STATE OF MICHIGAN

Michigan State Police Purchasing

Traceable Standards Request for Proposal No. 180000000232

Paula Hurst Thomas, Buyer Direct Phone: (517) 284-3305 Email: HurstP3@michigan.gov

This is a Request for Proposal (RFP) for:

Traceable Standards for MSP’s Toxicology Unit

RFP Timeline

Anticipated date State will post answers to bidder questions on www.michigan.gov/SIGMAVSS

11/09/2017

*A bidder’s proposal received at 9:00:01 a.m. EST is late and subject to disqualification.

This RFP is subject to change. Check www.michigan.gov/SIGMAVSS for current information.

PROPOSAL INSTRUCTIONS

1. PROPOSAL PREPARATION. The State recommends reading all RFP materials prior to preparing a proposal, particularly these Proposal Instructions and the Vendor Questions Worksheet. Bidders must follow these Proposal Instructions and provide a complete response to the items indicated in the table below. References and links to websites or external sources may not be used in lieu of providing the information requested in the RFP within the proposal. Include the bidder’s company name in the header of all documents submitted with your proposal.

RFP Structure and Documentation

2. CONTACT INFORMATION FOR THE STATE. The sole point of contact for the State concerning this RFP is listed on the Cover Page. Contacting any other State personnel, agent, consultant, or representative about this RFP may result in bidder disqualification.

3. QUESTIONS. Bidder questions about this RFP must be posted on www.michigan.gov/SIGMAVSS. no later than the time and date specified on the Cover Page. In the interest of transparency, only written questions are accepted. Answers to questions will be posted on www.michigan.gov/SIGMAVSS. Submit questions using the format below; a Microsoft Excel format or similar is suggested.

4. MODIFICATIONS. The State may modify this RFP at any time. Modifications will be posted on www.michigan.gov/SIGMAVSS . This is the only method by which the RFP may be modified.

5. DELIVERY OF PROPOSAL.

Electronic – The bidder must submit its proposal, all attachments, and any modifications or withdrawals electronically through www.michigan.gov/SIGMAVSS. The price proposal should be saved separately from all other proposal documents. The bidder should submit all documents in a modifiable (native) format (examples include, but are not limited to: Microsoft Word or Excel and Google Docs or Sheets). In addition to submitting documents in a modifiable format, the bidder may also submit copies of documents in PDF. Bidder’s failure to submit a proposal as required may result in disqualification. The proposal and attachments must be fully uploaded and submitted prior to the proposal deadline. Do not wait until the last minute to submit a proposal, as the SIGMA VSS system requires the creation of an account and entry of certain information, in addition to uploading and submitting the materials. The SIGMA VSS system will not allow a proposal to be submitted after the proposal deadline identified in the Cover Page, even if a portion of the proposal has been uploaded.

Questions on how to submit information or how to navigate in the SIGMA VSS system can be answered by calling (517) 373-4111 or (888) 734-9749.

6. MANDATORY MINIMUM REQUIREMENTS. To avoid disqualification, the bidder must provide documentation to support the following:

· Contractor must be the manufacturer or a manufacturer authorized distributor. The State reserves the right to further verify Contractor’s distributor status with the manufacturer.

· Contractor must have a valid Drug Enforcement Administration (DEA) Registration Number and must provide that DEA registration number with their bid submission. The State reserves the right to further verify Contractor’s registration status with the DEA’s Diversion Control Division.

· Contractor must bid on all line items. Only one Master Agreement will be issued as a result of this Request for Proposal.

Only proposals meeting the mandatory minimum requirements will be considered for evaluation.

7. EVALUATION PROCESS. If all mandatory minimum requirements are met the State will evaluate each proposal based on the following factors:

Technical Evaluation Criteria

The State may utilize all bidder information, without regard to a proposal’s technical score, to determine fair market value for goods or services sought. The State is not obligated to accept the lowest price proposal. If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veteran (QDV) status under MCL 18.1261(8). Additional information on the QDV preference is available at: http://michigan.gov/micontractconnect/0,4541,7-225-48677-123519--,00.html.

The State strongly encourages strict adherence to the Contract Terms. The State reserves the right to deem a bid non-responsive for failure to accept the Contract Terms. Nevertheless, the bidder may submit proposed changes to the Contract Terms in track changes (i.e., visible edits) with an explanation of the bidder’s need for each proposed change. Failure to include track changes with an explanation of the bidder’s need for the proposed change constitutes the bidder’s acceptance of the Contract Terms. General statements, such as that the bidder reserves the right to negotiate the terms and conditions, may be considered non-responsive.

