Town of Jasper RFQ Study Grant 2026.docx

Town of Jasper Sanitary Sewer System Comprehensive Study

General Information The Town of Jasper (Town) owns and maintains a municipal sanitary sewer system. The Town seeks professional engineering services to complete a Sanitary Sewer System Comprehensive study as well as design of the recommended improvements to various components of their sanitary sewer system. The Town is hereby requesting Licensed Professional Engineers to submit qualification packages in response to this Request for Qualifications to conduct the comprehensive evaluation of the sanitary sewer system, as well as planning, design, and construction phase consulting services. Minority and Women Business Enterprise firms are encouraged to respond.

Interested firms shall email qualification packages to the Town Supervisor at jaspersuper14855@yahoo.com no later than July 9, 2026, 10:00 AM Eastern Daylight Savings Time.

The Town Board reserves the right to reject all submissions that do not meet the intent of these RFQ requirements and to waive defects in form or minor irregularities where the best interest of the Town would be served.

Qualification Package Presentation Costs: The Respondents must bear all costs associated with submittal preparation, including labor, copying, postage, and delivery costs. The Town is not responsible for any costs or expenses incurred by firms responding to this RFQ.

Cancellation of Solicitation: The Town retains the right to cancel this Solicitation at any time prior to the execution and approval of a Contract. If this Solicitation is canceled, all Submittals received in response to this RFQ will be rejected. All package preparation costs remain the responsibility of the Proposer.

Return of Information Package: The Town shall be under no obligation to return any materials submitted by a Respondent in response to this RFQ.

The selected engineering firm will be responsible for developing an approvable engineering report following funding guidelines, as well as design of the recommended sanitary sewer improvements in accordance with an approved engineering report developed. All project bidding, construction administration, construction inspection and project closeout activities must be performed in accordance with NYSEFC, USDA RD, CDBG and NYSDOH requirements and regulations.

In keeping with these requirements, the qualifications-based procurement standards for the Procurement of Architectural, Engineering, and Surveying (A/E) Services shall apply. Utilizing a qualifications-based process, the Town will select one consulting engineering firm to complete the evaluation, develop the Preliminary Engineering Report, design, bid, administer and close-out the project. Qualification packets will be received from all firms which wish to be considered for these and future projects.

Project Description:

The Town of Jasper is applying for an Engineering Planning Grant (EPG) through the Environmental Facilities Corporation (EFC) in the amount of $50,000, including expenses. The project is known as the Town of Jasper Sanitary Sewer System Comprehensive Study. The Town has the following focus points for the grant:

· The proposed project is to complete a comprehensive study of the Town’s collection system for necessary improvements to address the recent continual inflow & infiltration issues to ensure compliance with their SPDES Permit. The proposed project will also include a study of the Waste Water Treatment and Collection System’s energy usage and energy efficiency, including but not limited to solar and alternative energy sources/uses.

· The proposed project will result in the development of a Preliminary Engineering Report prepared in accordance with the most recent NYS EFC/DEC Engineering Report Outline for New York State Wastewater Infrastructure Projects and federal guidance documents.

Note: The Town of Jasper must comply with the Grant Agreement and have all activities, with the exception of activities related to close-out and final audit, completed by the due date specified in the grant agreement once awarded and executed.

Questions about this RFQ shall be directed to:

Steve Dennis, Town Supervisor Email: jaspersuper14855@yahoo.com Submission Requirements Each submission shall be inclusive of the following information:

· Firm Overview: Provide a background on your company including the size, location(s), overview of general services provided, etc.;

· Qualifications: Provide details of similar project experience and firm qualifications to complete this project. Qualifications shall be inclusive of both technical capabilities and managerial capabilities (including funding agency experience);

· Project Team: Provide an overview of all key staff that will assist your firm on this project;

References: Provide a minimum of three references from similar projects.

Consultant Selection Criteria

1. This Request for Qualifications document will be publicly advertised, and responses will be solicited.

2. All submissions will be evaluated by the Town and ranked based on the submitted qualifications statements. The following criteria will be utilized to rank the submissions received:

· Possess a firm understanding of the issues facing the Town 40% as well as successful experience on similar projects and relevant issues facing the Town;

· Technical capability and availability of staff 40% (Qualifications of personnel and financial stability of respondent organization);

· NYS EFC WIIA experience. 20%

After initial review of the submittals, a short list of consultants may be developed for further consideration and interviewed as necessary. The best qualified firm will be selected based on its demonstrated competence and qualification for the services required for the project. A more detailed scope of work and fee schedule will be negotiated with the best qualified firm or firms. If negotiations are not successful with any selected firm, the Town will terminate negotiations with that firm and initiate negotiations with the next best qualified firm. When a fair and reasonable fee is established, a contract award recommendation will be made to the Town of Jasper Board for its consideration. Any final engineering agreement must have the current copy of the NYSEFC terms and conditions attached as a supplement to the agreement.

Engineering Firm Insurance Requirements The firm must meet the following insurance requirements.

1. Proof of Workers Compensation insurance coverage

1. General Liability $1,000,000 per occurrence/$2,000,000 aggregate. The Town must be listed as additional insured and endorsement required.

1. Auto Liability Insurance $1,000,000 per occurrence combined single limits applicable to claims due to bodily injury and/or property damage. The Town must be listed as additional insured and endorsement required.

1. Professional Liability not less than $2,000,000 per loss.

Equal Opportunity / Affirmative Action Employer All qualified engineers will receive consideration without regard to race, color, religion, creed, sex, age, or national origin. The Town of Jasper encourages M/WBE and Section 3 firms to submit.

The New York State certified Minority and Women-owned Business Enterprises (M/WBEs) utilization goal is a total of 20% (Breakdown: 10% MBE; 10% WBE). The contractor is encouraged to contact the Division of Minority and Women’s Business Development at (212) 803-2414 to discuss additional methods of maximizing participation by M/WBEs on the contract. Due diligence documentation and a waiver are required if goals cannot be met.