Transportation_CEI_Scope_2026_(002)_revised.pdf

Part I – REQUEST FOR QUALIFICATIONS

Beaufort County requests a proposal containing qualifications from all interested consulting firms experienced in performing Construction Management/Construction Engineering and Inspection (CE&I) Services. These services may include but not limited to the services to perform construction/contractor management and perform inspection and testing on various projects in the areas of concrete, foundation, earthwork, drainage and base, erosion control, traffic control, asphalt roadway and asphalt plant, signal installation, survey verification, etc.

These services will be provided under a one (1) year on-call contract with the option of two one (1) year renewals for a total of three years. The services will be needed county-wide and provided on an “as needed” basis. The County will select up to five (5) firms to provide these services with a total annual contract total per year per consultant not to exceed one million (1,000,000) dollars. Consultants will be evaluated and ranked based on their score during the selection process. Work under each On-Call will be assigned per the Beaufort County On-Call Contract Policy Manual dated December 1, 2025. This solicitation is intended to provide the opportunity for the selected firms to be involved in all County transportation projects associated with current and future funding sources. Those funding sources may include, but are not limited to, C-Funds, future sales tax, Road Use Fees, current and future transportation impact fees, and grant funding opportunities.

A firm applying as a Prime will only be allowed as a subconsultant on another team as long as the role does not exceed 10% of contract value.

The consultant must provide at least 75% of production on a contracted project with internal staffing. The consultant must attempt to provide inspection services with internal staff prior to utilizing sub-consultants.

PART II - SCOPE OF WORK: General on-call scope of services

It is the intent of Beaufort County to hire up to five (5) qualified consultants experienced in providing Construction Management/Construction Engineering and Inspection (CE&I) Services.

Services to be provided by potential on-call consultant services could include:

• Consultant shall act as an extension of the Beaufort County staff by assisting in construction management/coordination and inspection services.

Consultant will manage contractors hired by Beaufort County. Consultant will provide inspection services that follow all Beaufort County, SCDOT, and FHWA specifications and perform any required coordination necessary with SCDOT on the various projects.

• Assist with Utility Coordination.

• Manage assigned projects to maintain scope, schedule and budget by minimizing change orders.

• Review construction plans for constructability and verify quantities if requested.

• Maintain project records such as contract diary, daily work reports, lab reports, material documentation, NPDES inspection reports, construction estimates, various SCDOT reports as well as any other documentation required to manage the project. All records shall be made available to the County as requested or after project completion.

• Communicate effectively with contractors, utilities and other agencies as necessary to promote efficient operations. Provide feedback to all parties in a timely manner.

• Review shop drawings, traffic control plans, schedules and other contractor submittals as needed. Forward and coordinate response to contractors requests for information (RFIs).

Consultant inspectors will be required to be certified in the particular area in which they will be inspecting. These inspectors will be responsible for highly technical and specialized inspection and testing procedures in the areas of concrete, foundations, soils, earthwork, asphalt roadway, asphalt plant, erosion control, signal installations, survey verification, etc. The consultant will be charged with monitoring the work of the contractor to ensure compliance with the plans and specifications as well as sampling and testing procedures as outlined in the South Carolina Department of Transportation’s (SCDOT) Construction Manual. In addition, the consultant will be required to verify that construction estimates match quantities installed by the contractor and make recommendations for payment. The consultant inspector will furnish all necessary equipment to fulfill their testing, sampling, and inspection responsibilities including cell phones and vehicles. The consultant will need to be able to provide laboratory services required to complete project inspections and testing. The consultant will report to the Beaufort County Engineering staff.

A more detailed scope of services will be determined on a project-by-project basis as they are assigned under a work order or task order.

Part III - SELECTION CRITERIA.

Criteria include, but are not limited to, the following:

a. Experience, qualifications, and technical competence of the staff proposed for the type of work required.

b. Familiarity and knowledge of Beaufort County, SCDOT, and FHWA regulations, policies, and procedures. Familiarity with the County’s various Transportation Program’s projects and demonstrated understanding of the scopes of work to be undertaken.

c. Past performance on similar type projects and past performance with Beaufort County.

d. Availability of proposed staff and ability to be responsive to Beaufort County requirements, ability to complete assigned tasks with internal staff, and ability to complete assigned tasks with local staff.

Any offeror or all offerors may be requested to make an oral presentation of their qualifications to the County, after the qualification opening. Discussions may be conducted with responsible offerors, who submit qualifications determined to be reasonably susceptible of being selected for award for the purpose of clarification to assure full understanding of and responsiveness to the solicitation requirement.

Offerors shall be accorded fair and equal treatment with respect to any opportunity for discussions and revision of qualifications, and such revisions may be permitted after submissions and prior to award, for the purpose of obtaining best and final offers. The purpose of these presentations/discussions will be to:

1. Determine in greater detail such offeror’s qualifications.

2. Explore with the offeror the scope and nature of the project, the offeror’s proposed method of performance, and the relative utility of alternative methods of approach.

3. Determine that the offeror will make available the necessary personnel and facilities to perform within the required time.

4. Agree upon fair and reasonable compensation, taking into account the estimated value of the required services/equipment, the scope and complexity of proposed project, and nature of such services/equipment.

Part IV - SUBMISSION REQUIREMENTS

To achieve a uniform review process and allow for adequate comparability, the information must be organized in the manner specified below and the entire package must not exceed ten (10) double-sided printed pages: (Cover Page, Table of Contents, Back Page, Tabs, acknowledgement of addenda and Certification regarding debarment, suspension, ineligibility and voluntary exclusion are NOT counted towards the 10 page limit. Other information is to be included within the 10-page limit.)

1. Executive Summary: Identify your firm, area of operations, and its principal strengths. Identify your concept of construction management, construction engineering, inspection and testing services for Beaufort County transportation projects. Ensure commitment to provide qualified, experienced staff to manage assigned projects.

2. Experience and Qualifications of the CE&I Team: Provide an organization/flow chart.

Give the names of the person(s) who will be authorized to make representations for your firm, their titles, addresses, and telephone numbers. Provide brief resumes of key individuals as well as the number of available staff with various certifications and years of experience.

3. Provide brief summaries of previous projects with local, state and federal requirements completed within the last five years.

4. Demonstrate ability to apply sound engineering judgement to complex challenges that arise during construction. Provide examples of resolving safety, cost and constructability issues.

5. Provide evidence of familiarity with local, state and federal standards and processes.

6. Describe ability to manage multiple projects and maintain adequate staff while keeping up with project documentation and all forms of communication.