The State may conduct an on-site visit to tour and inspect the bidder’s facilities; require an oral presentation of the bidder's proposal; conduct interviews, research, reference checks, and background checks; and request additional price concessions at any point during the evaluation process.

8. NOTICE OF DEFICIENCY. The State reserves the right to issue a Notice of Deficiency to bidders if the State determines after the proposal deadline that a portion of the RFP was deficient, unclear, or ambiguous. Failure to respond to a Notice of Deficiency timely may be cause for disqualification.

9. CLARIFICATION REQUEST. The State reserves the right to issue a Clarification Request to a bidder to clarify its proposal if the State determines the proposal is not clear. Failure to respond to a Clarification Request timely may be cause for disqualification.

10. RESERVATIONS. The State reserves the right to:

a. Disqualify a bidder for failure to follow these instructions.

b. Discontinue the RFP process at any time for any or no reason. The issuance of an RFP, your preparation and submission of a proposal, and the State’s subsequent receipt and evaluation of your proposal does not commit the State to award a contract to you or anyone, even if all the requirements in the RFP are met.

c. Consider late proposals if: (i) no other proposals are received; (ii) no complete proposals are received; (iii) the State received complete proposals, but the proposals did not meet mandatory minimum requirements or technical criteria; or (iv) the award process fails to result in an award.

d. Consider an otherwise disqualified proposal, if no other proposals are received.

e. Disqualify a proposal based on: (i) information provided by the bidder in response to this RFP; (2) the bidder’s failure to complete registration on www.michigan.gov/SIGMAVSS ; or (3) if it is determined that a bidder purposely or willfully submitted false or misleading information in response to the RFP.

f. Consider prior performance with the State in making its award decision.

g. Consider overall economic impact to the State when evaluating proposal pricing and in the final award recommendation. This includes but is not limited to: considering principal place of performance, number of Michigan citizens employed or potentially employed, dollars paid to Michigan residents, Michigan capital investments, job creation, tax revenue implications, and economically disadvantaged businesses.

h. Consider total-cost-of-ownership factors (e.g., transition and training costs) when evaluating proposal pricing and in the final award recommendation.

i. Refuse to award a contract to any bidder that has failed to pay State taxes or has outstanding debt with the State.

j. Enter into negotiations with one or more bidders on price, terms, technical requirements, or other deliverables.

k. Award multiple, optional-use contracts, or award by Contract Activity.

l. Evaluate the proposal outside the scope identified in Section 7, Evaluation Process, if the State receives only one proposal.

11. AWARD RECOMMENDATION. The contract will be awarded to the responsive and responsible bidder who offers the best value to the State, as determined by the State. Best value will be determined by the bidder meeting the minimum point threshold and offering the best combination of the factors stated in Section 7, Evaluation Process, and price, as demonstrated by the proposal. The State will post a Notice of Recommendation for Award on www.michigan.gov/SIGMAVSS .

12. DEBRIEF MEETING AND BID PROTEST. The State will post a Notice of Recommendation for Award, which will provide instructions on how to request a debrief meeting

If you wish to initiate a protest of the award, you must submit your written protest to OlivarezV1@michigan.gov no later than 9:00 a.m. EST, three business days after posting the Notice of Recommendation for Award, or by 9:00 a.m. EST the next business day if that date falls on a state holiday or weekend. The State reserves the right to adjust this timing and will publish any change on the SIGMA VSS system.

Additional information about the protest process is available at www.michigan.gov/micontractconnect under the “Programs and Policies” link.

13. STATE ADMINISTRATIVE BOARD. Contracts in excess of $500,000 require approval by the State Administrative Board. The State Administrative Board’s decision is final; however, its approval does not constitute a contract. The award process is not complete until the awarded contractor receives a contract fully executed by all parties.

14. GENERAL CONDITIONS. The State will not be liable for any costs, expenses, or damages incurred by a bidder participating in this solicitation. The bidder agrees that its proposal will be considered an offer to do business with the State in accordance with its proposal, including the Contract Terms, and that its proposal will be irrevocable and binding for a period of [180] calendar days from date of submission. If a contract is awarded to the bidder, the State may, at its option, incorporate any part of the bidder’s proposal into a contract. This RFP is not an offer to enter into a contract. This RFP may not provide a complete statement of the State’s environment, or contain all matters upon which agreement must be reached. Other than verified trade secrets, proposals submitted via www.michigan.gov/SIGMAVSS are the State’s property.

