Transformer Bid Package 9-9-25_Final(due on 9-24-25 at 2 pm)_updated.pdf

NOTICE INVITING BIDS

Notice is hereby given that the City Council of the City of Colton has authorized the City Clerk to advertise for sealed bids for furnishing of supplies, services and/or equipment described below. Bids will be received at the City of Colton Electric Utility Department Offices, up to the hour of 2:00 PM, September 24, 2025 at which time all said bids will be publicly opened, declared and explained.

Bid security is waived. The bid amount shall include all taxes, freight and/or handling charges and all other costs to be paid by the City.

Bids shall be submitted on contract document forms to be obtained at the Electric Department of the City of Colton for a fee of -0-. Contract documents will consist of the herein Notice Inviting Bids, Bid Sheet, Bid Specifications and Form of Agreement as prepared and required by the City of Colton. Interested Firms shall contact Marco Bautista, City of Colton Electric Department, by email or phone (preferably email) at 909-370-5567 or mbautista@coltonca.gov for electronic copy of the bid.

Description of supplies, services and/or equipment is as follows:

Various Size Single Phase Polemount and Single and Three Phase Padmount Transformers for the Electric Utility Department

BID INSTRUCTIONS

1. PREPARTION OF BIDS:

A. All information requested shall be entered in the appropriate space on the form. Failure to do so may disqualify your offer.

B. All information shall be entered in ink or typewritten. Mistakes may be crossed out and corrections inserted before submission of your bid.

Corrections shall be initialed in ink by the person signing the bid. Corrections and modifications after closing time specified will not be accepted. Any questions regarding this bid should be directed to Marco Bautista, Electrical System Planning Engineer, by email at mbautista@coltonca.gov or at by telephone at (909) 370- 5567, at least seven (7) calendar days prior to bid opening.

C. Unit prices, sales tax and total amount will be listed.

D. Bids must be received at the designated address on or before the date and time specified. Bids received thereafter shall be returned unopened. No telephone, telegraphic, facsimile, or bids postmarked prior to but received later than opening time indicated herein will considered.

E. Submit bids in sealed envelope. BIDS MAY BE HAND DELIVERED TO THE ELECTRIC DEPARTMENT, 150 S. 10TH STREET, COLTON, CALIFORNIA. All bids must be clearly marked with the following information on the outside of the envelope or the city of Colton will not be responsible for the receipt of the bid:

CITY OF COLTON

ATTN: MARCO BAUTISTA

ELECTRIC DEPARTMENT

650 N. LA CADENA DRIVE

COLTON, CA 92324

BID FOR Various Single Phase Polemount and Single and Three Phase PadmountTransformers

DUE: 9/24/25

TIME: 2:00 P.M.

Bids submitted via the U.S, Postal Service should be mail bids to 650 N. La Cadena Dr., Colton, CA 92324, with the above information clearly marked on the outer envelope. Bid opening will be held at 2:00PM, September 24, 2025 at the Electric Utility Office, located at 150 S. 10th Street, Colton, California.

F. This bid may not be withdrawn or altered within 90 days after the date set for receiving the proposals.

2. AWARD:

A. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder.

B. The City of Colton reserves the right; (1) to reject any or all bids; (2) to accept the bids that are in the best interest of the City.

C. In the event of a tie bid, the City Council may accept the one it chooses or accept the lowest bid made by negotiations with the tie bidders at the time of award.

D. Form of Agreement will be a City of Colton Purchase Order.

CITY OF COLTON ELECTRIC DEPARTMENT

SPECIFICATION FOR

SINGLE-PHASE POLEMOUNT TRANSFORMERS

REQUIREMENTS:

(1) All transformers should meet the requirements of NEMA & ANSI standards.

(2) Each bidder shall furnish as part of the quotation, one set of outline dimension and name-plate drawings of the transformer.

(3) Unless otherwise approved by the Department, the dimensions of the polemount transformers shall be within limits specified in the attached sketch.

(4) Certified test report values for no load losses and total losses at rated KVA shall be submitted with the transformer at time of shipping. The certified test report shall be sent to the attention of:

Marco Bautista

Electical System Planning Engineer City of Colton Electric Department 150 S. 10th St Colton, CA 92324 Telephone: (909) 370-5567

Email:

mbautista@coltonca.gov

(5) Bidder has to submit with his bid the guaranteed average no load core losses and guaranteed average load losses at rated output on each lot of like transformers submitted on this proposal.

