Transportation IDIQ - Specifications 20 Oct 23.docx

SPECIFICATIONS

TRANSPORTATION IDIQ

2024-2033

BEALE AIR FORCE BASE, CALIFORNIA

OFFICE OF THE BASE CIVIL ENGINEER

(28 Sep 23)

SPECIFICATION INDEX

TABLE OF CONTENTS

SUMMARY OF WORK

(Division 01 11 00)

PART 1 – GENERAL

1.0 SUMMARY:

1.1 Description: The Transportation contract is an indefinite delivery-indefinite quantity (IDIQ) contract. Work shall be defined in individual Task Orders (TO) and may consist of multiple disciplines in general transportation construction categories. It may involve design services for all aspects of general transportation construction including construction, modifications, and renovations of existing roads, utilities, paved and unpaved structures and constructing new paved and unpaved structures. These are including but not limited to paved sidewalks, parking areas, airfields, subsequent services, and typical features that promote safe and efficient transportation (ditches, curbs and gutters, traffic signals, traffic signs, streetlights, and drainage features). The Contractor shall furnish all design, labor, equipment, material, manufactured articles, transportation, supervision, and all else necessary to accomplish the combinations of design, repair, or construction of each TO written under this Transportation IDIQ. Work will be accomplished at Beale AFB California. These TOs will be completed as required per attached specifications, referenced documents, and as shown on attached project drawings as applicable for each TO. The parent Contract will govern in the case of any conflicts with this section.

2.0 DEFINITIONS:

2.1 Contracting Officer: The Contracting Officer refers to a person with the authority to enter, administer, change and/or terminate contracts and make related determinations and findings on behalf of the U.S. government. The term includes certain authorized representatives of the Contracting Officer acting within the limits of authority as delegated by the Contracting Officer.

Project Manager (PM): The Base Civil Engineer or authorized representative is designated as the Project Manager for the purpose of technical surveillance and evaluation of the work performed under this contract. This designation in no way authorizes anyone other than the Contracting Officer to commit the Government to changes in the terms of the contract.

2.2 Task Order (TO): An order placed against an established contract, which may contain the general requirements and parameters of a proposed project. Included with the TO may be a Statement of Work that defines specific technical requirements for the project. May also include information such as budget limitations, design certifications and drawings required to be prepared by the Contractor.

2.3 Statement of Work (SOW): Written descriptions documenting work required by each Government TO. May be provided by the Government or prepared by the Contractor, depending on the individual TO. Included in the SOW are the specific technical requirements for the project.

2.4 Professional Certification: The process of affixing a seal or statement to a drawing or design document to indicate that the work to which it is affixed has been performed by a person licensed as a professional, in that area of expertise, in the state of California.

2.5 Fair Opportunity Proposal Request: Product provided to the multiple award contract holders requesting a proposal and including information on how to prepare the proposal, the evaluation criteria and any order specific terms and conditions.

2.6 Location: The project sites are located at Beale AFB, California. Beale Air Force Base (BAFB) is located approximately eight (8) miles east of Marysville, CA on North Beale Road. The specific project locations are indicated in each TO.

2.7 Airfield-controlled Area: Defined as all the areas on and adjacent to airfield features, within a flightline perimeter fence, the flightline side of facilities, or as otherwise defined in specific project documents.

Contractor Mark-ups (Redlines) - Drawings that are marked and annotated to show the project as-built and as-constructed by the Contractor. They are part of the working as-built set.

As-Built Drawings - The amended "as-designed" drawings revised to show the project as the Contractor built and constructed it. The revisions from Contractor Markups and field inspection notes are transferred to the final as-built set of drawings. The final as-built drawings include modifications during construction, field requested changes, shop drawing modifications, and contractor designs.

As-Constructed Drawings - These are As-Built Drawings for Civil Works Projects. The term As Built used in these instructions is synonymous.

Working As Built: The Contractor shall maintain a set of paper drawings (Construction Set) and specifications to track changes, additions or deletions from the original design during construction. Working as-built drawings shall be marked-up and kept current on a weekly basis and shall be available on the jobsite at all times. These marked-up drawings shall be submitted to the government along with the final as-built drawings at project closeout.

3.0 DESCRIPTION OF WORK:

3.1 Scope of Work: Individual task orders consisting of one or more projects shall be awarded under this IDIQ contract. The scope of each project shall include, but not be limited to, items outlined in section 1.1. Note the term demolition or remove includes haul, testing, and disposal of material off base. The Contractor shall provide and install all safety barricades, traffic control items and detour signs, and the cost of such shall be included in each individual task order. Minimum ordering for each task order is listed in the parent award. Projects may also include design work of varying levels of complexity.

