Training and Education Facility SOW.docx

MEETING, EDUCATION, TRAINING, AND COLLABORATION FACILITY RENTAL

STATEMENT OF WORK (SOW)

1.0 BACKGROUND

The Naval Surface Warfare Center, Indian Head Division (NSWC IHD) provides a variety of training and professional development opportunities to the technical and support workforce. The NSWC IHD also collaborates with academia and industry partners to provide and expand engineering, research, development and test and evaluation capabilities.

This procurement is for the rental of various size rooms, which will allow NSWC IHD to exponentially expand the ability to conduct the following types of events:

· Workforce development/leadership/technical training classes

· All-Hands meetings

· Technical conferences/briefings/demonstrations

· War games

· Symposiums

· Innovation activities/workshops

· Technology transfer initiatives

· Student Science, Technology, Engineering and Mathematics (STEM) activities (e.g., robotics, student outreach, etc.)

· Unclassified meetings/briefings/demonstrations

· Unclassified video teleconferencing

· Unclassified telephonic conferencing

· Other events such as award ceremonies and health benefits fair

This procurement also includes fully equipped collaboration spaces.

2.0 SCOPE

The scope of services being purchased primarily consist of the provisioning and operation of a training, meeting and education facility within a ten (10) mile radius of NSWC IHD complete with the following:

a) Furnished classrooms

b) Makers/collaboration space

c) Auditorium style area to accommodate up to 250 personnel

d) Parking for a minimum of 175 automobiles (to include buses and small vans for carpooling)

e) Common area(s) equipped with options to store and prepare food (refrigerator and microwave)

3.0 APPLICABLE DOCUMENTS

· Americans with Disabilities Act (ADA) of 1990; and

· Occupational Safety and Health Administration (OSHA) Standards

4.0 REQUIREMENTS

The Vendor shall provide and operate a fully equipped off-site training and meeting facility to be used by the Government as a meeting, training and education facility.

4.1 The facility shall be at Full Operational Capability (FOC) at the time of Contract award; and shall be available Monday through Friday, 0800-1700. There will be no collaborating, training and/or meetings conducted on designated U.S. Federal Holidays. Evening rental is available for an additional service cost, which will be established at the time of Contract award.

4.2 This Contract shall also provide and operate a fully equipped makers/collaboration space to allow NSWC IHD and partners to work on basic and applied research.

NOTE: Full Operational Capability (FOC) is defined in this instance as all necessary construction completed and certified as required; to include a minimum that all safety, ergonomic and environmental considerations have been fully addressed to be compliant with established local laws and to be conducive to maximize the learning experience; infrastructure (phones, internet, electricity, HVAC) completely installed, configured and in-use; all equipment, furniture, computers and accessories completely set up, installed, configured, and tested; and the Government shall have the ability to utilize the facility for dry-running classroom connectivity, up to one (1) hour, prior to conducting training courses and/or meetings at the selected off-site facility.

4.3 The Vendor shall be responsible for:

· All facilities

· Equipment

· Receipt and storage of training materials shipped to the facility prior to classes

· Technical and administrative support such as:

· Light copying

· Message taking

· All costs of providing and operating the facility

4.4 Facility & Services Requirements

The Vendor shall provide an existing structure within a ten (10) mile radius of NSWC IHD.

The facility shall be equipped with:

· Unclassified space

· Minimum classrooms to meet usage requirements as defined in this SOW

· An auditorium style area

· Parking

· Adequately equipped common area(s) with options to store and prepare food (refrigerator and microwave).

The facility shall be:

· Clean

· Well lit

The facility shall have security measures in place to ensure no unauthorized access to Information Technology (IT) and/or class material can be obtained. Lockable storage and access control such as: classroom doors that lock or locked storage areas.

The facility shall meet or exceed all handicap accessible requirements in accordance with the Americans with Disabilities Act (ADA) of 1990 and Occupational Safety and Health Administration (OSHA) standards compliance.

4.5 Classroom and Meeting Spaces

The Vendor shall provide fully equipped and furnished classrooms as outlined below:

4.5.1 Rooms A1 and A2 (15-person capacity)

Two (2) fifteen (15) person classroom(s) for use Monday through Friday on a monthly basis with a Not to Exceed (NTE) usage amount of twelve (12) months per year and shall include IT/AV support.

4.5.2 Room B (30-person capacity)

Either of the two (2) thirty (30) person classroom(s) shall be available, and usage shall not exceed forty (40) days per year for both rooms combined.

4.5.3 Room C (60-person capacity)

A sixty (60) person classroom with a NTE usage amount of 155 days per year.

4.5.4 Room D (125-person capacity)

Either of the two (2) one hundred twenty-five (125) person classroom(s) with a NTE usage amount of thirty (30) days per year for both rooms combined.

4.5.5 Room E (250-person capacity)

Auditorium style space shall have:

• Seating for 250 personnel

• Ability to divide/reconfigure space to accommodate smaller setting

• Full audio/visual suite to include lapel and hand-held microphones, and projection capability to other rooms

NTE usage amount of sixty (60) days per year.

