Transportation Combined Synopsis Solicitation.pdf

NOTE: Due to the length of this combined synopsis/solicitation, a pdf copy to help provide easier readability is attached to this posting.

COMBINED SYNOPSIS SOLICITATION

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in

Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Proposals are being requested and a written solicitation document will not be issued.

ii. The solicitation number is 75A50323R00006, which is being issued as a Request for Proposal (RFP). The

Government anticipates the award of a Firm Fixed Price (FFP) type contract for severable services.

iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04, effective June 2, 2023.

iv. This acquisition is being posted as Full and Open and is not set aside for small businesses. NAICS 492110 (Couriers and Express Delivery Services). The size standard is 1,500 (number of employees).

v. The Strategic National Stockpile (SNS), of the U.S. Department of Health and Human Services (HHS)

Administration for Strategic Preparedness and Response (ASPR), has a requirement for Transportation and Logistics Readiness Services. The Government intends to evaluate offers and award a contract without discussions. However, the Government may, at its sole discretion, elect to conduct discussions if determined to be in the best interest of the Government.

vi. See below for description of requirements.

vii. The period of performance is anticipated to be 48 months, inclusive of a base period of 12 months with three

(3) one-year option periods. See below for place(s) of delivery and acceptance and FOB point(s).

viii. The provision at FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (MAR 2023), applies to this acquisition.

ix. The provision at FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (NOV 2021), applies to this procurement. Addenda to the provision include evaluation factors and evaluation criteria.

x. Offerors shall include a completed copy of FAR 52.212-3, Offeror Representations and Certifications-

Commercial Products and Commercial Services (DEC 2022), with its offer. (Note, if offerors are registered within the System for Award Management (SAM) and certs and reps are up to date, make a statement to that effect in accordance with paragraph (b)(2) of this provision).

xi. The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (DEC

2022), applies to this acquisition.

xii. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders

Commercial Products and Commercial Services (JUN 2023), applies to this acquisition and FAR clauses applicable are 52.219-9, 52.219-16, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.225-5, 52.225-13, and 52.232-33. Other applicable clauses include Health & Human Services Acquisition Regulation (HHSAR) clauses. See below for details.

xiii. There are no special contract requirements or terms and conditions related to contract financing arrangements.

xiv. HHS reserves the right to exercise priorities and allocations authority with respect to this contract, to include rating this order in accordance with 45 CFR Part 101, Subpart A—Health Resources Priorities and Allocations System.

xv. Offers are due no later than July 28, 2023, 5:00 PM Eastern Standard Time (EST). Offerors must submit an electronic copy of the Technical Proposal and Price/Business Proposal via email to SNSsolicitations@cdc.gov with the subject line “SUBMISSION RFP 75A50323R00006,” and by email to Lawrence McCoy at gwg8@cdc.gov and Mattie Washington at qva7@cdc.gov. The offeror’s complete Proposal (including all information required to be submitted as part of the offeror’s Volume I- Technical Proposal and Volume II-Price/Business Proposal) must be received by the date and time specified for receipt of offers. See Section L for additional details for the content of Proposals.

Electronics submissions only will be accepted and shall be submitted via email to the email addresses specified above. Email submissions are limited to 10MB. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

o All questions regarding this RFP of contractual or technical nature must be submitted electronically by email with the subject line “QUESTIONS RFP 75A50323R00006” to Lawrence McCoy at gwg8@cdc.gov and Mattie Washington at qva7@cdc.gov no later than 2:00 p.m. Eastern Standard Time (EST) July 17, 2023. The Government’s responses to questions will be posted as an amendment to the combined synopsis/solicitation posting. Unless the Government otherwise determines that it is in its best interest to provide a response, questions received after the deadline will not be answered.

xvi. The point of contact for information regarding this combined synopsis/solicitation is:

Contracting Officer Lawrence McCoy Office of Resource Management (ORM) Administration for Strategic Preparedness and Response (ASPR) U.S. Department of Health and Human Services (HHS) Email: gwg8@cdc.gov mailto:gwg8@cdc.gov mailto:qva7@cdc.gov mailto:.

Transportation and Logistics Readiness Service

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 Base Year: August 9, 2023 – August 8, 2024

CLIN Description Quantity

UOM Extended Price

0001 Transportation and Logistics Readiness Service- The contractor is expected to furnish all of the necessary personnel, facilities, equipment, material and supplies to support the rapid movement of ground transportation and air cargo support 24/365 days per year.

Firm Fixed Price

1 LOT $3,000,000.00

NTE

Option Period I: August 9, 2024 - August 8, 2025

CLIN Description Quantity UOM Extended Price 1001 Transportation and Logistics Readiness Service- The contractor is expected to furnish all of the necessary personnel, facilities, equipment, material and supplies to support the rapid movement of ground transportation and air cargo support 24/365 days per year.

