Town Attorney RFP.pdf

Town of Dillon – Town Attorney Services

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REQUEST FOR PROPOSAL

TOWN OF DILLON

TOWN ATTORNEY SERVICES

JUNE, 2024

PROPOSAL TITLE: TOWN ATTORNEY SERVICES RFP

SUBMISSION DEADLINE: July 16, 2024 by 1:00pm

SUBMIT PROPOSALS TO: TOWN OF DILLON

275 Lake Dillon Drive (by Delivery)

P.O. Box 8 (by Mail) njohnson@townofdillon.com (by Email)

Dillon, Colorado 80435

Attention: Nathan Johnson, Town Manager

CONTACT: Nathan Johnson (970) 262-3402 njohnson@townofdillon.com

INTRODUCTION

The Town of Dillon is a home rule municipality located approximately 70 miles west of

Denver, just south of I-70 in Summit County, Colorado, at an elevation of 9,156 feet. The original town was established in 1883 at the confluence of the Snake River, Blue River, and

Ten Mile Creek along the Colorado Southern narrow gauge railroad line. The Town was moved three times before the last move in 1961 in response to the construction of the

Dillon Dam and filling of the Dillon Reservoir by Denver Water. The Town now sits upon the shores of Dillon Reservoir a ording incredible lake and mountain views, the nation’s highest deep-water marina, and easy access to year-round recreational and tourist locations throughout Colorado’s central mountain region. Dillon’s economy is closely tied to the rest of the Summit County community and is influenced to a great extent by the tourist industry and close proximity to the Denver Metro Area.

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PURPOSE AND SCOPE OF WORK

The purpose of this project is to find an individual and/or firm to represent the Town of

Dillon as its Town Attorney.

• Review and/or draft agreements, contracts, resolutions and ordinances to ensure compliance with state, federal and local laws.

• Act as legal advisor to and counsel the Town Council, Planning and Zoning

Commission and Town Staff as requested.

• Provide legal training for Council Members and Staff.

• Provide guidance on personnel matters.

• Attend Council meetings and Planning and Zoning Commission meetings as needed.

• Provide guidance on general municipal procedures including Colorado Open

Meetings Law, The Colorado Open Records Act, liquor licensing, marijuana licensing and municipal election law.

• Review and/or draft legal documents related to real estate acquisitions, easements, variances, rights of way and other property and land use issues.

• Research and submit legal opinions on municipal or other legal matters as requested.

• Assure compliance with all ordinances, state and federal laws, and provide guidance on any legislative matters or changes that may affect the Town.

• Involvement in other legal matters as requested.

• Provide legal services to the Dillon Urban Renewal Authority as needed.

• Coordinate with outside Counsel regarding litigation on behalf of the Town.

PROPOSALS SHOULD INCLUDE THE FOLLOWING INFORMATION:

• Describe your experience with Home Rule towns and municipal law.

• Firms should provide the name and qualifications of the person proposed to provide the Town Attorney services to the Town. This is the person that will be appointed as

Town Attorney from your firm.

• Firms should provide the names and qualifications for each supporting member of the Town Attorney team and how they will be utilized by the Town Attorney.

• Describe any knowledge or experience that makes you, or any attorney(s) in your firm, particularly qualified to fulfill the Town Attorney duties.

• Provide the name of your professional liability, insurance carriers and insurance limits on each policy.

• Disclose any potential conflicts of interest that you or any member of your firm may have in relation to the Town of Dillon.

• List Town Attorney and supporting staff rates and any other applicable billable rates and expenses, such as mileage, travel time, photocopying and postage.

• Include statement of qualifications.

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• Provide list of current towns and/or cities that you and/or your firm have and currently represent.

• Provide a minimum of three municipal client references

SCHEDULE

The Town has the right to modify the schedule below:

June 25, 2024 RFP Issued

July 16, 2024 Proposal Submission Deadline

July 23, 2024 Submission Review

August 13, 2024 Council Interviews & Selection

August 27, 2024 Council Review & Formal Approval of Contract

August 27, 2024 Notice of Award

REQUIRED SUBMITTALS

1. The consultant(s) shall provide the proposal by physical delivery, mail, or by email.

Additional explanatory and supplemental materials may be submitted under a separate cover, if desired.

2. Introduction/Executive Summary: Introduce your firm or business and provide an overview of your experience and interest in this service. As an Appendix to the RFP provide team members resumes.

3. Project Experience: Provide a list of similar work or experience with comparable service scope.

4. Provide schedule of fees and charges associated with each of the Scope of Work items. Outline any reimbursable expenses.

SELECTION PROCESS

A selection committee comprised of Town Council and/or the Town Manager and Town

Staff will review all proposals. The proposals will be scored on the following criteria:

1. Quality and thoroughness of the proposal.

2. Consultant’s experience and past performance in completing similar projects.

3. Cost.

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ADDITIONAL CONDITIONS AND INFORMATION

1. ACCEPTANCE OF PROPOSAL: It is expressly understood that the TOWN reserves the right to reject any or all responses to this RFP. Final selection will be based on the proposal’s apparent ability to best meet the overall expectations of the Town as determined solely by the Town.

2. COST OF PROPOSAL AND CONSULTANT(S) EXPENSES: Expenses incurred in the preparation of proposals in response to this RFP are the Consultant(s) sole responsibility. The Owner assumes no responsibility for payment of any expenses incurred by any Consultant(s) as part of the RFP process.

3. LATE PROPOSALS: Late proposals will not be considered.

4. OPEN RECORDS ACT: Notwithstanding any language contained in a proposal to the contrary, all proposals submitted to the Town become the property of the Town. Any information considered proprietary should not be included or clearly identified as confidential.

5. OPENING OF PROPOSALS: The Town reserves the right to open Proposals received in response to this RFP, privately and unannounced, after the closing date and time.

6. IRREGULARITIES: The Town reserves the right to waive any and all irregularities contained within a proposal.

QUESTIONS, INQUIRIES, AND AMENDMENTS

Questions and inquiries regarding the RFP should be directed to Nathan Johnson, Town

Manager, (970) 262-3402 or njohnson@townofdillon.com prior to the submittal due date.

The Town will issue a response to all questions by email.