Town of Scituate Fire Pumper Refurbish Bid.pdf

File:21-FD-47

Printed: 11/10/2021

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TOWN OF SCITUATE MASSACHUSETTS 02066

600 CHIEF JUSTICE CUSHING HIGHWAY

ENGINEERING DIVISION

REQUEST FOR QUOTES

Quotes will be received by the Town of Scituate, 600 Chief Justice Cushing Highway, Town

Administrator’s Office, Scituate, MA 02066, on Thursday December 2, 2021 at 10:00 A.M.

at which time and place they will be publicly opened and read for the following:

Scituate Fire Pumper #5 Refurbishing

BID #21-FD-47

Contacting Fire Chief John Murphy, 781-544-7988 or jmurphy@scituatema.gov to obtain information regarding this bid.

The Town Administrator reserves the right to reject any or all quotes, in part or in whole, as may be determined to be in the best interest of the Town of Scituate. Prices quoted to be in effect from the date of award, until March 31, 2022.

Bids may not be withdrawn and will remain firm for thirty (30) days of bid opening, Saturday, Sunday and Holidays excluded.

The Town of Scituate is an equal opportunity employer and supports Women and Minority owned Business Enterprises.

mailto:jmurphy@scituatema.gov

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Qualifications of Bidders:

Each bidder shall furnish satisfactory evidence of their ability to refurbish the apparatus as specified, and shall state the location of the facility. Bids will only be considered from facilities that have extensive experience in the refurbishing and refinishing business. The business should have a Mass. State repairers license (an RS number) and have a state appraisers license. All bidders shall state and show numbers and qualifications for the above info.

Exceptions:

Any substitutions, deviations, clarifications or exceptions to the technical specifications, requirements or qualifications must be listed on a separate page marked “EXCEPTIONS “and must be accompanied by adequate supportive data to allow the Fire Chief to determine acceptability. Proposals found to have deviations without listing same will be rejected.

1. Vehicle Inspection:

No bid will be accepted unless a prospective bidder has thoroughly inspected the vehicle and become fully knowledgeable as to the work to be performed. All prospective bidders must make an appointment with Chief Murphy or Lieutenant Eric Norlin at 781-544-7988 for the purpose of personally inspecting the vehicle and reviewing the specifications. Bids will not be accepted unless this qualification is met.

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Specifications

This work is for labor and equipment to install the following items.

Pumper Location: 149 First Parish Rd, Fire Station #1

Job Description: Refurbishing of Fire Pumper #5

Job Completion Date: March 31, 2022

Drop-off and Pick-up of Vehicle: To be performed by the Town of Scituate

1. Cab / Body Inspection and Repairs

a. Prior to the start of the refurbishing process, a trained technician shall perform a complete and thorough cab / body inspection.

Inspection shall include that of all structural members, filler plates, cross members, compartmentation and doors. All required repairs shall be done according to factory recommendations unless otherwise noted. These repairs coupled with the entire cab / body structural integrity shall carry a multiple year warranty.

b. The complete vehicle shall be stripped of all lettering, warning devices, lights, cab trim, latches, logos, bolt on overlays, windows, etc., in preparation to facilitate the refurbishing project and refinishing. All compartment doors shall be removed and disassembled, including hinges, latches, gaskets, trim, etc.

c. Pressure wash and degrease the entire vehicle, and alumibrite, and buff all exterior diamonette surfaces.

d. Sandblast all bad areas, on the cab & rear body exterior surfaces, including corroded areas, surface rusting, imperfections, blemishes, as needed to expose bad areas.

e. Repair all areas as needed. Where areas need to be replaced with new metal. Either replace the panel or cut-out and replace with equal or thicker gauge steel as required. Then apply necessary fillers, etc. to provide a smooth finish, where applicable.

f. New stainless hardware shall be installed where applicable

g. Attention should be taken to cover and protect sensitive areas from the sandblasting

h. Repair all corroded, scratched or dented areas on the body as needed.

