Transportation_Design_Scope_2026_(002)_revised.pdf

Part I – REQUEST FOR QUALIFICATIONS

Beaufort County requests a proposal containing qualifications from all interested consulting firms experienced in performing Transportation Engineering related services to include preparation of preliminary plans, right-of-way plans, and final construction plans for various projects such as Roadway Design, Intersection Improvements, Bicycle/Pedestrian Facilities, Transit Facilities/Improvements and other transportation projects. These services may include but not limited to the services to provide preliminary designs and cost estimates, landscape and lighting design, surveys, roadway design, transit design, hydrology/hydraulics, construction support services, subsurface utility engineering (SUE), utility relocation coordination, geotechnical borings and design engineering, environmental documentation and permitting, traffic engineering services including signal design, structural design (walls, roadway culverts/bridge structures), value engineering and other related tasks and duties deemed necessary to implement the projects.

These services will be provided under a one (1) year on-call contract with the option of two one (1) year renewals. The services will be needed county-wide and provided on an “as needed” basis. The County will select up to five (5) firms to provide these services with a total annual contract total per year per consultant not to exceed one million (1,000,000) dollars. Consultants will be evaluated and ranked based on their score during the selection process. Work under each On-Call will be assigned per the Beaufort County On-Call Contract Policy Manual dated December 1, 2025. This solicitation is intended to provide the opportunity for the selected firms to be involved in all County transportation projects associated with current and future funding sources. Those funding sources may include, but are not limited to, C-Funds, future sales tax, Road Use Fees, current and future transportation impact fees, and grant funding opportunities.

A firm applying as a Prime will only be allowed as a subconsultant on another team as long as the role does not exceed 10% of contract value.

PART II - SCOPE OF WORK: General on-call scope of services

It is the intent of Beaufort County to hire up to five (5) qualified consultants experienced in providing Transportation Engineering related services. The term of the contract will be one

(1) year renewable in one (1) year increments for a total of three (3) yeas. The maximum contract total per year for each selected consultant will be One Million Dollars (1,000,000).

Services to be provided in the completion of roadway design projects and potential on-call consultant services could include:

• Surveys: Perform all necessary ground surveys (to include LIDAR and laser scanning) required in preparing complete construction plans. Surveys performed to the requirements of the SCDOT Survey manual.

• Conceptual Designs and Cost Estimates: Perform conceptual/preliminary designs and prepare initial cost estimates for right-of-way acquisitions, utility relocations and construction.

• Subsurface Utility Engineering (SUE): Provide all equipment, personnel, and supplies necessary for the completion of all subsurface utility investigations as required for completion of projects.

• Utility Relocation Coordination: Coordinate relocation of any affected utilities as required. Deliverables may include preliminary utility report, final utility report, utility conflict analysis and remediation spreadsheet, utility relocation sheets, and utility agreement documentation.

• Hydrology/Hydraulic Design: Perform complete hydrology and hydraulic design and analysis as required and in accordance with Beaufort County, SCDOT’s Requirements for Hydraulic Design Studies, and other applicable guidelines. Provide sediment and erosion control design and plans in accordance with Beaufort County, SCDOT requirements and applicable SCDHEC regulations.

• Roadway Design: Provide roadway design and plans for preliminary, right of way, and final construction plans. Provide plans in accordance with Beaufort County, SCDOT, Federal and all other applicable standards and guidelines.

• Structural Design: Perform complete structural design and plans as required and in accordance with Beaufort County, SCDOT and all other applicable standards and guidelines. Design includes, but is not limited to, new and replacement bridge structures, widened bridge structures, overhead sign structures, and culverts.

• Noise Barrier Design: Perform complete structural design and plans for noise barrier structures as required and in accordance with Beaufort County, SCDOT and all other applicable standards and guidelines.

• Geotechnical Design and Monitoring: Perform geotechnical design, analysis and monitoring as required and in accordance with the SCDOT Geotechnical Design Manual and all other applicable standards and guidelines.

• NEPA/Environmental: Perform environmental studies as necessary for the projects.

Provide environmental documents for SCDOT/FHWA approval in accordance with NEPA and all other applicable standards and guidelines, or in accordance with governing agency.

Prepare appropriate material for public involvement, including but not limited to conceptual designs, artistic renderings, public displays and meeting materials.

• Permitting: Prepare permit application and drawings as required for and in accordance with Beaufort County, SCDOT and all other applicable standards and guidelines.

• Traffic Studies: Perform traffic counts and modeling of existing traffic conditions.

Complete all traffic design and analysis for the preparation of a traffic study/report as required for the completion of the project.

• Maintenance of Traffic Design: Prepare complete maintenance of traffic design/staging and plans as required for completion of the projects.