4.5.6 Room F (30-person capacity)

One (1) fully equipped and furnished makers/collaboration space for making, learning, exploring and sharing to support Science, Technology, Engineering, and Mathematics (STEM) activities to meet the following requirements:

• Worktables suitable for drilling, cutting, soldering, gluing, and related hands-on activities

• Equipped with a variety of maker equipment including 3D printers, laser cutters, subtractive machines and soldering irons

NTE usage amount of thirty (30) days per year.

4.5.6 Room G (10-person capacity)

A ten (10) person conference room shall be available, and usage shall not exceed twenty-five (25) days per year. The room has a large conference table and unable to reconfigure. A computer screen is available with HDMI connection, but the room is not set-up with an open log in computer.

4.6 Classroom and Meeting Space Requirements

Classroom and meeting space requirements for Room Types A-G are as follows:

• High speed internet and wireless access points in all rooms

• Bandwidth to support maximum computer capacity with minimal delays

• Computer projector and screen or TV for each classroom

• White board, EXPO markers and erasers

• Easels, paper and markers as required

• Chair and table/desk with adequate room for computer and training materials for each student/attendee; scale to room size. Furniture should be reconfigurable. E.g. transition from supporting concurrent small groups to a traditional classroom (students and 1 instructor)

• Handicap accessible

• Video Teleconferencing (VTC) and ability to broadcast speaker/instructor from room to room. This capability shall be both over the internet (Zoom, Teams…) and a separate ‘closed’ network for on-site rooms (IP based HDMI ports/mirroring…)

4.6.1 Additional Room Requirements for Room Types A-G

Classroom meeting space designed to hold smaller groups for presentations, speakers, events are as follows:

• Reconfigurable classroom with single computer/display for instructor

• Chair/desk/table for attendees who bring their own IT

• Laptop cart or similar shall be available with six (6) laptops for attendees without computers

• One instructor’s computer/laptop and podium per classroom. The computer specifications per machine shall at a minimum include:

· WIN10 OS, i5 Core processor, 16GB Memory, 256GB SSD, DVD burner

· Basic MS Office suite (Word, Excel, Power Point…)

· Open-source internet access

· Option to read/write to external hard drives and DVD

· 1 Monitor: LCD 24 – 27"

· Color printer capability

· Uninterruptible Power Supply (UPS)

· CSM shall provide a process and POC for adding software to computers

Other:

· VIOP phone with speaker

4.6.2 Additional Room Requirements for Room Types D-E

The meeting space will have, at a minimum, the following capabilities:

· At least two larger profession projectors and screens.

· Audio aide system for individuals with hearing impairments.

· AV system for audio/speakers and audience Question & Answer (Q&A) session

· Ability to record the speaker/presentation

· Ability for speaker to bring their own computer and connect to AV system

· Ability for speaker to remotely advanced slides

· Ability to broadcast speaker/slides over VTC/tele-meeting

· Ability to close off room from rest of center

4.7 Ancillary Services

Ancillary services required when renting rooms:

· IT/AV Support: for use Monday through Friday on a monthly basis with a NTE usage amount of 12 months per year

· Evening Rate Service: The Government shall pay evening rate services NTE usage amount of 10 days.

4.8 Room Support

The Vendor shall provide the following classroom services for Room Types A-F:

· Set up classroom configuration as needed

· Reconfigure room at end of class

· Direct instructor to Government POC for all questions not related to facility support

· Provide storage of classroom materials

· Assist instructors in making photocopies of course rosters and handouts upon request. (*Note: instructors should report to class with all necessary training materials, so these requests should be minimal)

· Accommodate reasonable requests for supplies in support of training course or event (e.g. additional easel paper, Expo markers, power strips, etc.)

· Provide printer paper and toner cartridges

4.9 Manage Facility and All Daily Operations

The Vendor shall be responsible for all daily operations management and maintenance support of the facility, to include IT/AV support. The normal hours of operation shall be 0800-1700 five (5) days a week, Monday through Friday with the exception of Federal Government holidays.

4.10 Facility Inspection

The Government reserves the right to inspect any classroom, computer lab, etc. at any time prior to class start-up.

4.11 Scheduling

4.11.1 The Vendor shall work with the designated NSWC IHD POC to establish a reservation request process.

4.11.2 The request process must include the ability to schedule multiple events in the same space when each event is 4 hours or less in length.

4.11.3 In the event of a scheduling conflict with multiple NSWC IHD-sponsored events, the POC is responsible for making prioritization decisions and resolving the conflict.

4.12 Security and Safety

Safety from crime or threat shall be provided for by maintaining well-lit walkways, vigilant control of building access, and Vendor measures that ensure reasonable care and caution have been exercised regarding personnel security and safety both inside the building and on facility grounds.

4.13 Place of Performance

The facility shall be located within a ten (10) mile radius of NSWC IHD located in Indian Head, Maryland.

5.0 GOVERNMENT FURNISHED EQUIPMENT/MATERIALS/INFORMATION

5.1 The Government will be responsible for providing instructors, training curriculum, and a scheduling POC who will work with the vendor to schedule events.

5.2 The Government will also be responsible for coordinating the removal and shipping of any additional training materials after class conclusion.

5.3 The Contracting Officer’s Representative (COR) will be identified upon Contract award.

5.4 The Government will provide, at a minimum, twenty-four (24) hours advanced notice for classroom reservations.