Tractor RFP 2018 (1).docx

WEYAUWEGA-FREMONT SCHOOL DISTRICT

REQUEST FOR PROPOSAL

District Tractor Purchase

410 East Ann Street PO Box 580 Weyauwega, WI 54983

(920) 867-8811 Fax - (920) 867-8815

REQUEST FOR PROPOSAL

GENERAL TERMS AND CONDITIONS

Award of bid will be based on “best value” considering price, conformance to specifications, past performance, and ability to deliver the products and services. This includes financial and corporate stability of the vendor. Objective and subjective means will be reviewed to make this judgment.

Vendors must address the specifications identified within the RFP document which are sought after.

1. Proposals must be originals and have original signatures.

2. The Weyauwega - Fremont School District reserves the right to accept or reject all or any part of any proposal, waive minor technicalities and award the proposal that appears to best serve the interest of the Weyauwega - Fremont School District.

3. Any proposal must be signed by an individual authorized to bind the vendor to be valid. Proposals must be received by the time and date stated or they will not be considered. Proposals received after the announced time and date will not be honored.

4. Written proposals must be submitted in a sealed envelope marked: “School Tractor Purchase”

5. Bids via e-mail will NOT be accepted.

6. Submit bids to:

Weyauwega - Fremont School District Central Office Sealed Bid “School Tractor Purchase” 410 Ann Street, P.O. Box 580 Weyauwega, WI, 54983-0580

7. All bids must be received by 1:30 p.m. on Monday, December 10, 2018.

8. Bids will be opened on December 10, 2018 at approximately 1:45 p.m. in the Weyauwega-Fremont School District Central Office.

9. All participants submitting bids are welcome to attend the bid opening. No formal action will be taken at the bid opening.

10. Late proposals will not be accepted.

11. Verbal commitments will not be honored.

12. Weyauwega - Fremont School District is not liable for any costs incurred by the vendor prior to the issuance of any agreements, contracts or purchase orders, and will not pay for information solicited or obtained in response to this RFP. The information obtained will be utilized solely to determine the suitability of the products or services offered. Subsequent procurement, if any, will be in accordance with appropriate rules and regulations.

13. All submitted proposals will be reviewed and evaluated by only those officials who have a legitimate interest. Any information within a proposal that a vendor considers to be proprietary should be identified as such in writing. Otherwise, Weyauwega - Fremont School District reserves the right to use any or all ideas presented with a proposal in any reply to this RFP. Selection or rejection of a vendor’s proposal does not affect this right.

14. Any costs and potentially hidden costs shall be identified as part of the proposal.

15. We would also like this system to be compatible with our LandPride Model AFM40133 Batwing lawn mower attachment, as we intend on using this attachment on the new system.

16. Please itemize all pieces of equipment within the proposal.

17. Would like to use our current tractor and attachment as a trade-in credit to the purchase.

Current system is: Kubota 4700 Model with Turf Tires and 2WD with approximately 2,500 hours of use.

MB-Broom 8feet wide broom and powerpack

Please use the following “School Tractor” specifications desired to identify expenditure cost.

1. Case-IH Farmall 55CTractor

· 55 HP 4 - cylinder liquid cooled diesel engine

· 3 range hydrostatic transmission

· 4WD

· Cab with heat, air conditioning, stereo

· Power steering

· 12 x 16.5 industrial front tires

· 17.5 x 24 industrial rear tires

· Rear 3-point hitch

· Rear 540 PTO

· 2 - sets of rear hydraulic remotes

· Mid PTO

2. Case-IH L360A loader

· Quick attach design

· 2 - lever universal quick attach for loader attachments

· 72" quick attach bucket

3. Case-IH Hitch and sub frame

4. Case-IH BS174H snow blower

· 74” wide

· Two stage

· Hydraulic Chute rotation

· Electric Chute deflector

· PTO driven

5. Case-IH BR172 sweeper

· 74 “ wide

· Hydraulic angle

The District will accept a comparable tractor with up to 500 hours of use as well if available.