4.0 PROGRAM OVERVIEW:

4.1 Minimum/Maximum Contract Amounts: The only work authorized under the Transportation IDIQ is as described in individual Task Orders (TOs). A minimum of $2,000.00 is guaranteed for the IDIQ contract awarded. Individual TOs shall have an estimated magnitude of $2,000 to $8,000,000.00. The government reserves the right to award larger task orders that will exceed $8,000,000, but not the maximum ordering amount. All orders that will exceed $8,000,000 shall have expressed written approval by the 9th Contracting Squadron designated Flight Chief. The Government makes no representation as to the number of TOs or actual amount of work to be ordered in excess of the minimum guarantees specified herein. The aggregate amount of the Transportation IDIQ, including options, shall not exceed $50,000,000.00.

4.2 Commencement of Work: No work under this contract shall commence until such a time as the Contracting Officer issues a written TO and Notice to Proceed (NTP) under the TO as described in the paragraph 1.8 “Performance Periods & Notice(s) to Proceed.” The Contracting Officer reserves the right to determine the issue date of any NTP.

4.3 Task Order Performance Period: The performance period of each task order shall be determined by the Government. If a project is phased, one or more of the phases may have a specific performance period. For instance, if a particular project scope is on a section of the airfield, the availability to perform the work may be limited to 45 calendar days for a given phase due to the scheduling of large force flying exercises. The project, complexity, phasing, amount, and coordination will dictate the TO performance period.

4.4 Contract Period of Performance: The period of performance for the multiple award task order contracts is expected to be date of award, with an initial five (5)-year ordering period followed by a single, three (4)-year option period.

4.5 FOPR Participation: The Contractor shall respond to no less than 80% of FOPRs issued at each installation, each calendar year. The Contractor is required to submit in writing a record of its participation within the first 14 calendar days of the following calendar year at time of option expiration. The record shall contain the FOPR Procurement Instrument Identifier (PIID), the installation name, and the date of proposal submission. The Contractor shall provide the record to 9 CONS/PKA, Attn: PKA Construction Flight Chief or Designee. Contractors who fail to comply with the minimum 80% mandate or the reporting requirement, may be subject to removal from the program.

4.6 Performance Evaluations: At the conclusion of each TO exceeding $750,000 or at any TO termination, the PM will complete a contractor performance evaluation and input into Contractor Performance Assessment Reporting System (CPARS). The evaluation will consider all aspects of the Contractor’s performance. Performance evaluations may be completed at any time the Contractor’s performance is considered less than satisfactory. Contractors will be provided an opportunity to provide input into the evaluation. The performance evaluations may have an impact on the award of future TOs.

4.7 Project Performance: Offerors must maintain the ability to perform multiple projects at multiple bases, simultaneously, at any given time. Contractors who fail to maintain this ability may be subject to removal from the program.

5.0 TASK ORDER ISSUANCE PROCEDURES

5.1 Overview: Work under the Transportation IDIQ contract will be outlined in the Fair Opportunity Proposal Request (FOPR) associated project documents. The individual TOs will be placed in a sequential numbering system, which relate back to the Contractor’s basic IDIQ contract. TOs will be firm fixed price and clearly list the specific line items to be performed or the performance outcome. Each TO is subject to the terms and conditions of the IDIQ contract. In the event of a conflict between the TO and the IDIQ contract the contract shall take precedence.

5.2 Prime Contract: The work specified in individual TOs shall be constructed under a prime contract for each contract holder.

6.0 SOURCE OF SUPPLY AND QUALITY REQUIREMENTS:

6.1 Overview: All materials required to complete the work shall be furnished by the Contractor. Materials incorporated will conform to the requirements of the specifications for the work. New materials will be furnished and used. All materials will be manufactured, handled, and used in a workmanlike manner to ensure the completed work is according to the plan and specifications. Notifications will be provided to the Government as to the proposed source(s) of material with all required mix designs and test reports at least 30 days in advance of use to enable the Government time to properly review and approve. All approvals will be good for a maximum of one year from submission date. The Contractor shall be responsible for providing Quality Control (QC) by a third party to objectively test, inspect, and report. Test reports required may include but are not limited to sieve analysis, material classification, plasticity limit, specific gravity, laboratory maximum density, angularity, penetration, ductility, viscosity, dynamic shear, asphalt content and gradation, flash point, tensile strength, flexural strength, compressive strength as required in the specifications.

7.0 GRADING and DRAINAGE PLANS:

7.1 Intent: The Contractor shall be responsible for developing grading and drainage plans for task orders that are awarded under the Transportation IDIQ contract. The Contractor shall submit these plans for review and approval to the government. The Government shall provide initial design plans, if available, for a task order and the Contractor shall augment and refine those plans as necessary to provide completed grading, and drainage plans that shall be used for construction. These plans shall also provide the basis for the as-built drawings required to be provided by the Contractor. The Contractor shall ensure that the finish grades of new pavements match or improve upon the existing grades of replaced pavement. New finished grades or slope provisions (such as crowning a road) may be provided on project drawings. At points of integration with existing items, new pavement grades shall match the existing elevations. The Contractor shall perform all surveying as necessary to develop the plans and to execute construction. All costs for surveying and for development of the grading and drainage plans shall be incorporated in the bid price for each applicable line item.