Firm Fixed Price

Option Period II: August 9, 2025 - August 8, 2026

2001 Transportation and Logistics Readiness Service- The contractor is expected to furnish all of the necessary personnel, facilities, equipment, material and supplies to support the rapid movement of ground transportation and air cargo support 24/365 days per year.

Firm Fixed Price

Option Period III: August 9, 2026 - August 8, 2027

3001 Transportation and Logistics Readiness Service- The contractor is expected to furnish all of the necessary personnel, facilities, equipment, material and supplies to support the rapid movement of ground transportation and air cargo support 24/365 days per year.

Firm Fixed Price

1 $3,000,000.00

TOTAL POTENTIAL AGGREGATE PRICE of ALL LINE ITEMS (1 through 3001): $

B.2 Description of Agreement:

(a) This document does not obligate any funds.

(b) SNS will make or select three (3) transportation carriers to awards Indefinite Delivery Indefinite Quantity (IDIQ)

Contract with a fixed rate schedule to the responsible vendor(s) whose proposal will be most advantageous to the government, past performance and other factors considered, and in accordance with the Request for Proposal

(RFP) 75A50323R00006

(c) It is estimated that over the four (4) year period the total dollar volume for three multi-award IDIQ will not exceed $12 million in aggregate and no single delivery/task order should exceed $1 million, unless agreed to by both parties.

B.3 MINIMUM AND MAXIMUM FUNDING LIMITATION

The definite guarantee for this requirement is set at $1,000.00 per contract and the maximum contract value is currently set at $1,000,000.00 per contract.

B.4 CONTRACT TYPE

Multiple Award Indefinite Delivery-Indefinite Quantity (IDIQ) contract(s).

B.5 IDENTIFICATION OF GOVERNMENT OFFICIALS the Government Officials assigned to this contract are as follows:

Contracting Officer:

Name: Lawrence McCoy Phone:770-488-2087 Email: DSNSSolicitations@cdc.gov

Name: Akela Brown-Long Phone:404-498-5635 Email: DSNSSolicitations@cdc.gov

Name: Annette R Wright Phone: 770-273-3127 Email: OWF8@cdc.gov

Contracting Officer’s Representative:

Name: Jack L. Darrington Phone: 404-639-0772 Email: jdarrington@cdc.gov

B.6 ANTICIPATED PERIOD OF PERFORMANCE

Base Period: 9 August 2023 to 8 August 2024 Option Period I: 9 August 2024 to 8 August 2025 Option Period II: 9 August 2025 to 8 August 2026 Option Period III: 9 August 2026 to 8 August 2027 mailto:DSNSSolicitations@cdc.gov mailto:DSNSSolicitations@cdc.gov mailto:OWF8@cdc.gov mailto:jdarrington@cdc.gov

B.7 PLACE OF PERFORMANCE

To Be Determined at Task Order level

B.8 PAYMENT FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies and/or services or for any unauthorized changes to the work governed under a particular task order. This includes any services performed by the contractor of their own volition or at the request of an individual other than a Contracting Officer or an authorized government official delegated to act on behalf of the Contracting Officer.

B.9 TASK ORDERS

All task orders will be initiated by the Contracting Officer via a Request for Task Order Proposal (RFTOP) with specific information and instructions for items required. The Contractor will be required to perform the services in accordance with issued task orders. The RFTOP is not a commitment that the SNS will issue a task order, nor will any Contractor have incurred Proposal cost for reimbursable. In addition, the Contractor shall not initiate any performance efforts until a written task order has been signed and issued by the Contracting Officer or issued orally or via written Authorization to Proceed by the Contracting Officer.

B.10 TASK ORDER PROCEDURES

The Government (CO/CS) will issue RFTOPs with documents and information to include (but not limited to): The Performance Work Statement, pricing schedule, period of performance, place of performance. The contractor must submit its technical and price proposals to CO and CS only. The government will evaluate both the technical and price Proposals for contract award.

B.11 TASK ORDER ISSUANCE

A Task Order may be issued without negotiations based on acceptability of the Task Order Proposal. If negotiations are required, the Contracting Officer will arrange a meeting or a conference call among the appropriate Government and Contractor personnel. The Government may request submission of a Revised Proposal and/or Final Work Plan. If an agreement cannot be reached on any aspect of the delivery, the Government has the right to unilaterally issue the Task Order, and the Contractor is required to perform; however, while performance is taking place, the Contractor has the right to pursue applicable remedies under the Disputes clause of the Contract.

Upon signature by the Contracting Officer, each Task Order is considered fully executed, binding and ready for implementation. Each Task Order will be forwarded promptly to the Contractor and shall conform to all terms and conditions of the contract. Orders may be issued orally, electronically, or by facsimile methods. If issued orally, a hardcopy will follow.