• Development of Cost Estimates, Specifications and Special Provisions: Provide cost estimates, specifications and special provisions, special details, and other necessary bid items outside the normal specifications for project letting.

• Value Engineering: Provide a team leader for VE Studies, providing representatives to serve as study team members, preparing reports and presentations detailing findings and recommendations from the studies. Prefer a Certified Value Specialist (CVS).

• Lighting and Landscape Design: Provide lighting and landscape design and plans as required for completion of the projects.

• Landscape Architecture/Design: Provide complete design and plans for landscape architecture as required for completion of the project.

• Gateway, Welcome, and Wayfinding Sign Design: Prepare complete design and plans for gateway, welcome, and wayfinding sign design as required for completion of the project.

• Traffic and Pedestrian Signal Design: Prepare complete analysis and design of traffic and pedestrian signal systems and plans as required for completion of the project.

• Irrigation Design: Provide complete design and plans for irrigation systems as required for completion of the project.

• Transit Design: Provide transit design services to include transit study for new service areas or enhancing existing service areas, design and plans for transit stops and facilities.

• Bicycle/Pedestrian Design: Provide complete design for bicycle and or pedestrian pathways or trails as required.

• Right of Way Design: Provide research, Survey, right of way plans or plats as required.

• Construction Support and Shop Drawing Review: Provide support during the construction phase to include construction plan revisions, shop drawing review and interpretation of plans, and investigation of unforeseen issues that may arise.

A more detailed scope of services will be determined on a project-by-project basis as they are assigned under a work order or task order. All services will be provided in the service of a roadway design project.

Part III - SELECTION CRITERIA.

Criteria include, but are not limited to, the following:

a. Experience, qualifications, and technical competence of the staff proposed for the type of work required.

b. Quality control plan and process of ensuring correct and appropriate engineering design.

Process to minimize change orders and rescoping.

c. Familiarity and knowledge of Beaufort County, SCDOT, and FHWA regulations, policies, and procedures. Familiarity with the County’s various Transportation Program’s projects, infrastructure network, local traffic conditions and demonstrate understanding of the scope for the various projects to be undertaken.

d. Past performance on similar type projects and past performance with Beaufort County.

e. Availability of proposed staff and ability to be responsive to Beaufort County requirements. Ability to complete assigned tasks with internal staff.

Any offeror or all offerors may be requested to make an oral presentation of their qualifications to the County, after the qualification opening. Discussions may be conducted with responsible offerors, who submit qualifications determined to be reasonably susceptible of being selected for award for the purpose of clarification to assure full understanding of and responsiveness to the solicitation requirement.

Offerors shall be accorded fair and equal treatment with respect to any opportunity for discussions and revision of qualifications, and such revisions may be permitted after submissions and prior to award, for the purpose of obtaining best and final offers. The purpose of these presentations/discussions will be to:

1. Determine in greater detail such offeror’s qualifications.

2. Explore with the offeror the scope and nature of the project, the offeror’s proposed method of performance, and the relative utility of alternative methods of approach.

3. Determine that the offeror will make available the necessary personnel and facilities to perform within the required time.

4. Agree upon fair and reasonable compensation, taking into account the estimated value of the required services/equipment, the scope and complexity of proposed project, and nature of such services/equipment.

Part IV - SUBMISSION REQUIREMENTS

To achieve a uniform review process and allow for adequate comparability, the information must be organized in the manner specified below and the entire package must not exceed ten (10) double-sided printed pages: (Cover Page, Table of Contents, Back Page, Tabs, acknowledgement of addenda and Certification regarding debarment, suspension, ineligibility and voluntary exclusion are NOT counted towards the 10 page limit. Other information is to be included within the 10-page limit.)

1. Executive Summary: Identify your firm, area of operations, and its principal strengths.

Identify your concept of the objectives of the project, scope of services and a summary of issues to be addressed during each phase of the project. Ensure commitment to project and to the schedule.

2. Approach to the Process: Approach and methods used to accomplish project objectives/scope of work, engineering judgement & problem solving, schedule, constructability & utility coordination, understanding of agency standards & local knowledge, communication, responsiveness and quality control.

3. Experience and Qualifications of the Design Team: Especially on similar types of projects completed within the last 8 years. Provide an organization/flow chart. Give the names of the person(s) who will be authorized to make representations for your firm, their titles, addresses, and telephone numbers. Brief resumes of key individuals (maximum 5 resumes) who would be assigned to the County’s program showing special experience in areas of value engineering, project management and timeliness, sub-consultant relationships, and corporate/branch office availability to Beaufort County, if appropriate.

4. Indicate the number and dates of amendments that you have received.

5. Other information and materials which the proposer wishes to submit in support of their company, unique qualifications, samples of projects, history of firm, (brochures), etc.