8.0 PRE-CONSTRUCTION:

8.1 SITE VISIT: Contractors are urged to attend any site visits that may be scheduled by Base Contracting, as identified on TOs. (See Contract FAR Clauses 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigation and Conditions Affecting the Work).

8.2 Prior to Plan Submittal: The Government and Contractor personnel shall conduct a site visit and scope validation meetings as necessary to understand the Government’s requirements. It is the sole responsibility of the Contractor to request in writing to the Contracting Officer specific drawings or technical documents to review. All available as-builts will be provided to the Contractor. The Contractor shall field verify all provided as-builts as well as existing field conditions prior to accomplishing the plans.

8.3 Drawings: The drawings developed by the Contractor shall conform to industry standards relating to good drafting practices. All completed drawings shall clearly identify the work being performed under the task order. The use of existing drawings provided by the government will be allowed. Each new sheet shall have an approved title block and border, matching the government design drawings. Site plans shall include benchmarks, access from main roads, and surface or sub- surface drainage concepts. Utilize scale that shows building site, relation to adjacent structures, existing utilities, and additional utilities required, and other major site features. Scales for site plans shall be sufficiently large enough to clearly delineate building location, topographical, utilities, streets, roads and parking, vegetation, and other pertinent data. Hard copies shall be clearly readable. The use of redline schematics shall not be acceptable. Submission of drawings in the incorrect scale shall result in disapproval of the submittal.

8.4 Initial Submittal: This will include, for review, final and complete drawings. All project requirements identified in the most current task order revision, and site visit minutes must be incorporated. The Contractor shall provide four (4) hard copies of drawings size ANSI C or ARCH C and four (4) electronic DVD or CD copies (Adobe Acrobat PDF) of the submittal documents. DVD’s or CD’s shall be labeled with task order number, project number, project title, and date. If submission is a resubmittal that shall be indicated as well. Contractor shall not submit the final plans until the initial submittal package has been approved by the Government. The submitted drawings shall be dated with the date of the submittal and the cover sheet shall state that it is an initial submittal. The Government shall have 14 calendar days to review and submit comments, if any, to the Contractor.

8.5 Final Submittal: For the final submittal, all drawing sheets shall be marked “FOR CONSTRUCTION”. Provide four (4) hard copies of the drawings (two (2) ANSI or ARCH D size and two (2) ANSI B or ARCH B size). Provide six (6) electronic copies in both AutoCAD and Adobe Acrobat (pdf) formats of the entire submittal on CD or DVD or other approved medium. CD’s or DVD’s shall be labeled with project number, project title, contract/task order number, and date. Contractor shall provide responses to review comments, if any, from the initial submittal package. The Contractor shall have 10 days after receipt of the Government’s review comments to submit the final submittal.

8.6 Soils Testing: Some task orders may require soils testing. Work includes testing soil a minimum of three feet below finished grade at three separate locations. Samples obtained shall be tested and information including but not limited to USCS soil classification, densities, blow counts, moisture, sample locations, sieve analysis, Atterburg limits, optimum moisture plots, direct shear tests, permeability, cone penetrometer and contaminants shall be reported. Recommendations regarding the soil tested and whether it is suitable for the proposed construction shall be included and stamped by either a Civil Professional Engineer (PE) or Professional Geologist (PG). If soil tested is unsuitable recommended solutions shall also be provided to meet proposed construction requirements.

9.0 PERFORMANCE PERIODS & NOTICE(S) TO PROCEED:

9.1 Performance Periods: A typical TO shall have a pre-construction performance period and a construction performance period. The performance times for each project will be defined in each TO. At the beginning of a project, after bonding has been submitted and approved, the Contracting Officer shall issue a Notice to Proceed. At this time, the Contractor can perform the grading/drainage plan development segment of work (when applicable), initial material tests, obtain permits and get submittals approved.

9.2 Before a Notice to Proceed: At the beginning of the construction performance window, and if all necessary submittals have been approved by the Contracting Officer, then actual construction work shall begin. This period of performance for construction includes, but is not limited to, completion of project scope, all punch-list items, final clean-up, review and acceptance of all deliverables (As-built drawings, warranties, etc.). The government review time for as-built drawings and warranties is included in the performance period and specific timeframes will be listed in the TO. After as-built drawings are approved the government has 14 calendar days to return red-line drawings.

