TRANSCOM26C004 RFI.pdf

REQUEST FOR INFORMATION (RFI)

FOR

UNITED STATES TRANSPORTATION COMMAND (USTRANSCOM)

Air Ambulance Services

TRANSCOM26C004

1. RFI Overview

In 2027, USTRANSCOM plans to have a multiple award contract or blanket purchase agreement in place for Air Ambulance services to provide decentralized, short-notice orders/calls for aerial patient transport services using fixed wing or rotary wing aircraft with trained medical personnel on board.

Major tasks associated with this requirement include contractor furnished air ambulance services from OCONUS to CONUS and within CONUS for the movement of Department of Defense (DOD)-eligible patients using aircraft configured to air ambulance standards.

Contractors shall provide all personnel, services, equipment, tools, fuel, oil, materials, facilities, supervision, and indirect materials necessary to perform air ambulance services, including a sufficient number of ground personnel for adequate maintenance and ground operations. The aircraft and medical crew may be required to be ready for immediate departure (not later than two hours) after confirmed notification of an air ambulance requirement.

This announcement constitutes an RFI for informational and planning purposes only.

THIS IS NOT A REQUEST FOR PROPOSAL (RFP), nor is it to be construed as a commitment by the Government. No contract or agreement will be awarded as a result.

Industry’s response to the RFI—or lack thereof—will have no impact on the evaluation of responses to any subsequent RFP or Request for Quote (RFQ) released. The information requested will be used within USTRANSCOM and Air Mobility Command (AMC) as market research to facilitate decision making (e.g., determining acquisition strategy, small business concerns, etc.) and will not be disclosed outside the Government.

Proprietary information submitted shall be appropriately marked. Do not submit confidential information in your response.

**Note** USTRANSCOM and AMC will NOT be responsible for any costs incurred by interested parties responding to this RFI.

1.1. RFI Contact(s)

We have designated the following individual(s) to serve as the official point(s) of contact (POCs) for this RFI. These individual(s) are the only authorized contact(s) permitted to communicate on behalf of USTRANSCOM about this RFI.

RFI Contacts:

NAME TITLE OFFICE EMAIL

Ms. Sonya Barker Contracting Officer TCAQ-C sonya.m.barker4.civ@mail.mil

TSgt Ryan LaFeverr Contract Specialist TCAQ-C ryan.c.lafever.mil@mail.mil

1.2. Submission Details

Please submit your electronic response to this RFI via email to the RFI POC(s) identified in Section 1.1. and ensure it is received prior to the due date identified in Section 1.3. If you have any questions about this RFI, please direct them in writing to the RFI POC(s) listed in Section 1.1 by the due date identified in Section 1.3.

Physical (paper) copies of RFI responses will not be accepted.

1.3. RFI Timeline

The RFI timeline is outlined below. Dates may be modified by USTRANSCOM and posted as an Amendment to this RFI.

RFI Released: 8 MAY 26 Deadline for Questions: 10:00 AM (CT) on 14 MAY 26 Responses Due: 4:00 PM (CT) on 21 MAY 26

2. Background Information

USTRANSCOM conducts globally integrated mobility operations, leads the broader Joint Deployment and Distribution Enterprise, and provides capabilities to project and sustain the Joint Force to assist in national objectives.

The AMC, 618th Air Operations Center, located at Scott AFB, IL requires continuing commercial air ambulance service. Blanket Purchase Agreements (BPAs) with multiple carriers are currently used to supplement military global patient movement capability.

The five-year period of performance for these air ambulance services BPAs expire 30 September 2027. The current BPAs for this service were awarded by USTRANSCOM/TCAQ-C. This requirement has been in operation for more than 15 years.

2.1. Scope of the Requirement

For scope, see Description of Requirement (RFI Attachment 1) as well as accreditation requirements and medical personnel required.

2.2. Place of Performance

Place of performance is from OCONUS to CONUS and within CONUS for the movement of DOD-eligible patients using Federal Aviation Regulation (FAR) 135 aircraft configured to air ambulance standards.

2.3. Anticipated Award Timeline

The current Air Ambulance Blanket Purchase Agreements (BPA) expire 30 SEP 2027.

Follow-on contract(s) or agreement(s) are anticipated to be awarded on or about the third quarter of FY27 with a period of performance start date of 01 OCT 2027.

3. Information Requested

Parties interested in assisting USTRANSCOM with this market research are requested to submit the following information in the format outlined below.

The response should be detailed but shall not exceed 15 pages (8 ½ x 11, 12-point font, 1-inch margins) . Title pages and cover letter will not count against the page limit, graphs and charts are excluded from 12-point font size but must be easily legible).

Respondents are highly encouraged to submit a tailored response rather than a generic capability statement to ensure the requested information is provided.

3.1. Company Information

• Company Name and Address

• Unique Entity Identifier (UEI) & CAGE Code

• POCs, to include name, title, phone number, and email address

3.2. Business Size

The anticipated North American Industry Classification System (NAICS) for this effort is 481211, Nonscheduled Charter Passenger Air Transportation. The Small Business Administration’s small business size standard for this NAICS is 1,500 employees.

Based on this NAICS, identify your business size as a LARGE or SMALL business. If a small business, identify all socio-economic categories that apply to your business under this NAICS: Historically Under-utilized Business Zones (known as HUBZone), Service- Disabled Veteran-Owned, Veteran-Owned Small Disadvantaged Business, 8(a), Women-Owned, or Economically Disadvantaged Women-Owned.

3.3. Who We’re Looking For

USTRANSCOM highly encourages responses from capable businesses of all sizes, including large and small business concerns and all socioeconomic categories. However, it should be noted that small business set-aside opportunities are being considered for the NAICS identified in Section 3.2.

