TOSV RFP CM-GC.pdf

REQUEST FOR PROPOSALS

Announced: July 11, 2025 Due Date: August 1, 2025

Project: CONSTRUCTION MANAGER/GC AT RISK for the BRUSH CREEK/OWL CREEK

ROUNDABOUT

Proposal Delivery: Method, Due Date & Address

Methods Due Date Address

Delivery Service (FedEx, UPS, etc.)

U.S. Mail hand delivered email

Must ARRIVE/ DELIVERED by no later than

3:00 p.m.

August 1, 2025

Mike Horvath, Town Engineer

Mail: P.O. Box 5010, Snowmass Village, CO 81615

Physical: 130 Kearns Rd, Snowmass Village, CO 81615

Email: mhorvath@tosv.com

Any proposals received after 3:00 p.m. on August 1, 2025, will not be considered. It is the proposer's responsibility for delivery of all materials prior to the deadline.

Contact

Mike Horvath, Town Engineer Town of Snowmass Village 970-922-2334 Mhorvath@tosv.com mailto:Mhorvath@tosv.com

Town of Snowmass Village P.O. Box 5010, Snowmass Village, Colorado 81615 970.922.2324

1. Introduction

The Town of Snowmass Village (the "Town" or "Owner") is seeking proposals from qualified contractors to provide Construction Manager/General Contractor at Risk to Town of Snowmass Village (TOSV), in Snowmass Village, Colorado, as described in this document ("Project"), attached. The intent of this Request for Proposals is for the Bidder to specifically address the services required and the associated fees, and to provide a well-considered plan of execution for the project.

2. Project Background

The Town has planned improvements at the intersection of Brush Creek Road and Owl

Creek Road. The preferred design alternative—a roundabout—has been under consideration for over 15 years and remains the recommended solution based on safety, mobility, operational, and infrastructure objectives.

The intersection experiences high traffic volumes during peak travel periods and seasons, presenting challenges for both vehicular and pedestrian movement. The intersection has long been identified as a priority for improvement due to existing safety concerns, operational inefficiencies, and inadequate infrastructure. The proposed roundabout aims to comprehensively address these issues. Key drivers for the improvement include:

1. Safety Enhancements

• Enhanced pedestrian access and connectivity

• Installation of pedestrian medians within crosswalks to shorten crossing distances, provide mid-crossing refuge, and reduce vehicle-pedestrian conflicts

• Additional marked crosswalks to improve accessibility

• Improved lighting that meets safety standards, lighting standards, and aesthetics

2. Streetscape and Traffic Calming Measures

• Landscape improvements are designed to enhance visual appeal and promote traffic calming

• Incorporation of design elements to reduce vehicular speeds and improve driver behavior

3. Intersection Performance

• Reconfiguration of the intersection to improve the Level of Service (LOS)

• Enhanced access for emergency services through more efficient intersection design

• Pavement rehabilitation to address existing asphalt degradation and roadway rutting. With pavement improvements, use appropriate asphalt design to enhance rutting resistance. Most importantly, the roundabout itself will be constructed of concrete. This extends the pavement surface's life cycle and reduces disruptions to the community in the long run.

4. Transit and Multimodal Connectivity

• Integration of improved transit elements, including enhanced connections between regional and local bus stops

Current Design: The civil design for the roundabout is currently approximately 80% complete. The design has been coordinated with the Town, utility providers, and other stakeholders thus far.

• This Proposal helps the Town finalize project phasing, construction logistics, and cost estimates.

• Utility Coordination is ongoing. Coordination is continuing with all relevant utility providers, including:

o Snowmass Water and Sanitation District (SWSD) o Holy Cross Energy o Black Hills Energy o Telecommunications providers

• SWSD is planning to replace the final segment of the aging waterline located beneath the intersection during the roundabout's construction, optimizing schedule and cost efficiency. Other utility companies have confirmed the presence of aged or undersized infrastructure in this location and are prepared to participate in concurrent upgrades during the project.

Construction Considerations: The Town has experienced a significant increase in construction activity over the last decade. With aging infrastructure and widespread development, the community has expressed construction fatigue. This project is situated in a high-impact area, and community impact must be a key component in the development of the project approach. Limiting detours and delays during summer months will be preferred.