15. FREEDOM OF INFORMATION ACT.

a. Under MCL 18.1261(13)(b), records containing “a trade secret as defined under section 2 of the uniform trade secrets act, 1998 PA 448, MCL 445.1902, or financial or proprietary information” are exempt from disclosure under FOIA. And under MCL 18.1470(3), “proprietary financial and accounting” information is also exempt from disclosure under FOIA.

b. If information within a bidder’s proposal falls under the aforementioned exemptions, and the bidder seeks to have it withheld from disclosure under FOIA, then by the proposal deadline, the bidder must: (1) save exempt information in a separate file (i.e., document); (2) name the file/document “FOIA-EXEMPT”; (3) label the header of each page of the file/document “Confidential–Trade Secret,” “Confidential–Financial,” or “Confidential–Proprietary” as applicable; (4) clearly reference within the file/document the RFP schedule, section, and page number to which the exempt information applies; and (5) verify within the FOIA-EXEMPT file/document that the information meets the FOIA exemption criteria.

c. The State reserves the right to determine whether information designated as exempt by a bidder falls under the FOIA exemptions.

d. Resumes, pricing, and marketing materials are not trade secrets or financial or proprietary information.

e. Do not identify your entire proposal as “FOIA-EXEMPT,” and do not label each page of your proposal “Confidential.” If a bidder does so, the State may require the bidder to resubmit the proposal to comply with subsection (b) above.

f. If the State requires a bidder to resubmit a proposal for failure to follow these instructions, the State reserves the right to disqualify the bidder if the proposal is materially changed upon resubmission. In other words, amendments to the proposal should be restricted to that which is necessary to separate confidential from non-confidential information.

VENDOR QUESTIONS WORKSHEET

Provide a detailed response to each question. “You” and “company” refers to the bidder.

Contact Information

Bidder’s sole contact person during the RFP process. Include name, title, address, email, and phone number.

Person authorized to receive and sign a resulting contract. Include name, title, address, email, and phone number.

Company Background Information

Legal business name and address. Include business entity designation, e.g., sole proprietor, Inc., LLC, or LLP.

What state was the company formed in?

Phone number

Website address

Number of years in business and number of employees

Legal business name and address of parent company, if any

Has there been a recent change in organizational structure (e.g., management team) or control (e.g., merger or acquisition) of your company? If the answer is yes: (a) explain why the change occurred and (b) how this change has affected your company.

Discuss your company’s history. Has growth been organic, through mergers and acquisitions, or both?

Has bidder ever been debarred, suspended, or disqualified from bidding or contracting with any entity, including the State of Michigan? If yes, provide the date, the entity, and details about the situation.

Has your company been a party to litigation against the State of Michigan? If the answer is yes, then state the date of initial filing, case name and court number, and jurisdiction.

Within the last 5 years, has your company or any of its related business entities defaulted on a contract or had a contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

State your gross annual sales for the last 5 years.

If receiving a contract under this RFP will increase your gross revenue by more than 25% from last year’s sales, explain how the company will scale-up to manage this increase.

Describe partnerships and strategic relationships you think will bring significant value to the State.

State the physical address of the place of business that would have primary responsibility for this account if bidder is awarded a contract under this RFP.

Qualified Disabled Veteran

To demonstrate qualification as a qualified disabled veteran, you must provide:

(a) Proof of service and conditions of discharge (DD214 or equivalent);

(b) Proof of service-connected disability (DD214 if the disability was documented at discharge or Veterans Administration Rating Decision Letter or equivalent if the disability was documented after discharge); and

(c) Legal documents setting forth the ownership of the business entity.

In lieu of the documentation identified above, you may provide proof of certification by the National Veterans Business Development Council.

Enter the names of documents submitted with your proposal to demonstrate status as a qualified disabled veteran.

Participation in RFP Development or Evaluation

Experience

Does your company have experience working with the State of Michigan? If so, please provide a list (including the contract number) of the contracts you hold or have held with the State for the last 10 years.

Describe at least 3 relevant experiences from the last 5 years supporting your ability to successfully manage a contract of similar size and scope for the work described in this RFP.