SECTION C – BACKGROUND AND STATEMENT OF WORK

C.1 Background and Need:

The mission of Strategic National Stockpile (SNS), of the United States (U.S.) Department of Health and Human Services (HHS) Office of the Administration for Strategic Preparedness and Response (ASPR) is to ensure the availability and rapid deployment of life-saving pharmaceuticals, medical counter measures (MCM) supplies, and equipment necessary to counter the effects of biological, chemical, radiological, natural disasters or other emerging infectious disease agents. When state, local, tribal, territorial public health, and medical systems request federal assistance to support their response efforts, SNS ensures that the right medicines, supplies and equipment get to those who need them most during a public health emergency or pandemic event.

Strategic National Stockpile (SNS) is the national repository for medical supplies, drugs, vaccines, and other related equipment stored in strategic locations around the nation. These assets are designed to supplement state, tribal, local, or territorial (STLT) public health departments in the event of a large-scale public health emergency that causes local supplies to run out.

C.2 Project Objective:

The purpose for this requirement is to provide the following:

1) 24 hours per day 7 days per week 365 days per year rapid freight transportation capability. For purposes of this solicitation and proposal, rapid movement will require ground transportation assets to arrive within 120 minutes of notice or less at those locations identified in this solicitation or at an alternate location identified at time of event that will be within a 25-mile radius of the identified locations herein. Ideally, ground transportation assets should begin to arrive at the designated site within 90 minutes of notice however the offeror has 120 minutes to ensure transportation assets are on-site and are expected to move to any region within the United States from the point of pick up to delivery.

2) Rapid movement may require domestic air freight and for such, the prices listed in Section B above, shall be one, two- or three- day air movement. Transportation times will be further defined and provided at time of request.

3) Rapid movement may require International/OCONUS air freight and for such, the prices listed in Section B above are the maximum amount that can be charged, including fuel. The Contractor shall book next flight out depending on ask and time of need.

C.3 Scope of Work:

The contractor, as an independent organization, and not as an agent of the U.S. Government, shall furnish all necessary personnel, facilities, equipment, materials, and supplies to provide freight services in accordance with Department of Transportation (DOT) regulatory requirements throughout the US and Internationally in support of the Strategic National Stockpile mission to distribute material to various locations for response to public health emergencies or other events.

C.4 Anticipated Period of Performance:

Base Period: 9 August 2023 to 8 August 2024 Option Period I: 9 August 2024 to 8 August 2025 Option Period II: 9 August 2025 to 8 August 2026 Option Period III: 9 August 2026 to 8 August 2027

C.5 Technical Requirements:

The contractor shall perform transportation services in accordance with the following: (See Section C.12 for a list of deliverables associated with the following requirements.)

C.5.1 Transportation Readiness (Task 1 & 2)

C.5.1.1 Rapid Movement of Supplies:

• During an event for which SNS is required to move materials, the SNS POC will notify the contractor(s) to initiate rapid movement of supplies. The contractor shall identify key personnel or an “on call” number(s) we can contact 24 hours per day/365 days per year to initiate transportation request.

• Upon contact with the contractor, the contractor shall provide ground transportation assets to the designated location within 120 minutes. The contractor shall provide up to ten (10) 53’ dry box trailers with power and drivers at one time. There may be a situation in which the product requiring transportation takes up less space than a trailer and smaller assets would be more advantageous to the Government; or the product can more efficiently be transported via rail, ocean, or air freight. In such a circumstance, the contractor shall provide the assets best suited for that transportation. Domestic air freight shall be booked for one, two- or three-day air and international air freight shall be booked next day flight depending on ask and time of ask.

The government reserves the right on an individual request basis, to allow the contractor to provide any size trailer in any number as long as the total ability to carry material is equivalent to ten (10) 53’ trailers. For any ground transportation services, the contractor shall provide a list of names and other identifying information of drivers that will arrive at the site prior to their arrival.

• The number of trucks needed per deployment is dependent on the type of event but shall not exceed ten (10) 53’ tractor-trailer trucks at one time. SNS shall be responsible for providing labor and material handling equipment to load the trailers with required supplies. The Contractor shall not be responsible for load or unload. The Contractor shall be responsible for immediate delivery within the continental United States to the designated location typically within 25 miles or less of the pick-up location but not to exceed 450 miles of the pick-up location under unique circumstances unless agreed upon by both parties. Central pick-up locations can be found in C.6. Individual drivers or team drivers must be able to drive (nonstop) once transportation arrangements have been coordinated to the final identified destination.

C.5.1.2 Driver Requirements:

• All carriers contracted by the contractor must maintain a list of 2x the number of drivers as trucks contracted to the contractor. (i.e., if carrier has 10-trucks contracted --carrier will maintain a database of at least 20 pre-screened drivers).