3. Scope of Services

Advise, assist, and provide recommendations to the Owner and the Design Team on all aspects of the project's planning and design. Provide constructability recommendations to minimize the adverse effects of labor or material shortages, including time requirements for procurement, installation, and construction completion, as well as factors related to construction costs, such as estimates of alternative designs or materials, preliminary budgets, and possible cost savings.

a. Provide review of current Civil Plans documents prepared by the Engineer and provide constructability input and advice on construction feasibility, alternative materials, and availability. Review the preliminary cost estimate provided by the Owner and Design Team, and provide input. Provide suggestions and/or modifications for cost-saving opportunities of the in-progress design documents. Prepare a preliminary, yet detailed, project schedule, phasing plan, and traffic management plan for review by the

Owner and Design Team. Assist in preparing the Owner's package recommendation for the Town Council and schedule for completion of bid packages for subcontractors bidding to be managed by the CM/GC.

Advise and recommend Value Engineering (VE) opportunities with the

Engineer and Owner.

b. During the final Construction Document (CD) phase, provide review of the construction documents prepared by the Engineer and their Design Team for constructability. Suggest modifications to improve completeness and clarity to reduce future change requests due to inconsistencies or omissions in the construction documents. Provide a detailed project schedule and phasing plan. Incorporate construction phasing to assist in planning and reduce impacts to Town operations. Provide construction management plan and site logistics plan.

c. Prepare a detailed cost estimate of the 90% CD documents, along with supporting data, for review by the Engineer and Owner. Advise and recommend VE opportunities with the Engineer and Owner.

d. It is anticipated that the GMP will be requested following completion of the CD phase. The established GMP will be the maximum amount paid for the construction of the facility. Acceptance of the GMP by contract will constitute completion of the pre-construction services, and the GMP Amendment will initiate the construction period services for the project. At the time of execution of the GMP Amendment, the CM/GC will be required to submit a 100% performance and payment bond to ensure the project's completion.

e. Should the project proceed to construction, it is anticipated but not guaranteed that the successful Bidder will be awarded the GMP.

f. While it is the goal of the Town to proceed directly to construction of this project after final design, completed pre-construction services, and development of the GMP, it is to be noted that construction on this project is contingent upon receiving local approvals and sufficient funding.

4. Request for Proposals Documents

These documents are provided by the Town and are attached hereto by this reference:

a. Exhibit A: Bid Form

b. Exhibit B: Current Civil Plans

5. General Terms and Conditions

a. Proposal Submittal:

Both paper and electronic submissions are acceptable. Proposals must include a signed Bid Form and must be received by no later than 3:00 p.m. on the specified date. The submittal should be sent as follows:

ATTENTION: Mike Horvath, Town Engineer Mailed: P.O. Box 5010, Snowmass Village, CO 81615 Physical: 130 Kearns Rd, Snowmass Village, CO 81615 Email: mhorvath@tosv.com

Any proposals received after 3:00 p.m. on August 1, 2025 will not be considered. It is the sole responsibility of the Submitter to ensure that the Proposal is received by the deadline above.

b. Proposal Preparation:

Bidders are required to use the Bid Form contained herein. The Bid Form must be signed by an individual authorized to bind the Bidder. All Proposals submitted without such a signature may be deemed nonresponsive. The Proposal will not be modified or conditioned in any manner.

Any material that is to be considered confidential in nature must be clearly marked as such and will be treated as confidential by the Town to the extent permitted by law and subject to CORA C.R.S. 24-72-101.1 et seq.

Nothing herein is intended to exclude any responsible Bidder or in any way restrain or restrict competition. All responsible Bidders are encouraged to submit their Proposals.