3.4. What We’re Looking For

Interested Parties are invited to provide information on the following subjects of interest, specifically describing your capabilities in successfully executing the following:

a. Are you a DoD approved air carrier (Commercial Airlift Review Board (CARB))?

Are your aircraft for this type of air ambulance operations CARB Approved? If not, have you familiarized your company with the applicable CARB requirements (https://www.amc.af.mil/Home/AMC-Commercial-Services/)?

b. List your company’s type(s) of aircraft available and number of crew available to meet the mission requirements.

c. Provide for each aircraft identified in 3.4.b. the fuel burn rate per hour/per mile.

Explain how fuel burn rate is calculated.

d. Do you own or lease the aircraft needed to successfully operate this requirement?

e. Set the Theater. The Government is looking for new, improved, and innovative ways to be prepared to respond to crisis and conflict with commercial/enterprise partners.

To ensure the Government is meeting the mark in case of a real-world event, at what locations(s) are the aircraft you would utilize for Air Ambulance services based? Do you have suggestions for Air Ambulance requirements that will help set the theater?

f. Identify any industry challenges or extraneous cost implications expected?

g. Does your company typically subcontract any of the work necessary to meet performance objectives of aeromedical transportation services? Explain.

3.5. Commercial Availability

Commercial Practices. Request responses to the following questions as they pertain to proving Air Ambulance Transportation Services.

a. Is this service available commercially? If so, what commercial solutions can address the requirement?

https://www.amc.af.mil/Home/AMC-Commercial-Services/

b. What applicable industry standards, terms and conditions, regulations, trade journals, or process guides are relevant to the service to be acquired?

c. What types of contracts and pricing structure are typically used in the commercial marketplace for this type of service (e.g., single-award, multiple award IDIQ, BPA, firm-fixed price, cost reimbursement, labor hour, time-and materials)?

d. What period of performance do you recommend based on the requirements outlined and commercial practices?

e. Government contracts often contain non-commercial clauses in their commercial contracts, such as Federal Acquisition Regulations (FAR) clause 52.217-8, Option to Extend Services; FAR clause 52.217-9, Option to Extend the Term of the Contract;

and applicable Cybersecurity clauses. Are option periods, option clauses, and cybersecurity clauses typical in your contracts?

f. Are your commercial rates publicly available on a website, pricelist, etc.? Please provide web address, pricelist, etc. Pricelists do not count against maximum RFI response page count identified in Section 3.

g. What are the largest cost-drivers for this type of service (e.g., labor, equipment, leases, depreciation, fuel, insurance, etc.)? Explain.

h. Are there any recurring fees (e.g., landing fees, overnight charges, etc.) not included in your commercial flight hour or per mile rates that are reimbursed in the commercial market?

i. How are medical personnel priced on your commercial contracts (by the hours, by the

Flight, other)?

j. How much advanced notice do you typically require prior to scheduling a mission?

k. Are there unique challenges for FAR 135 carriers that the government should consider?

l. Are there challenges posed to non-incumbent interested parties that should be addressed?

4. Other Important Information

Other Important Information. Request response to the following information as they pertain to providing Air Ambulance Transportation Services.

a. The Requirements Description requires CAMTS and/or NAAMTA accreditation.

Are these or other accreditations required within commercial aeromedical contracts?

Is there a better instrument for determining properly accredited or certified air carrier and medical crew other than CAMTS and/or NAAMTA? Explain.

b. Do you have recommendations for improvement on the way the CAMTS and/or

NAAMTA accreditation language is written to avoid ambiguity of prime and/or subcontractor responsibility?

c. Do you have recommendations for improvement on the way Aeromedical Crew

Members (ACMs) are defined? As stated in the Requirements Description, ACMs should meet the Critical Care Standards for CAMTS and NAAMTA. CAMTS standards can be found at https://www.camtsglobal.org/accreditation-standards.

NAAMTA standards can be found https://intranet.naamta.com under view standards

13.11 .

d. Please list existing contract vehicles available for use in procuring this effort to include Federal Supply Schedules, GSA Governmentwide Acquisition Contracts, DoD Indefinite Delivery Indefinite Quantity contracts (known as “IDIQs”), or any other Government Agency contract vehicles. (This information on available contract vehicles is for market research only and does not preclude your company from responding to this notice.)

e. Please list any existing contracts, including contract name, contract number, and period of performance you have which could be used to procure this effort.

f. Provide any other suggestions or considerations to improve this procurement. Are there industry advancements, developments, or innovative solutions to be considered?

g. Please feel free to provide questions and/or comments on the Draft Requirements

Description (attached), citing any information you feel may improve/innovate this requirement.

h. How might the government improve the effectiveness and efficiency of the Air

Ambulance Services Program?

i. Are there any suggested improvements in the way the government orders/issues calls for services?

j. Do you have Neonatal Intensive Care Unit (NICU) capabilities? Define your capabilities.

k. Do you have Extracorporeal Membrane Oxygenation (ECMO) capabilities? Define your capabilities.

l. In the event you do not have specialized care such as Perfusionist for ECMO or Burn team experience will you allow military member medical authorities to treat the patient in-flight?

https://www.camtsglobal.org/accreditation-standards https://intranet.naamta.com/

5. Conclusion

USTRANSCOM would like to thank you for taking the time to review this important RFI, and we look forward to reviewing your response.

TSgt Ryan LaFever Sonya Barker Contract Specialist Contracting Officer ryan.c.lafever.mil@mail.mil sonya.m.barker4.civ@mail.mil

Attachment:

Atch 1: DRAFT Requirements Description, 8 May 2026 mailto:sonya.m.barker4.civ@mail.mil