• All carriers contracted by the contractor are required to submit to the contractor a list of pre-screened drivers available to support SNS business. List is to include full name, driver’s license number, and cell phone for each driver. Carrier must also provide a copy of each driver’s license to be kept on file by the contractor.

• All driver lists will be provided to SNS transportation COR or Government representative to provide to the US Marshals for pre-approval before entering the SNS facility.

• All carriers contracted by the contractor must provide monthly updates to the contractor of pre-screened driver list. The contractor will submit a list of each pre-screened driver per selected location to SNS transportation COR or government representative for preapproval by US Marshals.

• All drivers must have at all times, an active cell phone to receive updates while in transit. It is the expectation that the contractor will only contract carriers with the ability to provide SNS with the most reliable equipment available.

• All equipment must be road worthy, meet all local vehicle laws and requirements, and be safe for personnel to load/unload. See below for a list of additional equipment requirements.

It is the expectation that the contractor will only contract carriers with the ability to provide SNS with the most reliable equipment available.

All drivers must possess and carry a U. S. Government issued ID at all times (example: state driver’s license, U.S.

passport). A company ID shall not suffice.

All carrier’s drivers that report to any type of Disaster such as Hurricane, Earthquake, Fire, Flood, Tornado, or Man- Made disasters SHALL REMAIN at the location for the duration of this deployment and will not be forced to enter into any life threating situation or area. The drivers will remain in a safe location designated by the directing parties on the ground at the assigned/designated safe location. Personal hygiene and needs of all drivers will be adhered too during the time of deployment.

Transportation Services (Type and Rate)

In the event that the volume of product needing to be transported does not require a 53 ft tractor trailer, the below vehicle types may be utilized at the predetermined rates. Other vehicle types and rates may be added and utilized during the period of this agreement. Pricing is reflective of all origin points in the continental United States and are based on transit of miles throughout the United States origin and destination. Vendors are encouraged to provide alternate mileage rates.

Vehicle Type Rates-Less than 48-hours’ notice

Rates-Over 48-hours’ notice Cargo Van Sprinter Vans Dry Sprinter Vans Temperature Control 12 ft Straight Dry Truck w/liftgate if requested or without liftgate 12 ft Refrigerated Truck w/liftgate if requested or without liftgate maintain temperature from Ambient to -80% Celsius

20 ft Straight Dry Truck w/liftgate if requested or without liftgate 20 ft Refrigerated Truck w/liftgate if requested or without liftgate

20 ft Straight Truck with smooth flooring or insert ½” thick plywood or more 24 ft Straight Dry Truck w/liftgate if requested or without liftgate 24 ft Refrigerated Truck w/liftgate if requested or without liftgate

24 ft Straight Truck with smooth flooring or insert ½” thick plywood or more 26 ft Straight Dry Truck w/liftgate if requested or without liftgate 26 ft Refrigerated Dry Truck w/liftgate if requested or without liftgate

26 ft Straight Truck with smooth flooring or insert ½” thick plywood or more 48 ft Tractor Dry Trailers w/liftgate if requested or without liftgate 48 ft Refrigerated Trailer w/liftgate if requested or without liftgate

48 ft Tractor with smooth floor trailer or insert ½” thick plywood or more 53 ft Tractor Dry Trailers w/liftgate if requested or without liftgate 53 ft Refrigerated Trailer w/liftgate if requested or without liftgate

53 ft Tractor with smooth floor trailer or insert ½” thick plywood or more Detention/Layover Charges *per hour/**per day

5K Forklift-towing chains/towing ball or lifting chain/ball and hook 6K Forklift-towing chains/towing ball or lifting chain/ball and hook 10K Forklift-Extended Reach w/towing, lifting hooks ball and hook Material Handling Equipment (MHE) for Vehicles and Forklifts tiedown straps load bars

*Loaded Mileage Rates in the above shall encompass all fuel, personnel, and other costs associated with the transportation.

C.5.1.3 Minimum Vehicle Requirements:

C.5.1.3.1 The Government has a requirement for Strategic National Stockpile assets transported by ground freight to be dedicated loads in dry box trailers. Freight may consist of large quantities of palletized bulk material (pallet dimensions: 48’ x 40’ max height 85’; minimum weight 301 lbs., maximum weight 1200 lbs.)

and containers (dimensions: 43’ x 60’ base / maximum height 84’; minimum weight 165 lbs., maximum weight 800 lbs.).

C.5.1.3.2 The government requires that SNS product be shipped in vehicles that are equipped with a continuous satellite tracking method so that, in the event of an accident or duress, the driver/contractor can immediately follow carrier/contractor procedures to notify the appropriate SNS Transportation Office COR or Government Representative. This may be waived during an event on an as needed basis by SNS.