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2. Refinishing:

The complete cab & rear body exterior of the truck shall be refinished. Cab door jamb areas to be refinished as described. Areas to be refinished should be completely machine sanded prior to applying an epoxy primer surfacer designed specifically for fleet refinishing operations. The product should be lead free and chromate free, with excellent adhesion properties. It should be mixed with a non-isocyanate hardener. Once the primer surface has been applied and dried it must be machine and hand sanded prior to applying a corrosion resistant epoxy primer sealer. The topcoat must be state compliant low VOC acrylic urethane w / catalyst paint system. It shall be red to match existing fleet. Once refinished, cured and baked @ 140 degrees for a period of one hour, the large, flat exposed side areas are to be wet sanded and buffed to a smooth dust free finish. A protective glaze is to be applied as a final step before delivery.

3. Cab- Body Essentials:

a. Reupholster front cab seat bases

b. Cab door hardware to be inspected during R & I, any problems to be brought to the attention of Chief Murphy for further consideration.

c. Replace all rubber weather-stripping on doors and compartments.

d. Clean & polish aluminette exposed panels

e. Replace / upgrade all lower rub rails

f. Replace door ajar switches as needed

g. Replace / rebuild rear bumper assy.

h. Clean & sand all interior compartment aluminum panels to brighten finish.

i. Straighten / repair right front aluminette @ bumper end

j. Upon reassembly, hardware to be replaced with stainless where applicable, and dissimilar metal tape, lubricants and sealers to be used to help promote prevention of future corrosion.

4. Reflectors:

All new body reflectors shall be installed.

5. Finish Lettering / Scotchlite Stripe:

The finished apparatus shall have gold lettering and Scotchlite system which will match the newer fleet style.

The rear of the truck will have “Chevron” style applied. The rear chevron will be applied on flat aluminum plates where it coincides with aluminette areas. The final design to be approved by the department.

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Bid Sheet

Contracts shall be awarded to the lowest qualified bidder.

All Work shall be completed by March 31, 2022 or subject to liquidated damages of $100 per day. The right is reserved to reject any and all bids or parts of bids and to make an award in part or in whole or by item as may be determined to be in the best interest of the Town of Scituate.

Quotes may not be withdrawn and will remain firm for thirty (30) days of bid opening, Saturday

Sunday and Holiday excluded.

The Town of Scituate is an equal opportunity employer and complies with Executive Order 237 encouraging Minority Business Enterprise and Women Business Enterprise participation.

Total Lump Sum Price: ___________________________________________________

Total Price (Written): _____________________________________________________

Authorized Signature

Company Name

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600 CHIEF JUSTICE CUSHING HIGHWAY

CERTIFICATIONS

IN WITNESS WHEROF, the undersigned certifies, under the pains and penalties of perjury that:

1. It is in compliance with all of the provisions, and shall remain in compliance with the provisions for the life of any Contact resulting from this solicitation. That the bidder is qualified to perform any such Contract and possesses, or shall obtain, all requisite licenses and permits to complete performance; shall maintain all unemployment, workers’ compensation, professional and personal liability insurance policies sufficient to cover its performance under any such Contract; and shall comply with relevant prevailing wage rates and employment laws.

2. To the best of its knowledge and belief has paid all local taxes, tax titles, utilities, motor vehicle excise taxes, water and wastewater bills to the Town of Scituate, as required by law.

3. To the best of its knowledge and belief has filed all state tax returns and paid all state taxes required by law, and has complied with reporting of employees and contractors, and withholding and remitting of child support

(MGL c.62C, s.49A).

4. Pursuant to MGL c. 149, this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this paragraph, “person” shall mean any natural person, business, partnership, corporation, union, committee, club or other organization, entity or group of individuals.

Signature of Person Signing Bid or Proposal BY: Corporate Officer (Type/Print)

Corporate Name (Full Business Name) BY: Corporate Officer (Sign)

Social Security or Federal ID# State of Incorporation/City of Business

(DBA) Registration

Approval of a contract, or other agreement, will not be granted unless the applicant signs this certification form.

