town_hall_2bed_office_design_build_rfp_pdf.pdf (1).pdf

Town of Minturn 302 Pine St.

PO Box 309

Minturn, CO 81645 https://www.minturn.org

Request for Proposals (RFP) – Design-Build Services

Project: Town Hall Apartment Re-Conversion and Building Systems Improvements

Issue Date: October 8th, 2025

Proposals Due: October 31st, 2025 @ 4:00 P.M. MST

Contact: Rob Gutierrez, Town Manager manager@minturn.org | (970) 343-9122

1. Introduction and Project Overview The Town of Minturn seeks proposals from qualified Design–Build teams (licensed architect/engineer and contractor) to complete the re-conversion of a portion of the Minturn Town Hall back into a two-bedroom apartment and to add electrical, HVAC upgrades to existing office/storage space. The apartment space previously served as a residential unit and will require selective demolition, reconstruction, and installation of new mechanical, plumbing, and electrical systems.

The project supports the Town’s broader facility modernization efforts by restoring residential functionality within the municipal building and improving HVAC and electrical performance for staff workspaces. The Town intends to achieve a cost-effective, energy-efficient design consistent with current building codes and community standards.

2. Scope of Work A. Apartment Re-Conversion

- Remove one existing non-load-bearing wall to re-establish original apartment layout.

- Frame new walls as needed to accommodate kitchen and bathroom reconfiguration.

- Design and install new residential kitchen with cabinetry, sink, appliances, lighting, and finishes.

- Install new bath/shower, fixtures, and waterproofing.

- Relocate the apartment’s front door several feet north along the existing hallway.

- Perform general finish work: paint, flooring, trim, and doors.

- Replace exterior windows and sliding doors with Renewal by Andersen to match overall building.

- Confirm ADA compliance for hallway access.

B. Office and Storage Closet Improvements

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The Town Hall’s lower-level hallway contains an office and a storage closet located across from each other. These two rooms are being evaluated for upgrades to support staff workspace and equipment needs. The design-build team shall assess existing electrical and HVAC systems and provide design and installation services necessary to meet the Town’s performance and comfort objectives.

• Electrical Upgrades o Evaluate the electrical capacity and add circuits, outlets, and power supply as needed to support office equipment, computers, or network devices.

o Provide new lighting and switching as appropriate for the reconfigured spaces.

• Mechanical / Ventilation o Assess ventilation and thermal comfort in both rooms.

o Design and install either a ducted or ductless mini-split system capable of providing both cooling and heating for one or both rooms.

o Where needed, include provisions for mechanical ventilation or exhaust, compliant with the 2021 IBC and IECC standards.

o Coordinate refrigerant and condensate routing with existing building systems to minimize disruption to occupied areas.

• Interior Modifications o Adjust wall openings, doors, or ceiling assemblies as required for new HVAC and electrical routing.

o Restore all finishes after installation.

o Repaint and provide new flooring transitions where affected.

o Potentially install new security control system for three existing doors.

C. Filing Storage System Installation

The Town intends to improve record-keeping efficiency by installing a high-density mobile file storage system in an existing storage room. The design-build team shall:

• Evaluate the existing storage room’s dimensions, floor load capacity, and access clearances.

• Design and propose a track-mounted, movable filing storage system that maximizes capacity while maintaining safety and accessibility.

• Coordinate electrical needs for lighting and, if applicable, powered track systems.

• Provide anchoring, leveling, and finish details for floor tracks.

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• Include options for both manual and mechanical assist (crank or push-pull) systems.

• Supply product specifications, shop drawings, and installation warranty documentation.

3. Design–Build Deliverables

- Schematic design and layout drawings.

- Construction documents and specifications.

- Cost estimate with trade breakdown.

- Project schedule (design through occupancy).

- Permit coordination and inspections.

- As-built drawings and equipment manuals.

4. Project Timeline Milestone Target Date

RFP Issued October 7th, 2025

Site Visit (Optional) Schedule prior to October 24th, 2025

Questions Due October 22nd, 2025

Proposals Due October 31st, 2025 @ 4:00 P.M. MST

Selection / Award November 14th, 2025

Construction Start December 2025/January 2026

Substantial Completion March 2026

5. Proposal Requirements

- Cover Letter & Team Introduction (Prime contractor, design partner, and key personnel).

- Project Approach (Understanding of project goals and proposed methodology).

- Schedule (Estimated design and construction duration).

- Cost Proposal (Lump sum with line-item breakout and alternates).

- Experience (Three similar design–build projects).

- References (Contact information for past clients).

- Licenses & Insurance (Proof of Colorado licensure and insurance coverage).

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6. Selection Criteria Each proposal will be scored on the following weighted criteria. Evaluators will assign a numeric rating of 0–4 for each category (0 = Did not demonstrate understanding; 4 = Exceptional). Each rating will be multiplied by the criterion’s weight to generate a total score out of 100.

Score Descriptor Description

0 Did not demonstrate understanding

Proposal failed to address the criterion or provided insufficient/irrelevant information.

1 Limited understanding Proposal addressed the criterion minimally, with unclear or incomplete responses.

2 Satisfactory understanding

Proposal adequately addressed the criterion and met expectations.

3 Strong understanding Proposal clearly demonstrated above-average understanding and approach.

4 Exceptional understanding

Proposal demonstrated outstanding understanding, innovation, or added value.

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Evaluation Criterion Description Weight (%)

Understanding of Project & Approach

Demonstrated understanding of the project objectives, proposed methodology, and ability to meet the Town’s goals for design-build delivery.

20%

Experience with Similar Projects

Experience of the firm and proposed team on comparable renovation, mechanical/HVAC, or small municipal facility projects.

20%

Cost Proposal Competitiveness, clarity, and completeness of the lump-sum and line-item cost proposal, including alternates.

20%

Schedule & Capacity Ability to complete the project within the proposed timeline and demonstrated current workload capacity to begin promptly.

15%

Project Team Demonstrated qualifications, experience, and availability of key personnel assigned to this project, including the project manager, superintendent, and lead designer or engineer.

20%

References Quality of references from similar municipal or design-build clients, including responsiveness and quality of work.

5%

Local Firm Bonus (Eagle County)

Firms headquartered or maintaining a permanent office within Eagle County, Colorado, are eligible for a 5-point bonus added to their final weighted score after all other criteria are evaluated. Firms not meeting this criterion receive 0 bonus points.

(Bonus is applied after total weighted scoring; does not affect category weightings.)

7. Site Information Location: Minturn Town Hall, 301 Boulder Street, Minturn, CO 81645

Site visits are strongly encouraged. Coordinate with Town Manager Rob Gutierrez.

PO Box 309

The Town has scanned copies of the original building plans. We have scans that are segmented into 5 different PDFs. Please email: manager@minturn.org and we can provide a link to download a copy of the plans for your review.

8. Contract Terms The Town will enter into a Design–Build Agreement using a standard AIA-based form (AIA A141 or Town-provided template). The project is subject to all applicable local, state, and federal codes for residential use within a municipal building.

9. Submission Instructions Submit one (1) electronic copy (PDF) of your proposal via email to: manager@minturn.org Subject line: “RFP – Town Hall Apartment & HRV/ERV Design–Build”

Responses to questions and any addenda will be issued via email to all known proposers and posted to the Town’s website at minturn.org.

mailto:manager@minturn.org https://www.minturn.org/