Experience 1

Company name Contact name Contact role at time of project Contact phone Contact email

City State Zip

1. Project name and description of the scope of the project

2. What role did your company play?

3. How is this project experience relevant to the subject of this RFP?

Dollar value

Start and end date (mm/yy – mm/yy)

Status (completed, live, other – specify phase)

Results obtained

Experience 2

Company name

Contact role at time of project

City

1. Project name and description of the scope of the project

Dollar value

Start and end date (mm/yy – mm/yy)

Status (completed, live, other – specify phase)

Results obtained

Experience 3

Company name

Contact role at time of project

City

1. Project name and description of the scope of the project

Dollar value

Start and end date (mm/yy – mm/yy)

Status (completed, live, other – specify phase)

Results obtained

Request For Proposal No. 180000000232 Traceable Standards

SCHEDULE A

STATEMENT OF WORK

CONTRACT ACTIVITIES

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP.

The Contractor must respond to each requirement or question, and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

The State reserves the right to modify Contract items to meet the future needs of the State of Michigan.

Bidder must bid all line items. Only one Master Agreement will be awarded as a result of this Request for Proposal.

BACKGROUND

This is a Request for Proposal (RFP) to establish a Contract to provide Michigan State Police (MSP) with Certified Reference Materials. The Michigan State Police (MSP) Toxicology Discipline adheres to ISO 17025 and ASCLD/LAB (now ANAB) requirements for measurement traceability. Those requirements are paramount for ensuring that biological samples analyzed for the presence of alcohol and/or drugs can be applied to legal proceedings in the State of Michigan. The purchase of Certified Reference Materials is a critical component to establishing measurement traceability.

SCOPE

The Contractor must provide the certified reference materials included in Section 1.1 Product Specifications and Schedule B Pricing Matrix on an as-needed basis.

REQUIREMENTS

All materials must be prepared and certified under the ISO Guide 34 and ISO/IEC 17025 standards, meet the requirements of a Certified Reference Material as defined by ISO, and be NIST Traceable. All materials must also come with a Certificate of Analysis which includes, but is not limited to, the following:

· “Certificate of Analysis”

· Contact information of supplier and manufacturer

· Name of standard

· Lot/Batch number

· Product code/number

· Expiration date

· Stability statement

· Name of any test conducted with references and results

· Acceptance criteria

· Certification of compliance

· Printed name/signature of Quality Assurance Director

· Traceability Statement Contractor must be the manufacturer or a manufacturer authorized distributor. The State reserves the right to further verify Contractor’s distributor status with the manufacturer.

Contractor must have a valid Drug Enforcement Administration (DEA) Registration Number and must provide that DEA registration number with their bid submission. The State reserves the right to further verify Contractor’s registration status with the DEA’s Diversion Control Division.

Contractor must bid on all line items. Only one Master Agreement will be issued as a result of this RFP.

1. General Requirements

1.1. Product Specifications

The Contractor must provide the following:

All reference standards shall be packaged in 1mL amber glass ampoules.

Concentration of 1.0mg/mL in acetonitrile of the following analytes:

Concentration of 100ug/mL in acetonitrile of the following analytes:

D3-cocaine

Concentration of 1.0mg/mL (as free base) in 1% 1M HCl in methanol of the following analytes:

Promethazine HCl (as free base)

Concentration of 50mg/mL in methanol of the following analytes:

Acetyl fentanyl

Concentration of 100ug/mL in methanol of the following analytes:

Concentration of 100ug/mL (as free base) in methanol of the following analytes:

Concentration of 1.0mg/mL in methanol of the following analytes:

Valproic acid

Concentration of 1.0mg/mL (as salt) in methanol for the following analytes:

Concentration of 1.0mg/mL (as free base) in methanol for the following analyte:

Concentration of 1.0mg/mL (deuterium label on ring) in methanol for the following analyte:

Phenobarbital-D5 (deuterium label on ring), 1.0 mg/mL

Concentration of 1.0mg/mL (deuterium label on side chain) in methanol for the following analyte:

(±)-Amphetamine-D5, (deuterium label on side chain), 1.0 mg/mL

Concentration of 1.0mg/mL in methanol for the following analyte:

EDDP perchlorate (Methadone metabolite) as pyrrolinium

Ethanol in water at the following concentrations:

20mg/dL 80mg/dL 150mg/dL 200mg/dL 300mg/dL 400mg/dL 500mg/dL

Concentrations of 100ug/mL in water for the following analytes, this shall be a multi-component mix where all analytes are present in a single ampoule:

Acetone Ethanol Isopropanol Methanol, ACS grade

Concentrations of 1000ug/mL in water for the following analytes, this shall be a multi-component mix where all analytes are present in a single ampoule:

Acetone Ethanol Isopropanol Methanol, ACS grade

A multi-ampoule kit with acetone, ethanol, isopropanol, and LCMS grade methanol at various concentrations as outlined below:

Ampoule 1 shall contain all above mentioned analytes at a concentration of 500ug/mL in water Ampoule 2 shall contain all above mentioned analytes at a concentration of 1000ug/mL in water Ampoule 2 shall contain all above mentioned analytes at a concentration of 4000ug/mL in water

Bids on alternate brand or manufacturer lines will not be considered.