9.3 Phasing: Some projects may have to be accomplished in phases in order to maintain accessibility to facilities. For example, a road repair project may be phased so that only a section of the road is under construction at one time. A particular project will be divided into as few phases as possible as it is in the best interests of the Air Force to complete a project as quickly as possible. The sum of the performance times in all phases of a project will determine the overall estimated quantities and performance time for the project. Unless otherwise noted, assume all aspects of one phase will have to be completed before the next phase can start. Project elements will be broken down into individual phase requirements and if each phase meets the timelines stated in the TO the contractor will not be allowed to pursue government delay costs associated with the TO phasing plan.

10.0 CODES & STANDARDS:

10.1 Applicable Codes and Standards: All design and construction must comply with the most recent versions of the following:

· International Building Code (IBC)

· ACC Architectural and Interior Design Standards

· American Society of Testing and Materials (ASTM) Standard

· American National Standards Institute (ANSI) Standards

· Unified Facilities Guide Specifications (UFGS)

· Department of Defense Unified Facilities Criteria Standards (UFC), with particular attention paid to:

· UFC 3-220-08fa, Geotextiles

· UFC 3-250-01, Pavement Design for Roads

· UFC 3-250-03, Standard Practice for Flexible Pavements

· UFC 3-250-04, Standard Practice for Concrete Pavements

· UFC 3-250-08fa, Standard Practice for Sealing Joints and Cracks

· UFC 3-260-01, Airfield and Heliport Planning and Design

· UFC 3-260-02, Pavement Design for Airfields

· UFC 3-260-04, Airfield and Heliport Markings

· UFC 3-260-17, Dust Control for Roads, Airfields and Adjacent Areas

· UFC 3-270-01, Asphalt and Concrete Pavement Maintenance and Repair

· United States Air Force Engineering Technical Letters (ETL)

· Public Laws (P.L.)

· Executive Orders (E.O.)

· Code of Federal Regulations (CFR)

· Department of Defense Instructions (DODI)

· Department of Defense Directives (DODD)

· Yuba County, State of California, and Federal standards, codes, and laws or other higher authority documents as applicable.

· Solano County, State of California, and Federal Standards, codes, and laws or other higher authority documents as applicable.

· State of California 2018 Standard Plans and Standard Specifications (or most current edition)

10.2 Installation and Design Standards: Each individual installation’s facilities excellence plans, design guides, and standards shall be adhered to on the installation’s respective construction projects. These are listed in each Installation Specific Specification and may be included in project descriptions for individual task orders. Any deviations from these standards shall be brought to the cognizant Contracting Officer before implementation.

10.3 Discrepancies: Any discrepancies between code or standards provisions and the contract documents shall immediately be brought to the Contracting Officer’s attention, and the more stringent requirements shall apply unless otherwise directed. Contractors shall be responsible for obtaining any copies of all items referenced in this paragraph. The most current versions of UFCs and ETLs can be found at http://www.wbdg.org/ccb/ccb.php.

11.0 WORKING HOURS AND RESTRICTIONS:

11.1 Standards: Standard working hours are from 7:00 a.m. to 4:00 p.m. Monday through Friday excluding Federal Holidays and the day after Thanksgiving. Contractor requested deviations to this schedule will only be considered if it is in the best interest of the government as determined by the Contracting Officer. If the Contractor desires to work other than 7:00 am to 4:00 pm, Monday through Friday, he/she/they must submit to the Contracting Officer a work schedule at least five (5) working days prior to the start of the requested times. The schedule shall note the activities planned, the planned hours of work, and the reason for the adjusted or additional hours so that the construction inspectors can plan the work schedule. Some TOs will require work outside of these hours which will be specified in the TO. Phasing of projects to allow for missions may also be requested and listed in the TO.

11.2 Airfields: All work on the airfield must occur after hours or when there is no flying scheduled. The typical schedule for airfield work includes Monday - Friday 2200-0600 and weekends as negotiated with Airfield Management. The Contractor shall submit a work schedule for review/approval by Installation CES and Airfield Management at least (14) days prior to work start. The Contractor must attend a Flightline Driving course provided by Airfield Management prior to driving on the airfield.

11.3 Environmental surveys: shall be coordinated with the Contracting Officer, installation CES and the instillation CES Environmental staff. Seasonal wetlands areas are found throughout Beale AFB and Travis AFB which may be habitat for Federally Threatened and/or Endangered species. To minimize potential impacts to these areas, equipment and vehicle traffic shall be restricted to existing roads or installation CES Environmental approved haul route. Temporary construction fencing and/or staking/flags may be required to clearly define vehicle and equipment routes.

12.0 AIR FORCE BASE ENTRY, REGULATIONS, & RESTRICTIONS (Non-Flight Line)

12.1 Contractor Access: Reference contract clause AFFARS 5352.242-9000, Contractor Access to Air Force Installations, for details on obtaining base access passes for contractor personnel. In the event contractor personnel are not allowed access to base, contract performance period will not be extended solely for this reason. Contractor is responsible for ensuring all personnel and subcontractor’s personnel are cleared through e-verify.