C.5.1.3.3 The government requires that SNS product be shipped in vehicles that have communication equipment (i.e., cell phone) in order to maintain constant contact with dispatch or operations center. In addition, all vehicle assets must have real time asset tracking and be incorporated into a centralized asset tracking operating system.

C.5.1.3.4 Carrier Requirements:

• All carriers contracted by the contractor are required to have an active operating authority with the

Department of Transportation (DOT). Carrier must also maintain an active satisfactory rating with the Federal Motor Carrier Safety Administration (FMCSA). If the carrier falls out of good standing with the FMCSA, the contractor’s relationship with the carrier will be terminated immediately.

• All carriers contracted by the contractor must maintain proper authority to deliver to any state or local jurisdiction within the selected location.

• All carriers contracted by the contractor will be headquartered or maintain a significant business operation within the selected location.

• All carriers contracted by the contractor are required to have full GPS tracking capabilities integrated into the contractor’s operating system. All carriers contracted by the contractor must have hauled a minimum of one hundred fifty (150) shipments for the contractor over the previous twelve (12)-months and have a Log Points Rating of above ninety seven percent (97%) to be eligible to haul shipments for the SNS.

• All carriers contracted by the contractor must have 24/7 dispatch available via phone and email.

• In the event of deployment, the contractor’s contracted carrier(s) drivers SHALL REMAIN at the designated SNS deployed location during emergencies for the duration of any emergency or exercise or until released by the Transportation COR or the SNS Transportation Representative.

C.5.1.3.5 Yearly Deployments:

The government anticipates multiple deployments of tractor-trailer trucks from each SNS site to a destination within CONUS. These deployments may be for an emergency event or in conjunction with the yearly exercises. In the event of deployment, the contractor’s contracted carrier(s) drivers SHALL REMAIN at the designated SNS deployed location during emergencies for the duration of any emergency or exercise or until released by the Transportation COR or the SNS Transportation Representative.

C.5.1.3.6 Yearly Exercises:

The government anticipates two (2) yearly exercises that may or may not be announced ahead of time.

These exercises will help ensure the readiness of both the Contractor and the Government. The exercises may or may not involve the movement of tractor-trailer trucks. The possible exercises this contract may be involved with are 1) a readiness call to determine when the tractor-trailer trucks could be on-site; 2) a staging call-in which tractor-trailer trucks are deployed to the warehouse and loaded or staged; 3) a deployment call in which an order is issued and product is loaded, transported to the site in the orders, and then is returned to origination point.

C.5.1.3.7 Asset Tracking:

The government requires In-transit Visibility (ITV) access to a portal/website/application that allows for real time visibility/tracking of freight assets containing government supplies. This software shall be able to track other service providers freight assets providing movement for the SNS.

At a minimum, it shall provide the following information/access:

Location Arrival and departing notifications Enroute updates Estimated delivery

C.5.2 Domestic and International OCONUS Air Freight (Task 3)

In the event that HHS assets are required to be deployed outside the mainland United States, due to the uncertainty of where the request to deploy product may be and what is being shipped, the air rates for locations other than those identified in Section B above will be defined and provided at time of request. The actual price of air freight is determined at time of request and will be priced on a time and material basis. The Government will only be charged for the actual costs of the air freight and related services. In addition to the freight costs, services related to the certification and importation of products to other countries is required and will be priced on a time and materials basis (i.e., ATA Carnet, tariffs, etc.).

C.6 Place of Performance:

The physical pick-up locations will be provided at the time of an event. For this requirement, the location of dispatch will be at or within a 25-mile radius of the following airports:

DFW, Dallas, TX SLC, Salt Lake City, UT BWI, Baltimore, MD IAD, Dulles, VA ATL, Atlanta, GA MEM, Memphis, TN IND, Indianapolis, IN ORD, Chicago, IL JFK, New York, NY SNA, Orange County, CA SFO, San Francisco, CA LAX, Los Angeles, CA

SMF, Sacramento, CA SEA, Seattle, WA BDL, Windsor Locks, CT

C.7 Reporting:

Shipment Documentation: Shipment confirmations, pickup, and delivery notices will be forwarded to the SNS office arranging transportation. All shipment confirmations must be within one (1) hour of receipt of shipping order requirement from the Government. All pickup confirmations must be within one (1) hour of pickup. All delivery confirmations must be within one (1) hour of delivery. The Contractor shall provide mission shipment verification, call pickup confirmation, and call delivery confirmation to the COR. The following information will be provided with each as applicable.