· Bidder must check a box below and provide the requested information:

Bidder to provide detailed response describing intent and ability to meet these requirements:

1.2. Warranties

Describe any warranties included in the bid and explain the process for reporting warranty issues and how the Contractor will handle any repairs or replacements.

· Bidder must provide the requested information:

Describe warranties and the process for reporting warranty issues:

The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

1.3. Recall Requirements and Procedures

The Contractor must describe any recall procedures.

· Bidder must provide the requested information:

Describe recall procedures:

1.4. Quality Assurance Program

Explain your Quality Assurance Program(s).

· Bidder must provide the requested information:

Describe Quality Assurance Program(s):

1.5. Reserved

2. Service Levels

2.1. Time Frames

All Contract Activities must be delivered within 7-10 business days from receipt of order. The receipt of order date is pursuant to Section 2, Notices, of the Standard Contract Terms.

· Bidder must check a box below and provide the requested information:

Exceptions (if applicable):

2.2. Delivery

Delivery will be expected within 7-10 business days upon date of order. Delivery will be made at 7320 North Canal Road Lansing MI 48913.

· Bidder must check a box below and provide the requested information:

Exceptions (if applicable):

2.3. Minimum Quantity

No minimum quantity is required.

The State will issue a Purchase Order each fiscal year for the quantities expected to be ordered; however, Contractor shall not send all quantities at one time. The State will contact the Contractor each time a partial shipment is required and the Contractor will invoice the State for exact quantities shipped each time an order is placed by and delivered to the State.

· Bidder must check a box below and provide the requested information:

Exceptions (if applicable):

2.4. Reserved

2.5. Reserved

2.6. Reserved

2.7. Reserved

2.8. Meetings

The State may request meetings as it deems appropriate.

3. Staffing

3.1. Contractor Representative

The Contractor must appoint one Customer Service Representative, specifically assigned to State of Michigan accounts, that will respond to State inquiries regarding the Contract Activities, answering questions related to ordering and delivery, etc. (the “Contractor Representative”).

· Bidder must check a box below and provide the requested information:

Provide Customer Service Name and Contact Information:

The Contractor must notify the Contract Administrator at least 14 calendar days before removing or assigning a new Contractor Representative.

3.2. Reserved

3.3. Reserved

3.4. Reserved

3.5. Customer Service Toll-Free Number

The Contractor must specify its toll-free number for the State to make contact with the Contractor Representative. The Contractor Representative must be available for calls during the hours of 8 am to 5 pm EST.

· Bidder must check a box below and provide the requested information:

Provide toll-free number:

3.6. Reserved

3.7. Disclosure of Subcontractors

If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Contractor.

Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

· Bidder must check a box below and provide the requested information:

Provide subcontractor information, if applicable:

3.8. Security

The Contractor will be subject the following security procedures: All personnel accessing criminal justice information systems or facilities are required to pass a fingerprint-based background check. Any criminal convictions may result in the vendor being refused access to the facility.

· Bidder must check a box below and provide the requested information:

Exceptions (if applicable):

4. Pricing

4.1. Price Term

Pricing is firm for the entire length of the Contract.

4.2. Price Changes

Adjustments will be based on changes in actual Contractor costs. Any request must be supported by written evidence documenting the change in costs. The State may consider sources, such as the Consumer Price Index; Producer Price Index; other pricing indices as needed; economic and industry data; manufacturer or supplier letters noting the increase in pricing; and any other data the State deems relevant.

Following the presentation of supporting documentation, both parties will have 30 days to review the information and prepare a written response. If the review reveals no need for modifications, pricing will remain unchanged unless mutually agreed to by the parties. If the review reveals that changes are needed, both parties will negotiate such changes, for no longer than 30 days, unless extended by mutual agreement.

The Contractor remains responsible for Contract Activities at the current price for all orders received before the mutual execution of a Change Notice indicating the start date of the new Pricing Period.

4.3 Reserved

5. Ordering

5.1. Authorizing Document

The appropriate authorizing document for the Contract will be a purchase order issued for each fiscal year.

The State is specifying an estimated annual usage for each MSP assay, but shall not offer a guaranteed number of purchases, whether for the overall contract, per year, or per quarter.

