TPS_roof_RFP_2026.docx

506 Jeffersonville Street Tazewell, VA 24651-5396 Phone (276) 988-5511 Fax (276) 988-1976 www.tcpsva.org Christopher B. Stacy, Ed.D., Division Superintendent

School Board Members Erik Robinson, Chair Irene Mullins, Vice-Chair Brannon Breeding Donna Culbertson David Woodard

506 Jeffersonville Street Tazewell, VA 24651-5396 Phone (276) 988-5511 Fax (276) 988-1976 www.tcpsva.org Christopher B. Stacy, Ed.D., Division Superintendent

School Board Members Erik Robinson, Chair Irene Mullins, Vice-Chair Brannon Breeding Donna Culbertson David Woodard

INVITATION TO BID-ROOF

Tazewell Primary School

The Tazewell County School Board is accepting sealed bids for the replacement of the roof at Tazewell Primary School. All bids must be in writing and must contain an original signature by an authorized officer of the company. All bids shall be presented in a sealed envelope and clearly contain on the outside of the sealed envelope the notation: “Replacement of TPS Roof.” No late, emailed, faxed or telephone bids will be accepted. Bids shall be submitted to Gary Matney, Finance Director, Tazewell County Public Schools, 506 Jeffersonville Street, Tazewell, VA 24651 no later than 2 o'clock p.m. May 26 2026.

The Tazewell County School Board reserves the right to reject any and all proposals and to negotiate with any respondent to the RFP, if deemed to be in the best interest of the school division. The Tazewell County School Board is an equal opportunity/affirmative action employer. Awards shall be made to the qualified and responsible Offeror whose bid is responsive to this solicitation. A responsible Offeror is one whose financial, technical, and other resources indicate an ability to perform the services required by this solicitation.

Bids will be due on May 26, 2026 by 2:00 p.m. Please contact Eugene Parkhurst, Maintenance Manager, at 276-988-2222 for specifications. A non-mandatory pre-bid meeting will be held at Tazewell Primary School, 175 Parkview Drive, Tazewell, VA 24651 on May 15th at 1:00 p.m.

Scope: The roof area at Graham Middle School is approximately 56,000 square feet (to be verified by bidders).

· Remove ballast rock from roof to prepare for new roof system. Remove existing EPDM membrane, wall flashing and curb flashing materials. Remove and replace any wet insulation. Clean up and dispose of all debris.

· Furnish and install new wood blocking at top of parapet walls. Furnish and install new retrofit roof drains as needed.

· Install 25,700 s.f. of Elevate Rubbergard .060 EPDM rubber roofing material using the ballasted method of installation. New roof shall cover perimeter walls, curbs and roof penetrations as needed to provide a watertight system. All detail work will be performed in accordance with manufacturer’s specifications.

· Fabricate and install new metal edging using 24-guage steel (color to be decided).

· Re-install ballast stone.

The successful bidder shall ensure that ALL roof drains are functioning properly, and will provide and install all necessary drain clips, bolts or other hardware necessary to ensure drain integrity.

Installation:

The roof surface shall be clean, dry and firm. Perform all necessary preparatory work that may be necessary or as required by manufacturer, including elevating the curbs and adjustments of plumbing penetrations. Ensure that the existing roof drains work properly and that no "ponding" will exist when the project is complete. The roofing membrane shall be mechanically fastened at all perimeters, at the base of roof projections, etc. as required by the manufacturer. Provide aluminum termination strips as recommended by the manufacturer. Flashing shall be installed at all roof penetrations, interruptions, intersections, including roof edges with vertical or sloped surfaces, using the longest pieces practicable. Flashing shall extend vertically a minimum of eight inches (8"). All flashing, fascia, and sheet metal shall be properly fastened and sealed to maintain a watertight condition.

Note: No more insulation shall be laid at any time than can be protected by roofing membrane in case of sudden changes in the weather. Where insulation joins vertical surfaces, cut the insulation in a neat manner allowing ¼" clearance, unless otherwise required by manufacturer's specifications. Apply EPDM roofing at the same time as the insulation is installed. At no time shall the insulation be left unprotected and exposed to the elements.

Roof Membrane/Materials:

Either Carlisle Corporation "Sure Seal" or Firestone Corporation "Rubbergard roofing materials will be accepted. The membrane shall be .045 inches (45 mil) thick Ethylene Propylene Diene Monomer (EPDM) compounded elastomer which meets ASTM D3253 standards.

Material Storage:

Materials shall be stored in their original, tight sealed containers and shall be clearing labeled with manufacturer's name and identifying reference numbers as are appropriate. Materials shall be stored in a neat, safe, and dry area and shall not be placed in a manner that would exceed the designed "allowable live load" capacity of the storage area. Other than the membrane, all materials shall be store where temperatures are between 60 and 80 degrees Fahrenheit. If exposed to lower temperatures the material shall be restored to the stated temperature range prior to installation. Any material that is damaged shall not be used.

Warranty:

Upon completion of the roofing system installation, a manufacturer's representative shall make a thorough inspection of the installation to determine that the roof system has been installed according to the manufacturer's specifications. Upon approval of the installation the manufacturer shall issue a FIFTEEN (15) YEAR TOTAL SYSTEM WARRANTY TO COVER ALL MATERIALS AND LABOR. THIS WARRANTY SHALL COVER THE ROOFING MEMBRANE, INSULATION, SHEET METAL ITEMS, FASTENERS, AND ALL RELATED COMPONENTS SUPPLIED BY THE MANUFACURER.

EQUAL EMPLOYMENT OPPORTUNITY/NONDISCRIMINATION: The Tazewell County School Board is an equal opportunity employer, committed to non-discrimination in recruitment, selection, hiring, pay, promotion, retention or other personnel actions affecting employees or candidates for employment. Therefore, discrimination in employment against any person on the basis of race, color, religion, national origin, ancestry, political affiliation, sex, gender, gender identity, age, marital status, genetic information or disability is prohibited as required by Title VI, Title VII, Title IX, Section 504 and ADA regulations. Personnel decisions are based on merit and the ability to perform the essential functions of the job, with or without reasonable accommodation. The Tazewell County School Board provides facilities, programs and activities that are accessible, usable and available to qualified disabled persons.

ANTI-DISCRIMINATION: By submitting their proposal, the Offeror certifies to the Tazewell County School Board that they will confirm to the provisions of the Federal Civil Rights Act of 1964, as mentioned, as well as the Virginia Fair Employment Act of 1975, as amended, where applicable, and Section 2.2-4311 of Virginia Public Procurement Act.

UNAUTHORIZED ALIENS: The School Board provides in every written contract that the contractor does not, and shall not during the performance of the contract for goods and services in Virginia, knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986.

EMPLOYEE BACKGROUND CHECKS: According to Tazewell County School Board policy, “As a condition of awarding a contract for the provision of services that require the contractor or employees of the contractor to have direct contact with students on school property during regular school hours or during school-sponsored activities, the School Board requires the contractor to provide certification of whether any individual who will provide such services has been convicted of any violent felony set forth in the definition of barrier crime in subsection A of Va. Code § 19.2-392.02; any offense involving the sexual molestation, physical or sexual abuse or rape of a child, or any crime of moral turpitude.”

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