12.2 Enhanced Security Measures: During elevated force protection levels there may be increased security and more restricted access to Beale AFB.

12.3 Conformance with Regulations/Directives: The Contractor shall conform to base regulations and directives pertaining to security, safety, traffic, fire and personnel clearances, insofar as they pertain to the Contractor's activities as directed by the Contracting Officer. Contractor employees and visitors are subject to the same restrictions as government personnel. Some of these are noted in the following paragraphs.

12.3.1 Smoking: Smoking is permitted in designated, outside smoking areas only. No smoking will be allowed within any base facility.

12.3.2 Seatbelts: The use of seatbelts by all vehicle operators and passengers is mandatory on Beale AFB and in the state of California. On Beale AFB, vehicle operators and passengers not wearing a seatbelt will be issued a traffic citation and may lose on-base driving privileges.

12.3.3 Firearms/Illegal Drugs: No firearms or illegal drugs are allowed to be brought onto Beale AFB. By accepting a vehicle pass, each person gives consent to vehicle search while it is entering, while on, or while leaving Beale AFB.

12.3.4 Cell Phones: Use of hands-free device for cell phones while driving on an AF installation is required.

12.3.5 Parking: Contractor vehicles and equipment will be parked in common parking areas or as otherwise approved in writing by the Contracting Officer.

12.4 Additional Information to Reduce Delay : The following procedures and requirements for construction contractors requiring access, if followed, will assist in reducing delays in gaining access to work areas.

12.4.1 Non-commercial Vehicle Access: Contractors in non-commercial vehicles may access the base through the Wheatland Gate, Schneider Gate, Doolittle Gate, Grass Valley Gate or Vassar Lake Gate. as specified by the Contracting Officer.

12.4.2 Commercial Vehicle Access: However, all commercial vehicles and vehicles larger than pickup trucks will be required to access the base through the Wheatland Gate only; the entrance to the Wheatland Gate is located on South Beale Road approximately 4 miles from the intersection with California State Route (SR) 65.

12.4.3 Upon Arrival: Upon arrival at a gate, all vehicle occupants will be required to show identification. A pictured identification such as a driver’s license will be required. The person will be required to identify themselves and the firm they work for. This information will be verified against the approved Entry Authority List (EAL). Once verified, the person may then proceed to obtain a long-term pass at the badging office.

12.4.4 Unannounced Arrival: Personnel will not show up at the gate without prior notification for access and expect to gain access. Verbal access cannot be provided.

12.4.5 Random Searches: Each employee and vehicle may be subjected to search before entry. Each employee will be expected to comply with all directions provided by security personnel at the access gates. Failure to comply with directions provided by security personnel will result in denial of access. Before attempting access, ensure there are no weapons or other prohibited items in the vehicle as they will be confiscated if found. Further, no adverse behavior will be tolerated. Full cooperation with Security Forces is required.

12.4.6 While on Base: Once access to the base has been granted, each contractor employee will be expected to proceed to the work site and not go to other facilities except in the performance of work. Access to the flightline can only be allowed through additional authorization.

12.4.7 Gate Hours: Gate hours are subject to change at any time due to various military activities. Contractors shall be responsible for coordinating with the Contracting Officer for base access.

12.5 Unauthorized Activity: The Contractor shall inform all personnel working under their jurisdiction (including subcontractor and supplier personnel) that access to areas outside of the immediate work area (excluding cafeterias and restrooms near the work site, direct haul, and access routes, Contracting and Civil Engineering offices, and points of supply and storage) is prohibited. Circulation of said personnel will be limited to official business only. Persons engaged in unauthorized reconnaissance of other contractor or government activity will be referred to the Contracting Officer for disposition. Infractions involving possible compromise of national security will be turned over to the FBI for disposition.

12.6 FAA Notification: Contractor shall submit FAA Form 7460-1 to the FAA for all new construction, work on the exterior of existing facilities, and all crane usage. Contractor shall follow all requirements dictated by the FAA or Beale AFB Airfield Operations personnel in response to the FAA Form 7460-1 submittal. This is not required for projects only doing interior construction work.

13.0 AIRFIELD CONTROLLED AREA RESTRICTIONS:

13.1 Airfield-controlled Area: The airfield-controlled area is defined as all the areas on and adjacent to airfield features, within a flightline perimeter fence, the flightline side of facilities, or as otherwise defined in specific project documents.

