Trailer Bid Document.pdf

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State of Colorado

Department of Military and Veterans Affairs Contracts and Purchasing 6848 S. Revere Parkway

Centennial, CO 80112

DOCUMENTED QUOTE

Date: May 31, 2016 RETURN BID TO:

BID NO.: DQ1,OAAA,2016001572,1 Department of Military & Veterans Affairs Direct Inquiries to: Emiliano Barela Purchasing and Contracts Email: emiliano.barela@dmva.state.co.us Attn.: Emiliano Barela Telephone #: (720) 250-1540 6848 S. Revere Pkwy.

Fax #: (720) 250-1579 Centennial, CO 80112

BID DUE DATE: June 7, 2016 - 11:00 AM MT. LATE BIDS WILL NOT BE ACCEPTED.

FAXED BIDS ARE ACCEPTED.

Bids properly marked as to BID NUMBER, DATE AND HOUR of opening, subject to the conditions herein stipulated and in accordance with the specification set forth and/or attached hereto, will be accepted at the address listed above, prior to the date and time listed for the bid opening. All bids shall be quoted F.O.B. destination unless otherwise specified, to the delivery location or jobsite listed herein.

DOCUMENTED QUOTE FOR:

Bids must be signed in ink and are subject to State of Colorado standard terms and conditions. Bidders should read the entire bid document before submitting a bid. Bidder’s signature below certifies that he/she has read and agrees to the complete bid package.

_____________________________ FEIN or SS#: ___________________ Typed or Printed Name of Bidder

_____________________________ Company Name ________________ Authorized Signature Address _______________________ City.State.Zip __________________ _____________________________ Telephone No. _________________ Title Fax No. _______________________

Date

VENDOR REQUIREMENTS:

1) Vendor must be registered with the Colorado VSS (www.colorado.gov/vss) to be awarded this bid.

2) This bid is for purchase of two (2) Big Tex Model 14’-16 trailers or equivalent.

3) Quotes must meet or exceed specifications.

4) The Department of Military and Veterans Affairs reserves the right to evaluate services and/or goods as to meeting specifications.

Submit copies of your bid response, which includes all documentation, required specifications and sheets marked at the bottom of page with “RETURN THIS PAGE.”

VENDOR INFORMATION

1. Vendor Name __________________________________________________

2. Name and numbers of contact person for inquiries on your bid response.

Name: ______________________ Telephone No.: _________________

Email: ______________________ Fax No.: ______________________

3. Name and numbers of contact person for orders if an award to your company is subsequently made:

Name: ______________________ Telephone No.: _________________

Email: ______________________ Fax No.: ______________________

4. Insurance Requirements: The successful bidder shall procure and maintain for the duration of the project the insurance coverage’s identified below.

A. Standard Worker’s Compensation and Employer Liability.

1) As required by State Statute including occupational disease, covering all employees at the work site.

B. General Liability (PL & PD) (Minimum)

1) Combined single limit of $1,000,000, if written on an occurrence basis

2) Any aggregate limit will not be less than $2,000,000.

3) Personal & Advertising Injury not less than $1,000,000

4) Products & Completed Operations Aggregate not less than

$2,000,000 C. Automobile Liability (Minimum)

1) Combined Single Limit of $1,000,000

2) Bodily Injury per Person $1,000,000

3) Bodily Injury each Accident $1,000,000

4) Property Damage Liability $1,000,000

D. Fire Damage

1) Fire Damage pays for property damage by a fire caused by the insured. The minimum amount normally provided by a CGL policy is $50,000 for any one fire.

E. The State of Colorado MUST be named as additional insured on all liability policies.

F. Insurance shall include provisions preventing cancellation without 45 days prior notice by certified mail to the State.

Specifications

The Department of Military and Veterans Affairs (DMVA) intends to purchase two (2) Big Tex Model 14’-16, trailers or equivalent.

GENERAL: It is the intent of this specification to describe one (1) Big Tex Model 14’-16, trailer or equivalent. The trailer shall meet or exceed the following specifications.

NOTE: For evaluation purposes, any line item left blank will be considered as non‐responsive and will cause bid to be rejected due to our inability to do a fair evaluation without the requested information. The "required data" spaces are critical.

The information requested in the spaces provided is required to evaluate and confirm compliance. Therefore, all requested information must be entered in the space provided. Failure to provide any requested information will cause the bid to be rejected as non‐responsive.

CLEARLY INDICATE IN THE COMPLIANCE COLUMN (Y)es complies, (N)o does not comply, OR (A)lternate. ALL ALTERNATE ITEMS BID SHALL BE LISTED ON A

SEPARATE PAGE REFERENCING THE TABLE NUMBER, ITEM NUMBER AND

MUST MEET OR EXCEED THE INTENT OF THE SPECIFICATION. THE

ADDITIONAL PAGE SHALL DESCRIBE THE ALTERNATE IN DETAIL AND

SHOULD INCLUDE LITERATURE DESCRIBING THE ITEM BID. DMVA SHALL

SOLELY DETERMINE EQUIVALENT.

FOR DESCRIPTIVE PURPOSES: One (1) Big Tex Model 14’-16, trailer or equivalent.

DMVA will determine equivalent.

Please provide brand name and model of model below

Specifications (Y/N/A)

Description Yes No Alt

14,000 pound GV

7,000 LB, 4” drop axles with multi –leaf springs and electric brakes

Safety Chains

12,000 LB Drop Leg-Side Wind Jack

ST235/80 R-16 Load Range E Tires with 8 bolt 16” x 6” wheels

2” Treated Pine flooring

LED D.O.T., Stop, Tail, And Clearance Lights

7-Way RV Plug

Spare Tire

List any warranty information:

Delivery

Goods must be delivered no later than 4:00 pm MT June 30, 2016. If vendor fails to deliver or perform as and when promised, buyer, in its sole discretion, may cancel its order, or any part thereof, without prejudice to its other rights, return all or part of any shipment so made, and charge vendor with any loss or expense sustained as a result of such failure to deliver or perform as promised. Time is of the essence.

Delivery to be made to the following location;

Dept. of Military & Veterans Affairs

Centennial, CO 80112

Freight terms to be FOB Destination with all freight charges included.

EXCEPTIONS TAKEN – NON‐RESPONSIVE – Exceptions taken by any bidder may cause their bid/quote/proposal to be considered non‐responsive. The State will be sole judge of what constitutes an allowable exception, and then only if the basic requirements of the specification are essentially unaltered. By submitting a bid, vendor agrees that DMVA reserves the right to accept or reject any alternate bids as non‐responsive. This may also apply to any requests to amend the State’s terms and conditions.

MODIFICATIONS/CHANGES TO SOLICITATION – Any modifications or changes to this solicitation will be published on the State VSS system. It is solely the responsibility of the bidder to monitor the VSS system for any changes. Bidders are to acknowledge receipt of any addendum by returning a signed copy with the bid documents. Failure to acknowledge the addendum may result in your bid not being considered.

NOTE: Deviation from these specifications during the bid process, or changes to the purchase order or contract resulting from this solicitation, will NOT be allowed unless previously authorized, in writing, ONLY by an addendum to the solicitation, or a modification to the purchase order or contract issued from the DMVA Purchasing Office.

Award:

a. DMVA will award this solicitation and enter into an agreement with the winning

Bidder through an executed DMVA Purchase Order.

b. Bidder agrees to deliver under this solicitation for the full Award term.

c. This solicitation will be awarded to lowest responsive, responsible bidder.

Pricing

Cost of two each including delivery to:

Dept. of Military & Veterans Affairs

Centennial, CO 80112 $_____________________