Pro Number: Commodity:

Contact: Pieces:

Company Name: Weight:

Transit Miles: Estimated Pickup:

Transit Time: Estimated Delivery:

Origin: Destination:

C.8 Special Considerations:

All shipments handled by the Contractor are subject to inspection by a Governmental agency at any time for any reason, including but not limited to, confirmation that the shipment contains the items described on the bill of lading and the shipment does not violate applicable laws, rules, regulations or tariff provisions, or for any other reason determined as necessary in a governmental agency’s discretion. However, Contractor is not obligated to perform any inspection and does not assert that acceptance of a shipment is proof of shipper’s compliance with any such applicable provisions. By tendering the shipment to Contractor, shipper, consignee, and any interested third-party consent to such inspections and agree that Contractor will not be held liable for any loss, damage, action or event arising out of such inspection, except to the extent that Contractor is negligent in performing the inspection.

C.9 Government Furnished Property:

No Government Furnished Product aside from the GFP provided requiring transportation services.

C.10 References: N/A

C.11 Laws and Regulations:

The contractor shall be responsible for adhering to all applicable Federal, state, and local, and-as applicable-international, laws and regulations in addition to the Government performance requirements cited herein.

C. 12 Deliverables

The electronic files must be compatible with MS Office (2007) and Adobe 8.0.

Item # Task Description Party Responsible for Deliverable

Format of Deliverable Due Date

1 Event Summaries: Within 5 business days from the completion of transportation services for either an event or exercise, the Contractor shall provide: a copy of the bill of lading and a summary report of the event or exercise.

Contractor Electronic Due within 5 business days from the completed transportation services.

2 Event Status: During an event, the Contractor shall provide constant communication and updates at SNS’ request. These requests shall be responded to within 30 minutes and may consist of: ETA’s, vehicle locations, etc.

Contractor Electronic Due within 30 minutes of request.

3 Transportation Assets: Within 120 minutes of receiving the request, contractor shall provide the requested number of ground transportation assets to the designated location.

Contractor Physical Due within 120 minutes of request.

4 Transportation Assets: For domestic air freight, the contractor shall provide transportation within one, two or three days to the designated location. International air freight transportation shall book next day air depending on ask and ask time.

Contractor Physical Due within 72 hours of request for delivery.

5 Driver List: The contractor shall provide a list of names and other identifying information of drivers that will arrive at the site prior to their arrival.

Contractor Electronic Due prior to driver site arrival.

6 Shipping Documentation: Shipment confirmations, pickup, and delivery notices will be forwarded to the SNS office arranging transportation in accordance with C.7.

Contractor Electronic Due within 1 hour of receipt of shipping order, pickup, and delivery.

7 Final Report: Within 2 weeks of contract end date, a report encompassing all activities performed under this contract.

Contractor Electronic Due within 2 weeks of contract end date.

SECTION D-PACKAGING, MARKING AND SHIPPING

D.1 PACKING

All postage and fees related to submission of information, including forms, reports, etc. to the Contracting Officer or Contracting Officer’s Representative (COR) or other persons designated to receive the information shall be paid by the Contractor.

D.2 MARKINGS

All deliveries submitted to the CO or the COR or other SNS personnel designated to receive deliverables shall clearly indicate the following information:

(1) Agency/Requiring LOC Service Unit and MAIL STOP/Room Number

(2) Description of information/data being submitted

(3) Contract Number

(4) Contract Name and Contractor Address

SECTION E – INSPECTION AND ACCEPTANCE

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov

FAR SOURCE TITLE AND DATE

52.245-1 Government Property (Sep 2021) 52.246-2 Inspection of Supplies – Fixed Price (Aug 1996) 52.246-4 Inspection of Services – Fixed Price (Aug 1996)

E.1 Inspection and Acceptance (Jul 1999)

Inspection and acceptance of the articles, services, and documentation called for herein shall be accomplished by the Contracting Officer, or a duly authorized representative (who for the purposes of this contract shall be the Project Officer or COR) at the destination of the articles, services or documentation. Final acceptance shall be based on the completion of each delivery.

(End of Clause)

E.2 Acceptance:

Final acceptance will be based on the completion of each delivery/task order.

(End of Clause) http://www.acquisition.gov/

SECTION F- DELIVERIES AND PERFORMANCE

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov

52.242-15 Stop Work Order (Aug 1989) 52.242-17 Government Delay of Work (April 1984) 52.246-16 Responsibility for Supplies (April 1984) 52.247-34 F.o.b. Destination (NOV 1991)

F.1 Deliverables

(a) At a minimum, the Contractor shall provide a quarterly report and a status report, after the close of each quarter’s business. Reports shall reflect, at a minimum, call/order, number date of order, total dollar amount of each call/order number, total net sales, and amounts. Reports shall be sent to the designated Project Officer/COTR by e-mail or as otherwise instructed by the Government’s Contracting Officer. Reports are due fifteen (15) days after the end of each quarter.

(b) Additional deliverables shall be as specified and described in each individual delivery/task order issued against this IDIQ.

(End of Clause)

F.2 Delivery Schedule:

For Destination/Delivery Schedule/Dates: As negotiated on each task order. Any delivery delay will be reported to the ASPR-SNS Contracting Officer and Project Officer/COTR immediately.