13.2 Controlled Area Escorts: The Contractor shall provide escorts with appropriate security clearance & badges required for work in controlled areas at Beale AFB. The Contractor & Subcontractor employees shall be always accompanied by an escort in the controlled area jobsites. Line badge areas numbers required are Beale AFB: 4, 12, & 19. These escorts will be required to obtain a temporary flightline license from the respective Airfield Operations office. Radio contact with the Airfield Control Tower and Security Forces BDOC will be made before entry, monitored while in the controlled area and contacted at departure from the controlled area.

13.3 Aircraft and Emergency Vehicles: Aircraft and emergency fire department vehicles always have the right of way. Construction personnel, vehicles and equipment must yield to taxiing aircraft.

13.3.1 Working Areas: The Contractor must only use designated taxiway crossing points, unless otherwise directed. The Contractor must keep routes free of debris, while working on the airfield. Other airfield contracts may be underway at the same time as this contract, and therefore the contractors may have to share haul routes, and work in the proximity of one another.

13.4 In-flight Emergencies: Runways must be cleared of equipment and personnel and be operationally ready within five minutes in the case of In-Flight Emergencies (IFEs) unless the runway is physically unable to accept aircraft. No contractor vehicles, equipment, or personnel shall be on or crossing any active runway, except during construction period closures as outlined above or when clearance is requested from and granted by the control tower. Approved crossing points and hard closures must be coordinated through Beale Contracting and Civil Engineering. The Contractor may be required to cease project operations on the airfield during In Flight Emergencies (IFEs) or as directed by the Installation Commander. These delays typically are for one to two hours at a time. Every effort will be made by Base Operations, Civil Engineering, and the Contracting Office to minimize all potential delays and to inform the Contractor as early as possible of such delays so that critical work can be effectively scheduled around such events. Assume work stoppages will occur minimally.

13.5 Radios: The Contractor will be issued a handheld radio by the government to be able to communicate with the airfield control tower.

13.6 Red Lines: Unless authorized by the Contracting Officer, no contractor vehicles, equipment, or personnel shall cross the painted red security lines located at various locations on the Airfield. Security Police are authorized to use deadly force in such breaches of security.

13.7 Driving on the Airfield: All Contractor personnel shall be briefed by Base Operations prior to being allowed to drive out onto the airfield. Assume the runway on which the Contractor is scheduled to work will be closed to normal aircraft traffic or shall have one end closed by using a displaced threshold. However, the Contractor shall clear the runway as directed by the tower for IFE’s or for other circumstances. Assume one occurrence per day on average. The Contractor will have to clear the runway as directed by the tower.

14.0 COORDINATING AND SCHEDULING:

14.1 Work Coordination: In order for the work to progress smoothly and cause minimal difficulties, it will be necessary for the Contractor, construction inspector, project engineer, and Contracting Officer to maintain close and active coordination. At all times, the Contractor shall keep the Government informed of when and what work will be accomplished. All work schedules will be coordinated with the appropriate representatives of the Contracting and Technical offices. All work shall be accomplished in such a manner with utmost regard to Beale AFB ongoing missions and cause minimum disruption to those missions. The contractor shall attend meetings necessary to support design coordination, design review, construction activities, etc. The contractor also shall attend and support periodic meetings and/or teleconferences through the construction phase of the contract. Frequency of periodic meetings will be specified by the contracting officer. The contractor shall prepare and maintain the periodic meeting agenda report which shall include the record of new and old discussion of technical issues and a three week look ahead. Contractor shall include status for Requests for Information (RFIs) and submittals (open and upcoming). The contractor shall prepare minutes for meetings attended, including teleconferences, design reviews, and distribute minutes to attendees within three (3) working days.

14.2 Uninspected Work: At least two (2) business days prior to testing or closing hidden work, the Contractor shall identify such work and notify the Contracting Officer and Project Manager when it will be accomplished. If proper inspections are not accomplished as a result of such lack of notification, the Contractor bears the risk of possibly removing completed work and re-accomplishing such uninspected work at no cost to the government.

14.3 Progress Schedule: The schedule shall be accomplished on and in accordance with the instructions pertaining to AF Form 3064 (AF3064), Contract Progress Schedule, and as specified herein or approved Contractor created scheduling instrument. Work percentages shall be plotted weekly, from Sunday through Saturday, beginning with the date of receipt of the Notice to Proceed (NTP) through the contract completion date. Once approved, schedules will not be changed without Contracting Officer direction and/or approval.

14.3.1 The Work Elements: Column B on the AF3064. Each element shall be identified by the applicable, major element of work (e.g., Site Work, Concrete, Electrical, etc.). The last element will be titled “Close-Out” and account for all final contract deliverables such as as-built drawings, test reports, etc.

14.3.2 Percentage of Elements: The percentage of each listed work element of the job shall be shown opposite each major work element in Column C of the Contract Progress Schedule and may be expressed in whole numbers or may be carried out to two (2) decimals.

