16 30 min

MMCAA Run 26.00 30 min A.M. CTE Run 28.00 (x2 Buses) 30 min Mid Day CTE 18 30 min P.M. CTE Run 36.00 30 min Pioneer Run 2.00 10 min

*Bus stops available upon request.

APPENDIX B

Proposal Pricing Form

**Base rate will be the lowest rate paid to an entry level employee. Rates above the base rate will be agreed upon by the contractor and the district based on experience and performance. Overhead costs will include ALL costs to the district above the base rate.

*** A structure of guaranteed hours per route could be agreeable to the district. Please state in your proposal if you would propose such a structure.

Contractor Information

Contractor Name:

Business Address:

Contact Person: Telephone:

E-Mail: Fax:

Pupil Transportation Services

Type of Service Base Rate p/hr 2026-27 Base Rate p/hr 2027-28 Base Rate p/hr 2028-29 Overhead % or p/hr

Per hour regular route rate

Per hour trip rate (field trip, sporting event, etc)

Per hour bus Aid

Per hour mechanic rate

Per hour on-site manager rate

Cost of single subscriber health coverage

Appendix C

ACKNOWLEDGEMENT OF ADDENDA TO RFP

The Contractor acknowledges receipt of the following addenda (if any):

Addendum Number _______________ dated______________________

Addendum Number _______________ dated______________________

The undersigned declares that he/she has carefully examined the instructions and the specifications of this RFP and agrees to furnish these items and the services within such specifications for the price set forth in this Proposal. The undersigned understands that the School District reserves the right to accept or reject in whole or in part any and all Proposals, to waive informalities and irregularities therein, and to award the contract to other than the Contractor submitting the best financial proposal (low bidder) and to award the Contract to one

(1) or more Contractors in the School District's sole and absolute discretion.

My signature certifies that the Proposal as submitted complies with all terms and conditions as set forth in this RFP, unless specifically enumerated as an exception as part of our Proposal. The undersigned certifies that he/she is authorized to sign as a Representative for the undersigned Contractor. If awarded, we agree to be bound by the terms and conditions of this RFP and the Contract.

THE BELOW CONTRACTOR HEREBY SUBMITS THE PROPOSAL PRICING FORM

IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF THE RFP.

Contractor Name: ________________________________________________________

Authorized Individual Name: ______________________________________________

Position/Title: _____________________________________________________________

Signature: ___________________________________________________________

Date: ________________________

APPENDIX D

FAMILIAL DISCLOSURE AFFIDAVIT

The undersigned, the owner or authorized officer of the below-named Contractor, pursuant to the familial disclosure requirement provided in the Clare Public Schools' Request For Proposals for Pupil Transportation Services, hereby represents and warrants that, except as provided below, no familial relationships exist between the owner or any employee of the Contractor, and any member of the Board of Education of the School District or the Superintendent of the School District. A list of the School District's Board of Education and Superintendent may be found at www.clare.k12.mi.us

List any Familial Relationships:

CONTRACTOR:

By:

Its:

STATE OF ___________)

)ss.

COUNTY OF__________)

This instrument was acknowledged before me on the ______ day of , 2026, by

___________________________, Notary Public

_______________ County, _________________

My Commission Expires: __________________

Acting in the County of: ___________________

APPENDIX E

AFFIDAVIT OF COMPLIANCE - IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of2012

The undersigned, the owner or authorized officer of the below-named Contractor ("Contractor"), pursuant to the compliance certification requirement provided in the Clare Public Schools' Request For Proposals for Pupil Transportation Services (the "RFP"), hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) is not an "Iran linked business" within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the "Act"), and that in the event Contractor is awarded a contract as a result of the aforementioned RFP, the Contractor will not become an "Iran linked business" at any time during the course of performing any services under the contract.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District's investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to Proposal on a request for proposal for three (3) years from the date it is determined that the person has submitted the false certification.

CONTRACTOR:

STATE OF ________________)

)ss.

COUNTY OF ______________)

Name of Contractor

By:

Its:

Date:

This instrument was acknowledged before me on the ______ day of ,2026, by

___________________________, Notary Public

_______________ County, _________________

My Commission Expires: __________________

Acting in the County of: ___________________

APPENDIX F

VEHICLE INVENTORY & MILEAGE REPORT

VEHICLE VIN PLATE Capacity Seats Undercarriage Year Mileage on

7/1/25 Bus 1-23 4DRBUC8N6RB787449 043 X

77 26 Y 2023 35384

Bus 1-16 4DRBUC8N0GB108563 043 X

77 26 N 2015 123310

Bus 2-13 4DRBUAAP0EB796044 043 X

77 26 Y 2013 85716

Bus 2-19 4DRBUC8NXKB771664 043 X

77 26 Y 2018 96527

Bus 3-21 4DRBUC8N6PB629738 043 X

77 26 Y 2021 56762

Bus 4-14 4DRBUSKP4EB777615 043 X

77 26 N 2018 90781

Bus 4-19 4DRBUC8N0LB441405 136 X

77 26 Y 2019 88151

Bus 5-19 4DRBUC8N4MB843512 043 X

77 26 Y 2014 78932

Bus 6-15 4DRBUAANXFB512290 043 X

77 26 N 2012 102970

Bus 5-13 4DRBUAAN1DB198395 043 X

77 26 N 2012 80132

Bus 7-13 4DRBUAAN5DB198397 136 X

77 26 N 2012 102807

Bus 8-13 4DRBUAAN8DB198393 No Plate

0 0 N 2012 Parts Bus

Bus 8-25 4DRGVMMN6TB044389 043 X

77 26 Y 2025 1309

Bus 9-25 4DRGVMMNOTB325524 136 X

75 26 N 2025

Suburban-1 1GNSKBKD9PR192837 043 X

8 7 -- 2023 31454

Suburban-2 1GNSKBKD5PR193497 043 X

8 7 -- 2023 30999

Ford Transit T-1

1FMZK1YM7JKA26305 043 X

10 9 -- 2018 69093

Ford Transit T-2

1FMZK1YM5JKA26304 043 X

10 9 -- 2018 64809

M-1 GMC

SIERRA

1GT02REG6JZ155136 043 X

-- -- -- 2018 28,194

M-2 GMC 1GTO2REG5HZ301889 101 X -- -- -- 2017 27,439

SIERRA 641

M-3 White Maintenance Truck

1GC5YLE77MF253440 043 X

-- -- -- 2021 19,338

Dodge Grand Caravan

2D4RN4DGXBR768877 043 X

-- -- -- 2011 96,624

GMC Sierra 2GTEK19B661137192 043 X

-- -- -- 2006 147,484

10ft Utility Trailer

4YMUL10128V159623 043 X

-- -- -- 2008 N/A

18ft flat bed trailer

7FNUT1823M1024086 043 x

-- -- -- 2021 N/A

Band Trailer

043 X

N/A

2022 WELLS

CARGO

TRAILER

7K61E1424PH901084 043 X

-- -- -- 2022 N/A

2018 WELLS

CARGO

TRAILER

575200E28JH354189 043 X

-- -- -- 2018 N/A

Appendix G

Financials

2025–2026 SE-4094 Transportation Expenditures 18010 — Clare Public Schools