· Bidder must check a box below and provide the requested information:

Exceptions (if applicable):

5.2 Order Verification

The Contractor must have internal controls, approved by DTMB-Procurement, to verify abnormal orders and to ensure that only authorized individuals place orders.

· Bidder must check a box below and provide the requested information:

Exceptions (if applicable):

6. Delivery

6.1. Delivery Programs

The Contractor must explain in detail its delivery programs (e.g., standard delivery and quick-ship), including any limitations such as quantity.

· Bidder must check a box below and provide the requested information:

Explain delivery program:

The Contractor must explain the transportation method (e.g., UPS, FedEx, Contractor fleet, or other third party carrier) it intends on utilizing in delivery of the Contract Activities.

· Bidder must check a box below and provide the requested information:

Explain transportation method:

6.2. Packaging and Palletizing

Packaging must be optimized to permit the lowest freight rate. Shipments must be palletized whenever possible using manufacturer's standard 4-way shipping pallets.

The Contractor must ship according to manufacturer instructions and Federal regulations, including but not limited to, temperature control and enclosed certificates as appropriate. All consumables must come with a certificate of compliance that shows they have met the manufacturer’s quality assurance criteria.

· Bidder must check a box below and provide the requested information:

Exceptions (if applicable):

7. Acceptance

7.1. Reserved

7.2. Final Acceptance

Each shipment of certified reference materials must have an expiration date of four months or longer from date of receipt by the laboratory. If the expiration date on received product is less than four months, the shipment can be rejected in total or the Contractor will replace any unused product after expiration without charge. If the shipment is rejected, Contractor will pay for return shipping charges.

If product(s) is/are received broken or damaged, Contractor will replace product(s) at no cost to MSP.

8. Invoice and Payment

8.1. Invoice Requirements

All invoices submitted to the State must include:

(a) Invoice Number

(b) Invoice Date

(c) Due Date

(d) Customer Reference Number

(e) Item Number

(f) Description

(g) Quantity

(h) Unit Price

(i) Shipping Cost (if Any)

(j) Total Price

Based on needs of the work site, line item requirements on the invoice are subject to change.

· Bidder must check a box below and provide the requested information:

Exceptions (if applicable):

8.2. Payment Methods

The State will make payment for Contract Activities via Electronic Funds Transfer (EFT).

8.3. Procedure

The State will issue a Purchase Order each fiscal year for the quantities expected to be ordered; however, Contractor shall not send all quantities at one time. The State will contact the Contractor each time a partial shipment is required and the Contractor will invoice the State for exact quantities shipped each time an order is placed by and delivered to the State.

· Bidder must check a box below and provide the requested information:

Exceptions (if applicable):

9. Reserved

10. Reserved

11. Reserved

12. Additional Requirements

12.1. Environmental and Energy Efficient Products

The Contractor must identify any energy efficient, bio-based, or otherwise environmental friendly products used in the products. Contractor must include any relevant third-party certification, including the verification of a United States department of agriculture certified bio based product label.

· Bidder must check a box below and provide the requested information:

Exceptions (if applicable):

12.2. Hazardous Chemical Identification

In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals, as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

· Bidder must check a box below and provide the requested information:

Exceptions (if applicable):

12.3. Mercury Content

Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

· Bidder must check a box below and provide the requested information:

Exceptions (if applicable):

12.4. Brominated Flame Retardants

The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs.

· Bidder must check a box below and provide the requested information:

Exceptions (if applicable):

Request For Proposal No. 180000000232 Traceable Standards

SCHEDULE B

PRICING MATRIX

1. The Contractor must provide a pricing schedule for the proposed Contract Activities using the pricing matrix, below. The pricing schedule should be submitted in a modifiable format (e.g.. Microsoft Word or Excel); however, you may also submit an additional pricing schedule in a non-modifiable format (e.g., PDF). Failure to complete the pricing schedule as requested may result in disqualification of your proposal.

2. Price proposals must include all costs, including but not limited to, any one-time or set-up charges, fees, and potential costs that Contractor may charge the State (e.g., shipping and handling, per piece pricing, and palletizing).

3. The Contractor is encouraged to offer quick payment terms. The number of days must not include processing time for payment to be received by the Contractor's financial institution.

Quick payment terms: ________ % discount off invoice if paid within ________ days after receipt of invoice.

4. By submitting its proposal, the Contractor certifies that the prices were arrived at independently, and without consultation, communication, or agreement with any other Contractor.