Tradd Fencing SOW - Base Charleston FLETC.pdf

Fence Replacement – USCG Base Charleston 5/23/2023

Fence Replacement Project

United States Coast Guard BASE CHARLESTON North Charleston, SC

Statement of Work

05/23/2023

1.0 GENERAL

1. 1 Background

The U.S. Coast Guard Base Charleston has identified a requirement for a vendor to deliver and install new perimeter chain link fencing at Base Charleston, Tradd Street location. Current fencing is dilapidated and collapsed into the marsh.

1. 2 Scope

The US Coast Guard plans to purchase new chain link fencing to replace 180 ft of chain link fencing onboard Base Charleston, Charleston, SC. The Contractor shall perform all work detailed in this SOW, unless otherwise specified. The scope of work to be performed includes furnishing all materials, tools, equipment, transportation, supervision and performing all labor and tasks necessary and incidental to designing, and installing the new fencing in accordance with the statement of work. The Contractor’s work includes, but is not limited to, the following:

A. Performing a complete installation of specified systems, subsystems, and components, including new equipment. Unless otherwise noted, this shall include the provision of all new, consumables, disposables, and standard hardware by the Contractor, as necessary to complete the installation; remanufactured or "gray market" items are not authorized.

B. Performing detailed design for the system whole and in part related to equipment, engineering, manufacturing, and testing of system.

C. Contractor will dispose of all fencing to be replaced.

3.0 PERIOD OF PERFORMANCE.

A post award meeting will be conducted within five business days of date of award. The period of performance of the installation shall be One-hundred and twenty (120) days from the date of the post award meeting.

3.1 PLACE OF PERFORMANCE.

USCG Base Charleston

196 Tradd St.

Charleston, SC 29405

POC: Mr. Jim Crone

Phone: (843) 740-3145

3.0 GOVERNMENT FURNISHED INFORMATION and PROPERTY.

The Government will provide the following information and property to the Contractor at the post award meeting for work required under Statement of Work:

(a) Available site and architectural drawings if available

(b) Pertinent USCG and Contractor assessment reports.

(c) Pertinent USCG technical standards.

3.1 Reserved

3.2 Access to Government Facilities and Services.

The Government will provide access to the facility for the Contractor as required in the performance of the tasks identified in this SOW to include: restroom use, site and building electrical power as currently available, security response, and fire protection.

4.0 Contractor Furnished Property

The Contractor shall furnish all materials, equipment, and labor, including safety related processes and materials, necessary to fulfill the requirements of this contract.

5.0 REQUIREMENTS.

5.1 Chainlink Fencing (CLIN00001): The Contractor shall perform all work necessary under this order to provide additional force protection and perimeter security to Base Charleston.

1. Installation approximately 180 ft of a minimum of 9-gage wire mesh chainlink fencing. Mesh openings must not be greater than two (2) inches per side.

2. Fencing located in a corrosive environment shall be constructed of aluminum or acceptable substitute.

3. The fencing fabric must be extended to within two (2) inches of firm ground and anchored.

4. Install outriggers at 45-degree angles in a single arm (towards the threat side), having three strands of barbed wire at regular intervals along the top of the fence. The outriggers must provide a minimum of an additional 12 inches to the fence height.

5. Outriggers must be permanently affixed to the fence posts with screws or spot welding. Screws used to affix outriggers must be tamper proof either by peening, design, or welding.

6. Fence height including outriggers must be a minimum of eight (8) feet.

7. Make repairs to the emergency gate at the rear of the property.

8. Constuct a gate to span water main with aforementioned height requirements.

9. Install security slats.

5.3 No proprietary equipment shall be used. Only name brand equipment shall be used.

5.4 System Maintenance Agreement (CLINs 10001-10004)

5.5 Security Requirement on site. Contractor employees working on-site at Government facilities shall wear a valid Contractor’s identification card. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display the

Government-issued badge in plain view above the waist at all times.

5.6 Permits and Licenses. The Contractor in the performance of this SOW shall obtain and maintain in effect all necessary permits and licenses required by Federal, State, or local government, or subdivisions thereof, or of any other duly constituted public authority. Further the contactor shall obey and abide by all applicable laws and ordinance.

5.7 General Requirements

5.7.1 The Contractor shall furnish all necessary labor, equipment, materials, staging, fittings, and tools, for proper completion of each item of work unless otherwise specified.

5.7.2 The Contractor shall unload, unpack, and store all equipment as such as to protect its physical condition.

5.7.3 The Contractor shall remove all previously installed equipment and hardware that this installation would render obsolete or inoperative and within the scope of work.

5.7.4 The Contractor shall dispose of, as scrap, all items or materials removed during the completion of the project that are not designated to be reinstalled, retained and/or shipped by the

Contractor to a USCG authorized facility, or turned over to the COR. All items designated for disposal must be approved by the COR prior to disposal. Ensure that all item/material disposals are in accordance with applicable Federal, state, and local regulations.

5.7.5 The Contractor shall, prior to starting work on applicable systems, notify the COR, in writing, of equipment, systems, circuits, components, piping, and valves that require isolation so that tag-outs/lock outs can be accomplished at least one week prior to commencing work.

5.7.6 The Contractor shall be responsible for relocating any equipment, furniture, ceiling tiles, or any other articles needed to complete work.

5.7.7 The Contractor shall be responsible for providing compressed air, ladders, personal protective equipment, crane/forklift services/support, garbage and refuse disposal, and office space as needed.