F.3 Period of Performance (Task/Delivery Order Contracts) (Jul 1999)

(a) Contract: The period of performance for this IDIQ will be for four (4) years from date of award (or effective date) indicated on the face of the contract.

(b) Task Orders: The time for completion for each task or delivery order shall be determined under each individual task or delivery order through the mutual agreement of the parties involved. Task/delivery orders under this contract may be awarded by the Contracting Officer at any time within the contract period. The actual performance of the work may extend beyond the contract period.

F.4 Place of Performance Anywhere in the 50 United States, the U.S. Territories, and international interests. The Contractor shall be available to provide Transportation Readiness Support Services 24 hours per day 365 days per year. Transportation shall originate from locations the SNS deems most appropriate. Most trips originate from Atlanta, Georgia. Air cargo flights, domestic or international shall originate from any airport the SNS deems safe and appropriate to deploy assets pursuant to Presidential 319 on the Public Health Service Act, SNS storage locations are sensitive and shall not be disclosed. Delivery locations will be provided with each task order.

SECTION G- CONTRACT ADMINSTRATION DATA

G.1 Extent of Obligation

The Government is obligated only to the extent of authorized purchases made via issuance of task orders under this IDIQ. No monies are actually obligated under this IDIQ but obligated through delivery/task orders issued against this IDIQ.

G.2 Ordering Procedures:

a) All task orders will be placed against this IDIQ, in writing and signed by a warranted Government Contracting Officer, via facsimile or e-mail. Individual task orders shall define the task along with delivery or performance time frames and shall establish a firm-fixed price or ceiling price for the task. The first task order (funding) will be issued after the IDIQ is awarded and calls will be made against this task order. The award amount of this task order will be based on the estimated requirements for work to be performed as defined by Section C under this agreement and presented in the offeror’s technical and business Proposal in response to this requirement. The Contractor(s) receiving this task order shall furnish as directed – all services shall include the necessary equipment, materials and supplies, transportation, security clearance and background investigation verifications, and other items or services required to perform the work described in the task, except as specified as Government furnished.

b) Telephone or other verbal orders are not authorized under this IDIQ unless issued by a duly warranted Government Contracting Officer.

c) Except for any limitations on quantities in the Order Limitations Clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract twelve (12) months following the end of the period of performance of the contract.

G.3 Award of Task Orders:

After contracts are awarded by the Government, services will be ordered by the issuance of individual task orders awarded on a competitive basis. Each awardee will be given a fair opportunity to be considered for award of each individual task order.

The fair opportunity process will operate as follows:

1. Task Orders – General:

(1) A written task order, in accordance with the terms and conditions set forth herein, shall be the only basis for acquisition of services under this IDIQ.

(2) Orders will be placed directly with the Contractor by ASPR-SNS Contracting Officers as a result of a

Request for Task Order Proposal (RTOP) competition.

(3) Some orders may be exempt from competition in accordance with FAR 16.505(b) (i) and the “Fair Opportunity Exceptions” at clause G.4 below.

(4) The Contractor shall be responsible for performance in accordance with the terms and conditions of the

IDIQ when a Task Order is placed by an ASPR-SNS Contracting Officer.

(5) Contractors may not protest the award of the Task Order issued under the resultant IDIQs, except on the grounds that the order increases scope, period, or maximum value of the IDIQ.

G.4 Fair Opportunity Exceptions: Note – this clause applies only if multiple awards are made; this clause will be removed, and G.4 labeled “Reserved” if a single award is made.

The requirement for “fair opportunity” does not apply to orders under $3,500.00 or to orders above $3,500.00 where the Contracting Officer determines that:

a. The need for the services is of such urgency that providing such opportunity would result in an unacceptable delay;

b. Only one contractor is capable of providing the services required at the level of quality required because the services are unique or highly specialized;

c. The order should be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to an order already issued provided that all awardees were given a fair opportunity to be considered for the original order.

(End of clause)

G.5 Notice of Individuals Authorized to Purchase Under the IDIQ

Annette R Wright Contracting Officer Email: owf8@cdc.gov

Sherica Teshome Contracting Officer Email: sherica.teshome@hhs.gov

Lawrence McCoy Contracting Officer Email:gwg8@cdc.gov

Akela Brown Long Contracting Officer Email: oga1@cdc.gov

(End of Clause) mailto:owf8@cdc.gov mailto:sherica.teshome@hhs.gov mailto:Email:%20oga1@cdc.gov

G.6 IDIQ Modifications

This IDIQ may be modified by mutual agreement of the Government and the Contractor. Each modification shall be in writing, . Modifications shall become effective on the date signed by the Government. Some modifications, for instance administrative modifications, may be issued unilaterally by the Government.