The Town, its employees, the Town Manager, Town Engineer or any entity assisting the Town in the RFP process shall not be liable for any costs incurred by the Bidder for the preparation or presentation of the Proposal and/or in participating in the competitive process contemplated in and by this RFP.

c. Proposal Opening:

The Town of Snowmass Village Town Manager's Office will receive proposals for the Brush Creek/Owl Creek Roundabout project until 3:00 p.m. on August 1, 2025. An mailto:mhorvath@tosv.com abstract of the proposal information will be made available upon request within seven (7) days after the date of the Proposal Opening.

d. Proposal Award:

The contract will be awarded to the Bidder that best meets the criteria established, as outlined below. The Town reserves the right to reject all proposals, reject portions of any proposal, or accept all or portions of the Proposal(s) deemed most advantageous and responsive. The Town will make the determination at its sole discretion. The selected Contractor shall enter into a Contract with the Town.

The Town may, at its sole discretion, conduct interviews with one or more bidders as part of its selection process.

The AIA document A133 -2009 "Standard Form of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price" and AIA document A201-2017 "General Conditions of the Contract for Construction" will be executed without modification.

The Proposal shall be valid for sixty (60) days from the deadline specified for receipt of Proposals. Bidders may withdraw their proposals prior to the specified deadline.

No proposal shall be withdrawn after the opening of the proposals without the consent of the Town for a period of sixty (60) days after the scheduled Proposal Opening.

e. Evaluation Criteria:

The following Evaluation Criteria shall be used to evaluate all Proposals and determine the successful Bidder:

• Overall responsiveness/Best fit for this project

• The firm's experience and reputation with projects of similar size and scope

• Project Manager and Superintendent's experience and success working on projects of similar size and scope

• Project Approach – philosophy, phasing, safety, and processes

• Material submitted is professionally prepared and organized

• Cost Estimate for the pre-construction services

• Fee for General Conditions

• Fee for Profit & Overhead

6. Communications

Questions regarding this RFP should be directed through the BidNet website or by email to the Contact at the above-noted email address. Written questions will be accepted up to forty-eight (48) hours prior to the Proposal Opening Date, excluding weekends and holidays. Questions will be accepted until 5 p.m. on July 29, 2025.

The Bidder has the responsibility at all times to notify the Town by email of any ambiguity, divergence, error, omission, oversight, or contradiction contained in this RFP as it is discovered, or to request any instructional, decision, or direction which may be required to prepare its Response.

If it becomes necessary to revise any part of this RFP the Town will provide a posted addendum on BidNet. It is the sole responsibility of the Bidder, prior to the Closing Date, to ensure that they have reviewed on BidNet for any and all revisions.

Milestones and Dates

Milestone Date

Issue RFP July 11, 2025

Optional Site Visit July 23, 2025 – 2:00 p.m.

RFP Clarification/Question Deadline July 29, 2025 – 5:00 p.m.

Proposals Due and Proposal Opening August 1, 2025 – 3:00 p.m.

Shortlist Announced – if needed August 6, 2025

Interviews – if needed August 7 or 8, 2025

Selection – if needed August 12, 2025

Construction Documents phase 3rd & 4th quarters of 2025

Negotiate GMP contract 4th quarter 2025

Construction phase Start 2nd quarter 2026 (at the earliest)

Completion – anticipated 4th quarter 2026

7. Requirements for Proposal Submission

a. Company Summary

i. Provide a summary highlighting your firm, project team, project approach, and why your team is the best fit for this project. Please provide, at a minimum, the following firm information:

1. Firm name, address, telephone number, email address, and website address (if any).

2. Total number of projects currently under contract.

3. Total number of projects under contract for each of the last five years.

4. Staff Hourly Rates

b. Similar Project Experience – Detailed Profiles

i. Profile similar experience with construction of a roundabout intersection, especially in mountain towns in the American West. Limit experience to projects in which construction was completed in the last five (5) years or is in progress. Include the following for each project:

1. Project Name

2. Project photo(s)

3. Scope description

4. Dates

5. Construction schedule information:

a. Start of construction

b. Contractual substantial completion date

c. Actual substantial completion date

6. Budget information:

a. Owner budget at the time of award

b. Initial contract amount

c. Contractor initiated change order amount

d. Final project cost

7. Description of relevance to this project

8. Awards won, reference letters, additional information

c. Project Team

i. Include professional resumes for the proposed project team. At a minimum, include resumes for the following positions:

1. Project Executive

2. Project Manager

3. Site Superintendent

4. Pre-construction Manager

5. Additional positions you may feel are relevant

Also, include a narrative to illustrate the structure of your proposed project team and explain how your firm will provide continuity from pre-construction through the warranty period, as well as how you will ensure that these team members remain on the project throughout its duration.

d. Project Approach

i. As mentioned above, minimizing community impact is essential to this project. Include an overview and project specific approach to the following areas. Demonstrating project understanding and how each item below relates will be crucial in the Town's review of proposals.