5.7.8 The Contractor shall maintain good housekeeping in accordance with industry standards.

5.7.9 The Contractor shall provide identification labels for all electrical and electronic equipment and fittings installed.

5.8 Manuals

The Contractor shall supply two copies of all manufacturer manuals and instructions to the COR for all systems and equipment provided under this requirement.

5.9 Product Performance

6.0 Testing

6.1 Tests and Inspection Procedures.

The Contractor shall provide the Government a DD Form 250, Material Receiving and

Inspection Report, upon final inspection and acceptance of installation. Upon final acceptance the Government and Contractor shall sign the DD Form 250. The Contractor shall perform all tests and inspections in the presence of the COR. The Government reserves the right to perform any additional inspections deemed necessary to ensure the work conforms to the prescribed requirements.

7 .0 FINAL SYSTEM ACCEPTANCE PHASE

Comprehensive system testing shall be conducted upon completion of the system installation.

The system testing shall be conducted in two phases and follow the procedures described below.

a. Phase 1: Testing shall be conducted by the contractor to ensure that all systems and hardware are operating to each manufacturer’s specifications. Prior to testing the installation contractor will provide the COR with a written copy of the testing record document used to record identified deficiencies and operating conditions of the installed system. The installation contractor shall correct any problems found during Phase 1 testing prior to beginning Phase 2 testing.

b. Phase 2 – Acceptance Testing shall be conducted by the contractor in the presence of the

COR. Testing shall be scheduled with the appropriate parties not-less-than one week in advance. Prior to testing the installation contractor will provide the with a written copy of the testing record document used to record identified deficiencies and operating conditions of the installed system.

c. Phase 3 – Contractor shall provide support for system malfunction of at least 120 days.

8.0 DOCUMENTATION

8.1 Implementation Plan/Project Schedule

The Contractor shall submit an Implementation Plan/Project Schedule documenting their approach and milestones to system installation, integration, testing and acceptance.

The Implementation Plan shall include the Contractor’s proposed list and sequence of activities for the delivery of the full system in accordance with the requirements in these specifications, and their associated milestones for testing and acceptance. At a minimum, the Implementation

Plan shall include the sequence and duration of the following activities:

(a) Engineering and Design

i. The Engineering and Design Phase(s) shall occur post award following a site visit(s) by the selected Contractor.

ii. This phase shall include a Preliminary Design Review and a Final Design Review and Acceptance.

(b)Testing and acceptance tasks and milestones

(c) Training

8.2 System Design Document

8.3 As-Built Documentation

8.4 Software User’s Manual

8.5 Hardware and Software Maintenance Manual

8.5.1 The operation and maintenance documentation shall be comprised of the Operation and

Maintenance (O&M) manuals and the User Manuals and System Administration Manuals as described above. The O&M documentation shall be submitted to the USCG prior to Testing. The

Contractor shall deliver complete sets of O&M manuals as defined in the Pricing Schedules; one

(1) complete, electronic version of each manual shall also be provided.

The O&M manuals shall be a detailed presentation of all systems and shall include illustrations where applicable. Manuals shall include, but shall not be limited to:

• General description;

• Functional descriptions;

• Functional block diagram;

• Operating instructions;

• Maintenance and repair procedures;

9.0 TRAINING

9.1 General Training Requirements

9.2 Hardware Maintenance Training

The Contractor shall provide hardware maintenance training for all equipment provided as part of this project. Requirements include the following:

i. Training shall include hands-on experience in the following activities:

a. Preventive Maintenance (PM) techniques

b. Remove and replace techniques for all major components

c. Reporting maintenance issues to local Contractor Warranty and Maintenance support personnel.

9.3 Software Maintenance Training

10.0 WARRANTY

The Contractor shall refer to FAR 52.246-17 – Warranty of Supplies of a Noncomplex Nature

(June 2003) for warranty requirements.

11.0 WORK OUTSIDE REGULAR HOURS

If the contractor desires to carry on work on Saturday, Sunday, holidays or outside the unit’s regular hours, they must submit their request in writing to the Contracting Officer’s QAE

Representative for approval consideration. The contractor shall allow ample time to enable satisfactory arrangements to be made by the government for inspecting the work in progress.

21.0 IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES

The contractor shall provide FLETC Visitor Access Requests of all employees to the COR five

(5) days prior to commencing work. The employee list shall contain the employee’s full name, date and place of birth, current address and full SSN. The Base Charleston Security Officer will be given a copy of the employee list and a pass will be issued for entry. Each contractor provided vehicle or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair.

12.0 DELIVERABLES

The Government will approve all deliverables, requiring approval, within 5 business days following receipt of the deliverable.

ITEM SOW DELIVERABLE / EVENT DUE BY

1 2.0 Post Award Meeting Within five (5) days after of Contract

Award

2 5.0 System Addressing and

Project Information Two (2) weeks to start of installation effort

4 7.0 Testing Records Ten (10) business days prior to testing the installation

2 8.1 System Design Document Two (2) weeks prior to start of installation effort.

1 8.1 Implementation

Plan/Project Schedule

Two (2) weeks prior to start of installation effort

8 8.3 As-Built Documentation Three (3) weeks after Acceptance

3 8.5.1 Hardware and Software

Maintenance Manuals One (1) week prior to Acceptance

6 8.5.2 System Record Drawings One (1) week prior to Acceptance

7 9.0 Training Schedule One (1) week prior to scheduled training