(End of Clause)

G.7 Evaluation of Contractor Performance (Service)

(a) Purpose

In accordance with FAR 42.1502, the Contractor's performance will be periodically evaluated by the Government, in order to provide current information for source selection purposes. These evaluations will therefore be marked “Source Selection Information.”

(b) Performance Evaluation Period

The Contractor's performance will be evaluated at least annually.

(c) Evaluators

The performance evaluation will be completed jointly by the COTR and the Contracting Officer.

(d) Performance Evaluation Factors

(e) Contractor Review

A copy of the evaluation will be provided to the contractor as soon as practicable after completion of the evaluation.

The contractor shall submit comments, rebutting statements, or additional information to the Contracting Officer within 30 calendar days after receipt of the evaluation.

(f) Resolving Disagreements Between the Government and the Contractor

Disagreements between the parties regarding the evaluation will be reviewed at a level above the Contracting Officer.

The ultimate conclusion on the performance evaluation is a decision of the contracting agency. Copies of the evaluation, contractor's response, and review comments, if any, will be retained as part of the evaluation.

(g) Release of Contractor Performance Evaluation Information

The completed evaluation will not be released to other than Government personnel and the contractor whose performance is being evaluated. Disclosure of such information could cause harm both to the commercial interest of the Government and to the competitive position of the contractor being evaluated as well as impede the efficiency of Government operations.

(h) Source Selection Information

Departments and agencies may share past performance information with other Government departments and agencies when requested to support future award decisions. The information may be provided through interview and/or by sending the evaluation and comment document to the requesting source selection official.

(i) Retention Period

The agency will retain past performance information for a maximum period of three years after completion of contract performance for the purpose of providing source selection information for future contract awards.

(End of Clause)

G.8 Contracting Officer (Jul 1999)

(a) A warranted Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than a Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract.

(b) No information, other than that which may be contained in an authorized modification to this contract, duly issued by a Contracting Officer, which may be received from any person employed by the United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract.

G.9 Contract Communications/Correspondence

The Contractor shall identify all correspondence, reports, and other data pertinent to this contract by imprinting thereon the contract number from Page 1 of the contract.

(End of Clause)

G.10 HHSAR 352.232-71 Electronic Submission of Payment Requests (FEB 2022)

(a) Definitions. As used in this clause—

Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

(End of clause)

G.11 Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP)

a) All Invoice submissions for goods and or services delivered to facilitate payments must be made electronically through the U.S. Department of Treasury’s Invoice Processing Platform System (IPP).

b) Invoice Submission for Payment means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and

Conditions – Commercial Products and Commercial Services included in commercial items contracts. The IPP website address is: https://www.ipp.gov.

c) The Agency will enroll the Contractors new to IPP. The Contractor must follow the IPP registration email instructions for enrollment to register the Collector Account for submitting invoice requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive Registration email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 – 5 business days of the contract award for new contracts or date of modification for existing contracts.

o Registration emails are sent via email from ipp.noreply@mail.eroc.twai.gov. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email to IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

1) The Contractor POC will receive two emails from IPP Customer Support, the first email contains the initial administrative IPP User ID. The second email, sent within 24 hours of receipt of the first email, contains a temporary password. You must log in with the temporary password within 30 days.

d) If your company is already registered to use IPP, you will not be required to re-register.

e) If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment as authorized by HHSAR 332.7002, a written request must be submitted to the Contracting Officer to explain the circumstances that require the authorization of alternate payment procedures.

2) Invoice Elements.

In accordance with FAR 32.905 Payment documentation and process, Contractor shall submit an electronic invoice to the email addresses designated in the contract to receive invoices. Payment will be based on receipt of a proper invoice and satisfactory contract performance.

(a) Content of invoices.

(1) A proper invoice must include the following items (except for interim payments on cost reimbursement contracts for services):

(i) Name and address of the contractor.

(ii) Invoice date and invoice number. (Contractors should date invoices as close as possible to the date of mailing or transmission.)

(iii) Contract number or other authorization for supplies delivered or services performed (including order number and line-item number).

(iv) Description, quantity, unit of measure, unit price, and extended price of supplies delivered, or services performed.

(v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms).

Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading.

(vi) Name and address of contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

(vii) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

(viii) Taxpayer Identification Number (TIN). The contractor must include its TIN on the invoice only if required by agency procedures. (See 4.9 TIN requirements.)

(ix) Electronic funds transfer (EFT) banking information.

(A) The contractor must include EFT banking information on the invoice only if required by agency procedures.

https://www.acquisition.gov/far/subpart-4.9#FAR_Subpart_4_9

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the contractor must have submitted correct EFT banking information in accordance with the applicable solicitation provision (e.g., 52.232-38, Submission of Electronic Funds Transfer Information with Offer), contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(x) Any other information or documentation required by the contract (e.g., evidence of shipment).

(2) An interim…