1. Involvement during the design phase

2. Discovery/Investigation and approach to working with engineers

3. Scheduling/Community Impact

4. Cost estimation

5. Value engineering

6. Use of local subcontractors

7. Quality control measures and practices

8. Project staging and construction management

9. Safety and security practices

10. Project closeout

11. Warranty period

e. Pricing Information

i. Bidders are required to use the Bid Form contained herein to provide a detailed cost proposal based on the scale and scope of the project. Consideration should be given to the experience and manpower necessary to manage the project for its duration.

f. Additional Information

i. Include the following information:

1. Indicate all litigation, current or in the last five (5) years

2. Your firm's experience in working with the Town of Snowmass Village, your relationships with any Town Department, and record of offenses with the Town, if any.

8. Proposal Format

a. General Requirements

To facilitate comparison and evaluation, bidders shall follow the format outline herein. Proposals shall contain concise written material and illustrations that enable clear understanding and evaluation of capabilities of the Bidder. Legibility, clarity, and completeness shall be considered essential aspects of any acceptable materials. It shall be the Bidder's sole responsibility to ensure that all information contained in a submittal complies with this requirement. The TOSV, at its sole discretion, may disqualify and reject any proposal which it deems illegible, unclear, or incomplete.

b. Physical Formatting of Submittal

i. For typed pages, an 8 ½” x 11” format is required

ii. For illustrations, an 11" x 17" format may be used.

iii. Submittals may use either single-sided or double-sided.

iv. Pages shall be sequentially numbered.

v. Tab dividers corresponding to the materials formatting requirements herein may be used at the discretion of the Bidder.

vi. Please provide (1) electronic copy (by email or USB drive).

vii. Bidders may provide bound paper copies of their Proposal at their expense.

c. Additional Requirements

i. AIA Documents A133–2019, Owner/CMC Agreement—Cost of Work Plus Fee with GMP, AIA Documents A201–2017, General Conditions of the Contract for Construction, and B133–2019, Standard Form of Agreement Between Owner and Architect, Construction Manager as Constructor Edition will be used for this project.

ii. Successful Bidder will be required to use an open book approach to bidding all trades, conducting the GMP process in a fair and transparent manner.

iii. All trade packages must be competitively bid to a minimum of two (2) bidders unless self-performed work is clearly stipulated.

9. Pre-bid Conference and Site Visit

A Pre-bid conference will be conducted by the Town and the Town's representatives:

Date: July 23, 2025, 2:00 p.m.

Location: Town Hall, 130 Kearns Road, Snowmass Village, CO

Representatives of Town and the Design Team will be present to answer questions.

Any questions which, in the opinion of the Town's Representative, cannot be answered by direct reference to the Contract Documents will be answered by formal written Addenda. The Pre-bid conference will include a tour of the site.

All interested parties are encouraged to attend, but attendance is not mandatory.

10. Conditions of Work

All Bidders must inform themselves fully of the conditions relating to the project and the employment of labor therefor. Failure to do so will not relieve the Bidder of the obligation to furnish all material and labor necessary to carry out the provisions of the contract.

The Bidder, in carrying out work, must employ methods or means that will not cause any interruption or interference with the work of any contractor or the Town's scheduled use of the area surrounding the site.

By submitting a proposal, the Bidder certifies pursuant to C.R.S. § 8-17.5-102(1) that, at the time of proposal submission, it does not knowingly employ or contract with an illegal alien and that the Contractor has participated or attempted to participate in the Basic Pilot Program that is administered by the United States Department of Homeland Security in order to verify that it does not employ any illegal aliens.

11. Interpretations

No interpretations of the meaning of the Scope of Work will be made to any Bidders orally. Every request for such interpretation should be in writing, addressed to the Town's Contact listed above.