You’re Social Security number or Federal Identification number will be furnished to the Massachusetts

Department of Revenue (DOR) to determine weather you have met tax filing or tax payment obligations. The

Town is required to furnish a list to the DOR at the end of its fiscal year, showing the vendors to whom more than

$5,000 is paid during the twelve months, ending June 30. Providers who fail to correct their non-filing or delinquency, will not have a contract or other agreement issued or extended. This request is made under the authority of Massachusetts General Laws, c. 62C, s.49A

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CERTIFICATE OF AUTHORITY

At a duly authorized meeting of the Board of Directors of (insert name of corporation)

Held on* at which all the Directors were present or waived notice, it was voted that (name) ___________________________of this corporation, be it he or she, hereby is (corp. office) authorized to execute bid documents, contracts and bonds in the name and on (corp. office) behalf of said corporation, and affix its Corporate Seal thereto, and such execution of any bid document or contract or obligation in this corporation’s name on its behalf under seal of the corporation, shall be valid and binding upon this corporation.

ATTEST:

(clerk or secretary)

Place off Business:

I hereby certify that I am the clerk/secretary of the (name of and that Corporation) (name) is the duly elected of said corporation, and (corp. office) that the above vote has not been amended or rescinded and remains in full force and effect as of the date set forth below.

ATTEST

(clerk or secretary)

Date:**

*This date must be on or before the date of the Contract

**This date must be on or before the date of the Contract

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TERMS AND CONDITIONS

1. The right is reserved to wave any informality, reject any and all bids or parts of bids and to make an award as may be determined to be in the best interests of the Town of Scituate.

2. Prices quoted must include delivery to the Town of Scituate. No charges will be allowed for packing, crating, freight, handling or cartage unless specifically stated and included on bid.

3. An award to a bidder may be cancelled if the bidder shall fail to prosecute the work with promptness and diligence.

4. Time in connection with a discount offered will be computed from the date of delivery to the

Town, as specified on the order or from the date a correct invoice is received by the using department of the Town, if the latter date is later than the date of the delivery.

5. The successful bidder shall repair, replace, or make good, without cost to the Town, any defects or faults arising within one (1) year after the date of acceptance of articles furnished hereunder resulting from imperfect or defective work done or materials furnished by the Seller.

6. The Seller shall indemnify and save harmless the Town and all persons acting for or on behalf of it from all suits and claims against them, or any of them, arising from or occasioned by the use of any material, equipment, or apparatus, or any part thereof, which infringes or is alleged to infringe on any patent rights. In case such material, equipment, or apparatus, or any part thereof, in any such suit is held to constitute an infringement, the Seller within a reasonable time, will, at its expense and as the Town may elect, replace such material, equipment, or apparatus, or remove the material, equipment, apparatus and refund the sums paid therefore.

7. The successful bidder shall comply with all applicable Federal, State, or Town of Scituate statutes, rules and regulations.

8. Purchases made by the Town are EXEMPT from Massachusetts sales tax and Federal excise taxes and bid prices must exclude any such taxes. Tax exemption certificates will be furnished.

9. The successful bidder may be required to furnish a performance bond, in an amount and with surety satisfactory to the Town, in an award from an Invitation For Bids. Bidder must pay all costs.

10. Verbal orders are not binding on the Town and deliveries made or work performed without formal Order or written Contract are at the risk of the Seller or Contractor and may result in an unenforceable claim.

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11. The Contractor shall agree to Indemnify, defend, and hold the Town harmless from any and all claims arising out of the performance of this contract.