(6) Bidder must submit the Bidders Proposal and Statement and Non-Collusion Affidavit with bid.

AWARD OF BID:

The following criteria will be evaluated in making a determination of the successful bidder for the purpose of an award:

(1) The firm price quoted, FOB, delivered to the Electric Yard, plus sales tax.

(2) The delivery time quoted to the Electric Yard. In the event that lead times from different manufacturers varies more than three weeks, the City of Colton reserves the right to weight lead times equally to the evaluated price of the transformers in determining award.

(3) The cost of bid guaranteed average transformer losses will be used in the evaluation.

(a) Evaluation by the Department will be accomplished by comparing totals of quoted firm price including sales tax, FOB our Electric Yard, plus bid guaranteed average loss cost.

(b) The formulas for evaluated total transformer cost will be as follows:

Evaluated Total Cost = firm price quoted FOB our Electric Yard including sales tax plus guaranteed average loss cost.

Where Guaranteed Average Loss Cost =

A x guaranteed average no load losses in watts.

+ B x guaranteed average full load losses in watts.

Where A = $4.30 per watt B = $1.73 per watt

Final payment will be determined and paid after the receipt of the certified test report.

In the event that distribution transformers are supplied with average losses greater than the values quoted on the bid for these transformers, a penalty will be assessed against the transformer manufacturer for additional cost for added losses, and penalty will be calculated by this formula:

Penalty = (A x excess no load losses + B x excess load losses) The penalty, if any, shall be withheld from final payment.

No credit is given for having certified losses less than average guaranteed losses quoted in the bid.

ELECTRIC DEPARMENT

SPECIFICATIONS FOR

SINGLE-PHASE AND THREE PHASE PADMOUNT TRANSFORMERS

REQUIREMENTS:

(1) All transformers should meet the requirements of NEMA & ANSI standards.

(2) Each bidder shall furnish as part of his quotation, one set of outline dimension and name-plate drawings of the transformer.

(3) Unless otherwise approved by the Department, the dimensions of the padmount transformers shall be within limits specified in the attached sketch.

(4) Arrangement of bay-o-net fuse, drip shield, HV bushing wells, parking stand, tap changer switch, switch, primary load break switch and low voltage spade termination shall be as shown on sketch.

(5) Transformers should have cabinet door opening.

(6) To prevent formation of rust, the underside of each transformer shall be coated with a suitable asphaltic material, coal tar epoxy or with a paint system which has been approved by the Department.

(7) Certified test report values for no load losses and total losses at rated KVA shall be submitted with the transformer at time of shipping. The certified test report shall be sent to the attention of:

Marco Bautista Electrical System Planning Engineer City of Colton Electric Department mbautista@coltonca.gov

(8) Bidder has to submit with his bid the guaranteed average no load core losses and guaranteed average load losses at rated output on each lot of like transformers submitted on this proposal.

(9) Bidder must submit the Bidders Proposal and Statement and Non-Collusion Affidavit with

AWARD OF BID:

The following criteria will be evaluated in making a determination of the successful bidder for the purpose of an award:

(1) The firm price quoted, FOB, delivered to the Electric Yard, plus sales tax.

(2) The delivery time quoted to the Electric Yard.

(3) The cost of bid guaranteed average transformer losses will be used in the evaluation.

a. Evaluation by the Department will be accomplished by comparing totals of quoted firm price including sales tax, FOB our Electric Yard, plus bid guaranteed average loss cost.

b. The formulas for evaluated total transformer cost will be as follows:

Evaluated Total Cost = firm price quoted FOB our Electric Yard including sales tax plus guaranteed average loss cost.

Where Guaranteed Average Loss Cost =

A x guaranteed average no load losses in watts.

+ B x guaranteed average full load losses in watts.

Where A = $4.30 per watt B = $1.73 per watt

Final payment will be determined and paid after the receipt of the certified test report.

In the event that distribution transformers are supplied with average losses greater than the values quoted on the bid for these transformers, a penalty will be assessed against the transformer manufacturer for additional cost for added losses, and penalty will be calculated by this formula:

Penalty = (A x excess no load losses + B x excess load losses)

The penalty, if any, shall be withheld from final payment.

No credit is given for having certified losses less than average guaranteed losses quoted in the

BID SHEET

BIDDERS NAME:

TRANSFORMER MANUFACTURER:

DATE:

UNIT 8.75% EXTENDED

NO. QTY. DESCRIPTION PRICE TAX

AMOUNT

1 6 50 KVA Standard pole mount transformer(s), radial feed, 12470 Delta primary voltage with external Taps (two over, two under). Secondary voltage to be 120/240, single phase. Transformer enclosure to be in accordance with City of Colton Electric Utility requirements

NO LOAD LOAD TOTAL

2 12 37.5 KVA CSP pole mount transformer(s), radial feed, 12470 Delta primary voltage with external Taps (two over, two under).