14.3.3 Schedule of Values: In order to assist in evaluating the AF3064, as well as the progress of construction, the Contractor shall supplement the AF3064 with a Schedule of Values worksheet which will identify each sub-element of work along with its dollar and percentage values of the project work. A "network analysis system" may be used to supplement the proposed progress schedule. If a Schedule of Values is not submitted with the AF3064 it will be disapproved.

14.3.4 High Dollar Value Materials: High dollar value material items may be submitted for payment prior to installation if the requirements of FAR Clause 52.232-5, Payments under Fixed-Price Construction Contracts are met or approved by the Contracting Officer. Such items must be clearly and separately identified in the Schedule of Values (either as a major or sub-element of work) specified in the approved AF3064.

14.3.5 Progress Reports: The report shall be accomplished on and in accordance with the instructions pertaining to AF Form 3065 (AF3065), Contract Progress Report, and as specified herein. Progress Reports shall be submitted monthly by close of business on the last work day of the months.

14.4 Delays: Whenever the cumulative percentage of the work is 5% or more below the scheduled percentage, the Progress Report shall be accompanied by a letter of explanation for the delay and a plan detailing how the Contractor intends to get back on schedule.

14.5 Payment Determinations: Each AF3065 shall be reviewed by the project inspector and CO for accuracy. Payment shall be authorized based on the Contracting Officer’s determination of percentage complete as reflected on the approved AF3065.

14.6 Disproval: Government reserves the right to disapprove the Progress Reports if the test results for the work items being completed have not been received and reviewed prior to the receipt of the progress report.

15.0 SUBMITTALS

15.1 Schedule of Material Submittals:

15.1.1 If a Schedule of Material Submittals listing required submittal items was included with the project documents:

· Within 10 calendar days after receipt of the Notice to Proceed (NTP) with construction, the Contractor shall identify a not later than “required submission date” for each item specified on this form. Contractor shall ensure the specified dates provide adequate time to process the requirement and allows sufficient order/receipt time prior to the projected installation date.

15.1.2 If a Schedule of Material Submittals is required to be developed with the design documents for the project:

· The Contractor shall develop and provide it within the timeframes specified. Required submission of the material items listed shall be identified as NTP + XX calendar days. Within 10 calendar days after NTP for Construction is issued, the contractor shall resubmit the form with hard dates filled in. Contractor shall ensure the specified dates provide adequate time to process the requirement and allows sufficient order/receipt time prior to the projected installation date.

15.2 AF Form 3000 (AF3000), Material Approval Submittal:

15.2.1 Each submittal shall be transmitted under an AF3000 and shall be prepared in accordance with the Instructions on the reverse of the form and in Section 013300, Submittals and Substitutions.

15.2.2 Variance from contract requirements: Whenever materials or drawings are required to be submitted by the Contractor for approval, and the material or drawings submitted are at variance with the specifications or Government drawings, but are approved by the Contracting Officer inadvertently and without consciousness of the variance, then the approval shall not be final unless the Contractor expressly noted on the submittal that "This material or drawing varies from specifications in the following aspects."

16.0 GOVERNMENT-FURNISHED-PROPERTY (GFP):

16.1 Definition: Government Furnished Property (GFP) includes both Government-Furnished-Material (GFM) and Government-Furnished Equipment (GFE) and is defined as material or equipment owned by the Air Force that is being furnished to the Contractor to be used in the execution of the contract. If authorized and provided under the contract:

16.1.1 Inventory: GFP shall be inventoried jointly by the Contracting Officer, or specialist, civil engineer and the Contractor to document the condition, quantity, etc. prior to exchange.

16.1.2 Responsibility: Once the Contractor takes possession, GFP becomes the Contractor’s responsibility and they will be held liable for loss, damage, destruction, or theft of GFP.

16.1.3 Return: GFE shall be promptly returned to the government upon completion of the activity.

16.1.4 Excess: All excess GFM (i.e., property that may be consumed or expended during the performance of a contract) shall be returned to the government, unless otherwise noted in the contract documents.

17.0 HAUL ROUTE

17.1 Specified Haul Route: The Contractor shall follow specified haul routes for this project, unless otherwise directed. The Contractor may make changes to the route only with the prior approval of the Contracting Officer at no additional cost to the Government. The Contractor shall restore the area to its original condition at the end of the contract period the Contracting Officer has granted specific, written approval.

17.2 Haul Route and Track out Cleanup: In an effort to minimize Foreign Object Damage (FOD) to aircraft, all mud, dirt, debris, foreign objects, or spills of any kind from the Contractor's operations (including subcontractors and suppliers) on all airfield pavements including but not limited to taxiways, runways, parking aprons hard surfaces; streets and parking lots, shall be cleaned up immediately. Immediately means directly after it occurs and not at end of the day or when convenient. Cleanup shall be performed to the satisfaction of the Contracting Officer and the Airfield Manager. Contractor may be held responsible for FOD to aircraft, if the FOD is attributable to negligence or failure to comply with contract requirements.