12. EQUALITY — An item equal to that named or described in the specifications may be furnished by the vendor and the naming of any commercial name, trademark, or other identification shall not be construed to exclude any item or manufacturer not mentioned by name or as limiting competition, but shall establish a standard of equality only. An item shall be considered equal in quality, durability, appearance, strength, and design; (b) it will perform at least equally the function imposed by the general design for the purpose being contracted for or the material being purchased; and (c) it conforms in a substantial way, even with deviations, to the detailed requirements for the item in the specifications. The name and identification of all materials, other than the one named, shall be submitted to the Town in writing for approval, prior to the purchase, use, or fabrication of such items. Subject to the provisions of M.G.L., c.30, s.39J, or other applicable statute, approval shall be in writing to be effective, and the decision of the Town shall be final. The Town may require tests of all materials so submitted to establish quality standards at the vendor’s expense. All directions, specifications, and advice by the manufacturer for the proper installation, handling, storage, adjustment, or operation of their equipment shall be complied with and the responsibility for the proper performance shall continue to rest with the vendor.

13. MINORITY BUSINESS ENTERPRISE PLAN — Notice is hereby given that the Town M.B.E.

Plan dated December 1, 1984 and the Supplemental Equal Employment Opportunity Anti—

Discrimination and Affirmative Action Program is applicable to all Town contracts for goods and services in excess of $50,000.

14. RIGHT TO KNOW LEGISLATION, M.G.L. c.111F and 454 CMR 21.06. All vendors furnishing substances or mixtures which may be classified as toxic or hazardous, pursuant to

MGL, c.111F, are cautioned to obtain and read the Law and the Regulations referred to above.

Copies may be obtained from the State House Bookstore, State House, Room 117, Boston, MA

02133 for a fee.

15. Non-Collusion Affidavit, MGL, c .40, s.4B1/2. Any person submitting a proposal for the sale, lease or provision of equipment, supplies or materials or services to any governmental unit as defined in MGL, c.40, s.4A shall certify that the bid is made without collusion or fraud with any other person. Failure to submit such statement will result in the bid being disqualified.

16. Payment of Taxes to the Commonwealth of Massachusetts Pursuant to MGL, c.62C, s.49A, no contract may be entered into with any party that has not filed and paid all taxes required under Law. Failure to submit a statement of compliance with the statute will result in the bid being disqualified.

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INSURANCE REQUIREMENTS

The Contractor shall carry and maintain, for the life of this contract, all insurance as specified below, and in such form as covered by this contract from all claims and liability for damages for personal injury, including accidental death, and for property damage which may arise from operations under this contract, whether such operations be by him/her self or by any person or anyone directly or indirectly employed by either of them. The coverage shall include the Town of

Scituate as an additional insured and amounts of such insurance shall be as follows:

A: Workers Compensation

1. Statutory State, Massachusetts

2. Coverage Limit, $100,000 each employee

B. General Liability

1. Limits of Liability Combined Single Limit

Bodily Injury and Property Damage of $1,000,000

2. Arrangement of Coverage

a. Premises Operations

b. Owners and Contractors Protective

c. Broad Form Comprehensive General Liability Endorsement or equivalent to include Broad Form Contractual, Personal Injury, Broad

Form Property Damage.

Cross Liability

C. Automobile

1. Limits of Liability

Combined Single Limit

Bodily Injury and Property Damage of $1,000,000

2. Arrangement of Coverage

a. Employer non-owned

b. Hired Car

c. All Owned or Leased Vehicles

Said policies shall be so written that the Town of Scituate will be notified of cancellation at least thirty (30) days prior to the effective date of such cancellation.

Certificates in duplicate from the insurance carrier stating the limits of liability and expiration date shall be filed with the Town of Scituate before operations are begun. Such certificates shall contain a statement referring specifically to this contract to the effect that all insurance coverage herein required has been provided. Certificates shall be filed before the award can be made. Signatures on all certificates and insurance forms must be original signatures.

Insurance under which the Town shall be named as in “Insured” or as “Additional

Interest shall be carried with an insurance company licensed to write such insurance in the

Commonwealth of Massachusetts.

The Contractor shall indemnify and save harmless the Town, and all of its officers, agents, and employees from all suits, actions or claims of any character.