Secondary voltage to be 120/240, single phase. Transformer enclosure to be

3 12 50 KVA CSP pole mount transformer(s), with external Taps (two over, two under).

Secondary voltage to be 120/240, single

4 3 75 KVA Standard pole mount transformer(s), radial feed, 12470 Delta primary voltage with external Taps (two over, two under). Secondary voltage to be 120/240, single phase. Transformer enclosure to be

5 4 50 KVA Standard pole mount transformer(s), with external Taps (two over, two under).

Secondary voltage to be 240/480, single

6 12 100 KVA low profile padmount transformers, loop-feed 12470 Delta primary Voltage with external taps (two over, two under) Elastimold bushing wells, 4-way primary load-break switch and dual sensing bay-o-net fuses. Secondary voltage to be 120/240, Single-Phase with NEMA Spade Termination. Transformer enclosure to be in accordance with City of Colton Electric Utility requirements.

7 12 167 KVA low profile padmount transformers, loop-feed 12470 Delta primary voltage with external taps (two over, two under), Elastimold bushing wells, 4-way primary load-break switch and dual sensing bay-o-net fuses. Secondary voltage to be 120/240, Single-Phase with NEMA Spade Termination. Transformer enclosure

8 5 500 KVA normal profile padmount transformers, radial feed, 12470 Delta primary voltage with external taps (two over, two under), Elastimold bushing wells, On/Off primary load-break switch and dual sensing bay-o-net fuses. Secondary voltage to be 208Y/120 Three-Phase with NEMA Spade Termination. Transformer enclosure

9 9 750 KVA normal profile padmount transformers, radial feed, 12470 Delta primary voltage with external taps (two over, two under), Elastimold bushing wells, On/Off primary load-break switch and dual sensing bay-o-net fuses. Secondary voltage to be 208Y/120 Three-Phase with NEMA Spade Termination. Transformer enclosure to be in accordance with City of Colton Electric Utility requirements.

10 5 750 KVA normal profile padmount primary voltage with external taps (two over, two under), Elastimold bushing wells, On/Off primary load-break switch and dual sensing bay-onet fuses. Secondary voltage to be 480Y/277 Three-Phase with NEMA Spade Termination. Transformer enclosure

11 5 1500 KVA normal profile padmount primary voltage with external taps (two over, two under), Elastimold bushing wells, On/Off primary load-break switch and dual sensing bay-o-net fuses. Secondary voltage to be 480Y/277 Three-Phase with NEMA Spade Termination. Transformer enclosure

BIDDER’S PROPOSAL AND STATEMENT

To the Honorable City Council City of Colton Colton, California, 92324

Honorable Council:

The undersigned proposes and agrees to furnish to the City of Colton the items and/or services as designated, and at the prices shown, on the attached Bid Sheet.

Delivery to be completed within days from date of contract award.

Factory authorized service for the equipment to be furnished is available, if applicable, at the following location:

The undersigned understands that the City of Colton shall have the right to accept or reject any or all bids. Form of agreement will be a City of Colton Purchase Order.

Bids may be withdrawn, altered and resubmitted until the time and date set for receipt of bid. Bids may not be withdrawn, altered or resubmitted within 30 days thereafter.

Please list below any exceptions you are taking to the items listed on the attached bid sheet by item number.

Please provide the name of your Company’s President and the name of the local representative:

Company President:

Local Representative:

Company By:

Signature

Address

Phone

Date:

NON-COLLUSION AFFIDAVIT

State of California )

) ss.

County of )

, being first duly sworn, deposes and says that he or she is , of ("Offeror") the party making the foregoing proposal that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the Offeror has not directly or indirectly solicited any other Offeror to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived, or agreed with any Offeror or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the Offeror has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal fee or the Offeror or any other Offeror, or to fix any overhead, profit, or cost element of the proposal fee, or of that of any other Offeror, or to secure any advantage against the public body awarding the Contract of anyone interested in the proposed Contract; that all statements contained in the proposal are true; and, further, that the Offeror has not, directly or indirectly, submitted his or her proposal fee or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham proposal.

Signature Company Name

Printed Name Business License Number

Title Date