18.0 MATERIAL STORAGE:

18.1 Storage Area: Unless otherwise indicated, no on-base storage facilities are available for contractor owned supplies, tools, materials or equipment. Buildings and structures which are part of the contract may be used for storage provided the space is not required for government occupancy and the Contractor accepts full responsibility for the material stored therein. The Contractor shall be responsible for protecting all project construction materials from weather damage.

18.2 Storage Site: The Contractor shall propose a lay down storage site for contractor-owned supplies, tools, materials, and/or equipment in close proximity to the jobsite. If the proposed site is not approved the Contracting Officer reserves the right to designate a different storage site in close proximity to the jobsite. All job equipment and material not in use, but to be installed in or used on the project by the Contractor may only be stored in this area. The Contractor shall provide security for the equipment and material storage. Contractor shall install and maintain temporary fencing around storage area. Fence shall be a minimum of six feet high. Fence shall be of sufficient strength to withstand high wind loads, shall remain in place for the duration of the contract, and be removed at the end of the contract at the Contractor’s expense. The Contractor is responsible for returning the site to its original condition.

19.0 UTILITY SERVICE:

19.1 Water and Electricity: the Government will make all reasonable amounts of domestic water and electricity available to the Contractor from existing system outlets and supplies. The Government will furnish normal quantities of electricity and water necessary to make final tests of completely installed systems. With prior coordination with the Contracting Officer, the Contractor will be given access to water hydrants to obtain water for construction activities. The Contractor shall provide and install a double back flow preventer with meter to all water hydrants made available to them for project use. Back flow device and location shall be submitted on AF 3000 and approved by the Government prior to installation.

19.2 Telecommunications: Government telecommunication lines are not available to the Contractor. Commercial communication arrangements must be made by the Contractor, as necessary, and the Contractor is responsible for any associated costs.

19.3 Temporary Utility Connections: The Contractor shall, make all temporary connections and install distribution lines at no cost to the Government. The Contractor shall furnish to the Contracting Officer a complete system layout drawing showing type of materials to be used and method of installation for all temporary electrical systems. All temporary lines shall be maintained by the Contractor in a workmanlike manner satisfactory to the Contracting Officer and shall be removed and the area restored to its original (or better) condition by the Contractor prior to final acceptance of the construction. The point of connection shall be coordinated with the Government project manager prior to connection. If additional outlets are needed, they will be provided at the Contractor's expense.

19.4 Interruptions: If any utility will require interruption in service the following would apply:

19.5 Advance Notification and Work Clearance: The Contractor shall apply for and obtain an approved Air Force Form 103, Base Civil Engineering Work Clearance Request. The Contractor shall apply for the clearance at the installation Civil Engineer’s Customer Service office (Building #25390). Permit application shall be submitted a minimum of thirty (30) calendar days prior to any proposed outage as the Air Force requires adequate time to investigate facilities affected by outage and notify occupants. A copy of the unapproved AF 103 with number assigned by Customer Service shall be submitted to the Contracting Officer within 2 calendar days after submission. After approval is obtained a copy of the approved AF 103 shall be submitted to the Contracting Officer within 3 calendar days of approval.

19.6 Duration: No single outage shall exceed four (4) hours at one time or more than once in any two-week period unless approved in writing by the Civil Engineer (CES) Customer Service Department. The time and duration of all outages will be coordinated with the using agency by CES Customer Service. Required utility outages shall be scheduled to provide the minimum interference to the government. Outages shall occur on weekends and/or during non-standard work hours depending on facilities affected and using agency operations.

20.0 EMERGENCY MEDICAL TREATMENT:

20.1 The Adventist Health and Rideout Hospital: will provide emergency medical treatment to employees of the Contractor for injuries incurred while working at Beale AFB, CA. The Contractor will be required to reimburse the Government at an established rate for non-beneficiaries in accordance with DoD Regulation 6010.15. After receiving initial emergency treatment, the Contractor will provide the hospital with the name of a physician and/or hospital to which injured personnel can be transferred for further treatment and care. Follow-on care after initial emergency treatment will not be provided. There are very limited medical services available at Beale AFB.

21.0 SECURITY:

21.1 Physical Security: The Contractor shall provide physical security for the materials and work, and shall immediately notify the Contracting Officer when equipment, material or work area is damaged.

21.2 Security Personnel: If the Contractor elects to provide security personnel, Contractor security personnel will not carry weapons on base (including MACE and nightsticks). The Contractor shall notify security police, through the Contracting Officer, of security personnel who will be in the area.

21.3 Communications: In accordance with Air Force Instruction 33-211, all communications with DoD organizations are subject to communications security (COMSEC) review.