Track Lighting for Northern Virginia Science Center Quick Quote SMV-2731.pdf

Science Museum of Virginia Quick Quote Request

Solicitation (RFx) No.: 128032

Contract No.: SMV-2731

Commodity: Lumenture® Track Lighting for Northern Virginia Science

Center (NO SUBSTITUTIONS)

Set-Aside: SMALL BUSINESS SET-ASIDE AWARD PRIORITY

Issue Date: September 8, 2026

Bids Due: September 15, 2026 at 5:00 PM

Location: Northern Virginia Science Center

45200 Knowledge Drive Sterling, VA 20166

Contact: Laura Dearhart 804-864-1532 ldearhart@smv.org

I. SCOPE OF WORK

The Science Museum of Virginia (hereafter referred to as the “Science Museum”) located in Richmond, Virginia is seeking bids for brand-specific track lighting to be delivered to our satellite location known as Northern Virginia Science Center in Sterling, Virginia. Installation service is not requested as part of this solicitation. A substitute brand or model will not be accepted by the Science Museum.

The requested Lumenture® fixtures and quantities are indicated below (continued on Page 2).

See the attachments to the Quick Quote for more detailed specifications and cut sheets.

After award, the Contractor shall provide a product data submittal which includes quantities of each fixture/accessory for review prior to ordering materials. Please allow 5 days for the Science Museum to review.

Lumenture® Fixture Part Number Quantity

TP-15

T80-30H-2000-15-B-J 122 T80-SNC-B (snoot) 122 HL-50 (honeycomb louver) 122 SOL-50 (solite lens) 122 15 degree beam optic 37

TP-25

T80-30H-2000-25-B-J-SNC 39

T80-SNC-B (snoot) 39 HL-50 (honeycomb louver) 39 SOL-50 (solite lens) 39

Lumenture® Fixture Part Number Quantity

TP-40

T80-30H-2000-40-B-J 79 T80-SNC-B (snoot) 79 HL-50 (honeycomb louver) 79 SOL-50 (solite lens) 79

TP-60

T80-30H-2000-60-B-J 130 T80-SNC-B (snoot) 130 HL-50 (honeycomb louver) 130 SOL-50 (solite lens) 130

TP-WW T80-30H-2000-WW-B-J 6

TP-ZM T65M-30H-1200-ZM-B-J 40

LS-50 (linear spread lens) 58 T80-BD-B (barn door) 91

II. DELIVERY REQUIREMENTS

1. The Contractor shall deliver to the following address. Deliveries can be made Monday through Friday between 8:00 a.m. and 4:00 p.m. The preferred delivery timeframe is in the month of November 2026.

Northern Virginia Science Center 45200 Knowledge Drive Sterling, VA 20166

2. Preferred drop-off location will be in the Central Receiving area. The delivery location does not have a loading dock platform, so a lift gate will be needed.

3. When scheduling delivery, the Contractor shall inform the Northern Virginia Science Center’s designated representative regarding the approximate date/time of delivery at least 24-48 hours in advance.

4. In the event re-scheduling is required, the Northern Virginia Science Center will provide the Contractor with twenty-four (24) hours’ notice of the schedule change, and the rescheduled delivery shall be performed at no additional cost to the Science Museum.

5. The Bidder should include their estimated lead time with their bid so it can be considered during the evaluation of bids. The delivery is required between Monday, November 2, 2026 and Monday, November 30, 2026, keeping in mind the delivery will need to be scheduled around any holidays.

III. PRICING SCHEDULE

To be considered responsive to this Quick Quote, the Bidder shall submit their bid on the eVA Quick Quote form with the requested unit prices or submit a bid via email to Laura Dearhart at ldearhart@smv.org no later than the bid due date and time. If an email bid is submitted, the pricing must be in the same format as requested in the Quick Quote, and a line for shipping to mailto:ldearhart@smv.org

Sterling, VA 20166 shall be included if applicable. Any shipping fees must account for the use of a lift gate.

IV. GENERAL TERMS AND CONDITIONS

The document labeled “General Terms and Conditions” attached to the eVA Quick Quote is hereby incorporated by reference.

V. SPECIAL TERMS AND CONDITIONS

AWARD: The Commonwealth will make the award(s) on a Grand Total basis to the lowest responsive and responsible bidder that is a DSBSD-certified micro business if such a bid is received, provided that the bid is up to and including $10,000 and the agency in its sole discretion determines that the bid price is fair and reasonable. Otherwise, award of the contract shall be made to the lowest responsive and responsible bidder that is a DSBSD-certified small business if such a bid is received, provided that the bid is not more than $100,000 and the agency in its sole discretion determines that the bid price is fair and reasonable. If, in the agency’s opinion, the criteria in the previous two sentences are not present, then award shall be made to the lowest responsive and responsible bidder of any size, provided the agency in its sole discretion determines that the price is fair and reasonable. If applicable, unit prices, extensions and grand total must be shown. In case of arithmetic errors, the unit price will govern. If cash discount for prompt payment is offered, it must be clearly shown in the space provided. Discounts for early prompt payment will not be considered in making awards. The State reserves the right to reject any and all bids in whole or in part, to waive any informality, and to delete items prior to making an award.

BID ACCEPTANCE PERIOD: Any bid in response to this solicitation shall be valid for sixty (60) days. At the end of the 60 days the bid may be withdrawn at the written request of the bidder. If the bid is not withdrawn at that time it remains in effect until an award is made or the solicitation is canceled.

eVA ORDERS AND CONTRACTS: The solicitation/contract will result in one (1) purchase order, with the applicable eVA transaction fee assessed for each order.

Vendors desiring to provide goods and/or services to the Commonwealth shall participate in the eVA Internet e-procurement solution and agree to comply with the following: If this solicitation is for a term contract, failure to provide an electronic catalog (price list) or Punch-Out Catalog for items awarded will be just cause for the Commonwealth to reject your bid/offer or terminate this contract for default. The format of this electronic catalog shall conform to the eVA Catalog and/or Punch-Out Catalog Specification. For further information and details please email eVA-catalog-manager@dgs.virginia.gov.

PRODUCT AVAILABILITY/SUBSTITUTION: Substitution of a product, brand or manufacturer after the award of contract is expressly prohibited unless approved in writing by the Contact Officer. The Agency may, at its discretion, require the contractor to provide a substitute item of equivalent or better quality subject to the approval of the Contract Officer, for a price no greater than the contract price, if the product for which the contract was awarded becomes unavailable to the contractor.

mailto:eVA-catalog-manager@dgs.virginia.gov mailto:eVA-catalog-manager@dgs.virginia.gov

WARRANTY (COMMERCIAL): The contractor agrees that the goods or services furnished under any award resulting from this solicitation shall be covered by the most favorable commercial warranties the contractor gives any customer for such goods or services and that the rights and remedies provided therein are in addition to and do not limit those available to the Commonwealth by any other clause of this solicitation and rights and remedies permitted under applicable law. A copy of this warranty should be furnished with the bid/proposal.

VI. ATTACHMENTS

See the following attachments to the Quick Quote:

General Terms and Conditions

Track Head Specifications

Lumenture® Track Heads Cut Sheets